rotary club of dunedin inc annual report – 2014/15 · rotary club of dunedin inc annual report...

Rotary Club of Dunedin Inc Annual Report – 2014/15 President Peter Gouverneur

Rotary Dunedin Annual Report 2014-15 2

PRESIDENT’S REPORT Are we having a great day! Well better than that I think we have had a great year! I took on the role as president with a lot of uncertainty and nervousness, however, when I was asked by Craig Radford, my motto is, just do it, life is full of risks. I say uncertainty because you just don’t know how you will go and you tend to be your own worst critic sometimes. What you have done for me by appointing me as your President is given me the opportunity for amazing self-‐improvement, you have given me a platform to grow in my own ability to lead a club week in, week out. I feel so much more confident and relaxed in presenting to you all, and for that, I am truly grateful. During my year as President I have also worked a lot closer with a lot of you which has strengthened our friendship, and that is a core value of Rotary. As President, I quickly learned that you’re not alone, we have an amazing club with a great support network, a lot of stuff that I thought I would have to organize just happens by some very willing and supportive members. But you know among other things, at the start of this year I prepared to have fun and I thought heck, I’m not a great speaker but people won’t remember the mistakes you made, what you did or what you said, but they will always remember how you made them feel. I felt some great camaraderie during my 12 months, interactive but relaxed meetings where we learned a lot about our own members through the 3 minute talks, and I certainly looked forward to our Thursdays each week. But what tangible things did we achieve in 2014-‐15? A lot! Let’s have a recap of some of the projects completed during the year, by no means all of them:


• Supported the Salvation Army food bank with “Bring A Can”

• Held a great Quiz night – with proceeds to the Dunedin Night Shelter

• Club Daffodil project

• Christmas Gift Appeal -‐ gifts for ten needy families in Dunedin

• Assistance with the Blood Pressure awareness campaign

• Trees for Families

• Carried out street appeals, one was for St John's Ambulance

• Relocation and planting of 4,000 daffodils at Olveston for a Les Cleveland Memorial, special thanks to Graeme Leith

• Meals on Wheels

• Olveston Event -‐ High tea, tour and parade -‐ Special thanks to Sarah Warhurst

• We sponsored the Business Ethics Award

• 4 way speech contest. Competition held annually between secondary school students.

• Circus Quirkis -‐ again we sponsored this event which raised significant monies for the club’s youth projects, a special thank you to Stuart Melville

• Carried out interviews and selection for the Science Forum awards

• Otago Rally -‐ marshalling

• Carried out interviews and selection for RYLA awards

• Mystery Dinner fundraiser

• Town & Country safari and mid-‐winter tramp

• Entered a team into the Relay For Life to help the Cancer Society, special thanks to Bruce Collier

• Cooked breakfast for several hundred attendees at the Relay For Life, special thanks to Ross Taylor


• West Harbour Project Working bees all year and we have now cleared the way for a big push into stage 1. Well done to Darrel Robinson and Neil Lyons

• And of course we have given away significant monies to individuals and charities from our club funds, rotary club trust and other trusts we administer. We have donated over $41,000 this year, two examples are:

$5,742.40 proceeds from the Carisbrook Project donated to the Rotary Childrens Ward $10,500 proceeds from the Daffodil Project donated towards the Orokonui Ecosanctuary and the Mayfair Theatre (for new stage lighting)

Mount Cook Conference – What an amazing event we put on. Jonathan, Brian Daniels and your team, I take my hat off to you all, that was one hell of a weekend, well done! And of course we have changed venues, introduced the 3 min talk, and dropped some of our traditions. I have to say thanks to all of you, for the support and acceptance I received for putting these changes in place, I got nothing but positive encouragement from you and the Board. Admin Committee, the change of venue did create a lot of work for you and you carried it out superbly. What a great team. Now I really want to thank some individual members of our club that do an amazing job behind the scenes. David Neil -‐ your were my wing man, as Club Secretary you supported me throughout the year, incredible job you do David, highly organized, very efficient and very supportive. Steve Hydes as Club Treasurer and David Ojala as Trust Administrator, both done a great job. You manage the club and trusts financials perfectly -‐ Thank you and well done to you both. Alana Reid – bulletins go out every week without a hitch, great reading and great job thank you.


Lesley Brook – Your administering of the website is credit to you, thank you. John Drummond and Peter Jackson, thanks for organizing the guest speakers and the 3 min talks which I really enjoyed over the 12 months. One of the great things our club does is support youth, this year we have had the great pleasure of hosting Hannah, and sponsoring our outward bound student Zoey who is having an amazing year in Belgium. Hannah was a pleasure to have at our club meetings and events, and I particularly enjoyed Hannah’s company on the Town & Country safari trip. A big thanks to your host families:

Greg & Dianne Angel Jonathan & Lisa Usher Peter & Susan Jackson

Hannah, Julie & Zoey And lastly I would like to acknowledge my wife, Diana, you have supported me through some hectic times through my year and always reassuring me with positive feedback and a warm smile, 20 years marriage this year. The future is looking bright, Grant and Robin, we look forward to your year ahead, well done for stepping into the role as President, enjoy your year, be yourself, have fun and keep smiling. Myself, I am going to enjoy rubbing shoulders with you all as a back bencher. Thanks for your support, have a wonderful year. Peter


Paul Harris Fellowship awards: Craig Radford Neville Caird Tony Alexander District Governor Jonathan Usher awards another Paul Harris Fellowship to both John & Ellen Henderson We also farewelled from the club Noel Jackson, Ken Stott, Les Stewart and Bruce Turnbull. It was also with much sadness that the club mourned the death of Murray Paterson.


CLUB ADMINISTRATION The 2014-‐15 Club Administration team was: Alistair Logan, Lesley Brook, John Drummond, Andrew Kilsby, David Ojala, Susan Schweigman, Ian Shore, John Wills, Ian McKie (Director), Peter Jackson (Convenor July–Sept 2014) Don McEwan (Convenor Oct 2014–June 2015.) This year saw a major change in the Club’s life with the change of meeting venue to the Scenic Hotel. Our committee had a significant input into, particularly, the logistics of the change, including the clearing out of decades of accumulated Rotary detritus from The Savoy and its transfer to the new venue. This change has proved eminently successful, due in no small part to the professionalism of the management and staff of the Scenic Hotel. Our thanks to them all, especially to the manager Greg Hewland. We have continued the running and organising of each week’s lunchtime meeting, along with the usual Christmas lunch and Change over. Each of these events went extremely well. Under Pres Peter we continued a similar format for the lunch time meeting as previously, but with the introduction of 3 Minute Speakers; a welcome and successful innovation. The committee worked steadily on our various tasks of duty rosters, speaking rosters (now including 3 Minute Speakers), etc. Another big thank you is due to John Drummond (Speaker Roster) and Peter Jackson (Duty Roster) for their unstinting efforts. Thank you very much to the Committee members for their ongoing support and effort in helping to run the club. Don McEwan Convenor


TOWN AND COUNTRY As usual the T&C Committee had our fireside meetings with a mix of business interspersed with lively debate on current affairs issues. Our champion of controversy, Ross providing much entertainment. We once again had a successful round of scholarship grants to East Otago High School $1000, Otago Polytech Cromwell $2000 and Telford Campus $6000. All with the aim of rewarding excellence in rural education. We also began planning a major fundraising venture to top up the Trusts associated with scholarships. Our annual Safari in March was centred at Omahau Downs in the Mackenzie Country where we visited a high country station, a salmon farm, a hydro machinery museum and had a local cheeses & dips presentation along with plenty of the good things of life to keep our energy levels replenished. It was with regret we had the resignation of Bruce Turnbull a long standing member of the Club. Malcolm from our committee has been the principal organiser of the mid-‐winter tramps and the one to the Motorau Hut at lake Manapouri was again a great success.


VOCATIONAL I am pleased to present this report as the past Convenor of the Vocational Committee. We continued to have lunchtime meetings every second Monday of the month. We have organised a busy schedule of activities in the past year based broadly around the vocational goals of Rotary as well as participating fully in the life and activities of the Club itself. A very successful event was organised at Olveston in November 2014 with a tour of the house, high afternoon tea to follow and fashion parade of Victorian costumes. A reasonable profit was made which will be used to build up a fund for such things as funding our contribution to the Business Ethics Award. One of our important vocational goals is to promote excellence in ethical standards in business. This we have done by sponsoring the Business Ethics Award in partnership with the Chamber of Commerce Excellence in Business Awards. Each year our committee organises the Rotary 4 Way Test in our annual speech competition for year 13 students in our two secondary schools – Logan Park and Otago Boys High School. Unfortunately this year our schools had competing interests and couldn’t participate. While this was extremely disappointing we will hope to be up and running again next time. Another really exciting project we continued this year is ‘mock interviews”. This is an ongoing project spearheaded by Lindsay Brown which offers opportunities for young school leavers to practice job application and interview skills and obtain NCEA credits. We piloted the concept initially at the Methodist Mission and if it is successful it may be widened. Opportunities may be explored in the future with Malcam trust. A committee has been set up to organise this and it will be a joint venture between our committee, Youth and City and Community. A small group of suitable interviewers was selected from the club. This project sits well into the Vocational goals of “conducting Career Counselling or Vocational Training


programme’. It was well appreciated by the young people concerned and their leaders and will continue to grow. Another important project in its early stages is the mentoring project with Rotoract. This is just in its early stages but is showing lots of promise as well. Vocational Month is October of each year, and we provide the speakers for the month. Our theme this this year is entrepreneurial Dunedin companies. Last October it was “pathways into employment” focusing on such things as apprenticeships/internships. We have welcomes a new convenor for the next committee year and we thank Alana Reid for taking over and look forward to her leadership. Lynne Guy, Convenor, Vocational Committee, Rotary Club of Dunedin.


YOUTH 1. RYE

§ Continue to sponsor at least one inbound or one outbound per annum.

§ Inbound student Hannah Koerber, was welcomed from Germany in July 2014, with Brian Daniels as her counsellor.

§ Outbound student Zoe Sabonadiere left for Austria in January 2015 – Her counsellor is Marilyn Richardson.

§ Carole McCormack led this programme for the club and committee.

2. ROTARACT

§ The Youth Committee attended the Rotaract meetings on a roster basis. These have been well attended. Rotaract boosted their numbers and worked on a variety of projects. They have an energetic leadership team.

3. RYLA

§ Gordon Tucker and Jane Johnson undertook the interviews and organised the three candidates who went to Berwick in April 2015. All had a great experience.

4. Science Forum

§ Three candidates, 1 from Logan Park and 2 from Otago Boys were interviewed by Carole McCormack and Gordon Tucker, and while all three were put through for selection by district, only 2 from Otago Boys were selected to attend the National Science Forum held in Auckland January 2015. The Hugh Saunders Trust funded half the costs and the school funded the other half of the costs.

5. Mystery Dinner

§ Helen Richards and Carole McCormack organised another successful Mystery Dinner, raising funds for Youth Projects, to be held in the Club Trust.


6. RANZSE -‐ Rotary Australia New Zealand Student Exchange

§ Jackie St John facilitates this for the District. There was 1 young person from the District who underwent the exchange with 1 Australian youth during the year.

7. Wine Auction

§ Planning for the wine auction started in March 2015 for a November event.

§ The charity chosen to be The Hugh Saunders Trust. Helen Richards Convenor


MEMBERSHIP

Director: Grant Chirnside Convenor: Ross Taylor

Our Committee has had another average year with well supported and lively fireside meetings and ongoing projects beyond the main focus of the committee in recruitment and retention of members.

We welcomed Bruce Collier to the committee at the beginning of the year. We said farewell to the very long serving Noel Jackson from both the committee and club.

Membership

Thanks to the efforts of the committee and the club in general we followed up some nominations which resulted in 3 new members being inducted into the club over the year. Sadly 11 resigned so we are definitely not keeping pace and will need to seek out new members as a priority for the year ahead. We need to make sure we all embrace new members and make them feel welcome and enable them to quickly fit into the life of the club. The club was saddened by the news of the death of Murray Paterson. We also note the moving on of Les Stewart, Bruce Turnbull, Ken Stott and Noel. These 5 gentlemen contributed nearly 200 years of service to our community through our club and other avenues. We thank you.

We have continued a streamlined nomination follow-‐up using email to further the process between meetings. We continue with a new member follow-‐up within 6 months to see how they are going and consider any issues or matters to improve including the mentor role. Attendance records have been scrutinised with some follow up action taken with particular poor attenders. We wish to note that all resigning members are invited to participate in an exit interview in order that we might learn from their Rotary experience and feed that back into how we operate our club.


Joker Jackpot Membership committee continued to run this weekly event. During the year an average of 40 Jackpot tickets were sold each week. There were 6 prize winners and the total prize won was $629.50. At 30 June 2015 the Joker Jackpot prize balance stood at $1421.28. Distributions of $88.30 were made to the Club. Our thanks to Bruce for taking over this role from John Burke. Cancer Society Our club has had a long association with the Otago Cancer Society and we were asked to cook the breakfast for the Relay for Life. We cooked under shelter in the corner of the Forsyth Barr Stadium and managed to stay warm whilst serving upwards of 1000 very hungry walkers. This year we fielded out own team, ably lead by Bruce Collier Club involvement Committee members continue their enthusiastic support of all of the all-‐of-‐club projects and where possible their support of other committee projects. Additionally it is noted that committee member John Henderson I convenes the Rotary Foundation Committee and that Neville Horne continues as the club Statistician. All in all a good year, and my thanks to all those involved.

Ross Taylor


CITY & COMMUNITY City and Community Committee Summary of activities: July 2014-‐May 2015 Our focus from July to September was organizing a very successful quiz night, held at the Otago Golf Club on Sep 18th. $ 1029 was raised, 10% going to the Club, and the remainder going to the Dunedin Night Shelter. In September our committee lead by Graham Leith and other club members, helped pick and sell Cleveland Park Daffodils for the very last time. Recipients for the funds were the Mayfair theatre and Orokonui ecosanctuary. Our committee and the International committee and got together for a great pot luck dinner at the Logan Park High School staff room on the night of 2 December. Instead of organizing a ‘bring a can’ with club members for Christmas gift giving, the committee decided to organize special gifts for 10 families. We asked club members to help identify needy families and then we asked members to bring a gift. We collated parcels from the generous gifts supplied all tailor made to suit the family groups, then wrapped and delivered the parcels in time for Christmas. The recipients were all delighted and surprised by the gifts! In the new year the club met and continued discussing arrangements for the donation of funds of $2816.69 to provide for two holes and signage at the proposed Chingford Park Disc Golf course. Signage and funding was approved, along with permissions from the DCC to proceed with the project. Our committee also offered support with volunteering to build the course when the time came.


Relay for life was a great event well supported by the club and committee members. Here’s’ a picture of our Shelter Box set up taken with our team co-‐ordinator and a couple of friends.

Trees for families was delayed from the usual May timing to June but successfully went ahead on Jun 21st at the West Harbour site. Committee members helped out by digging over 50 holes for the trees and being there on the planting day to give a hand. Another activity was the creation of the Les Cleveland memorial garden at Olveston. Again, lead by committee member Graham Leith, our committee members helped out with the planting of 4000 daffodil bulbs and committing funds to the project for the creation of a memorial bench and plaque. Committee members also helped out as usual with Meals on Wheels duties, and organizing people to be at two locations in town for the street appeals for St John Ambulance and Cancer Society. Our final event for the year was a relaxing and fun winter Italian dinner at St Clair esplanade restaurant, it celebrated another great year of hard work and achievements, celebrations, arrivals and departures – change is good!

Sadly Les Stewart, one of our committee members resigned from the club, but we had a great farewell for him and to acknowledge his contribution to our Club, we awarded him with a Certificate of Appreciation.

2015 Trusts Report to Club Page 1

ROTARY CLUB OF DUNEDIN (Inc)

TRUSTS Year ended 30 June 2015

The following is a brief report on the performance and the current position of the

Charitable Trusts that operate within the Rotary Club of Dunedin (Inc). The report

relates to the year ended 30 June 2015.

A total of 19 grants plus funding of the West Harbour Trail Project and a donation to

the Rotary Foundation were paid from all Trusts during the year ended 30 June 2015.

A total of $38,895 expended. In the previous year 27 grants were paid.

HUGH SAUNDERS TRUST (subject to Review)

OBJECTIVES - Charitable and educational purposes which benefit young people.

TRUSTEES – Neville Horne, Alastair Logan and Jackie St John

INCOME – Donations $7,586.00 and interest of $550.00

GRANTS MADE - $1,600 (1)

COST OF PORTFOLIO - $23,674.87

MARKET VALUE OF PORTFOLIO – $23,913.15

SINCE INCEPTION in 2001, the Trust has made grants totalling $88,190

MONA SEMKE TRUST (Subject to Review)

OBJECTIVES – To assist distinguished performing artists in obtaining tuition, training,

education and participation in the performing arts and in high-level performance in the

medium of their choice within the performing arts, generally restricted to young people

(under 30).


INCOME – Interest $2,315.68

GRANTS MADE - Nil


MARKET VALUE OF PORTFOLIO - $57,697.85


ROTARY CLUB OF DUNEDIN TRUST (Subject o Review)

OBJECTIVES – to supply/provide for the physical and material needs of persons or

families who through certain circumstances are worthy of financial assistance – to assist

students financially for scholastic, industry or aspirations – to assist in education of the

poor or their children – to assist in rehabilitation and generally assist all in a manner

consistent with the ideals and objectives of Rotary International.


INCOME – Interest $3,902.04, donations $31,856.30, other income $8,016.49

GRANTS MADE - $8,642 (9) plus funding the West Harbour Trail Project $13,630

and Rotary Foundation donation $6,023



This includes $25,648.25 held within the Trust for specific programmes/projects

recommended and/or approved by the Club and Committees.


2015 Trusts Report to Club Page 2

TELFORD GOWRIE TRUST

OBJECTIVES – to advance and propagate within South Otago and within New

Zealand, education about methods of farm production animal husbandry, cropping,

horticulture and forestry, used within, or potentially relevant to South Otago.

TRUSTEES – Les Green, Ross Brown and Garth Lucas.

INCOME – Interest $771.58 and dividends of $1,120.00.

GRANTS MADE - $4,000 (4).



SINCE INCEPTION in 2000, the Trust has made grants totalling $29,250.00

ROTARY OTAGO RURAL EDUCATION TRUST

OBJECTIVES – Annual scholarship awards to outstanding and deserving students or

former students of Lincoln University (Telford Division), students at Otago Polytechnic

(Cromwell Campus) and students at the East Otago High School to study at Telford or

such other institute for one year or such period as approved by the Trustees.

TRUSTEES – Les Green, Ross Brown, Murray Bayly and Martin Eadie - Director

Lincoln-Telford.

INCOME – Interest $156.75 and dividends $304.75

GRANTS MADE - $5,000.00 (5)




GENERAL

During the year Martin Eadie replaced Charlie Lamb on the Rotary Otago Rural

Education Trust by virtue of his position as Director (Principal) of Lincoln Telford and

Blair Thomson, Settlor and Trustee of the Telford Gowrie Trust, passed away.

Progress was made on increasing the capital base for the Hugh Saunders Trust including

a portion of the proceeds from Circus Quirkus. The Club Trust continues to process

receipts and expenditure for the West Harbour Recreation Trail Project.

All five trusts are registered with Internal Affairs under the Charities Act 2005. The

normal rules and regulations as applicable to such Charitable Trusts are adhered to.

Public access to the trust documentation and reports is publicly available on the

Ministry of Business and Innovation Charities Service web site www.charities.govt.nz.

Appreciation and thanks go to the Trustees Reviewers and all others involved with the

operation and management of all the Trusts during the year ended 30 June 2015.

David Ojala

Trusts Administrator

Date 16 November 2015

rotary club of dunedin inc annual report – 2014/15 · rotary club of dunedin inc annual report...

Documents