ROTARY DISTRICT 9600

SECRETARY & ADMINISTRATION OFFICERDISTRICT ADMINISTRATION CHAIR

2015 – 2016

DAVID WINTERS

District 9600 covers

Papua New Guinea

Solomon Islands –

Nauru

and a defined area in

South – East Queensland

District 9600

The District is a company established in May 2007 under the Australian Commonwealth Corporations Act 2000 and registered as a company limited by guarantee with the Australian Securities and Investments Commission [ASIC].

The Rotary Clubs within the geographic area of the District are the Members of the Company and control the company through General Meetings and help in conjunction with District Conferences, District Assemblies and District Rotary Foundation Seminars - all in accordance with the Constitution.

The Company will lodge statutory returns as

required by ASIC.

District 9600

The District BoardThe Board of Directors comprises:

•District Governor: John Leddy•District Governor Elect: Alan Stephens•District Governor Nominee: John Lane•Secretary & Administration Officer: David Winters•Chairman, District Finance: Angie McPhee•Immediate Past District Governor: George Grant

District 9600District Consultative Committee consists of

THE BOARD OF DIRECTORS

SERVICESoCommunityo Internationalo Vocationalo Youtho Foundation

District 9600District Consultative Committee consists of

MEMBERSHIP

PUBLIC RELATIONS

ASSISTANT GOVERNORS o 12 Cluster Groups

District 9600Reporting for Board & DCM Meetings

The Board meets on the Second Thursday of each Month between 5:00pm and 6:30pm.

Followed by the DCM – District Consultative Meeting.

The Chair of each Committee and all Assistant Governors are required to submit a written report to the Secretary for each meeting.

District 9600Reports should be received by the Secretary NO LATER than the Friday preceding the meeting.

Prompt receipt of reports ensures that the Agenda is distributed to the Board and Committee Chairs in good time before the meeting.

Chairs are invited to speak briefly to their reports and add any last minute activities.

District 9600

Club Presidents

Monthly Reports to Assistant Governors

To enable the AG’s to submit their reports on time it is important that Presidents submit their reports to their AG no later than the Monday preceding the Friday that the AG’s report is due.

MAY 2015

District 9600 

Monday 04 PRESIDENT’S REPORTS TO AG’S

Friday 08 ALL REPORTS TO SECRETARY

Sunday 10 Secretary sends AGENDA and REPORTS to Board & Chairs

Thursday 14 Board & DCM Meeting

MAY 2015 CALENDAR Sunday Monday Tuesday Wednesday Thursday Friday Saturday

          1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

District 9600

CLUBSAG’s

CHAIRS BOARD

District 9600ANNUAL GENERAL MEETING

Annual General Meeting means the annual meeting of the members of the Company required to be held each year under the Act and the Organisations Constitution;

The Annual General Meeting must be held within 5 months of the end of each Rotary Year unless the Australian Securities and Investment Commission approves otherwise.

District 9600ANNUAL GENERAL MEETING

The notice convening the Annual General Meeting must be given at least 21 days in advance of the Annual General Meeting and specify that the meeting is an Annual General Meeting. The ordinary business to be conducted at the Annual General Meeting is:

District 9600ANNUAL GENERAL MEETING BUSINESS

a.the consideration of the annual financial report, Directors' report and auditor's report;

b.the confirmation in office of the Board of Directors selected in accordance with these Rules (as the case requires) for the current and/or next Rotary Year;

c. the appointment of the auditor;

d. the fixing of the auditor's remuneration; and

e. the status of the Company’s incorporation.

District 9600ANNUAL GENERAL MEETING BUSINESS

QUORUM

Except as otherwise provided in the Constitution, at least one half of the total number of District Clubs of the Company present by their Electors or proxy constitute a quorum.

District 9600

DISTRICT INSURANCE & RISK MANAGEMENT

Michael Ball District Assembly

Sunday 24 May 2015St Columban’s Cabooltureinsurance@rotary9600.org

District 9600

Thank You for your attention