risk assessment · web viewcustomers will be required to wear a face covering in all areas where...

Risk Assessment NOTE: Before completing this risk assessment please see guidance notes towards the end of the document.

Identified Hazards

Who may be affected

Risk Level before control measures

S x L = R

Existing control measures Additional Control measures required

To be actioned by

Completion date

Final Risk levelS x L = R

S L R RR S L R RR

COVID-19

General

Employees Attendees

5 3 15 H Anyone who meets one of the following criteria must follow the Governments guidance on Self Isolation: o Has a high temperature, loss /

change in taste or smell or a new persistent cough?

o Is a vulnerable person (by virtue of their age, underlying health condition, clinical condition)?

o Is living with someone in self-isolation or a vulnerable person.

Signage to be displayed at the entrance of the venue displaying rules and warning customers not to enter the venue if they have symptoms or have tested positive for COVID-19

Guidance on self-isolation found via the Government website.

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© Stallard Kane LtdEvery effort has been made by Stallard Kane Ltd to ensure that the information given is accurate and not misleading. However, we cannot accept responsibility for any loss or liability perceived to have arisen from the use of any such information. Only Acts of Parliament and Statutory Instruments have the force of law and only the courts can authoritatively interpret the law.

Date: 28th September 2020

Assessors Name: Reference Number: Review Date: Ongoing (at least weekly or as per government guidance

updates)

Endorsed By: Signature: Position: Date:

Description of assessment Coronavirus (COVID-19) – Wedding ceremony

Location Details Various


Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


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COVID-19

Lack of awareness

EmployeesAttendees

5 3 15 H The latest government campaign posters will be displayed in all entrance areas and in suitable places around the venue.

Venue rules will be communicated to all attendees and employees.

Regular briefings will be carried out, warning employees of the risks posed by the virus as well as the control measures outlined in this assessment and government guidance.

Updates will be communicated when new guidance is released and when the contents of this risk assessment are updated.

We will continually adopt and review new government / WHO guidance as and when it is available.

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Identified Hazards

Who may be affected


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COVID-19

Somebody showing

Symptoms

EmployeesAttendees

5 3 15 H Return home immediately Avoid touching anything Cough or sneeze into a tissue and put it in

a bin, or if they do not have tissues, cough, and sneeze into the crook of their elbow.

They must then follow the guidance on self-isolation and not return to the venue until their period of self-isolation has been completed.

Any attendees to the premises who display symptoms must be asked to leave the premises.

Contact with personnel suspected of having caught COVID-19 will be avoided.

Request that the individual be tested as per the test and trace guidelines

If a positive test is given, assess all other employees who may have been in contact with the individual for 15 minutes or over and then follow the current government self-isolation and test and trace guidelines

Isolate the area/s that the individual has spent time in for 24 hours

Following the 24-hour isolation of the areas, carry out a full deep clean of each area before any work re-commences within those areas

Areas / items that have been accidently touch must be thoroughly cleaned. Please see cleaning section below

They must wash their hands thoroughly for 20 seconds after any contact with someone who is unwell with symptoms consistent with coronavirus infection.

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Identified Hazards

Who may be affected


S x L = R


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Travelling to and from the venue

Catching and Spreading

Car sharing and the use of public

transport

EmployeesAttendees

5 3 15 H Where possible all employees should travel to work alone using their own transport.

Employees / attendees will be encouraged not to use public transport by providing adequate car park spaces.

If employees have no option but to share transport: o Journeys should be shared with the

same individuals and with the minimum number of people at any one time

o Good ventilation (i.e. keeping the windows open) and facing away from each other may help to reduce the risk of transmission

o The vehicle should be cleaned regularly using gloves and standard cleaning products, with particular emphasis on handles and other areas where passengers may touch surfaces

o Employees should be advised to wear face coverings

Hand cleaning facilities to be provided at all entrances and exits for the venue or employees to be told to wash their hands immediately when entering.

Emergency procedure to be reviewed and communicated on how someone taken ill would get home or to hospital

For employees having to use public transport, issuing PPE should be considered. This would include hand sanitisers, nitrile gloves and face protection

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Identified Hazards

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Keeping attendees and visitors safe

During the ceremony

Catching / Spreading

EmployeesAttendees

5 3 15 H Contact details to be obtained or NHS QR scanning poster used to retain details for test and trace purposes which will be retained for no more than 21 days.

Employees will wear face coverings when front of house.

A maximum of 15 people should be in attendance, not including staff.

Seating will be arranged in a manner that ensures social distancing can be followed e.g. removing face to face seating and maintaining a distance of 2 metres where possible (households can sit together).

Ceremonies will be kept as short as possible.

Customers will be required to wear a face covering in all areas where they are not sat down to eat or drink unless they fall under an exemption.

No signing or chanting should be permitted. If it is required for ceremonial purposes, then only one person should do so, and the use of plexiglass screens should be considered to protect guests.

Only spoken responses should be carried out, with minimal raising of voices.

Instruments that are blown into will not be permitted. Organs can be played however they must be cleaned before and after use.

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Identified Hazards

Who may be affected


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During the ceremony


Continued

EmployeesAttendees

5 3 15 H No food or drink to be consumed unless it is required for ceremonial purposes.

Infants should be held where possible throughout the ceremony by a member from their household.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


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Entering the venue


EmployeesAttendees

5 3 15 H Where queuing is unavoidable, outdoor spaces will be used where available and safe.

Outside queues will be managed to ensure they do not cause risk to individuals, other businesses or additional security risks. Adjustments will be provided for disabled customers.

Where possible, a one-way system will be adopted for entering, walking through to the ceremony, and leaving the premises. The route to take will be clearly signed throughout.

Guidance provided on social distancing and hygiene to attendees on arrival with signage, and where possible before arrival such as by phone or by email.

Seating arrangements will be agreed beforehand where possible to reduce the need to adjust and handle seating upon entrance to the ceremony.

Entrance to the ceremony will be one person / household at a time. They will take their seat before others are allowed.

Attendees will be encouraged to use hand sanitiser or handwashing facilities as they enter the ceremony.

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Washing / ablution rituals


EmployeesAttendees

5 3 15 H Any pre-requisite washing/ablution rituals should not be done at the venue but carried out prior to arrival.

In the rare circumstances where this is not possible, washing facilities at the venue will be used in line with social distancing guidelines and hygiene measures applied.

People will not be permitted to not wash the body parts of others.

Where rituals or ceremonies require water to be applied to the body, small volumes can be splashed onto the body, but full immersion will be avoided. Others present should stand distant from any splashes and stay socially distanced. All individuals involved should thoroughly wash their hands before and after and ensure good hygiene.

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Identified Hazards

Who may be affected


S x L = R


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Handling objects and communal

resources


EmployeesAttendees

5 3 15 H The touching and/or kissing of devotional and other objects that are handled communally is prohibited. Where shared items are required for the solemnisation of the marriage or the formation of the civil partnership, hands should be washed before and after. The items should be handled by as few people as possible. Barriers or clear signage will be put in place where necessary.

Books, reusable and communal resources such as service sheets, prayer mats, or devotional material will be removed from use. Single use alternatives can be provided as long as they are removed by the attendee. Items owned by individuals for use in the ceremony or registration (such as a prayer mat or religious text, a pen for the signing of the register) may be brought in but should be removed after the marriage or civil partnership.

Cash donations will be prohibited with online giving resources being used where possible therefore minimising contact around transactions. Regular cleaning and hygiene should be maintained, and gloves worn to handle cash.

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Identified Hazards

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Welfare Facilities

Including customer toilet

areas


EmployeesAttendees

5 3 15 H Signs and posters displayed to build awareness of good handwashing techniques and the need to increase handwashing frequency.

Welfare facilities will contain suitable levels of soap and 60% + anti-viral gel at entry points.

Wipes should be provided in each cubical with signage instructing their use.

The use of hand dryers will be encouraged The one-way system should be adhered to

when travelling to and from the welfare facility.

Small facility will be one in one out with occupied signage installed on the outside of the main door for clear reference.

Large facilities where social distancing is possible will remove every other cubical, sink and urinal from use to maintain social distancing.

Increase cleaning regime for toilet facilities particularly door handles, locks, and toilet flush. Regularly check soap and sanitiser levels.

Bin to be emptied on a regular basis

Face shields, Gloves and Face coverings should be available to employees who cannot avoid breaching the social distancing guidelines when working in the welfare area.

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Social Distancing for

Employees


EmployeesAttendees

5 3 15 H Arrival and departure times for work will be staggered to reduce congestion.

Any changing area will have suitable social distancing rues followed.

Movement around the venue will be reduced by the use of radios, phones or other electronic devices when sending orders to bars or kitchens.

Job location rotation will be reduced by assigning specific workers to areas.

The maximum capacity of lifts will be reduced with hand sanitiser made available for users.

Layout of the venue has been reviewed to ensure employees work further apart from each other where possible.

Where working further apart is not possible, working side by side or facing away from each other will be encouraged.

Screens will be used to segregate employees working closely together where possible.

Floor markings in place where necessary to identify social distancing measures.

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

Completion date


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Cleaning Duties


EmployeesAttendees

5 3 15 H The minimum PPE to be worn for cleaning an area where a person with possible or confirmed coronavirus (COVID-19) is disposable gloves and an apron.

Enhanced cleaning procedures are in place across the venue. Paying particular attention to frequently touched areas and surfaces: o Taps and washing facilitieso Toilet flush and seatso Door handles and push plateso Handrails on staircases and

corridorso Lift and controlso Food preparation and eating

surfaceso Remote controlso Use disposable cloths or paper roll

and disposable mop heads, to clean all hard surfaces, floors, chairs, door handles and sanitary fittings,

Ensure suitable COSHH assessment is in place and users / cleaners have had suitable training on effecting cleaning.

Rubbish collection and storage points are increased and emptied regularly throughout and at the end of the day.

Hands will be washed before handling plates and cutlery.

If an alternative disinfectant is used within the organisation, this should be checked and ensure that it is effective against viruses

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Identified Hazards

Who may be affected


S x L = R


To be actioned by

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S L R RR S L R RR

Cleaning Duties


Continued

EmployeesAttendees

5 3 15 H Wear disposable or washing-up gloves and aprons for cleaning. Dispose of as per Waste Disposal section below

Wash hands regularly with soap and water for 20 seconds, and after removing gloves, aprons and other protection used while cleaning and throughout the day.

Any cloths and mop heads used must be dispose of as per Waste Disposal section below

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Identified Hazards

Who may be affected


S x L = R Existing control measures Additional Control measures required

To be actioned by

Completion date


S L R RR S L R RRApplying First

Aid

Catching and Spreading while

delivering first aid response

First Aider/ResponderPerson requiring

assistance

5 3 15 H Provide additional PPE for all first aiders, this should include face mask, face shield, latex/Nitrile gloves and disposable apron.

Gloves aprons and masks should be disposed of after use and face shield cleaned.

Limit access to first aid facilities to only trained first aid personnel and/or appointed person(s)

First aiders must make sure that they wash their hands or use a 70% alcohol gel, before and after treating a casualty.

Ensure that they do not cough or sneeze over a casualty when treating them.

CPR - cardiopulmonary resuscitation If an adult is unresponsive and not

breathing normally, call 999 or 112 for emergency help and start CPR straight away.

Do not perform rescue breaths on the casualty when performing CPR!

Before you start CPR, use a towel or piece of clothing, and lay it loosely over the mouth and nose of the casualty

All non-disposable equipment used must be thoroughly cleaned with antiviral agents immediately after use.

Contents of this risk assessment communicated to all first aiders

If any symptoms develop following treatments ensure, they follow government advice on testing tracing and isolation

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Vulnerable Groups

‘Increased Risk’

Employees

EmployeesAttendees

5 4 20 VH Employees and attendees known to be at an increased risk of severe illness from coronavirus (COVID-19) to be particularly stringent in following social distancing measures.

Employees or potential attendees who have received a letter asking them to shield should continue to do so until told otherwise.

Pass on this information to any person making a wedding booking.

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Guidance Notes

1–4 LOW 5–9 MEDIUM 10–15 HIGH 16–25 VERY HIGH

Continue with existing control, however monitor for changes.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires attention to reduce the rating as well as regular ongoing monitoring.

Implement any additional control measures required, within the

timescales given in the risk assessment.

Requires immediate attention to bring the risk down to an acceptable level.

Implement the control measures required, within the timescales given

in the risk assessment and continue to review working practices to reduce the probability of an accident to the lowest

possible level.

Stop immediately – the risk is too high.

Take immediate action to reduce the risk to

the lowest level possible.

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SEVERITY

5 Fatality – Very High Risk4 Severe incapacity – High Risk3 Absent 3 weeks – Medium Risk2 Absent less than 1 day – Low Risk1 Insignificant – Low Risk


Additional comments:1. This risk assessment needs to be discussed with employees to ensure that they are fully aware of all control measures2. Employees are to sign an acknowledgement sheet for their understanding of this risk assessment3. The risk assessment is to be reviewed on an ongoing basis as per government guidance4. This risk assessment must be approved by the nominated person for health and safety before being issued as a live document

Assessor 1 name: Signature: Date:

Assessor 2 name: Signature: Date:

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I, the undersigned, have been fully briefed on this risk assessment and other control measures in place to reduce the risk of injury to the lowest possible level. I fully understand my duties as an employee, to follow the control measures in this risk assessment and the method statement.

Employee name Job description Date Employee comments/recommendations Signature

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