rwd info pak template -...

Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll

Work Instruction

Create Cheque File Z402

PurposeUse this procedure to create a Cheque file/Void cheques and run the cheque register.

TriggerPerform this procedure when a payroll run has been completed.

Prerequisites

Payroll run must have been completed.

Menu PathUse the following menu path to begin this transaction:

Select HR & Payroll Reports Payroll Office Cheques to go to the International Payment Medium - Check (with check management) screen.

Transaction CodeZ402

Additional InformationNone.

Filename: document.docReference: 014

Version: Not StartedLast Modified: 1/18/2004 7:11 PM

Work Instruction / 19


Procedure

1. Start the transaction using the menu path or transaction code Z402.



Work InstructionPage 1 / 19


International Payment Medium - Check (with check management) – Top of Screen





International Payment Medium - Check (with check management) – Bottom of Screen

2. As required, complete/review the following fields:

Field Name R/O/C DescriptionProgram run date R Enter the date the program was run.

Example: 23.03.2001Identification feature R Enter the identification number created by the system when

the cheque run was created.

Paying company code R Enter the company code which processes the payment transactions.

Example: UNIVPayment methods R Enter the code representing the payment method used to

settle open items.

Example: CHouse bank R Enter the relevant house bank.

Example: NATWEAccount ID R Enter relevant account Identification.

Example: CURRCheque lot number R Enter the cheque lot number.

Example: 5000





Field Name R/O/C DescriptionPrint Checks R

Select the check box .

Print payment summary

R Enter the relevant printer.

Example: FAC7

Select the Print immediately check box .

Number of sample printouts

R Enter the number of sample printouts required.

Example: 3No. of Items in payment summary

R Enter the number of Items to be displayed in Payment Summary.

Example: 9999Void and reprint check from payment run already printed

OSelect the check box only if you wish to void and

reprint cheques.

Check number/to O Enter the cheque number range.

All numbers must be entered including any void cheques at the beginning of the run.

Void reason R Select the void reason from the matchcode selection. Click

on .





Check Void Reason Code (1)

3. To select the relevant Void reason code either click on the relevant void reason and click on

or double click on the relevant line item. The previous International Payment Medium – Check (with check management) screen appears.





International Payment Medium - Check (with check management)

4. Click on to execute.





Print: Cheque


Field Name R/O/C DescriptionOutput device R Enter the description of the Printer.

Example: FAC7

6. Click on to view the print file.





Print Preview for MIS1 Page 00001 of 00006

7. Click on .





International Payment Medium - Check (with check management)

8. Double click on the payment summary line to display the list of spool requests.





Output Controller: List of Spool Requests

9. Select the beside the system field and then click on to display file contents.





Graphical display of spool request 20211 in system QAS

10. As required, review the following fields:

Field Name Description

Issue Date/Run Date Review the date the cheque file was run.

Example: 05.01.2001

ID Review the program reference number.

Amount Paid Review the total amount of the cheque file.

Example: 9,573.55

Curr Review the local currency that the file relates to.

Example: GBP

House Bank Review the bank of the company.

Example: NATWE

11. Click on four times to return to the SAP Easy Access menu screen.

12. You have completed the cheque creation.





13. Run the cheque register by selecting HR & Payroll Reports Payroll Office Cheques register





Check Register

14. Click on to go to the ABAP: Variant directory of Program RFCHKN00 screen.





ABAP: Variant directory of Program RFCHKN00

15. To select the PAYROLL CHEQUES variant either double click on the PAYROLL CHEQUES

line or click on the PAYROLL CHEQUES line once and click on .





Check Register


Field Name R/O/C Description

Checks from payment run

R Select the appropriate payment run from which to display

cheques. Click on the matchcode .





Automatic Payment Transactions: Overview (1) 500 Entries found

17. To select the required run either double click on the line or click once on the line and click on

.





Check Register

18. Click on to execute.





Check Register

19. Click on to print.

20. Click on four times to return to SAP Easy Access Menu screen.

21. You have completed this transaction.

ResultYou have created a Cheque file/Voided incorrect cheques and run the cheque register.

CommentsNone.





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