rsc secretary position desciption
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RSCSecretaryJobDescriptionandPersonSpecificationJobTitle: RSCSecretaryReportsto: Director,ALADigitalReference;andRSCChairPurpose: Thepurposeoftheroleistosupportandcoordinateprocesseswhichsupport
thedevelopmentandpromotionofRDA.Hours: Thepostisapproximately80hourspermonth,butthesuccessfulcandidatewill
needtobeflexibleasthenumberofhourscanvaryfrommonthtomonthdependingonrequirements.
Contract: 3-year,fixedtermcontract.Hourlywage,ratenegotiableLocation: Thisisahome-basedpositionandcanbebasedanywhereintheworld.Travel: Thispostrequiresoverseastravelaround2-4timesperyear.1. TosupportthechairoftheRDASteeringCommittee(RSC)inthepreparationand
managementoftheRSCmeetingsandensurealloutcomesandactionsareproperlydocumented
2. TomanageandcoordinateprocessesrelatingtotheupdatingofRDAanditsmanifestationonRDAToolkitandtheRegistry
3. TomaintainanexcellentunderstandingofRDA,anoverviewoftheToolkitandRegistryandupdateRDAcontentontheContentManagementSystemandthroughRegistryinputs
4. TorevisesupportingdocumentationandguidelinesandmaintaincontactandemaillistsofthosesupportingthedevelopmentofRDA
5. ToupdatetheRSCwebsiteandissueannouncementstostakeholders6. ToensureRSCregionsandworkinggroupsreceiveadequatetrainingandsupportinthe
developmentofproposalsandprovidesupportinusingcollaborativeworkingtools7. ToprovidesupportatkeyeventsasdirectedbyALA/RSCChair8. ToserveasliaisontoRDADevelopmentTeamandRSCTranslationsWorkingGroupandto
othergroupsasdirectedPersonSpecificationEssential
• DegreeinLibraryandInformationScience• AnadvancedunderstandingofcataloguingprinciplesandRDA• Understandingoflinkeddataconceptsandterminology• Experienceofworkingwitharangeofstakeholders,managingthoserelationshipsand
dealingwithexternalbodies• Provenabilitytomanagetime,prioritise,multitaskandmeetdeadlines
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• Abilitytoanalysecomplexinformationandpresentthisclearlyandconcisely• Excellentwritten,verbal,presentationandsocialmediaskills• Experienceofwritingnotesfrommeetings• Evidenceofcontinuingprofessionaldevelopment• Abilitytotraveltomeetingsandconferences
Desirable
• ExperienceofdevelopingservicesbothonlineandusingVirtualLearningEnvironments• Experienceofproof-reading• Experiencewithcontentmanagementsystems
Tobeconsideredforthisposition,[email protected].
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Appendix1:CurrentsecretarydutylistasdefinedinRSC/Policy/3(7March2016)TheSecretarywillperformthefollowingtasks(inconjunctionwiththeChair,RSC):AgendaforRSCmeetings:
• preparingdraftandfinalversions• postingtheagendaontheRSCwebsite
MinutesofRSCmeetings:
• preparingdraftandfinalversions• postingtheminutesofthepublicsessionsontheRSCwebsite• postingtheminutesofthepublicandexecutivesessionsonarestrictedpageoftheRSC
website• preparinganoutcomesdocumentfromtheRSCmeetings• preparingasummarylistofactionsforRSCmembersandconstituentbodies
RSCwebsite:
• postingpdfsofformalproposals,discussionpapers,responses,andfinalversionsofacceptedproposalsontheRSCwebsite
• postingWordversionsofformalproposalsanddiscussionpapersonarestrictedareaoftheRSCwebsite
• postingannouncementsaboutmeetings,changestoRDA,andrelatedactivitiesontheRSCwebsite
• postingsomeadministrativeandrestricteddocumentsonarestrictedareaoftheRSCwebsite
• updatinginformationafterRSCmeetingsEditingofRDAcontent:
• creatingfinalversionsofacceptedformalproposalsasrecordsofchanges• managingtheRSCFastTrackprocessforcorrectionsandminorrevisions• collectingtypographicalerrorstobecorrected• creatingdocumentslistingcorrectionsandminorrevisionsasrecordsofFastTrackchanges
madetoRDAcontent• adding,revising,anddeletingRSC-approvedchangesofRDAinstructionsandexamples+any
typographicalerrorsinthecollaborativeonlinetool• proofreadingofeditsmade
RSCdocumentdistribution
• maintainingthedocumentdistributionemaillistandprivateRSCemaillist• sendingemailsaboutnewdocumentstoRSC,widerdistributionemaillist,RDA-L,andto
otherdiscussionlistsasappropriate• preparingannualdocumentlists• submittingdocumentsforarchivingattheUniversityofIllinois
Maintenanceofotherdocuments:
• revisingtheRSCrosterontheRSCpublicwebsiteandsupplyinganyrevisionstotheRDABoardandtheCo-Publishers
• revisingtheRSClistoftasks/actionitems• revisingRSCpolicydocuments,asrequired,forreviewbytheRSC
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Othertasks:• performanceofeditorialtasksasassignedbytheRSC• undertakingprojectsfortheRSCasrequired• assistingwitharrangementsfortheRSCmeetingsorotherevents(e.g.,Jane-athons)as
required• supplyinginformationfortheRSCannualreporttotheRSCChair• assistingtheRSCChairasrequired