Road Maintenance Council Contract

RMCC Reporting Requirement

Maya AmaraweeraProject Manager Maintenance Evaluation

Contents

•Existing reporting requirement•Regional practice•Areas of duplication (Councils & RMS)•Proposed improvements•New RMAP•Changes to CIM

Existing Reporting Mechanism

Maintenance Gang

O Identify defects - furtherO Routine Mandatory Items – fixedO Ordered works – Approved Wos carried out

O Record AccomplishmentO Person hoursO Machines

RFLECT / FIDO

Finance System

G8 ReportRoutine Services

Cost

Contract Information Managemente (CIM) – at each Region

`

Quarterly Update

Quarterly Update

Work Orders (All Ordered

Works)

WO

* Start of the Year RMAP

Routine & Ordered WorksAnnual Plans

Quarterly RMAPsRoutine & Ordered

WorksAnnual Plans

Quarterly RMAPsRoutine & Ordered

WorksAnnual Plans

Quarterly RMAPsRoutine & Ordered

WorksAnnual Plans

Quarterly RMAPs

Record Accomplishment and Man hours

`

REFLECTG7 Report

Detailed Accomplishment (all

work recorded @ Segment)

Record Accomplishment and Man hours

G6 Report Simple

Accomplishment (all work related to the

Services)Quarterly Summary

D o n o

t Up lo

a d

Proposed Improvements …

Maintenance Gang

O Identify defects - furtherO Routine Mandatory Items – fixedO Ordered works – Approved Wos carried out

O Record AccomplishmentO Person hoursO Machines

RFLECT / FIDO

Record Accomplishment and Man hours

G7 Report Detailed

Accomplishment (all work recorded @

Segment)

Finance System

Accomplishment

`

REFLECT

Cost Reports

Quarterly Summary

Quarterly Summary

Record Accomplishment and Man hours

COUNCIL

Quarterly Update

Quarterly Update

Quarterly RMAPsRoutine & Ordered

WorksAnnual Plans

* Start of the Year RMAP

Routine & Ordered WorksAnnual Plans

Quarterly RMAPsRoutine & Ordered

WorksAnnual Plans

Quarterly RMAPsRoutine & Ordered

WorksAnnual Plans

Quarterly RMAPs

Communication - COUNCIL & RMS

Contract Information Managemente (CIM)each Region

`Information on RMAP

Road Maintenance Benchmarking (RMB)

m2

$$

Quarterly Payments

$$

Annual Update

RMAP Process…..proposed

•Joint Planning Assessment•RMAP produce (LGA Draft)•Review by RMS•Agreed to RMAP•Quarterly updates with actual work done by Council

–Activity level - Accomplishment & Expenditure•Upload into CIM by RMS (Contract Clerks)•Quarterly Payment •Feed into RMB (Road Maintenance Benchmarking Module)

New RMAP

There are SIX RMAPS:LGA DraftRMS ReviewOriginal Approved End Q1End Q2End Q3Final

Accomplishment – OW and Incident ResponsesExtra sheet added “OW and Incidents”Accomplishment against all OW and Incidents reports by end of each quarter

New RMAP

•Functionalities:Minimise manual entryCalculate payments due

Routine Pavement (Mandatory and Supplementary)

Routine Corridor (Mandatory and Supplementary Routine signs (Mandatory)

Payment adjustment for the next quarter

•Changes to CIM - New modulecapture RMAP