roundtable 101 roundtable intro definition, mandate, membership history of action strategy &...

29
Roundtable 101 Roundtable Intro Roundtable Intro Definition, Mandate, Membership Definition, Mandate, Membership History of Action Strategy & Roundtable History of Action Strategy & Roundtable Successes & Shortcomings Successes & Shortcomings How the Roundtable Works How the Roundtable Works Roundtable Tools Roundtable Tools RT Working Group RT Working Group Hosting the RT Hosting the RT Goals for RT 9 Goals for RT 9 Questions encouraged Questions encouraged

Upload: ruth-berry

Post on 18-Dec-2015

240 views

Category:

Documents


3 download

TRANSCRIPT

Page 1: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Roundtable 101Roundtable 101

Roundtable Intro Roundtable Intro Definition, Mandate, MembershipDefinition, Mandate, Membership History of Action Strategy & RoundtableHistory of Action Strategy & Roundtable Successes & Shortcomings Successes & Shortcomings

How the Roundtable WorksHow the Roundtable Works Roundtable ToolsRoundtable Tools RT Working Group RT Working Group Hosting the RT Hosting the RT

Goals for RT 9Goals for RT 9Questions encouragedQuestions encouraged

Page 2: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

What is the RoundtableWhat is the Roundtable

Voluntary coalition and partnershipVoluntary coalition and partnership Mechanism to coordinate conservation Mechanism to coordinate conservation

actionaction Focused on the Action Strategy for Focused on the Action Strategy for

Nature Conservation 2003 - 2007Nature Conservation 2003 - 2007

Page 3: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Updated RT Member Criteria(from Cook Is Conference, 2002)

Updated RT Member Criteria(from Cook Is Conference, 2002)

RT members represent int’l, reg’l & nat’l RT members represent int’l, reg’l & nat’l organisations implementing, funding or organisations implementing, funding or coordinating:coordinating: more than one objective of the Action Strategymore than one objective of the Action Strategy in two or more countriesin two or more countriesAnd:And: actively participating in previous RTs and in actively participating in previous RTs and in

the conferencethe conference interested/prepared to take a role in a working interested/prepared to take a role in a working

group on an issue of regional significancegroup on an issue of regional significance

Page 4: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

RT Membership to date RT Membership to date

Regional & international NGOsRegional & international NGOs Regional & international inter-Regional & international inter-

governmental agenciesgovernmental agencies Public & private donorsPublic & private donors National agencies leading or National agencies leading or

coordinating multi-country efforts coordinating multi-country efforts or working on issues of regional or working on issues of regional significance.significance.

Page 5: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

RT Participation & Retention RT Participation & Retention

Not just about numbers but:Not just about numbers but:

23-24 Organizations attend each RT 23-24 Organizations attend each RT

ca 20 Organizations ca 20 Organizations Return Return at each RTat each RT

>25 Organizations provided input to the >25 Organizations provided input to the

original RT Inventoryoriginal RT Inventory

High individual turnover (need more High individual turnover (need more

continuity)continuity)

Page 6: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

History of Action Strategy & RTHistory of Action Strategy & RT

Action Strategy Evolution Since 1985Action Strategy Evolution Since 1985 from wish list to key actions to specific TARGETS!from wish list to key actions to specific TARGETS! input from community, nat’l, reg’l, int’l groupsinput from community, nat’l, reg’l, int’l groups shared responsibility for implementationshared responsibility for implementation planning tool for gov’ts, NGOs & donorsplanning tool for gov’ts, NGOs & donors

Complements SPREP Action Plan Complements SPREP Action Plan 1997 Pohnpei Conference calls for RT of reg’l & 1997 Pohnpei Conference calls for RT of reg’l &

int’l organizationsint’l organizations 2002 Cook Is Conference renews RT mandate & 2002 Cook Is Conference renews RT mandate &

calls for broader participationcalls for broader participation

Page 7: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

At this Roundtable…At this Roundtable…

20 organisations have returned20 organisations have returned 6 new organisations6 new organisations 10 countries represented10 countries represented

Page 8: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Updated Roundtable Mandate

(from 2002 Cook Is Conference Resolution)

Updated Roundtable Mandate

(from 2002 Cook Is Conference Resolution)Increase Effective Conservation Action in Increase Effective Conservation Action in

the Pacific Islands by:the Pacific Islands by: Coordination and collaboration among nat’l, reg’l and Coordination and collaboration among nat’l, reg’l and

int’l organizationsint’l organizations Identifying critical gaps in the AS and develop new Identifying critical gaps in the AS and develop new

conservation activitiesconservation activities Strengthening linkages with Strengthening linkages with

Countries via NBSAP or similar process to promote ASCountries via NBSAP or similar process to promote AS CROP agencies for multi-sectoral mainstreamingCROP agencies for multi-sectoral mainstreaming Regional and national NGOsRegional and national NGOs

Report to the 8Report to the 8thth Pacific Islands Conference (2007) on Pacific Islands Conference (2007) on implementation of ASimplementation of AS

Mandate from local, nat’l, reg’l & int’l Mandate from local, nat’l, reg’l & int’l stakeholdersstakeholders

Page 9: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Action Strategy Process:Input and ownership promotedAction Strategy Process:Input and ownership promoted

Action Strategy Action Strategy 1998 – 20021998 – 2002

2007 Conference2007 ConferencePNGPNG

SPREP Meeting ‘03SPREP Meeting ‘03AS endorsed by PICs AS endorsed by PICs

7th Conference (Cook Is)7th Conference (Cook Is)

Action Strategy Drafting Action Strategy Drafting CommitteeCommittee

Reg’l & Nat’l ReviewersReg’l & Nat’l Reviewers

Pacific Is Roundtable #7Pacific Is Roundtable #7

AS Endorsed by Reg’l AS Endorsed by Reg’l OrgsOrgs

Page 10: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Successes & Shortcomings (from AS & RT Review, 2002)Successes & Shortcomings (from AS & RT Review, 2002)

Unifies the Pacific Islands Region Clear, simple document Provides justification for funding Makes us look good Result of consultative process Friendly, informal group that promotes

sharing, collaboration & cooperation Voluntary & relies on member

commitment Developed important & useful tools… [for]

AS implementation…

Page 11: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

RT* Shortcomings (from AS & RT Review, 2002)RT* Shortcomings (from AS & RT Review, 2002)

Nat’l gov’ts & local NGOs do not feel Nat’l gov’ts & local NGOs do not feel ownership of ASownership of AS

RT is in danger of becoming a “golf club” RT is in danger of becoming a “golf club” Governments & local/Pacific NGOs do not sit Governments & local/Pacific NGOs do not sit

at the RT at the RT RT tools not as effective as they could have RT tools not as effective as they could have

been (esp monitoring matrix & working been (esp monitoring matrix & working groups) groups)

Excitement wanes once members return Excitement wanes once members return home. Volunteerism is a double-edged home. Volunteerism is a double-edged sword. sword.

*AS shortcomings were addressed in the revision*AS shortcomings were addressed in the revision

Page 12: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Goals of RT 9Goals of RT 9

                Develop the framework for monitoring Develop the framework for monitoring the Action Strategy the Action Strategy

                Work on Roundtable tools – Work on Roundtable tools – oo              Strengthen working groups with Strengthen working groups with

charters, focused chairs, members and charters, focused chairs, members and outcomes in relation to the Action Strategy outcomes in relation to the Action Strategy

oo              Introduce and update inventory and the Introduce and update inventory and the Pacific Protected Areas DatabasePacific Protected Areas Database

oo              Start preparations for 8Start preparations for 8thth Conference Conference

Page 13: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Goals of RT9Goals of RT9

                Identify strategies to engage donors and Identify strategies to engage donors and the private sector in the Action Strategy.the private sector in the Action Strategy.

                Facilitate active national participation on Facilitate active national participation on the Roundtable and improve understanding of the Roundtable and improve understanding of national prioritiesnational priorities

                Integrate NBSAP coordinators into the Integrate NBSAP coordinators into the Roundtable process.Roundtable process.

Page 14: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

How The Roundtable WorksHow The Roundtable Works

Roundtable Principles & Lessons Roundtable Principles & Lessons LearnedLearned

Roundtable Method Roundtable Method 5 Roundtable Tools5 Roundtable Tools

Page 15: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Roundtable is evolvingRoundtable is evolving

NewNewNational representatives – now National representatives – now Roundtable membersRoundtable membersThree day meeting of the NBSAP Three day meeting of the NBSAP Working Group of the RT.Working Group of the RT.Full day meeting time available for Full day meeting time available for working groups to meet eg. Invasivesworking groups to meet eg. Invasives

Page 16: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

RT Principles for SuccessRT Principles for Success

Knowledgeable, committed members Knowledgeable, committed members with authority to represent their with authority to represent their organisationorganisation

Totally Totally voluntaryvoluntary Agenda Agenda focused on ACTIONfocused on ACTION (not debate (not debate

or theory)or theory) Respect for different priorities and Respect for different priorities and

positionspositions Build trust & cooperationBuild trust & cooperation

Page 17: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Lessons LearnedLessons Learned

Focus on implementing the Action Focus on implementing the Action Strategy (opportunity to revise AS later)Strategy (opportunity to revise AS later)

Be specific -- WHO, WHAT, WHEN in Be specific -- WHO, WHAT, WHEN in volunteer tasksvolunteer tasks

Effective RT working groups (WG) need a Effective RT working groups (WG) need a committed chair and clear charter committed chair and clear charter

Avoid chairing more than one WGAvoid chairing more than one WG Continuity of membership is very Continuity of membership is very

important important

Page 18: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

The Roundtable Method(The Experiment Continues!!!) The Roundtable Method(The Experiment Continues!!!)

Get Started -- facilitator, recorder, time Get Started -- facilitator, recorder, time

Get Grounded -- review Inventory of Get Grounded -- review Inventory of

Activities & share new info Activities & share new info Get Analytical -- ID priorities for action Get Analytical -- ID priorities for action Get Action Oriented -- Volunteer for Get Action Oriented -- Volunteer for

specific tasks specific tasks Get Finished… Report Back to PlenaryGet Finished… Report Back to Plenary

Page 19: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Roundtable ToolsRoundtable Tools

Action Strategy, 2003-2007Action Strategy, 2003-2007

Inventory of Activities (new & improved!)Inventory of Activities (new & improved!)

Monitoring and evaluation (Wed morning) Monitoring and evaluation (Wed morning)

Volunteer Tasks Volunteer Tasks

Working GroupsWorking Groups

Pacific Protected Areas DatabasePacific Protected Areas Database

RT Meeting Reports for more infoRT Meeting Reports for more info

Page 20: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Action Strategy, 2003-2007Action Strategy, 2003-2007 MissionMission 30 year goals for Environment, 30 year goals for Environment,

Economy & SocietyEconomy & Society Focus on mainstreaming across sectorsFocus on mainstreaming across sectors 5-year objectives (18) with specific 5-year objectives (18) with specific

targets (77)targets (77) Implementation shared by local, nat’l, Implementation shared by local, nat’l,

reg’l & int’l groupsreg’l & int’l groups

Page 21: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Inventory of Activities, 2004Inventory of Activities, 2004

Identifies gaps in activity Identifies gaps in activity Online record – also can be exported as Online record – also can be exported as

excel fileexcel file Inventory is ordered at the target levelInventory is ordered at the target level Input & updates needed from all RT Input & updates needed from all RT

members!members! Will move to PBIF this yearWill move to PBIF this year

Page 22: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Monitoring and EvaluationMonitoring and Evaluation Consultant starts just before RT9Consultant starts just before RT9 Will evaluate outcome of ASWill evaluate outcome of AS Revise targets of ASRevise targets of AS Wide consultationWide consultation Opportunity to input at each RTOpportunity to input at each RT Final report to 8Final report to 8thth PI Conference PI Conference

Page 23: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Volunteer TasksVolunteer Tasks

Specific -- WHO, WHAT, WHENSpecific -- WHO, WHAT, WHEN Can be achieved in reasonable Can be achieved in reasonable

time (e.g. one year)time (e.g. one year) Volunteered by RT member Volunteered by RT member

present at meeting present at meeting Ideally initiated by next RT Ideally initiated by next RT

Page 24: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

RT Management GroupRT Management Group

RESPONSIBILITIESRESPONSIBILITIES

Defacto Organizing CommitteeDefacto Organizing Committee Plan RT AgendaPlan RT Agenda Continuity between RTsContinuity between RTs Maintain momentum; follow-up w/ WGsMaintain momentum; follow-up w/ WGs Support AS CoordinatorSupport AS Coordinator

Monitoring RT & AS indicators (with consultant)Monitoring RT & AS indicators (with consultant)

Page 25: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

What does it take to be a RTMG Member?What does it take to be a RTMG Member?

Individual & organization Individual & organization commitmentcommitment

Continuity until next Pacific Is Continuity until next Pacific Is Conference Conference

Pay own way (if at all possible)Pay own way (if at all possible) Signed on to Action Strategy Signed on to Action Strategy

(highly desirable)(highly desirable)

Page 26: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Who is on the RTWG?Who is on the RTWG?Current MembersCurrent Members1.1. Taholo Kami, WCCTaholo Kami, WCC2.2. Kate Brown, SPREPKate Brown, SPREP3.3. Lionel Gibson, FSPILionel Gibson, FSPI4.4. Audrey Newman, TNCAudrey Newman, TNC5.5. Kesaia Tabunakawai, WWFKesaia Tabunakawai, WWF6.6. Liz Dovey, SPREPLiz Dovey, SPREP7.7. Frank Wickham, SPREPFrank Wickham, SPREP8.8. Randy Thaman, USPRandy Thaman, USP9.9. Kate Lee, NZAIDKate Lee, NZAID10.10. Hugh Govan, FSPIHugh Govan, FSPI11.11. Gai Kula, CIGai Kula, CI12.12. Peter Thomas, TNCPeter Thomas, TNC13.13. Mark Fornwall, PBIFMark Fornwall, PBIF

Essential RolesEssential Roles Chair Chair AS AdviserAS Adviser FacilitatorFacilitator Previous HostPrevious Host Next HostNext Host Working Group ChairsWorking Group Chairs

Page 27: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

RTMG Meetings & Membership: Open or Closed?

RTMG Meetings & Membership: Open or Closed? Open at RT meetingsOpen at RT meetings

meets before & after RT meets before & after RT Meetings & conference calls between Meetings & conference calls between

RTs closedRTs closed Host & MG Chair have discretion on Host & MG Chair have discretion on

conference callsconference calls MG Chair can close membership to keep MG Chair can close membership to keep

group effective (8-10) group effective (8-10) Rotate and recruit members at each PI Rotate and recruit members at each PI

ConferenceConference

Page 28: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Next Roundtable meetingsNext Roundtable meetings

July 2006, Hosted by FSPI in FijiJuly 2006, Hosted by FSPI in Fiji 88thth PI Conference for Nature PI Conference for Nature

Conservation – PNG in July 2007Conservation – PNG in July 2007

RTMG Meeting – January 2007 - RTMG Meeting – January 2007 - PNGPNG

Page 29: Roundtable 101  Roundtable Intro  Definition, Mandate, Membership  History of Action Strategy & Roundtable  Successes & Shortcomings  How the Roundtable

Pacific Island Roundtable Pacific Island Roundtable

WhereWhereCollaborationCollaboration

MeetsMeets

Effective Effective Conservation ActionConservation Action