risk assessment - stallardkane associates · web viewuse tape, signage and markers to clearly...

Risk Assessment NOTE: Before completing this risk assessment please see guidance notes towards the end of the document.

Identified Hazards

Who may be affected

Risk Level before control measures

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Existing control measures Additional Control measures required

To be actioned by

Completion date

Final Risk levelS x L = R

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COVID-19

General

Employees 5 3 15 H Anyone who meets one of the following criteria must follow the Governments guidance on Self Isolation: o Has a high temperature, loss /

change in taste or smell or a new persistent cough?

o Is a vulnerable person (by virtue of their age, underlying health condition, clinical condition)?

o Is living with someone in self-isolation or a vulnerable person.

Guidance on self-isolation found via the Government website.

Signage to be displayed at the entrance of the premises warning visitors / employees not to enter the premises if they have symptoms or have tested positive for COVID-19

Frequent temperature checks on employees carried out and documented

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© Stallard Kane LtdEvery effort has been made by Stallard Kane Ltd to ensure that the information given is accurate and not misleading. However, we cannot accept responsibility for any loss or liability perceived to have arisen from the use of any such information. Only Acts of Parliament and Statutory Instruments have the force of law and only the courts can authoritatively interpret the law.

Date:

Assessors Name: Reference Number: Review Date: Ongoing (at least weekly or as per government guidance

updates)

Endorsed By: Signature: Position: Date:

Description of assessment Coronavirus (COVID-19) - Care Homes

Location Details Various


Identified Hazards

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COVID-19

Employees or Residents showing

Symptoms

Employees, Residents

5 3 15 H Employees showing symptoms must: Return home immediately Avoid touching anything Cough or sneeze into a tissue and put it in

a bin, or if they do not have tissues, cough and sneeze into the crook of their elbow.

They must then follow the guidance on self-isolation and not return to work until their period of self-isolation has been completed.

Resident showing symptoms: When a suspected case develops, the

local Public Health England contact should be notified. If care home staff are unable to contact this person, they can speak to their allocated GP, or delegated primary care health professional. They will advise on the medical treatment plan and isolation requirements, to prevent transmission of COVID-19 to other residents. THESE REQUIREMENTS WILL CHANGE OVER TIME THEREFORE WE HAVE NOT SPECIFIED THEM HERE

Employees to undertake suitable training on the safe putting on and taking off PPE. Documented and refreshed regularly.

It is important to note that the PPE requirements for care home staff are the same as those for hospital staff on general wards.

Areas / items that have been accidently touch must be thoroughly cleaned. Please see cleaning section below

If a member of staff has helped someone who was taken unwell with a new, continuous cough or a high temperature, they do not need to go home unless they develop symptoms themselves.

They must wash their hands thoroughly for 20 seconds after any contact with someone who is unwell with symptoms consistent with coronavirus infection. Supervisor to monitor

Signage to be displayed reminding employees on the safe putting on and taking off PPE.

Regular temperature checks of the residents and documenting

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Identified Hazards

Who may be affected


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Completion date


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Identified Hazards

Who may be affected


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Completion date


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Travelling to and from the care

home

Catching and Spreading

Car sharing and the use of public

transport

Employees 5 3 15 H Where possible all employees should travel to the office alone using their own transport.

If employees have no option but to share transport: o Journeys should be shared with the

same individuals and with the minimum number of people at any one time

o Good ventilation (i.e. keeping the windows open) and facing away from each other may help to reduce the risk of transmission

o The vehicle should be cleaned regularly using gloves and standard cleaning products, with particular emphasis on handles and other areas where passengers may touch surfaces

Employees should avoid public transport. Where public transport is the only option for employees – consider changing and staggering office opening hours to reduce congestion on the network.

Hand cleaning facilities to be provided at all entrances and exits for the office or employees to be told to wash their hands immediately when entering the office.

Emergency procedure to be reviewed and communicated on how someone taken ill would get home or to hospital

Consider providing more parking / bike spaces where necessary so employees do not have to car share.

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Care Home Access and

Egress

Catching / Spreading.

Congregation of staff


5 3 15 H Employees will be allowed to work from home where possible.

No non-essential visitors are permitted to access the care homes

Compulsory hand cleaning / hand gels (sanitisers) to be used and provided at entry/exit points

Ensure plenty of space is available to ensure employees are keeping 2m social distancing as a minimum or 1m plus where 2m is not possible.

All entry systems which require skin contact i.e. turnstiles, keypads etc should be cleaned in between use or disabled

Regularly clean common contact surfaces in reception, door handles etc,

Booking in and out for visitors to be monitored by reception staff rather than a signing in procedure

Use floor tape or paint to mark out 2m distances or 1m plus where 2m is not possible.

Protective screens to be installed to protect reception staff

Stairs bannisters should be cleaned regularly

Disabled access lifts / stair lifts must still be made available and additional measures are required to keep the equipment clean between uses

Consider arrangements for monitoring compliance.

Any contractors carrying out essential maintenance to complete a screening questionnaire prior to being allowed on site

Reception team to be made aware of any deliveries to site. Additional procedures to be put in place

Review parking facilities (including bike-racks) to ensure distancing can be maintained

Ensure that PPE is worn in line with Government and NHS Social Care Guidelines

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Care Home Access and

Egress

Continued


5 3 15 H Tissues will be provided for all employees. Employees are reminded to not touch their

eyes, nose or mouth if their hands are not clean

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Identified Hazards

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Completion date


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Use of Workstations

Catching / Spreading –

contaminated surfaces / social

distancing

Employees 5 3 15 H Look to move workstations further apart and arrange them to allow for social distancing wherever possible.

Only where it is not possible to arrange/move workstations further apart – then arrange people to work side by side or facing away from each other as opposed face to face.

Assign workstations to an individual and do not share / reduce hot desking (if this cannot be avoided, this needs to be reduced/shared by the smallest number of people/defined group possible

Where possible, mark out which workstations are permitted for use and those that are not to clearly define which ones achieve social distancing e.g. green and red stickers or notices to easily identify this

Manage occupancy levels to enable social distancing.

Maximum capacity signage to be displayed on entry to the office areas

Use floor tape or makers to help identify 2m distances or 1m plus where 2m is not possible.

Consider arrangements for monitoring compliance

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Staff Meetings Employees 5 3 15 H Use remote tools wherever possible to 5 1 5 M

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Catching / Spreading –

contaminated surfaces / social

distancing

avoid face to face meetings e.g. skype calls, zoom, Microsoft teams or conference telephone calls etc.

Where face to face meetings must be held and are absolutely necessary, only essential or necessary participants should be asked to attend – keeping numbers of participants to a minimum whilst maintaining social distancing throughout

Provide hand sanitiser in meeting rooms Where possible, hold meetings outdoors

or in well ventilated rooms Use tape, signage and markers to clearly

identify social distancing e.g. marking out which seats are safe to sit as they are 2m apart or 1m plus where 2m is not possible.

If meeting rooms are used, ensure surfaces are cleaned after use

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Identified Hazards

Who may be affected


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Completion date


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Welfare Facilities

Catching / Spreading


Sharing of welfare facilities such as toilets or kitchen

appliancesPoor Personal

Hygiene

Employees 5 3 15 H Hand Washing Allow regular breaks to wash hands Ensure soap and fresh water is readily

available and kept topped up at all times Provide hand sanitiser (recommended

60% alcohol based) where hand washing facilities are unavailable

Regularly clean the hand washing facilities and check soap and sanitiser levels

Provide suitable and sufficient rubbish bins for hand towels with regular removal and disposal.

Toilet Facilities Restrict the number of people using toilet

facilities at any one time. Use a simple one in one out method with temporary signage on the main door.

Where this may not be possible block off every other cubicle or urinal.

Washing of hands before and after using the facilities.

Increase cleaning regime for toilet facilities particularly door handles, locks and toilet flush.

Provide more bins for hand towels where necessary.

Consider a documented cleaning regime to ensure the cleaning requirements are being met and maintained.


The provision of hand moisturiser or barrier cream should be considered as employees will be expected to wash their hands regularly.

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Welfare Facilities – Continued





Hygiene

Employees 5 3 15 H Kitchen and Eating Arrangements Employees should be asked to bring pre-

prepared food and refillable drinking bottles

If preparing food and drink is necessary, social distancing should still be maintained

Employees should only make their own drinks and not accept drinks/meals made by others that could transfer the virus through contact with utensils or crockery

Introduce a means of keeping equipment clean between use, kettles, microwaves etc. Drinking water should be provided with enhanced cleaning measures of the tap mechanism introduced

Crockery, eating utensils, cups etc. should not be used unless they are disposable or are washed and dried between use

Employees should clear their own waste and not leave to others to do.

Break times should be staggered to reduce congestion and contact at all times.

Hand cleaning facilities or hand sanitiser should be available at the entrance of any room where people eat and should be used by employees when entering and leaving the area.

Employees should sit 2m apart or 1m plus where 2m is not possible, from each other whilst eating and avoid all contact

Encouraging staff to remain on-site and, when not possible, maintaining social distancing while off-site to minimise further spread/contact potential from outside the organisation.

Reconfiguring seating and tables to maintain spacing and reduce face-to-face interactions.


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Welfare Facilities Employees 5 3 15 H The capacity of each kitchen or rest area should be clearly identified at the entry to

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- Continued





Hygiene

each facility All areas used for eating must be

thoroughly cleaned at the end of each break and shift, including chairs, door handles, vending machines, water fountains and dispensers

Employees should use outside areas for breaks if possible

Note that the Welfare Regulations must still be adhered to in regard to providing clean fresh water and means to heat food and drink.

Identified Hazards

Who may be affected


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Employee travel plans


Employees 5 2 10 H We will ask employees to inform us if they are leaving the country.

We will provide relevant government guidance in line with the area / country that they are visiting.

Self-isolation will be enforced in line with the area / country guidance.

Ask employees to not access public transport unless absolutely necessary.

Non-essential travel will be avoided.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


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Food Preparation

Catching /

Employees & Residents

5 2 10 H Please note - It is very unlikely that coronavirus can be contracted from food. Any food handler who is unwell must not

be at work. If they have symptoms, they


Review return to work

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Spreading must stay at home as per government guidance

Although it is very unlikely that coronavirus is transmitted through food, as per our good hygiene practice anyone handling food will wash their hands often with soap and water for at least 20 seconds. This will be done as a matter of routine, before and after handling food, and especially after being in a public place, blowing their nose, coughing, or sneezing.

Safety Briefing carried out on the importance of more frequent handwashing and maintaining good hygiene practices in food preparation and handling areas

procedure to include COVID19 self-isolating requirements

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Identified Hazards

Who may be affected


S x L = R


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Completion date


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Cleaning Duties


Employees, Customers

5 4 20 VH The minimum PPE to be worn for cleaning an area where a person with possible or confirmed coronavirus (COVID-19) is disposable gloves and an apron.

Enhanced cleaning procedures are in place across the premises. Paying particular attention to frequently touched areas and surfaces: o Taps and washing facilitieso Toilet flush and seatso Door handles and push plateso Handrails on staircases and

corridorso Stair Lift and controlso Food preparation and eating

surfaceso Telephone equipmento Remote controls

Use disposable cloths or paper roll and disposable mop heads, to clean all hard surfaces, floors, chairs, door handles and sanitary fittings.

Ensure suitable COSHH assessment is in place and users / cleaners have had suitable training on effecting cleaning.

If its highly likely the virus may be present (for example, where there is visible contamination with body fluids, the need for additional PPE to protect the cleaner’s eyes, mouth and nose will be necessary


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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


S L R RR S L R RR

Cleaning Duties - Continued


Employees, Customers

5 4 20 VH Rubbish collection and storage points are increased and emptied regularly throughout and at the end of each day.

Wear disposable or washing-up gloves and aprons for cleaning. Dispose of as per Waste Disposal section below

Wash hands regularly with soap and water for 20 seconds, and after removing gloves, aprons and other protection used while cleaning

When items cannot be cleaned using detergents or laundered, for example, upholstered furniture and mattresses, steam cleaning must be used.

Any items that are heavily contaminated with body fluids and cannot be cleaned by washing must be disposed of.

Any cloths and mop heads used must be dispose of as per Waste Disposal section below

If an alternative disinfectant is used within the organisation, this should be checked and ensure that it is effective against enveloped viruses

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Identified Hazards

Who may be affected


S x L = R


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Laundry


Employees, public 5 4 20 VH Wash items in accordance with the manufacturer’s instructions. Use the warmest water setting and dry items completely.

Dirty laundry that has been in contact with an unwell person can be washed with other people’s items.

Do not shake dirty laundry, this minimises the possibility of dispersing virus through the air.

Clean and disinfect anything used for transporting laundry with your usual products, in line with the cleaning guidance above.

Dirty laundry that has been in contact with an ill person - If there are no on-site laundry facilities, you must wait a further 72 hours after the 7-day isolation period has ended before using off-site laundry services

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Identified Hazards

Who may be affected


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Waste Disposal


Employees and waste collectors

5 4 20 VH Waste from possible cases and cleaning of areas where possible cases have been (including disposable cloths and tissues):o To be put in a plastic rubbish bag

and tied when full then be placed in a second bin bag and tied.

o It will then be put in a suitable and secure place and marked for storage until the individual’s test results are known.

Waste must be stored safely and kept away from children. Waste will not be put in communal waste areas until negative test results are known or the waste has been stored for at least 72 hours.o If the individual tests negative, this

can be put in with the normal wasteo If the individual tests positive, then

store it for at least 72 hours and put in with the normal waste

If storage for at least 72 hours is not appropriate, arrange for collection as a Category B infectious waste either by your local waste collection authority if they currently collect your waste or otherwise by a specialist clinical waste contractor. They will supply you with orange clinical waste bags for you to place your bags into so the waste can be sent for appropriate treatment.


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Applying First Aid


Employees, Visitors and Residents

5 4 20 VH First aiders to be refreshed on how to apply CPR during COVID-19 pandemic.

Provide additional PPE for all first aiders, this includes face mask eye protection latex gloves and apron. Gloves apron and masks to be disposed of after use and eye protection cleaned.

Any waste created following any treatment should be correctly disposed of as soon as possible

Limit access to first aid facilities to only trained first aid personnel and / or appointed person(s)

First aiders must wash hands before and after using the first aid facilities or applying first aid

Consideration must also be given to potential delays in emergency services response, due to the current pressure on resources

First aid provision and procedure to be formally reviewed and communicated

Emergency plans including contact details should be reviewed and kept up to date

Raise awareness on prevent cross contamination (not just from COVID-19) – o Wear gloves or

cover hands when dealing with open wounds

o Cover cuts and grazes on your hands with waterproof dressing

o Dispose of all waste safely

o Do not touch a wound with your bare hand

Do not touch any part of a dressing that will come in contact with a wound.

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COVID-19

Lack of awareness

Employees 5 3 15 H The latest government campaign posters will be displayed in the welfare areas and in suitable places around site.

Regular bulletins will be issued and where possible and safe to do so at an acceptable distance, safety briefings will be carried out, warning employees of the risks posed by the virus as well as the control measures outlined in this assessment and from government guidance. This will include informing personnel of the known symptoms and making them aware of new Government advice as and when updated.

We will continually adopt and review new government / WHO guidance as and when it is available.

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Vulnerable Groups

‘Increased Risk’

Employees

Employees 5 4 20 VH Medical questionnaires are issued upon employment.

Employees known to be at an increased risk of severe illness from coronavirus (COVID-19) to be particularly stringent in following social distancing measures.

For employees with an underlying health condition, as per the above list, the government “strongly advises” that you work from home where possible. If your job isn’t suitable for home working the employer will consider offering you furloughed, temporarily re-deployed to a role that would allow home working for the duration of this crisis, or undertake a risk assessment to identify any additional steps that need to take, such as re-allocating some duties or providing additional personal protective equipment.

Reissue medical questionnaires to all employees and review.

Arrange access to mental health first aider for support to be provided to those who are clinically vulnerable that cannot work from home

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Identified Hazards

Who may be affected


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“at-risk” employees

Employees 5 4 20 VH There are some clinical conditions which put people at even higher risk of severe illness from COVID-19, These people

Reissue medical questionnaires to all employees and review.

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there are some clinical conditions which put people

at even higher risk of severe illness from COVID-19

may have received letters from the NHS to state that they must self-isolate for a specified period of time. People falling into this group are those who may be at particular risk due to complex health problems.

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Guidance Notes

1–4 LOW 5–9 MEDIUM 10–15 HIGH 16–25 VERY HIGH

Continue with existing control, however monitor for changes.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires attention to reduce the rating as well as regular ongoing monitoring.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires immediate attention to bring the risk down to an acceptable level.

Implement the control measures required, within the timescales given

in the risk assessment and continue to review working practices to reduce the probability of an accident to the lowest

possible level.

Stop immediately – the risk is too high.

Take immediate action to reduce the risk to

the lowest level possible.

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SEVERITY

5 Fatality – Very High Risk4 Severe incapacity – High Risk3 Absent 3 weeks – Medium Risk2 Absent less than 1 day – Low Risk1 Insignificant – Low Risk


Additional comments:1. This risk assessment needs to be discussed with employees to ensure that they are fully aware of all control measures2. Employees are to sign an acknowledgement sheet for their understanding of this risk assessment3. The risk assessment is to be reviewed on an ongoing basis as per government guidance4. This risk assessment must be approved by the nominated person for health and safety before being issued as a live document

Assessor 1 name: Signature: Date:

Assessor 2 name: Signature: Date:

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I, the undersigned, have been fully briefed on this risk assessment and other control measures in place to reduce the risk of injury to the lowest possible level. I fully understand my duties as an employee, to follow the control measures in this risk assessment and the method statement.

Employee name Job description Date Employee comments/recommendations Signature

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