rti reply from tourism dept (1)

7/30/2019 Rti Reply From Tourism Dept (1)

1/12

Government of IndiaMinistry of Tourism

(International Cooperation Division)

RTrA/ /06-rC

To

Shri. Sai PrasadMI G 27 Phase 7 KPHB ColonyKukatpally, Hyderabad

Sub: Information sought - U.N.

Transport Bhawan,1 Parliament Street

New Delhi 11OOO1

Date: 10.5.2013

Tourism Conference held in Hyderabad.

Please refer to your application dated 23.04.2013 regarding abovesubject.

2. The reply of Ministry of Tourism to the queries raised by you is asfollows:a. Pledse list out all meetings held. related to U.N Tourismconference and gioe me copies oJ the mlnutes oJ meeting for the same.

Reply: The UNWTO Conference on Sustainable Tourism Development washeld in Hotel Park Hyatt on 12th April 2013 and the 25th Joint Meeting ofUNWTO Commissions for South Asia, East Asia and the Pacific was held inTaj Falaknuma Paiace on 13th April 2013. The minutes of the meeting areprepared by UNWTO , Madrid Spain website: www.unwto.org

b. Please provid.e certifted copies of all tend.er d.ocuments Jor thedctivities taken up towards U.N, tourism Conference

Reply: All activities for the UNWTO conference for the Ministry of Tourism

was carried out by M/s Ashok Events, ITDC who was appointed as EventManager for the Conference on the basis of MoU signed between Ministry ofTourism and ITDC.

c, Funds released./allotted. for activities tdken up U.N, tourismconference. Please speciJg amount spent description of each activitg.

Reply: A copy of cost estimates approved for holding of UNWTO conferenceare enclosed. However, the Ministry of Finance approved the cost estimateswith the expenditure ceiling of Rs. 2.00 Crore.

42 O-*


2/12

d. Please specifg which hotel has hosted all the actittlties of U,NTourism ConJerence along uith certift.ed bills& Jurntsh complete lite/documents relating to selection of hotets.

Reply: The UNWTO Conference on Sustainable Tourism Deveiopment washeld in Hotei Park Hyatt on 12th April 2o13 and the 25th Joint MeeLing fUNWTO Commissions for South Asia, East Asia and the pacific was held inTaj Falaknuma Palace on 13th April 2013 considering the facilities availabie.

e, Please speciJg the details o.f transport arranged lor the visitirtgdelegates along uith certified bills qnd. tender copies.

Reply: The transport arrangement for the delegates during the conferencewas made by the Andhra Pradesh Tourism.

.f. Please provid.e certiJied copies of q.ll GO,s relating to release oJfunds for UN Tourism conference held. in Hgderabad..

Reply: A copy of sanction order for releasing of Rs. 90.00 lakhs (approx.50%) advance by the Ministry of Tourism to M/s Ashok trvents, iTDC fororganizing above event s enclosed.

3. Shri. Ajay Kumar Gupta, Additional Director General (Tourism) is theAppellate Authority in the case as per RTI Act, 2005.

fuc"n


3/12

Cost Estimates Submitted by M/s Ashok Events, ITDC for the 25thJoint Commission Meeting of the United Nations World Tourism

Organisation (UNWTO) Commission for East Asia and the pacific andthe Commission for South Asia and the UNWTO Conference on

Sustainable Toudsm Development held in Hyderabadfrom the 12thto14th April 2013.

Particulars No ofdays

Quantity Rate Amount lRemarks-Recce isits or UNWTOmeeting t Hyderabad

3 visits 1 apersons r2s,000.00

Subjectoactuals- ^ - r : ar rryuerauau Io r ul\ w I u l\{eeting

Out door Branding t-lFor

Hyderabad Airport o city, fiuration

other rnponanr laces n ci ty btand Road eading o Horels nd !rentDinner enues. l

7-8 sites(to be

finalised)2,500,000.00

Subject oactuals ndaspe r inalquantityfinalizedArtwork or Branding creative

Designing) Printing ndrrounting f flexon hoardingsites

ForJurationrflvent

7-8 ites'to be'inalised) 1,000,000.00Subject oactuals ndaspe r inalquantityfinalized

Sma J-4 t. repltca idifferentMonuments 'o rplacing t venue MeenakshiTernple.

onark, Taj Mahal,HawaMahal,Sanchi tupa,Golden ernple/Qutub inar)

l 6t50,000.00 900,000.00

Subject oactuals

Conference ecretariat t Park Hyatt & fatahn,,roa, fyO-Telephone ith SD& STD I -(Sect.General ffice) I 20.000.00 | 120,000.00

Subject oactual hargedby Hotel

Telephone it h ST D 6 I5,000.00 30,000.00


Internet onnection rom Hotel 6 t04,000.00 240,000.00


Tele Fax machine o 2 1,000.00 12,000.00Computer FT Monitor 4 forSecretariat, lo r Sect.Cen.,4for Pafticpants I for MoT)

6 l 0r,500.00 90,000.00

LaserPrinter lack& White 6 6 2,500.00 90,000.00Internet onnection datacard) 6 2 r,000.00 12,000.00Photocopier 6 2 3,000.00 36,000.00 800 copies ree

extra copies @

&) c-ffi"-


4/12

| .00 per copyCollator: ; ; = -:-UIIrceStatlonary

6 2 1,000.00

25,000.00

r2,000.00I I

25,000.00LumpSumSubject oactual

UNW | (J Meet ing at park Hva^ ^ - - : - _ - -L onterence ackase

Hall ental

q i d n o - - - + D ^ - r ,

tt, Hydert- 3so

'abad on li It n April, 2013

2,500.00

50,000.00

875,000.00Inclusive ftaxes ther hanservtce ax

I50,000.00

TAXES ASPERACTUAL

I a r A r r Ya r . n v u c r i: ; - - : - -Narne Plares Seat ing igns I

,ao on ll- l1

th Apr i l Zt l 320 75.00 1,500.00

Back Drop or lnauguration-=:--Drrect ion anel, : - i - - - - ._ -

wercome Hoard ng at Cate

20,000.00 20,000.00D,'000 02sr00J0x-600^00

6 I 2,000.002 I 12,800.00

Welcome oarding troundaboutPodiurrBoardAhEhrlng ornt rporch

2 t2,800.00

I 2 2,000.00 4,000.00I ).000.00 I s.000.00 Iduuru v rsuar Dqulpment lor .lvleeting o

Stvlen | 2rh April 201J. park Hyatt, Hla. lf treatre Ctass.oom

LCDProjectors5000

Lumens)

T - - .2

6,000.00 t2,000.00Masking creen n woodenFrame

23,500.00 7,000.00

Laprup or ufoup 0lscuss ton I 2,000.00 2,000.00Sound ystem it h 4 Speakers I 10,000.00 r0,000.00Mikeon Dais I l 0 300.00 3,000.00Pod urnMike 4 300.00 r,200.00Cordless and M ke 4 1,000.00 4,000.00Audio ecording I 3,000.00 3,000.00AudioC D for recording I o 50.00 300.00Plasma 2" 2 8,000.00 r6,000.00Switcher 2 2,500.00 s,000.00Spli t ter 2 r,000.00 2,000.00lYlanpower t Park Hyatt, HydAssistance

erabad n l2th Apr i t ,20136 2,000.00 12,000.00 8 Hrs. hift

Ushers or Registration Hall 6 2,000.00 12,000.00 8 Hrs. hiftMessengers Helper 2 6 1,000.00 r2,000.00 8 Hrs. shiftRegistration esk 2 4 2,000.00 16,000.00Compere l Park Hyatt Hyderabad nlZttr nprif OlS

4t y'-rz-


5/12

Corlpere

PhotosraDhvoal rth A".l rlrl _ ' ] _ _ 'rg at Park I50,000.00

Hyatt.

f l5Joo.oo

50,000.00 Rate Subject roactual

^. . -; -. . --rJ tgr ta t ldeo amerar L ! ; - - -

T I 15,000.00

4,400.00I

v rusu.tvtaslerapes or

lrecororng@Video MasterSrilrecilor" ho@raphs-(5"x7" )A I D U M

ThorocD---..-- --.--._ _-

l 8550.00

8350.00

35 .00ns.00

2,800.00200

7,000.00275.00

I I , 500 .00 r, s00.00ASStgnment harges=-country Flags- - - - - -Lountry Flags n pole Bic)^ - - - _ .L ountry Flags on Table

lSmal l )

I 2,500.00

rr00J0

2,500.00

2 30 96,000.00

2 30 250.00 t5,000.00Registrationor l2th Aprit,20-t 'a0ges

J at Parl nyatt, H /derabad

75.0000 30,000.00Designing harges orInvitation ards orInauguration nd Dinner.

I I 30,000.00

40.00

30,000.00

Invitation Cards nauguratr 'on- ^ ; - - , - -urnner nvl ta t ion ards400 r6,000.00250 40.00 r0,000.00

Writing ads 400 40.00 r6,000.00Pens

Mts.lt".s400 r00.00 40,000.00 Subject oactual

Flower Bouquets

=;--tr rlts or head of delegates

I l 5 r,000.00 r5,000.00 Subject oactual

I 302,500.00 75,000.00

Subject oactual electionof Gift.Cifts or delegates 1 5 0

I

2,000.00 300,000.00Subjectoactual electionof Gift.Excess aggage or

-

transporting aterial romDelhi o Hyderabad Back

100,000.00 r00,000.00 Subject oactualur\ YY (, lYleeung at lalaknun ta, Hyderrabad on 1

. - i -

I ) ( l

it h April, 2013

3,500.00 525,000.00

Lunch I T Inclusive ftaxes otherthan servicetax)Tea/Coffee th con ection.ary

platter1 5 0

600.00 90,000.00Inclusive ftaxes otherthan service

4t a/.-r'n-


6/12

tax)Welcorne rinks SofidrinG--Juices) n arrival

ha rentat

1 1 5 0300.00 45,000.00

r50,000.00

8,000.00

I InclusivefI taxes otherI than ervicetax)Inclusive ftaxes otherthan ervicetax)

8 Hrs. hift

r50,000.00

ManDower al Fa q kn rrmq I-1.,.i erabad cI

n 13thAp4sStstance

r-L ^;^ r^i . .

r r, Lv tJ

2,000J0_.--r r J r u r ^ s E t s r r a U O n n a l l 2,000.00 8,000.00 8 Hrs. hiftMessengersHelper I 4 r,0u0.00 4,000.00

-poo"oo8 Hrs. hif tKeglstratton esk

O : - - ^ , , , - r ,r l 4 2,000.00

rftsfl.rgE ar r ataKnu ma . flldera bad on 3th Apri l ,2013Narne Pla tes Sear ing igns I U U

7s.00 7,500.00BackDrop or Inarguration I 20,000.002,000.00

20,000.00Direction anel I 5 I 0-000 0wetcome Hoarding t Gate 12,800.00 12,800.00lv stson.le oarotng troundaboutPodiurn oard

l 2 12,800.00 25,600.00

tooa.oo,000.00Alighr ingPoint t porch 5.000.00 | 5,000.001 . luuru t sua t Lqu tpment lo r l \teeting on 13thApril2013, ataknuma, lyd. (BoxSFDLCD Projectors 5000Lumens)Masking creen n woodenFrame

2

6.000.00 12 000 0023,500.00 7,000.00

Laptop or Crotrp scussion 2,000.00 2,000.00Sound ystem it h4 Speakers

10,000.00 10,000.00Mikeon Dais l 0 300.00 3,000.00TableMike 50 300.00 15,000.00PodiLrrnike 4 300.00 1,200.00Cordless andMike 4 r,000.00 4,000.00Audio ecordng I 3,000.00 3,000.00AudioCDfor reco rd ing 6 50.00 300.00Plasma 2" 2 8,000.00 r6,000.00Switcher I 2 2,500.00 5,000.00Spli t ter 2 r,000.00 2,000.00rnorography or tataknuma, yderabad n l3th Apri l .20lJDigitalVideoCamera I 15,000.00 r5.000.00VideoMaster apes orrecording

I 8550.00 4,400.00

VideoDVD CD making rom 8

fu l-2a..


7/12

Video Master. 350.00 ? Rno nnStillColour hotographs(5"x7")_---

Albuln

PhotoCD

I 20035 .00 7,000.00

275.0075.00I I ,500.00 r,500.00

A 5stgntnenl L narges2,500.00 2,5 0.00Dinner n l2th Apri l ,2013 t lolconda I ort by 14o f

A r U T AC E a t U O I C O n O a o n

L u tural Progratnme

I600,000.00

800,000.00

600,000.00Subject orequirement

I

800,000.00Subject oselectionfgroup onactualMeals& Transportationor

cu turalaftists r00,000.00 r00,000.00subject oactualStage, ound Light or

Cu turalProgrammeI

600,000.00 1600,000.00subject oactualDinner 'or350 pax T-- I 200

2,500.00 500,000.00subject oactual

Mock ails I 200500.00 r00,000.00

Subject oactualSilkStole or welcome n

arrivalI 200

1 5 0 0 0 70,000.00Photography for Golconda Fon t rnner on lZth Apri l ,2013DigitalVideoCamera r5,000.00 15,000.00Video Master apes or

record ng8

550.00 4,400.00Video DVD / CD making romVideo Master

8350.00 2,800.00

Sti l lColour hotographsl!l7')

20035.00 7,000.00

A l b u m I 215.00 275.00Photo D r,500.00 r,500.00Assignment harges I 2,500.00 2,500.00Press Conference t Taj FalaknumaHi Tea 200 t ,200.00 240,000.00 Inclusive f

taxesSignage or Press Conference Rate Subject o

C h a n o eNarne Pla tes Seat ing igns l 0

75.00 750.00Subject oactual

Backdrop or Press ontbrence It0,000.00 t0,000.00

Direction anel 2 2,000.00 4,000.00Photography or Press ConferenceDigitalVideo Carnera I

Is,000.00 15,000.00

"? oo..


8/12

Video Master apes orrecording

4550.00 .00

Video DVD / CD rnaking romVideo Master

4350.00 1,400.00

StillColourPhotographs

Q rZ')

50

35.00 1,750.00Alburr 275.00 275.00PhotoCD I r,500.00 1,500.00Assignment harges I 2,500.00 2,500.00Audio Visual Equipment or P ress ConferenceSound ystern it h4 Speakers I

10,000.00 10,000.00Mikeon Dais I 4 100.00 1,200.00Podium ike 2 300.00 600.00Cordless andMike 4 1,000.00 4,000.00Audio ecord ng I 3,000.00 3,000.00C D for recold ng I 2 50.00 100.00OLrt utBox z 1,000.00 2,000.00Manpower or Press ConferenceUsherettes 4

2,000.00 8,000.00Press Conference t Delhi 5th April, 20 3 at Samrat HotelHi Tea 1 5 0

550.00 82,500.00Inc lus ive ftaxes

Signage or Press Conference t Samral HotelName lates Seating igns r0 50.00 500.00 Subjecto

actualBackdrop or Press onference 5,600.00 5,600.00Direction anel 3 r,000.00 3,000.00PodiurrBoard I r,000.00 1,000.00Photography fo r Press Conference at Samrat Hotel

Digital ideoCamera l I 7,500.00 7,s00.00Video Master apes orrecordng

I 4550.00 2,200.00

Video DVD / CD making rom

Video Master

I 4

350.00 r,400 .00Stil ColourPhotographs(s"x7")

503 5 . 0 0 1 , 7 5 0 . 0 0

AIburn I 275.00 275.00Photo D l l , 5 0 0 . 0 0 t ,500.00Audio Visual Equipment or Press Confernce t Samrat Hotel

Sound ystenr it h4 Speakers I6,000.00 6,000.00

Podium ike I 2 100.00 200.00Cordless Hand Mike I 4 500.00 2,000.00

F+l cu-a*


9/12

Audio ecordng 3,000.00 3.000.00C D for recordng 2 50.00 100.00Out pu t Box 2 500.00 r,000 .00lvranpower or rress conl'erer ce at san

T rrat Hotel- - _ _

4 ) 775.00sherettes

Accomrnod"tto"3, 00.00

Executive u te Roorns Sect.General) t Delhi

Executive u te Rooms Sect.General)?t Hyd.

l I 20,000.00 20,000.00 lnclusive fB/F andBoardingLodgingTaxes

428,620.00 il 4,480.00

Inclusive fB/F and TaxesTranspoftation t Delhi for

UNWTO delegates2 2

20,000.00 80,000.00subject oactual

EX. rrlrcclof ut\ w I u at Hyd. 4

14,00.00 56,040.00Inc lus ive

fB/F and Taxes)lnBt r(ootll or Keg. LJlrectorUNWTO ar Dethi

I18,000.00 r8,000.00

Inclusive fB/ F andBoardingLodgingTaxesS ngleRoor.n eg .Director

UNWTOar Hyd.5

14,010.00 I 70,050.00Inc lus ive fB/F and TaxesS ngle Roorns for UNWTO

Officials)7 I

14,00.00 98,070.00Inclusive fB/ Fand TaxesSingleRoorns fo r UNWTO

Officials)6 I

r4,0 0.00 84,060.00Inclusive fB/F and Taxes

r lngle Kooms ro r UNW l()Officials)

3r4 ,01 .00 42,030.00

Inclusive fB/F and TaxesSingleRoorns fbr UNWTO

Speaker)+ I

14,0 0.00 56,040.00lnclusive fB/F and TaxesSingleRooms for UNWTO

Officials)5 3

t4,0 0.00 2 0 ,150 .00Inclusive fB/F and TaxesSingleRoonrs for UNWTO

Officials)8

I4,01 .00 I 12,080.00Inclusive fB/F and TaxesTwo Secretariat ooms t

o n 0 - 1 2 p r i l 2 0 l 3Park 3 2

20,000.00 120,000.00Taxes Extra

Two Secretariat ooms tFalaknuma n l2- 4 Apri l20t4

3 220,000.00 120,000.00

Taxes xtra

Food Boarding) or I Ioffic a s

0 0300,000.00

subject oactual

Accomodation or AdditionalDelegates Speakers

4 414 ,01. 00 224,160.00

lnclusive fB/F and Taxes

Ministry f Tourisrn r .offic al s

4 8t4,0 0.00 448,320.00

Inclusive fB/F and Taxes,actual o ofrooms equired

6J ar-_/a


10/12

to be nformedbv MoT

Ministry f Tourisrn fficials 6 t06,000.00 360,000.00

InclusivefB/Fand Taxes,actual o of

rooms equiredto be nformedby MoT

TransportTransport Carrying ublicitymaterial o d f-ferent enuesand Back)

325,000.00 75,000.00

Subject oaclualutilization

Transport br delegates(For Secretary eneralUNWTOand otherVI PDignitaries)

5 4-5500,000.00

Ssubject oactual

ITDC OfficialsAi rTicket or ITDC officials 2 o 12,500.00 150,000.00 Subject o actualAcconrmodation 6 4 6,000.00 144,000.00 iubject to actualMiscellaneousBallotBox 2 t,000.00 2,000.00 Subject o actualHonorariumor Volunteersfrom HM

5 50500.00 r25,000.00

Subject oactual

Comrnunicat ionharges I25,000.00 25,000.00

Total 14.979.605.00Contingencl ,5oZ

748,980.00 Subject o actualEventManagement ees 0% | ,572,859.00 ubject o actualService ax 12.36% 2, 38,458.00 ubject o actualGrand Total 19.439.902.00

The estimated xpenditure n purchase f air tickets or the UNWTO Delegates ythe ndiatourism ffices verseas s as ollows

(i) 1l Business lass ickets Rs.20.00.000. 0on intemational ectors

The otal estimated xpenditureo be ncurred n the eventwould accordingly e Rs.2,14,39,902.00 i.e. 1,94,39,902.00 n arrangements o be made hrough TDC andRs . 20,00,000.00 n air ickets o be purchased y the ndiatourism ffices verseas)

&c',a


11/12

GOVERNMENT OF INDIAN,IINISTRYOF TOURISM

(INTERNATIONAL COOPERATTON DTVISION)

Transport Bhawan,1, Par'liament Street,

New Delhi-110001

Datecl: 8.05.2013No: 1(3)/11-WTO T-rr

The Pay & Accounts Officer,Ministry of Tourism,New Delhi

The said Payment 90,00,000

Deep Building, parliament Street, New Delhi _076202000002111, FSC Code: IOBA 0}00762,trrCn Coae:

z. Ine sard ayment of Rs. 90,00,000_Rupees inety Lakhs only) wi' be arrangedby the Drawing and Disbursing Officerof ine fUinlstrl;ofTourism by electronic ransfer

lt-t:Or.ll j:f:. "jy:. rTDi um*ea_

unit anvrS, naia,, ve',s"^;;;;k,;""*""

SUBIPayment of advance to lWs. ITDC Limited _ Unit ARMS , Event Manager forthe 25th uNwro the 25tr' ]oint Commission Meetihg of the united Nations worldTourism organisation (uNwro) Commission or East Asia and the pacific and theCommission or south Asia and the uNWTo Conference on susiainable TourismDevelopment held in Hyderabad rom the 12th o l4th April 2013.

Sir.

I am directed to convey the sanction of the president of India to incur an

:1p:"d1tul"not exceeding Rs. 90,00,000 Rupees

Ninety Lakhs or,ry; to rut7s. fOCLimited - unit ARMS as ess than 50% aivance towards the totar cost estimates of Rs.2'00 Crore as Event Manager for making u.ru.rge*".,t for the 25tr. oint CommissionMeeting of the united Nations worid rou"rism offisatron (uNWTo) Commission orEast Asia and the pacific and tr-reCommissiori ror rso,.,ti, eri. "'rJd.""uNwroConference on Sustainable Tourism De.relop*eni i"fa i., Hyderabad from the 12*, o14u, Aprll2073.

3' - The expenditure wilr be met out of the funds provided under Demand No. 94and wilr be debirable to Major Head,- 3452', g0-General (sub Major Head), g0.104_l"ltt:ily. & Promotion (Minor-Head), 01 Direcr Expenditure, 01.09-Domestic romotron& Pr$licrty including Hospitality 01.09.26_Advertising .,d publicity for the lzear 201.3_14 PIan unds).

110 001, Bank A,/c. No.110020013.

lI--r.-----II 'pfu"


12/12

4. This issues with the a-dated' 2'03.2M;; ffi ill:Y"l 9{MoFExp rD'

-ride heiru o. L:;;; ;:r# ;, :#.#!

E C ord, 201,380e02

Copvto: '

ifffl{,li.8i:fffifi l.s:iH#ffy*",:,ff,NewDe,hi

;.;rT""J'"tfi;T"?tt",l;o;0,'*""i"iil?"*"NewDerhi.c.m/s. ITDCARMS,1"""*-vli", ?rrin^^__ _ -.

I,HT"*;iJ"'dffiitI+ff;fi:?';""ftiu**'3o""'NewDer

;(Bharti Sharma)

Asststdnt Director _il\

t - .

I

Yours.faitlrfrilly,

rti reply from tourism dept (1)

Documents