Roll Revision Cycle

Intensive Revision

Mother Roll

Non Election Years

Draft Roll (Mother Roll +

Supplementary till date

Election Years

Draft Roll (Mother Roll

Integrated with all

Summary

Revision

Intensive

summary

Revision

Continuous

Updation

Final Roll for that year (Mother Roll + Supplement)

Supplementary till date printed separately)

Integrated with all Supplementary till date)

•Continuous updation in the Electoral registration system

is possible through out the year, though it is not widely

known

Continuous Updation (Between Revision)

•Under Section 23 & 24 RPA, 1950, applications for

inclusion/deletion/modification of the names or

particulars can be given from Final publication of Roll to

the next Draft publication , to update the entries in the

next Final Electoral Roll

Applications during continuous updation

Picture

of

STAMP

Applications are made under Sections 22 or 23 RPA, 1950

Form 6

Form 8

Form 7

Form 8A

Applications should be made in appropriate Forms in duplicate

TO,

EROSub: Inclusion

Deletion, correction and transposition of names can be made by ERO

on receiving application or suo-moto .

There is no provision for suo moto inclusion of names by ERO

Applicants should submit their photo for enrolling with photo in

Electoral Roll

ERO should discourage acceptance of Form (001A) for submission of

photos and Form (001B) for corrections

Should have EPIC of that

Part

Submit Declaration that he is aware of

• Bulk applications during continuous updation

• Applications in bulk can be received by ERO during continuous updation only

• The person submitting the applications in bulk should take care of the following points:

Submit Covering letter with list of applicants, basic

Submit the applications of only

EPIC

Partthat he is aware of penal provision u/s

31, RPA, 1950

Declaration Form

applicants, basic particulars and their authentication

applications of only that area of the Part where he himself is an elector

• Actions taken on receiving the applications

• All claims and objections received during Continuous Updation should

� be put up on the notice board of ERO and DEO

� Be put up on website of CEO

� Disposed of as per rules by ERO and updated in ERMS

• Periodically prepare list of applications in Form 9,10,11 and • Periodically prepare list of applications in Form 9,10,11 and 11A as directed by the Commission

• The corrections/deletion/transposition of entries shall be under Section 22 RPA 1950 and additions under Section 23 RPA 1950

• The Finalized entries by the ERO should be entered in the registers with the last serial number in, the previous Roll of that Part of AC/supplement to the Roll published as Final

• ERO should maintain a set of four separate registers for each Constituency in the format prescribed by Commission (Annexure 8.1, 8.2, 8.3 and 8.4)

• ERO should maintain the data up-to-date all the times as there is no fixed time for the publication of the modification

• Actions taken on receiving the applications

modification

• The register used for continuous updation shall be continuous supplement for that particular year

• The ERO should indicate the Section and Part no. on the top right hand corner of the application Form to link with the register in the following manner : Part No. 23/ Section No.2

Annexure 8.1 Annexure 8.2

Annexure 8.3 Annexure 8.4

Register Formats for all the 4 Forms

Forms

No. will

be written

here

Front page

Back page

• Applications to be disposed monthly

Applications received

in a calender month

Disposed during next month

calender month

Preparation of manuscript

separately in duplicate Computerized data entry

for next Draft Roll

Format of manuscript same as text separately in duplicate

for each Part

Copy of manuscript

transferred to

DEO by 7th next

calender month

for next Draft Roll

Completed till 25th

of that month

Rolls, 8 columns entries

• Supplements of the continuous updation

The supplements of the continuous updations

• should be printed as Part of the Draft Roll below last supplement of that

year

• may be printed before Draft Roll to integrate the entries in the Draft

Roll

• ensure tracking of the changes since last Final publication of Rolls

• have the same format as that of summary revision• have the same format as that of summary revision

• will have the serial number one more than the number in previous

supplement, indicated on right hand corner of the header

• should have “supplement process and year” in words and “Continuous

updating <from date> to <to date>” in figures

• can be more than one supplement

• should not be sorted either Section or house number wise as the serial

number of the electors are already communicated to them and used for

EPIC generation

• once integrated , gets cleaned out upto that point

ERO can correct, transpose, or delete the entries

under Section 22 RPA, 1950 under general or special

direction of Commission

ERO should give the concerned person a reasonable

opportunity of being heard before taking any decision on

change/deletion/modification

Inclusion of name

Any person can apply to ERO for the inclusion of name in

General Instructions for deletion, Inclusion, Transposition and Correction

the Finally published Roll under Section 23 RPA, 1950

Such cases of inclusion of names would be less as annual

revision would have been conducted on first of January

Generally Form 6 for inclusion during continuous

revision would be from person shifted from other

Constituency

Care should be taken before enrolling applicant attaining 18

yrs of age, and it should be verified that applicant became

of age on 1st January of that year

Transposition of names

Applicants shifting residence in the same Constituency should be

guided to fill Form 8A instead of Form 6

Under Section 22 transposition is possible

•From one Part of the Roll to another Part of the same Roll

•Within the same Roll or within the same Part from one place to

another place

For transfer of name from one AC to another, the applicant

General Instructions for deletion, Inclusion, Transposition and Correction

For transfer of name from one AC to another, the applicant

should apply in Form 6 to the ERO of the latter Constituency

under Section 23

Form 6 during should be accepted with the a declaration of stay

duration at the new and previous address

Declaration from the applicant of Form 6 should state-

“His/her name is either not included in the Electoral Roll of that

particular Constituency or any other” OR “His/her name was

included in which he was ordinary resident and now he wishes to

be excluded”

On receiving application to transfer from one AC to

another, the ERO should inform the ERO of the applicants

previous Constituency, to strike the name of the applicant

from the Electoral Roll there and intimate the former

Under Section 22, the word “entry” will refer to different

details of the elector as name, age, photo etc

The person who change the name after Final publication of

General Instructions for deletion, Inclusion, Transposition and Correction

The person who change the name after Final publication of

the Roll should intimate through application, that his/her

previous entry is now defective

Detailed guidelines on Deletion of entries

Found the entry in

more than one

Constituency

Found the entry

more than once

ERO’s Notice Board

Inviting Objections

• Objections are invited <from date> to <to date> (7 working days excluding Sunday/public holiday)

• Actions will be taken on <date>

Copy of deletion applications

received

Information on ERO’s Notice board

Shifted the entry to

another

Constituency

Found details

faulty after inquiry

and verification

Other Points

•Notice should be sent to the individual person

concerned/presenting the application, with the date of hearing

• No specific Form is prescribed for objection

• ERO carries verification of all applications including death cases

<date>

Detailed Guidelines on Transposition and Correction of entries

•The procedure followed for transposition and correction is same as that of deletion

•For transposition of the service voters from last Part ERO should verify the

discharge certificate of applications

Copy of transposition/correction

applications

Inviting Objections

ERO’s Notice Board

applicationsreceived • Objections are invited

<from date> to <to date> (7 working days excluding Sunday/public holiday)

• Actions will be taken on <date>

Communication to the Effected Persons

Case Actions taken

For availability of

different applications

under Section 22 or 23

All the applicants should be

communicated without supplying copy

of order

For all the applications

received

ERO should keep records of his reason

for official recordsreceived for official records

A person objected to should be supplied free uncertified

copy of order, for appeal if he desires

Rejected application ERO should record his reasons and should

supply free uncertified copy of order

concerned applicant for appeal if he desires

If applicants need

certified copies of

orders

Applicant should apply and pay the

concerned fees

Appeal against the decision of acceptance/rejection of application

ERO’s decision on

rejection/application can be

appealed against to DEO with

in 15 days under Section 24

(Letter of ECI date 17-03-2010)

Appeal should be in Form of

memorandum signed by

appellant, copy of order , and

fee of Rs 5

Applicant should present the Delay can be condoned on being

Applicant should pay non

refundable Fees by non

judicial stamp/ government

treasury/RBI/in cash

Receipt

of fees

Applicant should present the

appeal with the receipt of the

fees paid within 15 days from

the date of order

Delay can be condoned on being

satisfied of the reason and appeal can

be made to an officer appointed by

CEO

Appellant should be informed of the

order passed on the appeal, and

should be sent a certified copy of the

order if applied for, on payment

Inclusion of names under Revision

Inclusion of names under Revision

Inclusion of names under Revision

Inclusion of names under Revision

Preparation and issue of EPIC for names included during

continuous process

Eligible applications for inclusions should be:

• sent intimation about concerned Part No. and Sl. No.

by ERO

• Issued

•EPIC, if not issued (only after addition of name in

database and given permanent EPIC number)

•New EPIC or replacement (only after addition of

name in database and given permanent EPIC

number)

•Certified copy of extracts from the Electoral Roll

Certified copy of extract of

Electoral Roll

• If an elector wants to contest an election from other Constituency, a

certified copy may be given after the manuscript is prepared

• A Roll can be published and printed only at the time of Draft and Final

publication

• Supplements of the continuous updation need not to be printed time to time • Supplements of the continuous updation need not to be printed time to time

except when an election is announced

• At the time of elections the supplement with all the additions, corrections,

deletion and transposition made upto the last date of nominations can be

printed

• The provision related to sharing of extract as given in chapter VI,

paragraph 20 to 23 under the Section on “Inspection of Electoral Rolls and

connected papers’ shall apply for printing the supplement of continuous

updation