rotary district 7170 youth exchange program d7150 5/10, modified d7170 7/10 welcome thank you for...

Rotary District 7170 Youth Exchange Program

D7150 5/10, modified D7170 7/10

WelcomeWelcomeThank you for agreeing to volunteer Thank you for agreeing to volunteer

for the 2015-16 Rotary Exchange for the 2015-16 Rotary Exchange Student ProgramStudent Program

Orientation Program for Host Families


D7150 5/10, modified D7170 7/10

You’re Expecting a New ArrivalYou’re Expecting a New Arrival

Congratulations!Congratulations!

Orientation Program for Host Families


D7150 5/10, modified D7170 7/10

Orientation AgendaOrientation Agenda

Part IPart I• What is Rotary and its purpose? What is Rotary and its purpose? • Rotary involvement & Support systemRotary involvement & Support system• Who are Rotary exchange students?Who are Rotary exchange students?

Part IIPart II• Expectations – families, students, clubsExpectations – families, students, clubs• Arrival and settling inArrival and settling in• Insurance, Finances, Travel, School, OtherInsurance, Finances, Travel, School, Other

Part IIIPart III• Student Protection Student Protection

Part IVPart IV• Being the first, second, last host family Being the first, second, last host family • Activities and calendarActivities and calendar• End of the yearEnd of the year


D7150 5/10, modified D7170 7/10

Part I – About RotaryPart I – About Rotary

Upon completion you should:Upon completion you should:• Have a basic understanding of Rotary, Have a basic understanding of Rotary,

its goals and objectivesits goals and objectives• Know what you can expect from Rotary Know what you can expect from Rotary • Know the purpose of the YE ProgramKnow the purpose of the YE Program• Know where you can get supportKnow where you can get support• Have a basic definition of an exchange Have a basic definition of an exchange

studentstudent


D7150 5/10, modified D7170 7/10

What is Rotary International?What is Rotary International?

World’s oldest and most international service organizationWorld’s oldest and most international service organization• 1.2 million Rotarians, in 200 countries1.2 million Rotarians, in 200 countries• Celebrated 100Celebrated 100thth anniversary in 2005 anniversary in 2005• 32,000 clubs, in 520 districts32,000 clubs, in 520 districts

Rotary Motto: “Service Above Self”Rotary Motto: “Service Above Self” ““The Four Way Test” - Rotarians ask:The Four Way Test” - Rotarians ask:

• Is it the TRUTH?Is it the TRUTH?• Is it FAIR to all concerned?Is it FAIR to all concerned?• Will it build GOOD WILL and better friendships?Will it build GOOD WILL and better friendships?• Will it be BENEFICIAL to all concerned?Will it be BENEFICIAL to all concerned?

The Rotary Foundation provides funds forThe Rotary Foundation provides funds for• Financial tool for community and international service projectsFinancial tool for community and international service projects• Alleviate Polio Plus other diseases worldwideAlleviate Polio Plus other diseases worldwide• Other International need for helpOther International need for help


D7150 5/10, modified D7170 7/10

What is Rotary District 7170?What is Rotary District 7170?

• Our District is 7170,Our District is 7170, Our District includes the Binghamton and Cortland area, Our District includes the Binghamton and Cortland area,

and stretches from Trumansburg to Waverly, to Hancock, and stretches from Trumansburg to Waverly, to Hancock, to Stamford.to Stamford.

Includes major cities of Ithaca, Binghamton, Oneonta, Includes major cities of Ithaca, Binghamton, Oneonta, and Owegoand Owego

• 45 Rotary Clubs45 Rotary Clubs• Approximately 1,400 RotariansApproximately 1,400 Rotarians• Youth Exchange: annually Youth Exchange: annually

25 clubs participate in our district’s program25 clubs participate in our district’s program 30 inbound exchange students (from 24 countries)30 inbound exchange students (from 24 countries) 30 outbound exchange students (to 24 countries)30 outbound exchange students (to 24 countries)


D7150 5/10, modified D7170 7/10

Purpose of the RYE ProgramPurpose of the RYE Program

Provide high school students an Provide high school students an opportunity to spend a year studying opportunity to spend a year studying in another country, learning the in another country, learning the language, discovering the culture, language, discovering the culture, developing skills and maturitydeveloping skills and maturity

Bring the world into our local Bring the world into our local communities through friendshipcommunities through friendship

Promote Rotary’s goal of world peace Promote Rotary’s goal of world peace and understanding, one person, one and understanding, one person, one exchange at a timeexchange at a time


D7150 5/10, modified D7170 7/10

Purpose of the RYE ProgramPurpose of the RYE Program

International District-to-district programInternational District-to-district program 8,000 exchange students per year 8,000 exchange students per year

worldwideworldwide Open to children of Rotarians and non-Open to children of Rotarians and non-

Rotarians alikeRotarians alike Operated completely by volunteer Operated completely by volunteer

Rotarians as part of Rotary’s commitment Rotarians as part of Rotary’s commitment to international and community serviceto international and community service

Accreditation and Approvals: Accreditation and Approvals: • Rotary InternationalRotary International• US Department of StateUS Department of State


D7150 5/10, modified D7170 7/10

Responsibilities of RotaryResponsibilities of Rotary

Select qualified host familiesSelect qualified host families Provide a counselor & monthly allowanceProvide a counselor & monthly allowance Help with school arrangementsHelp with school arrangements Be an advocate for the studentBe an advocate for the student Counselor/YEO “supervise” student Counselor/YEO “supervise” student Communicate & Support host families & Communicate & Support host families &

schoolsschools Help with transportation for “special Help with transportation for “special

events”events”


D7150 5/10, modified D7170 7/10

Responsibilities of RotaryResponsibilities of Rotary

Counselor should:Counselor should:• Maintain contact once/month (min.)Maintain contact once/month (min.)• Assure student attends Club meetings Assure student attends Club meetings

once/month (min.)once/month (min.)• Encourage involvement by Club membersEncourage involvement by Club members• Help with school issues during yearHelp with school issues during year• Arrange transition to each new host familyArrange transition to each new host family• Maintain student’s Emergency fundsMaintain student’s Emergency funds• Available 24/7/365 for supportAvailable 24/7/365 for support


D7150 5/10, modified D7170 7/10

Support SystemSupport System

You will receive a list of Club & District You will receive a list of Club & District Committee representatives to contactCommittee representatives to contact

We are here to support you and help We are here to support you and help assure a meaningful exchange for both assure a meaningful exchange for both you and your new son/daughteryou and your new son/daughter• Club LevelClub Level

CounselorCounselor Youth Exchange OfficerYouth Exchange Officer PresidentPresident

• District LevelDistrict Level Country CounselorCountry Counselor In-Bound Vice-ChairIn-Bound Vice-Chair ChairpersonChairperson Student Protection OfficerStudent Protection Officer


D7150 5/10, modified D7170 7/10

Who are Exchange Students?Who are Exchange Students?

Outstanding young peopleOutstanding young people Age 15-17 upon arrivalAge 15-17 upon arrival Carefully selected and well preparedCarefully selected and well prepared MostMost speak English well speak English well Anxious and excited to:Anxious and excited to:

• Learn our languageLearn our language• Discover American cultureDiscover American culture• Represent their countriesRepresent their countries• Become part of your familyBecome part of your family


D7150 5/10, modified D7170 7/10

Part 1 - ReviewPart 1 - Review

1.1. As a host family, you may be asked to answer questions As a host family, you may be asked to answer questions about Rotary. What could you say about Rotary, its goals about Rotary. What could you say about Rotary, its goals and objectives?and objectives?

2.2. What is the purpose of the Youth Exchange program?What is the purpose of the Youth Exchange program?

3.3. As a Rotary host family, you are taking on a great As a Rotary host family, you are taking on a great responsibility in caring for a student, in return, what responsibility in caring for a student, in return, what should you expect from Rotary? should you expect from Rotary?

4.4. What types of communications will you be receiving?What types of communications will you be receiving?


D7150 5/10, modified D7170 7/10

Part II - ExpectationsPart II - Expectations

Completion of this part should:Completion of this part should:• Provide you insight into our Provide you insight into our

expectations of youexpectations of you• What you can expect from your What you can expect from your

exchange studentexchange student• Information on adjusting to your new Information on adjusting to your new

son/daughterson/daughter• Specifics on various aspects of the Specifics on various aspects of the

programprogram


D7150 5/10, modified D7170 7/10

Expectations of Host FamiliesExpectations of Host Families

Provide a home away from homeProvide a home away from home Be parents: Give love, support, Be parents: Give love, support,

encouragement, understanding, and encouragement, understanding, and disciplinediscipline

Treat student like your own child – Treat student like your own child – assign chores & set house rulesassign chores & set house rules

Clearly communicate your family Clearly communicate your family expectations to your studentexpectations to your student


D7150 5/10, modified D7170 7/10

Expectations of Host FamiliesExpectations of Host Families

Provide room, board, & guidanceProvide room, board, & guidance Provide opportunities to participate in Provide opportunities to participate in

family, school & community activitiesfamily, school & community activities Help them with challengesHelp them with challenges

• LanguageLanguage• School (Homework, Activities)School (Homework, Activities)• Culture shock (try to understand theirs & help Culture shock (try to understand theirs & help

them adjust to ours)them adjust to ours)• Homesickness (Keep them busy)Homesickness (Keep them busy)

Provide an ear to listen, a shoulder to cry Provide an ear to listen, a shoulder to cry on, a hand to depend onon, a hand to depend on


D7150 5/10, modified D7170 7/10

Expectations of StudentsExpectations of Students

Adapt to host familyAdapt to host family Learn our language and learn our cultureLearn our language and learn our culture Perform well in school – they must attendPerform well in school – they must attend Communicate (do not withdraw) Communicate (do not withdraw) Represent country and RotaryRepresent country and Rotary Participate in Rotary, school, and Participate in Rotary, school, and

community activitiescommunity activities Return home within 2 weeks of end of Return home within 2 weeks of end of

school, or 1 week after USA Tourschool, or 1 week after USA Tour


D7150 5/10, modified D7170 7/10

Expectations of StudentsExpectations of Students

Accept Program Rules & GuidanceAccept Program Rules & Guidance• No Driving, Drinking and DrugsNo Driving, Drinking and Drugs• No SmokingNo Smoking• School attendance and participation requiredSchool attendance and participation required• Choose friends carefullyChoose friends carefully• Do some Community VolunteeringDo some Community Volunteering• Can not get a paying job – Work as babysitter, Can not get a paying job – Work as babysitter,

around house encouraged around house encouraged • Visits from home only at end of exchange yearVisits from home only at end of exchange year• Limit phone calls, e-mails, Cell phones, Limit phone calls, e-mails, Cell phones,

Internet. Here to learn cultureInternet. Here to learn culture


D7150 5/10, modified D7170 7/10

Arrival and Settling InArrival and Settling In

Welcoming your studentWelcoming your student• Notify us of any flight changesNotify us of any flight changes• YE Committee member will Check-in at airportYE Committee member will Check-in at airport• Assist with lost baggage reportsAssist with lost baggage reports• Let their parents know they arrivedLet their parents know they arrived

““First Night” Questions in HandbookFirst Night” Questions in Handbook Introduce them to family & friendsIntroduce them to family & friends Encourage their involvementEncourage their involvement

• Do not let them retreat to their roomDo not let them retreat to their room


D7150 5/10, modified D7170 7/10

Medical Insurance & CareMedical Insurance & Care

All Inbound students are InsuredAll Inbound students are Insured• CISI/Bolduc policy unless waived CISI/Bolduc policy unless waived • Check with country contact to verifyCheck with country contact to verify• Belgium and others have ownBelgium and others have own

CISI/Bolduc – Plan BCISI/Bolduc – Plan B• Medical per Accident/Illness - $500KMedical per Accident/Illness - $500K• Repatriation - $50KRepatriation - $50K• Medical Evacuation - $100KMedical Evacuation - $100K• Deductible - $100 One timeDeductible - $100 One time• Liability - $100K - $250 deductibleLiability - $100K - $250 deductible


D7150 5/10, modified D7170 7/10

Medical Insurance & CareMedical Insurance & Care

You should receive an Emergency medical You should receive an Emergency medical release from the Host Rotary Club before release from the Host Rotary Club before student moves instudent moves in

In the event of illness/accidentIn the event of illness/accident• Stabilize student first Stabilize student first • Call Rotary Contact as soon as possibleCall Rotary Contact as soon as possible

Use Family doctors – Use Family doctors – • Check with club they may know of Rotarian Check with club they may know of Rotarian

Physicians & DentistsPhysicians & Dentists Notifying student’s familyNotifying student’s family

• Let Rotary do the contacting once details are Let Rotary do the contacting once details are knownknown


D7150 5/10, modified D7170 7/10

Student FinancesStudent Finances

Emergency FundEmergency Fund• $300.00 maintained by Host Club$300.00 maintained by Host Club• For true emergencies – medical, etc.For true emergencies – medical, etc.

Most have a Credit/Debit CardMost have a Credit/Debit Card Telephone bills: set home rules Telephone bills: set home rules Students in D7170 receive a minimum Students in D7170 receive a minimum

monthly stipend from Rotary of $70.00monthly stipend from Rotary of $70.00 Help them to be AccountableHelp them to be Accountable


D7150 5/10, modified D7170 7/10

Host Family FinancesHost Family Finances

Support day to day routine expensesSupport day to day routine expenses• Room and boardRoom and board• Laundry detergent, toothpaste, soap etc.Laundry detergent, toothpaste, soap etc.• Regular family activities: movies, out to eat, Regular family activities: movies, out to eat,

family trips etc.family trips etc. Extra-ordinary expensesExtra-ordinary expenses

• Clothing and postage are student responsibilityClothing and postage are student responsibility• Telephone: Long distance costs are student Telephone: Long distance costs are student

responsibility responsibility • Family vacations: discuss expenses, establish Family vacations: discuss expenses, establish

cost share long before departure cost share long before departure


D7150 5/10, modified D7170 7/10

Student TravelStudent Travel

This is a Cultural & Educational Program This is a Cultural & Educational Program • NOTNOT a Travel program a Travel program

Written Approval from Parents RequiredWritten Approval from Parents Required Students not allowed to make own travel Students not allowed to make own travel

plans – must be pre-approved by Rotaryplans – must be pre-approved by Rotary• Refer to Handbook for detailsRefer to Handbook for details

Unauthorized Travel will result in student Unauthorized Travel will result in student being returned homebeing returned home


D7150 5/10, modified D7170 7/10

Student Travel - CanadaStudent Travel - Canada

If a trip is planned to Canada (or If a trip is planned to Canada (or anywhere outside of US), the DS2019 anywhere outside of US), the DS2019 form (Certificate of Eligibility for form (Certificate of Eligibility for Exchange Visitor J-1 Visa) Exchange Visitor J-1 Visa) MUST be MUST be signed by Responsible or Alternate signed by Responsible or Alternate Responsible Officer before the trip.Responsible Officer before the trip.

Contact your Rotary Club chair for Contact your Rotary Club chair for details.details.


D7150 5/10, modified D7170 7/10

SchoolSchool

Educational program - student visa requires Educational program - student visa requires attendanceattendance

Visit school with Rotary Counselor ASAP to set Visit school with Rotary Counselor ASAP to set schedule – must be a full academic course loadschedule – must be a full academic course load

English Language Proficiency Evaluations may be English Language Proficiency Evaluations may be required by the school district. Check with your required by the school district. Check with your District for their policy.District for their policy.

NO Driver Education allowedNO Driver Education allowed Encourage participationEncourage participation

• SportsSports• Music, Drama, etc.Music, Drama, etc.• InteractInteract

Help with HomeworkHelp with Homework


D7150 5/10, modified D7170 7/10

Other TopicsOther Topics

Dietary IssuesDietary Issues• May be religious based or other - askMay be religious based or other - ask• Many variations – discuss with the studentMany variations – discuss with the student• Try to accommodate but student ultimately Try to accommodate but student ultimately

responsible for good nutritionresponsible for good nutrition The Exchange CycleThe Exchange Cycle

• Exchange students have varying mood swings Exchange students have varying mood swings – recognize them– recognize them

• Refer to back cover of handbookRefer to back cover of handbook Get ConnectedGet Connected

• Establish contact with student’s parentsEstablish contact with student’s parents• Send them newsy letters/e-mails about their Send them newsy letters/e-mails about their

son/daughterson/daughter


D7150 5/10, modified D7170 7/10

Part II - ReviewPart II - Review

1.1. Describe the “typical” exchange student and what his Describe the “typical” exchange student and what his role should be – as a family member, as an ambassador, role should be – as a family member, as an ambassador, as a student, as a member of his new community.as a student, as a member of his new community.

2.2. What are your responsibilities as the Host Family?What are your responsibilities as the Host Family?

3.3. Rotary has certain expectations in relation to the student Rotary has certain expectations in relation to the student that we ask you to support. What are those expectations?that we ask you to support. What are those expectations?

4.4. When your student arrives, what should be among your When your student arrives, what should be among your first tasks?first tasks?

5.5. If there is any medical emergency, what should you do?If there is any medical emergency, what should you do?

6.6. As host family, what are your financial responsibilities? As host family, what are your financial responsibilities? What are the student’s financial responsibilities? What is What are the student’s financial responsibilities? What is Rotary’s financial responsibility?Rotary’s financial responsibility?

7.7. What is your and the student’s school responsibilities?What is your and the student’s school responsibilities?

8.8. Explain Rotary’s policy relating to the student’s travel.Explain Rotary’s policy relating to the student’s travel.


D7150 5/10, modified D7170 7/10

Part III – Student ProtectionPart III – Student Protection

This part will provide you:This part will provide you:• Rotary and our District’s policyRotary and our District’s policy• Definitions of the types of abuse that Definitions of the types of abuse that

may be encounteredmay be encountered• How to identify an abusive situationHow to identify an abusive situation• The Do’s and Do Not’sThe Do’s and Do Not’s• What to do if a concern arisesWhat to do if a concern arises• What you can expect Rotary to doWhat you can expect Rotary to do• Who to contactWho to contact


D7150 5/10, modified D7170 7/10

Statement of ConductStatement of Conduct

Rotary InternationalRotary International and District 7170 are and District 7170 are committed to creating and maintaining the safest committed to creating and maintaining the safest possible environment for all participants in possible environment for all participants in Rotary activities. Rotary activities. • ““It is the duty of all Rotarians, Rotarians’ spouses, It is the duty of all Rotarians, Rotarians’ spouses,

partners, and other volunteers to safeguard, to the partners, and other volunteers to safeguard, to the best of their ability the welfare of, and to prevent the best of their ability the welfare of, and to prevent the physical, sexual, or emotional abuse of children and physical, sexual, or emotional abuse of children and young people with whom they come in contact.”young people with whom they come in contact.”

Adopted by RI Board of Directors, November 2003Adopted by RI Board of Directors, November 2003


D7150 5/10, modified D7170 7/10

DefinitionsDefinitions

Sexual AbuseSexual Abuse• Intercourse, Masturbation, Oral sex, FondlingIntercourse, Masturbation, Oral sex, Fondling• Viewing pornographic materialsViewing pornographic materials• Taking part in making pornographic materialsTaking part in making pornographic materials

Physical AbusePhysical Abuse• Hitting, shaking, squeezing, biting or burningHitting, shaking, squeezing, biting or burning• Excessive trainingExcessive training

NeglectNeglect• Failure to meet basic physical needsFailure to meet basic physical needs• Constantly leave alone or unsupervisedConstantly leave alone or unsupervised• Failure or refusal to give affection or attentionFailure or refusal to give affection or attention• Left in an unsafe “at risk” environment Left in an unsafe “at risk” environment


D7150 5/10, modified D7170 7/10

DefinitionsDefinitions

Emotional AbuseEmotional Abuse• Persistent lack of love and affectionPersistent lack of love and affection• Frequent shoutingFrequent shouting• TauntingTaunting• Over-protectionOver-protection• Constant criticism, bullying or unrealistic Constant criticism, bullying or unrealistic

pressure to perform to higher expectationspressure to perform to higher expectations Financial AbuseFinancial Abuse

• Misappropriation of student’s fundsMisappropriation of student’s funds• Overt illegal use of funds by other than studentOvert illegal use of funds by other than student


D7150 5/10, modified D7170 7/10

Key PointsKey Points

Abuse & HarassmentAbuse & Harassment• Can occur without physical contactCan occur without physical contact

Word, gestures, actions, imagesWord, gestures, actions, images

In the event of an Allegation - In the event of an Allegation - Determination of Abuse or Determination of Abuse or Harassment must be left to local Harassment must be left to local authoritiesauthorities


D7150 5/10, modified D7170 7/10

Cultural DifferencesCultural Differences

Need to think Internationally – Not USANeed to think Internationally – Not USA Be aware of cultural differences – refer to:Be aware of cultural differences – refer to:

• State Dept country descriptionsState Dept country descriptions• ProQuest CultureGramsProQuest CultureGrams

Touching/Hugging is perceived by different Touching/Hugging is perceived by different cultures in different wayscultures in different ways

Body language means different thingsBody language means different things Be aware of your students culture and Be aware of your students culture and

make sure family members and others are make sure family members and others are sensitive to potential pitfallssensitive to potential pitfalls


D7150 5/10, modified D7170 7/10

Sibling RelationshipsSibling Relationships

The Good – Family members should:The Good – Family members should:• Set the exampleSet the example• Be a protector and a listenerBe a protector and a listener• Introduce student to friends & activitiesIntroduce student to friends & activities

The Not-so-good – Family members may:The Not-so-good – Family members may:• Develop jealousyDevelop jealousy• Withdraw from family & exchange studentWithdraw from family & exchange student• Become angry to point of harassment or Become angry to point of harassment or

physical abusephysical abuse• Relations can go beyond normal bounds of Relations can go beyond normal bounds of

siblingssiblings


D7150 5/10, modified D7170 7/10

AbuseAbuse

Experts report that sexual Experts report that sexual abuse/harassment should be considered abuse/harassment should be considered as a possibility when a student is seen as as a possibility when a student is seen as “difficult” or “does not get along with the “difficult” or “does not get along with the host family”.host family”.

A student who exhibits this behavior A student who exhibits this behavior maymay, , in fact, have been abused by an adult or in fact, have been abused by an adult or sibling or could be struggling with sexual sibling or could be struggling with sexual advances by peers in the community.advances by peers in the community.

RI Abuse/Harassment Manual – June 2006RI Abuse/Harassment Manual – June 2006


D7150 5/10, modified D7170 7/10

Student Protection PolicyStudent Protection Policy

Rotary’s Role:Rotary’s Role: Create and maintain the safest Create and maintain the safest

possible environment for all possible environment for all participantsparticipants

Safeguard welfare and prevent Safeguard welfare and prevent physical, sexual, emotional or physical, sexual, emotional or financial abuse of exchange studentsfinancial abuse of exchange students

Provide the means to address all Provide the means to address all concerns and indications of concerns and indications of harassment or abuseharassment or abuse


D7150 5/10, modified D7170 7/10

Student Protection CodeStudent Protection Code

DoDo• Treat students with respect - be aware of your Treat students with respect - be aware of your

tone of voice & manner and their reactionstone of voice & manner and their reactions• OK to touch and hug students in a way that is OK to touch and hug students in a way that is

not intrusive/disturbing to them or observersnot intrusive/disturbing to them or observers• Control who they hang around withControl who they hang around with• Communicate with Rotary D7170 Student Communicate with Rotary D7170 Student

Protection Officer (Michele Hughes, h-607-756-Protection Officer (Michele Hughes, h-607-756-4739, w- 607-758-4118, c- 607-745-0578) if 4739, w- 607-758-4118, c- 607-745-0578) if there are any allegations or suspicions or if you there are any allegations or suspicions or if you have questions have questions


D7150 5/10, modified D7170 7/10

Student Protection CodeStudent Protection Code

DO NOTDO NOT• Engage in rough physical games including Engage in rough physical games including

horseplayhorseplay• Use physical force in any way, especially as a Use physical force in any way, especially as a

form of punishmentform of punishment• Touch an exchange student in any way that Touch an exchange student in any way that

could be interpreted as intrusive or sexualcould be interpreted as intrusive or sexual• Make sexually suggestive comments, even as a Make sexually suggestive comments, even as a

jokejoke• Spend excessive time alone with a student, Spend excessive time alone with a student,

this may lead to misunderstandingthis may lead to misunderstanding


D7150 5/10, modified D7170 7/10

Student Protection GuidelinesStudent Protection Guidelines

What to do if your exchange student tells What to do if your exchange student tells you of Harassment and/or Abuseyou of Harassment and/or Abuse• Listen attentively & let him/her know it was Listen attentively & let him/her know it was

right to tell youright to tell you• Assure him/her that they are not to blameAssure him/her that they are not to blame• Remain calm and make sure student feels safeRemain calm and make sure student feels safe• Encourage student to share with you what Encourage student to share with you what

happened and who was involvedhappened and who was involved• Make detailed notes including date & timeMake detailed notes including date & time• Don’t promise to keep secrets & explain the Don’t promise to keep secrets & explain the

necessity of informing Protection Officernecessity of informing Protection Officer


D7150 5/10, modified D7170 7/10

Student Protection GuidelinesStudent Protection Guidelines

Keep Communications OpenKeep Communications Open• Assure student that you can jointly Assure student that you can jointly

address his/her concerns/problemaddress his/her concerns/problem

With all of us working together, we can With all of us working together, we can keep our exchange students safe and keep our exchange students safe and make this a meaningful and happy make this a meaningful and happy exchange experience for all of us.exchange experience for all of us.


D7150 5/10, modified D7170 7/10

Protection Officer FunctionsProtection Officer Functions

Student Protection OfficerStudent Protection Officer• Must be a NYS “Mandated Reporter”Must be a NYS “Mandated Reporter”• Perform background check on chairpersonPerform background check on chairperson• Provide training to Inbound & Outbound students, Host Provide training to Inbound & Outbound students, Host

Families and YE volunteersFamilies and YE volunteers• When an allegation of abuse is reportedWhen an allegation of abuse is reported

Gather facts on allegationGather facts on allegation Contact appropriate authoritiesContact appropriate authorities Contact YE Chairperson immediatelyContact YE Chairperson immediately Serve as point of contact for all agencies involvedServe as point of contact for all agencies involved Advocate for the victim to assure help is providedAdvocate for the victim to assure help is provided Act as link to the professional care agenciesAct as link to the professional care agencies Document all detailsDocument all details


D7150 5/10, modified D7170 7/10

D7170 Student Protection OfficerD7170 Student Protection Officer

Name: Michele HughesName: Michele Hughes

Address: 3 Copeland StreetAddress: 3 Copeland Street Cortland, NY 13045 Cortland, NY 13045

Telephone NumbersTelephone Numbers

607-756-4739 – home607-756-4739 – home 607-758-4118 – work 607-758-4118 – work 607-745-0578 – cell 607-745-0578 – cell


D7150 5/10, modified D7170 7/10

Part III - ReviewPart III - Review

1.1. One of the most important responsibilities relating to the student is One of the most important responsibilities relating to the student is to keep him/her safe from ALL danger. What is Rotary’s policy on to keep him/her safe from ALL danger. What is Rotary’s policy on student protection?student protection?

2.2. Abuse can happen at home, at school, with friends. Explain abuse Abuse can happen at home, at school, with friends. Explain abuse and its signs.and its signs.

3.3. Should you see irregular behavior, what is your responsibility as Should you see irregular behavior, what is your responsibility as host parent? host parent?

4.4. What is Rotary’s responsibility should abuse be suspected?What is Rotary’s responsibility should abuse be suspected?

5.5. What are some issues that could arise in the family setting?What are some issues that could arise in the family setting?

6.6. What are some cultural differences that you should be sensitive to? What are some cultural differences that you should be sensitive to?

7.7. What are some behaviors that you should avoid as host parent, What are some behaviors that you should avoid as host parent, host brother/sister?host brother/sister?

8.8. If your student tells you of harassment/abuse, what should you do?If your student tells you of harassment/abuse, what should you do?

9.9. Who is the Student Protection Officer? What does she do?Who is the Student Protection Officer? What does she do?


D7150 5/10, modified D7170 7/10

Part IV – The Host FamilyPart IV – The Host Family

Part IV shouldPart IV should• Give you insight into being the the first, Give you insight into being the the first,

second or last Host Familysecond or last Host Family• Provide you the calendar of scheduled Provide you the calendar of scheduled

events as we currently know themevents as we currently know them• Help to prepare your student to departHelp to prepare your student to depart• Some concluding comments Some concluding comments


D7150 5/10, modified D7170 7/10

Being the 1Being the 1stst Host Family Host Family

First Host FamilyFirst Host Family• Expect excitement – everything is newExpect excitement – everything is new• Deal with their and your Culture shock Deal with their and your Culture shock

There may be major adaptationsThere may be major adaptations Read and discuss the Culture-gram with them Read and discuss the Culture-gram with them

• Help them deal with Language strugglesHelp them deal with Language struggles• Oversee School arrangementsOversee School arrangements

Read and react to school progress reportsRead and react to school progress reports

• First families are often the closest bondsFirst families are often the closest bonds• You set the standards for the yearYou set the standards for the year


D7150 5/10, modified D7170 7/10

Being the 2Being the 2ndnd/Last Host Family/Last Host Family

Second Host FamilySecond Host Family• Transition issues may arise – address them Transition issues may arise – address them

earlyearly• Establish New family practices & rulesEstablish New family practices & rules• Language and culture begin to “click”Language and culture begin to “click”

Last Host FamilyLast Host Family• Establish New family practices & rulesEstablish New family practices & rules• Comfortable with language and cultureComfortable with language and culture• Big events: prom, graduation, departure eventsBig events: prom, graduation, departure events• Help them decide about going on the end of Help them decide about going on the end of

exchange “Tour of the USA”exchange “Tour of the USA”


D7150 5/10, modified D7170 7/10

The End of the YearThe End of the Year

Leaving for home will be hard for the student and Leaving for home will be hard for the student and the Host Familiesthe Host Families

Help them to pack and check on return plans & Help them to pack and check on return plans & ticketstickets

Help prepare them for Reverse culture shockHelp prepare them for Reverse culture shock ““The more successful the exchange, the harder The more successful the exchange, the harder

the leaving & re-entry”the leaving & re-entry” Maintain contact after they leaveMaintain contact after they leave You WILL probably see them againYou WILL probably see them again


D7150 5/10, modified D7170 7/10

Activities and CalendarActivities and Calendar

Host Family Applications must be arranged Host Family Applications must be arranged 30 days before student arrives30 days before student arrives

Students arrive - Date and airport Students arrive - Date and airport designated by the host Rotary Clubdesignated by the host Rotary Club

Inbound Orientation Day, - Inbound Orientation Day, - MandatoryMandatory• Arrive Friday or Saturday Arrive Friday or Saturday (varies year to year)(varies year to year)

• Transportation by host Rotary ClubTransportation by host Rotary Club• Pick up day and time Pick up day and time (varies year to year) (varies year to year)

District Conference, - District Conference, - MandatoryMandatory• Transportation by Host ClubTransportation by Host Club


D7150 5/10, modified D7170 7/10


September September First day of SchoolFirst day of School

September September Inbound Orientation Inbound Orientation

October October Foundation DinnerFoundation Dinner

November November New York City Bus TripNew York City Bus Trip

December December Holiday Party Holiday Party

February February Inbound OrientationInbound Orientation

March 1March 1stst Deadline - USA Bus Trip Deadline - USA Bus Trip

Application & Deposit needs to be sent to Mike Application & Deposit needs to be sent to Mike WilcoxWilcox

April April Albany Bus tripAlbany Bus trip

AprilApril Talent Show Rehearsal Talent Show Rehearsal

AprilApril District Conference District Conference

May May Rotary International Youth Exchange ConferenceRotary International Youth Exchange Conference

June June Good Bye PicnicGood Bye Picnic

July 1 – 30July 1 – 30 USA Bus TripUSA Bus Trip


D7150 5/10, modified D7170 7/10


Tour of USA - 30 days in July - Tour of USA - 30 days in July - OptionalOptional• 9200 miles across USA & return9200 miles across USA & return• Chaperoned & stay in hotelsChaperoned & stay in hotels• Est. cost $3500.00Est. cost $3500.00• Visit major National Parks & citiesVisit major National Parks & cities

Depart for Home – July 15 or Aug 5 Depart for Home – July 15 or Aug 5 depending on tour participationdepending on tour participation


D7150 5/10, modified D7170 7/10

Contacts for ?? Or ConcernsContacts for ?? Or Concerns Rotary Club Level -Rotary Club Level -

• Youth Exchange Officer or President in your local Rotary ClubYouth Exchange Officer or President in your local Rotary Club District Level –District Level – Chair – Zoren Bullock, cell # 607-438-0422Chair – Zoren Bullock, cell # 607-438-0422

• Student Protection Officer – Michelle HughesStudent Protection Officer – Michelle Hughes• Country ContactsCountry Contacts

Zoren Bullock – Brazil –C. 607-438-0422 Zoren Bullock – Brazil –C. 607-438-0422 Tom Overbaugh – Mexico, Hungary– H..387-5274 C..592-2092Tom Overbaugh – Mexico, Hungary– H..387-5274 C..592-2092Jo Ellen Hedlund –Taiwan, Denmark – Jo Ellen Hedlund –Taiwan, Denmark – H..539-6871 C..327-0254 H..539-6871 C..327-0254

Mike Wilcox –Argentina/Paraguay, Thailand – Mike Wilcox –Argentina/Paraguay, Thailand – H.656-7241 B.967-8501 C.427-8520H.656-7241 B.967-8501 C.427-8520

Sarah Patterson – France, Belgium – Sarah Patterson – France, Belgium – H..432-6284 B..432-0566H..432-6284 B..432-0566

Kimberly Winsor – Japan – Kimberly Winsor – Japan – H..607-286-7780; cell 910-265-1518H..607-286-7780; cell 910-265-1518

Sandy Dain - India– H..843-6100 B..335-3205 C..621-6964Sandy Dain - India– H..843-6100 B..335-3205 C..621-6964

Dick Breuninger –Slovakia/Czech Republic , Switzerland– H.432-2234 C.437-3819Dick Breuninger –Slovakia/Czech Republic , Switzerland– H.432-2234 C.437-3819

Vera Sosnowski– Germany – H..652-7644 B..746-2131 C..437-0137Vera Sosnowski– Germany – H..652-7644 B..746-2131 C..437-0137

Kim Schenck – Poland - H.. H..607-844-4143 C..607-423-9694Kim Schenck – Poland - H.. H..607-844-4143 C..607-423-9694


D7150 5/10, modified D7170 7/10

Part IV - ReviewPart IV - Review

1.1. What should you expect to experience as the first, second What should you expect to experience as the first, second or third host family?or third host family?

2.2. Responsibilities change as the student moves from one Responsibilities change as the student moves from one family to another. Looking at your role as the first, family to another. Looking at your role as the first, second or last, what do you perceive as your challenge to second or last, what do you perceive as your challenge to address?address?

3.3. What are the two mandatory activities your student must What are the two mandatory activities your student must attend? (Mark your calendar with critical dates)attend? (Mark your calendar with critical dates)

4.4. Do you know who to contact when you have questions or Do you know who to contact when you have questions or concerns?concerns?


D7150 5/10, modified D7170 7/10

Help us identify a student to be a 2016-17Help us identify a student to be a 2016-17 Exchange StudentExchange Student

Go to: http://www.rotary-youth-exchange.com/Go to: http://www.rotary-youth-exchange.com/

Applications due to District – mid-OctoberApplications due to District – mid-October District Interviews – mid-NovDistrict Interviews – mid-Nov Selections & Placements – late NovSelections & Placements – late Nov Placement letters out – DecPlacement letters out – Dec Acceptances Due back – DecAcceptances Due back – Dec Orientation 1 – JanuaryOrientation 1 – January Orientation 2 – MarchOrientation 2 – March Orientation 3 – AprilOrientation 3 – April Departure July and AugustDeparture July and August


D7150 5/10, modified D7170 7/10

SummarySummary

We have assumed the legal and We have assumed the legal and moral responsibility for someone moral responsibility for someone else’s childrenelse’s children

We are here to help you and the We are here to help you and the student have a meaningful and safe student have a meaningful and safe year to learn and live our American year to learn and live our American cultureculture

We cannot help if we do not knowWe cannot help if we do not know


D7150 5/10, modified D7170 7/10

SummarySummary

Tried to provide the tools for successTried to provide the tools for success Rotary has zero tolerance policy on Rotary has zero tolerance policy on

implementing and adhering to YE implementing and adhering to YE and Student Protection Policiesand Student Protection Policies

State Dept. Regulations are US LawState Dept. Regulations are US Law Rotary International policy applies Rotary International policy applies

worldwideworldwide Our District has agreed to enforce Our District has agreed to enforce

adherence. adherence.


D7150 5/10, modified D7170 7/10

ConclusionConclusion

We hope we have given you the We hope we have given you the basics to host an exchange student basics to host an exchange student in your homein your home

We encourage you to read the We encourage you to read the material you will receive from us and material you will receive from us and to contact us with any questions you to contact us with any questions you may havemay have


D7150 5/10, modified D7170 7/10

QuestionsQuestions

??? Contact Us? Contact Us

??

rotary district 7170 youth exchange program d7150 5/10, modified d7170 7/10 welcome thank you for...

Documents