road maintenance council contract rmcc reporting requirement maya amaraweera project manager...
TRANSCRIPT
Road Maintenance Council Contract
RMCC Reporting Requirement
Maya AmaraweeraProject Manager Maintenance Evaluation
Contents
•Existing reporting requirement•Regional practice•Areas of duplication (Councils & RMS)•Proposed improvements•New RMAP•Changes to CIM
Existing Reporting Mechanism
Maintenance Gang
O Identify defects - furtherO Routine Mandatory Items – fixedO Ordered works – Approved Wos carried out
O Record AccomplishmentO Person hoursO Machines
RFLECT / FIDO
Finance System
G8 ReportRoutine Services
Cost
Contract Information Managemente (CIM) – at each Region
`
Quarterly Update
Quarterly Update
Work Orders (All Ordered
Works)
WO
* Start of the Year RMAP
Routine & Ordered WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPs
Record Accomplishment and Man hours
`
REFLECTG7 Report
Detailed Accomplishment (all
work recorded @ Segment)
Record Accomplishment and Man hours
G6 Report Simple
Accomplishment (all work related to the
Services)Quarterly Summary
D o n o
t Up lo
a d
Proposed Improvements …
Maintenance Gang
O Identify defects - furtherO Routine Mandatory Items – fixedO Ordered works – Approved Wos carried out
O Record AccomplishmentO Person hoursO Machines
RFLECT / FIDO
Record Accomplishment and Man hours
G7 Report Detailed
Accomplishment (all work recorded @
Segment)
Finance System
Accomplishment
`
REFLECT
Cost Reports
Quarterly Summary
Quarterly Summary
Record Accomplishment and Man hours
COUNCIL
Quarterly Update
Quarterly Update
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
* Start of the Year RMAP
Routine & Ordered WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPsRoutine & Ordered
WorksAnnual Plans
Quarterly RMAPs
Communication - COUNCIL & RMS
Contract Information Managemente (CIM)each Region
`Information on RMAP
Road Maintenance Benchmarking (RMB)
m2
$$
Quarterly Payments
$$
Annual Update
RMAP Process…..proposed
•Joint Planning Assessment•RMAP produce (LGA Draft)•Review by RMS•Agreed to RMAP•Quarterly updates with actual work done by Council
–Activity level - Accomplishment & Expenditure•Upload into CIM by RMS (Contract Clerks)•Quarterly Payment •Feed into RMB (Road Maintenance Benchmarking Module)
New RMAP
There are SIX RMAPS:LGA DraftRMS ReviewOriginal Approved End Q1End Q2End Q3Final
Accomplishment – OW and Incident ResponsesExtra sheet added “OW and Incidents”Accomplishment against all OW and Incidents reports by end of each quarter