NEW STUDENT Handbook

2017-2018

KentucKy State univerSity

TABLE OF CONTENTSAcademic Calendars .............................7-9

Fall 2017 ...............................................7

Spring 2018 ..........................................8

Summer 2018.......................................9

Administrative Offices......................10-11

Blackboard/Student Mobile.............17-20

Campus Directory ............................10-11

Collegiate Link ........................................20

Email Set-Up on Electronics ...........18-19

E-Textbooks.............................................20

Final Examination Schedules ..........21-22

Liberal Studies Requirements..........15-16

KSU WIRED ...........................................17

KSU E-Mail..............................................17

Privacy of Student Records(FERPA) .............................................23-24

Smarthinking...........................................20

Student Account Information .........12-14

Time Period / Refunds .....................12

Refund Period....................................12

Accessing Account ............................13

Account Summary ............................13

PIO/ Refund.................................13-14

Student Success Collaborative (SSC) ...20

BRED WEEKWelcome Week (August 12th-20th) is designed to helpyou become familiar with your new home. e week isfilled with a variety of fun and engaging academic andsocial activities. You will also receive importantinformation vital to your success at KSU. aLL newstudents MuSt participate in aLL activities. Anystudent seeking exemption from any activity must submita written request to Dr. Erin Wheeler aterin.wheeler@kysu.edu by Monday, August 7th, 2017.

LIVING & LEARNING COMMUNITYYour journey to orobred Excellence does not have tobe completed alone. KSU’s Living and LearningCommunity provides the support you need to make it tothe finish line! is program is designed to make sureyour first year is filled with engaging activities bothinside and outside the classroom.

Learning Communities: Navigate challenging course workwith the support of a small group of your peers.

Peer Mentors: New Student Orientation Leaders will bethere every step of the way to help answer your questionsand guide you through tough situations.

Special Interest Groups: Tap into old talents and newinterests through small groups that explore interests such as

THE GOLD EXPERIENCE:Guide to Success in the First-Year

Your KSU Family is dedicated to your academic success. We have carefully designed services and programs tohelp you achieve the highest grades, find your greatest strengths, and create the best memories.

cooking, gaming, reading, sports, movies, music, religion,art, and dance. Groups will be led by peer mentors, faculty,and/or staff.

STUDENT SUCCESS SEMINARSe transition to college life can be difficult for manyreasons. However, KSU has two courses to help youovercome obstacles that may limit your academicsuccess. Bred Training or KSU 101 and Bred Building orKSU 102, picks up where Welcome Week ends. With afocus on service learning, the course will continue tohelp you understand the fundamentals of KSU, exposeyou to campus and community resources, and provideacademic success strategies.

L.I.N.K. MENTORING PROGRAMEveryone needs good people in key places. KSU’smentoring program connects you with friendly faculty,staff, and upper-class students to help guide you throughyour first year.

SUCCESS COACHINGSuccess Coaches are committed to more than just helpingyou schedule classes. Success Coaches are dedicated toyour personal and academic success. ey areresponsible for monitoring your class attendance, grades,and overall adjustment to college life.

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NEW STUDENT WELCOME WEEK OVERVIEWMandatory for All First-Year Students

SATURDAY, AUGUST 12TH: Welcome Home! MOVE-IN DAY 8:00 AM – 4:00 PM All new students who are living on campus are required to complete registration and check into their residence halls.All commuters and non-residential new students must complete their registration during this time.

FAMILY DINNER (FAMILY EVENT)4:30 PM – 6:00 PM Aer you are settled into your room and have completed registration, you and your family are invited to a FamilyDinner in the Student Center Ballroom. You will be officially greeted by KSU’s administration, faculty and staff. isevent is casual.

SUNDAY, AUGUST 13TH: Get Ya’ Mind Right! Prepare yourself mentally for your orobred journey. You will have the opportunity to attend a worship service, listento a motivational speaker, and participate in a yoga and meditation session. End the day with a BBQ on the Yard andfun activities sponsored by Residence Life and a special camping trip.

MONDAY, AUGUST 14TH: Who Am I? Where Am I? Get to know your community and role as a student through a tour of Frankfort, discussion on Student Rights andResponsibilities, and Residence Hall meetings. Complete the day with movie night at the Amphitheater.

TUESDAY, AUGUST 15TH: Enter to Learn, Go Out to Serve Experience the heart of KSU: Social Responsibility. is day is dedicated to giving back to our surroundingcommunity and its citizens. You will have the opportunity to be involved in a group community service project as wellas learn about organizations you will be working with for your UNV 101 community service project.

Suggested Attire for Community ServiceComfortable clothing and closed-toe shoes that you do not mind getting dirty.

WEDNESDAY, AUGUST 16TH: Breds: The 4.0 Edition is day will focus on KSU’s rich academic culture. You will have the opportunity to interact with faculty in yourmajor during a departmental meet and greet. Aernoon workshops will help you learn strategies to become asuccessful orobred student. Conclude the day by choosing your KSU Mentor during a fun and interactive mixer.

THURSDAY, AUGUST 17TH: Float like a Butterfly…Honor the legacy of Muhammad Ali, a Kentucky native and friend to KSU. You will spend the day in Louisville touringthe Ali Center followed by a relaxing lunch on the Ohio River.

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FRIDAY, AUGUST 18TH: Becoming a KSU Man and WomanSpend time with Mr. and Miss KSU during their signature Welcome Week event: Brother to Brother and Sister toSister. is fun and informative dialogue will give you insight into the KSU social scene. Later, key staff will providetips on becoming a KSU Man or Woman of Excellence. e day will culminate with a Pinning Ceremony and CandleLight Vigil that marks the beginning of your journey to become a KSU graduate! Aer the ceremony, relax on the yardat a block party with SGA!

PINNING & CANDLE LIGHT CEREMONY (FAMILY EVENT) 4:30 PM – 6:00 PM Bradford Hall

Required Attire for Pinning CeremonyWomen - Black dress (knee-length, no spaghetti straps) or white dress shirt with black slacks or skirt (knee-length). Men - White dress shirt and black slacks.All - Comfortable black dress shoes.

SATURDAY, AUGUST 19TH: The Bred LifeGet a preview of the life of a orobred. Spend the day with KSU’s student leaders. Find an organization to join duringSGA’s student organization fair. Later, be a star during an epic Lip Sync Battle, choose the hottest fall looks during afashion show, and party the night away during a Hawaiian luau on the yard.

SUNDAY, AUGUST 20TH: Ready, Set…Go!is day will be used to prepare for classes on Monday morning. New Student Orientation Leaders will assist you withlogging into Blackboard, checking your email, printing class schedules and syllabi, and finding your classrooms.

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NEW STUDENT MOVE-IN AND REGISTRATIONSATURDAY, AUGUST 12, 2017, 8 AM-4:00 PM, EXUM GYMNASIUM

Tips for a Smooth Move-In Process

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PRIOR TO ARRIVING• Read and follow the registration process instructions. • Make sure all of your fees (tuition and fees, housing,

meals, and parking) are applied to your account. Youmust submit your housing application andapplication fee to have your housing fee applied to your account. You must register for courses in orderto generate a bill.

• Log into your WIRED account to check your balance(see page 13). o If your aid exceeds the amount of your bill you will

receive a refund, you are cleared for move-in andyour registration is complete.

o If you have a balance you must resolve any financialaid matters relating to federal grants or loans appliedto your account, pay the remaining balance, or establish a payment plan (PIO) (see page 14).

o For timely processing, we suggest resolving your balance by August 1st.

o Once you are cleared (have no outstanding balanceor enrolled in a payment plan) you can receive yourID and parking pass and you will be allowed to check into your residence hall.

• Bring a copy of your clearance form/confirmation.• Read the Kentucky State University Student

Handbook (kysu.edu > Current Students >Student Handbook).

MOVE-IN DAY• Enjoy the day! We’re excited to see and help you

make the transition!• Arrive early to ensure you have ample time for a

smooth check-in and getting settled.• Don’t forget to pack your tools, cart, 3M command

strips and hooks, flashlight, surge protector, and more. Review the suggested items list to ensure you have your PERMITTED personal items to decorate, to personalize, and be comfortable in your new home.

• Submit the necessary check-in paperwork to the respective residence hall front office.

• Get to know your roommate, suitemates (where applicable), and Residence Life team.

REGISTRATION INSTRUCTIONS

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DEPARTMENT DESCRIPTIONadmissions Submit remaining admissions documents (official transcripts,

letter of good standing, etc.)

registrar Complete and submit FERPA forms, resolve academic holds, and verify Veteran Affairs Education Benefits.

Student Health Services Complete and submit student health documents.

advising Consult with an advisor, select appropriate courses, and secure a copy of your course schedule.

Housing/iD Services Submit housing documents and deposit; verify residence hall status; take ID photo; secure or validate student ID card.

Financial aid Finalize financial aid acceptance, complete loan process, and submit additional verification paperwork.

university Police Register vehicle, purchase or retrieve parking decal.

information technology Set up or verify email access.

Bursar Make payment arrangements or remove financial holds.

cashier Make payments.

It may not be necessary to visit each one of the following stations. However, you may check with representativesat each station to ensure you do not have any outstanding items that may hinder you from registering orcompleting registration.

BEDDING (MATTRESS SIZE TWIN XL):• Sheets, blankets, comforters, bedskirts• Mattress pads, eggcrate or mattress cover• Pillow(s), pillowcase(s)

TOILETRIES:• Bath towels, wash clothes, hand towels• Bathrobe/bathwrap/shower caddy • Shower shoes/shower cap• Hair care products (shampoo, conditioner, etc.)• Soap/lotion/toothbrush/toothpaste/floss• Ibuprofen/aspirin/sinus and/or cold and allergy

medicine• Prescription medicationmedicine

ELECTRONICS & APPLIANCES:• Alarm clocks with battery backup• Cellphone and charger• Personal computer, laptop, or tablet• Fan• Iron and ironing board• Lamp (no halogen lamps)• Microwave (700 watts or less)• Power strip with circuit breaker• Radio, CD player, music player• Refrigerator (cannot exceed 3.5 cubic feet)• Television (cannot exceed 19 inches)• DVD or BluRay Player

ROOM ACCESSORIES:• Area rug• Decorations (plants, posters, pictures, etc.)• Storage crates, bins, footlocker• Trash cans and trash bags• Only use damage-free putty and adhesives

OTHER ITEMS:• Cable and ethernet cords• Cameras and memory cards• Cleaning supplies (disinfectant spray, wipes, all

purpose cleaner, etc.)• Entertainment (music, movies, gaming systems, etc.)

SUGGESTED ITEMS FOR RESIDENCE HALLSPlease refer to this list for items you should bring when moving into your new home.

• First-aid kits, bandages, antibiotic cream• Flashlight and batteries• Hair-care tools (dryers, clippers, irons, etc.) Hair

stoves are prohibited.• Kitchenware (dishes, can opener, etc.)• Laundry detergent, fabric soener• Laundry hamper, clothes hangers• Postage stamps• School supplies (pens, calendar, notebooks,

backpack, flash drive, etc.)• Stationery• Umbrella or poncho

DO NOT BRING:• Alcoholic beverages/containers (empty or full)• Any item producing an open flame• Burners or hot plates• Candles• Coffee/cappuccino makers• Crockpots• Dart boards• Deep fryers• Drugs• Electric skillets• Fireworks• Grills• Guns (fake or real)• Hair stoves• Hazardous/illegal items• Pets• Rice cookers• Roasters• Screws or nails• Slow cookers• Space heaters• Toasters or toaster ovens• Tobacco• Unsafe chemicals (non-household cleaning/personal

hygiene)• Weapons (fake or real)

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AUGUST• ursday, August 10 and Friday, August 11

o Faculty and Staff Institute• Saturday, August 12

o Residence halls open for new studentso New students complete registration

• Sunday, August 13 – Sunday, August 20o Welcome Week

• Wednesday, August 16o Residence halls open for continuing studentso New Student Orientation (Make-up)

• Wednesday, August 16 – Friday, August 18o Continuing students register or complete

registration • Saturday, August 19

o Classes begin• Friday, August 25

o Last day of late registration o Last day to add/change registration o Fall payment deadline

• Monday, August 29o Students dropped for non-payment

SEPTEMBER• Monday, September 4

o Academic holiday (Labor Day) • Friday, September 8

o Last day for students to submit an Application for Degree to departments for the Spring 2018 semester

• Friday, September 15o Last day for departments to submit Applications for

Degree to the Office of the University Registrar for the Spring 2018 semester

• Saturday, September 30 – Friday, October 6o Mid-term Examination Week

OCTOBER• Monday, October 9 and Tuesday, October 10

o Fall Break (No classes) • Wednesday, October 11

o All midterm grades to be input by faculty no later than 5:00 pm

• Friday, October 20o Founder’s Day

• Saturday, October 21o Homecoming

• Monday, October 23o All grade changes for incomplete work from Spring

and Summer sessions 2017 due in the Office of the University Registrar

• Monday, October 23—Friday, October 27o Rising Junior Assessment

• Friday, October 27o Last day to drop classes or withdraw from the

University with a “W” • Monday, October 30

o Last day for Registrar to notify Spring 2018 graduates and advisors of deficiencies in Application for Degree

• Monday, October 30 – Sunday, December 8o Student evaluations of faculty

NOVEMBER• Wednesday, November 1 – ursday, November 30

o Faculty advisement period for student course selection for the Spring 2018 semester

• Wednesday, November 22 – Saturday, November 25o anksgiving holiday

• Monday, November 27o Classes resume

DECEMBER• Friday, December 8

o Last day of classes• Saturday, December 2 – Friday, December 8

o Final examinations for prospective graduates• Saturday, December 9 – Friday, December 15

o Final examinations• Wednesday, December 13

o Reading Day (No exams except for Wednesday evening classes)

• Friday, December 15 o Fall semester ends

• Saturday, December 16o Graduation & Commencement

• Monday, December 18o All grades to be input by faculty no later than

5:00 pm

2017 – 2018 ACADEMIC CALENDARFall 2017 Semester

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JANUARY• Monday, January 8 and Tuesday, January 9

o Faculty and Staff Institute• Wednesday, January 10

o Residence halls open • ursday, January 11

o Registration for new students • ursday, January 11 – Friday, January 12

o New Student Orientation o Continuing students register or complete

registration • Saturday, January 13

o Classes begin • Monday, January 15

o Academic holiday (Observance of Martin Luther King, Jr.’s Birthday)

• Friday, January 19 o Last day of late registration o Last day to add/change registration o Spring payment deadline

• Monday, January 22o Students dropped for non-payment

FEBRUARY• Friday, February 2

o Last day for students to submit an Application for Degree to the Departments for the Summer sessionand Fall semester 2018

• Friday, February 9 o Last day for departments to submit an Application

for Degree to the Office of the University Registrar for the Summer session and Fall semester 2018

MARCH• Saturday, March 3 – Friday, March 9

o Midterm assessment and examinations • Friday, March 9

o Last day for students to submit work for an incomplete grade received in the Fall 2017 semester

• Monday, March 12 – Saturday, March 17 o Spring Break (No classes)

• Monday, March 19o Classes resume o All midterm grades to be input by faculty no later

than 5:00 pm

• Monday, March 26o All grade changes for incomplete work for the Fall

2017 semester are due in the Office of the University Registrar

• Friday, March 30o Last day to drop classes or withdraw from the

University with a “W”

APRIL• Monday, April 2 – Friday, April 30

o Faculty advisement period for student course selection for the Summer 2018 sessions and Fall 2018 semester

• Monday, April 2 o Last day for Registrar to notify Summer/Fall 2018

graduates and advisors of deficiencies in Application for Degree

• Monday, April 2 – Friday, April 6 o Rising Junior Assessment

• Monday, April 2 – Friday, May 4o Student evaluations of faculty

• Saturday, April 28 – Friday, May 4o Final examinations for prospective graduates

MAY• Friday, May 4

o Last day of classes • Saturday, May 5 – Friday, May 11

o Final examinations • Wednesday, May 9

o Reading Day (No exams except for Wednesday evening classes)

• Friday, May 11 o Spring semester ends

• Saturday, May 12o Graduation and Commencement

• Monday, May 14 o All grades to be input by faculty no later than

5:00 pm

2017 – 2018 ACADEMIC CALENDARSpring 2018 Semester

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JUNE• Friday, June 1

o Residence Halls open for summer session o Regular registration for summer session

• Saturday, June 2o Classes begin for summer session

• Wednesday, June 6o Last Day of Late Registration for summer session o Last Day of Add/Change registration for summer

session

JULY• Wednesday, July 4

o Academic holiday—no classes (Independence Day Observance)

• ursday, July 5o Classes resume

• Monday, July 9o Last Day to drop or withdraw from the University

with a “W” for the summer session• Saturday, July 21—Friday, July 27

o Final Examinations• Friday, July 27

o Summer Session Ends• Monday, July 30

o All grades for summer session to be input by faculty no later than 5:00 p.m.

2017 – 2018 ACADEMIC CALENDARSummer 2018 Session

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CAMPUS SERVICE GUIDE

How Do I Get Help with…?l Improving my study habits/test taking skills, further

developing my writing, reading, and math skillsl Receiving supplemental instructionl Getting tutored for my classesl Attending academic success workshops

l Applying for admissionl Scheduling a campus tourl Connecting with other new studentsl Answering questions for parents

l Purchasing or renting my textbooks and school suppliesl Purchasing KSU apparell Purchasing school supplies and snacks

l Paying parking tickets, fines, and tuition and feesl Setting up a payment planl Questions about refund disbursements and book

vouchers, if eligiblel Getting questions answered about financial holds on my

account

l Exploring career optionsl Finding a job or internshipl Writing a resume’l Preparing for interviews

l Receiving academic advisingl Selecting a major and scheduling classesl Personal and career counselingl Discussing academic difficulties or problems with a class

l Getting accommodations for learning disabilities and/or physical challenges associated with my classroom work

l Academic assistance

l Accessing online tutoringl Accessing Blackboard online courses and resources

l Filling out my FAFSAl Questions concerning my award letter l Questions about how financial aid may be impacted if

I withdraw from a coursel Obtaining scholarships or grantsl Questions about Satisfactory Academic Progress (SAP)

Guide to Campus ServicesAcademic Center for Excellence (ACE)110 Carl M. Hill Student Center502-597-6680

Admissions Office312 Academic Services Building (ASB)502-597-6813

BookstoreCarl M. Hill Student Center Lobby502-597-5077

Bursar3rd Floor Academic Services Building (ASB)502-597-6250

Career & Professional Development Center Carl M. Hill Center, Suite 32502-597-6700

Academic Advising241 Academic Services Building (ASB)502-597-5084

Disability Resources & Testing Center ASB Suite, 241502-597-5093

Distance and Continuing Education526 Academic Services Building (ASB)502-597-5611

Financial Aid349 Academic Services Building (ASB)502-597-5960

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l Meeting other nontraditional and commuter studentsl Finding a quiet study space and lounge with colleagues

like mel Finding a nursing tutor

l Establishing my email accountl Resetting my email passwordl Problems accessing KSU network/wireless

l Checking out books and other medial Finding quiet study roomsl Navigating electronic databasesl Assistance with research for assignmentsl Accessing books on reserve

l Adding and dropping classesl Submitting forms to change my major or declare a majorl Applying for graduationl Requesting a transcript

l Reserving campus housingl Getting a meal planl Getting a campus ID

l Seeing a doctor or nurse for minor illnessl Drug and alcohol counselingl Health screeningl Talking with someone when depressed or dealing with an

emotional problem

l Engaging in campus social activities, clubs, and Greek Lifel Information about Student Government Association

(S.G.A.)l Leadership/Community service opportunities

l Getting answers to general questions and concerns regarding enrollment, advising, financial aid, etc.

l Resetting my WIRED password

l Meeting other first-generation studentsl Receiving specialized support for first generation,

low-income, and/or students with disabilitiesl Receiving counseling, tutoring, and a positive

mentor/role model

l Having a neutral and safe environment to express questions, issues, and concerns

l Navigating through the system of university policies, procedures, and departments

l Receiving informal, impartial, and confidential dispute resolution with administrative issues that impact my academic success

l Getting a parking sticker for my carl Reporting an emergency, crime, or accidentl Safety and security concerns

FRIENDS Center for Nontraditionaland Commuter Students304 Carl M. Hill Student Center502-597-5190

Information Technology379 Academic Services Building (ASB)502-597-7000

Blazer Library502-597-6857

Registrar323 Academic Services Building (ASB)502-597-6234

Residence Life317 Academic Services Building (ASB)502-597-5951

Student Health ServicesBetty White Health Center502-597-6271

Student Life320 Carl M. Hill Student Center502-597-6989

Student One Stop Shop3rd Floor Academic Services Building (ASB)502-597-5884

Student Support Services 311 Carl M. Hill Student Center502-597-5096

Academic & Financial Success256 Academic Services Building (ASB)502-597-5092

University Police253 Exum Center502-597-6877 (non-emergencies)502-597-6878 (emergencies)

Campus Map: http://kysu.edu/wp-content/uploads/2013/09/campus-map.pdf

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FINANCIAL ASSISTANCEKentucky State University acknowledges that manystudents require some form of financial assistance tosupport their education. KSU provides a wide range ofresources through scholarships, grants, college work-study, and low-interest loans. Information about financialassistance programs can be found in the Financial Aidand Scholarships section of the website.

FOREIGN CURRENCYAll payments must be made in U.S. dollars.

ONLINE COURSESOnline tuition and fees can be found in the tuition andfee schedule. All fees are subject to change withoutnotice.

A full-time student who supplements traditional courses(on campus or in class lecture) with online courses shallbe charged based on the normal full-time tuition and feeschedule and residency.

A student who is registered for 12 or more hours onlineexclusively will be classified as a full-time student andshall be charged based on the normal tuition and feeschedule and residency.

STUDENT EXPENSESExpenses associated with attending Kentucky State University help ensure access to the University’s programs.Tuition and Fees for the 2016-2017 academic year can be found on the tuition and fee schedule (under Tuitionand Fees).

TUITION AND FEE REFUND POLICYStudents withdrawing from the University or droppingsemester credit hours which result in a change in theassessment of fees will be eligible for a refund of feesbased on the dates and conditions listed here. No refundcan be issued for certain fees and optional fees asestablished by the Kentucky State University Board ofRegents. e date of completion of the withdrawal orcredit hour drop determines the percent of refund forwhich the student is eligible. A withdrawal/drop iscomplete when the necessary form(s) have beencompleted and returned to the designated office.

TIME PERIOD/REFUNDSFor purposes of calculating refunds, "weeks" are countedas seven-day periods beginning with the first day ofclasses for the semester. Refunds will be issued oncanceled classes and early withdrawals in accordancewith the university refund policy. Refunds issued fromTitle IV funds will be issued within fourteen days fromthe date funds are applied to the student’s accountresulting in a credit balance. Funds are usually appliedaer the 12th day of classes. Questions concerningrefunds should be directed to the Bursar’s Office (ASB,Suite 349).

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Students who receive Title IV funds such as the FederalPell Grant, Federal Supplemental Education OpportunityGrant (FSEOG), Federal Perkins Loan, Federal Direct orPLUS loans and withdraws from the University aresubject to the Return of Title IV Funds regulations.Students with funds from any of these programs “earn”their financial aid dollars while enrolled. If a studentwithdraws prior to completing 60% of a term (FallSemester on or aer October 30 and Spring Semester onor aer March 25), a prorated portion of his/her federalfinancial aid dollars must be considered “unearned” andreturned to the federal programs. Unearned financial aiddollars returned to the federal programs may result instudents owing the University a significant amount uponwithdrawal. Failure to return aid due back to the federalprograms will result in loss of eligibility for federalfinancial aid assistance.

TITLE IV FINANCIAL AIDFederal funds returned are distributed to the programs asfollows:

• Unsubsidized Federal Direct Stafford Loans• Subsidized Federal Direct Stafford Loans• Federal Direct PLUS Loans• Federal Perkins Loans• Federal Pell Grants• Federal Supplemental Educational • Opportunity Grants (FSEOG)• Other Student Financial Aid Programs• Other federal, state, private, or institutional sources

of aid

Refunds are calculated according to the followingschedule for students not receiving Title IV financial aidand that withdrawing from the University.

Refund Period – Fall 2017100% refundable - Prior to the first day of classes endingAugust 25, 201775% refundable – August 26– September 1, 201750% refundable – September 2 – 8, 201725% refundable – September 9–15, 20170% refundable – Aer September 16, 2017

Funds are usually applied to the student’s account aerthe 12th day of classes. Residual funds are deposited tothe student’s Bank Mobile Vibe Card or mailed to theaddress of record.

ACCOUNT ACCESSTo access your account during pre-registration: Studentswho receive State or University tuition assistance or payin full by cash or check, aer schedules are entered intothe Student Information System, may obtain an accountsummary from the Cashier (located in the 3rd floor

lobby, Academic Services Building). e accountsummary will be available via the Web the followingbusiness day.

To access your account during regular registration andlate registration: Account summaries will be postedonline the day aer schedules are entered into theStudent Information System.

TO REVIEW YOUR ACCOUNT SUMMARYA. Residency. Questions regarding status as an in-state

or out-of-state student should be directed to the Office of Admissions (ASB 312).

B. Financial Aid. Questions about Financial Aid creditappearing on the student’s bill (Account Summary)should be directed to the Office of Financial Aid(ASB 349).

c. Room and Board. Charges for on-campus housingand meal plans will be reflected on the student’s bill(Account Summary). If applicable room and boardcharges do not appear on account summary, contact the Office of Residence Life (ASB 317).

Payment Information. To expedite payment and preventany possible delays, please have available any documentsrelated to the following areas (if applicable):

1. Registration (class schedule, add/drops).2. Housing/Meals.3. Payment plan information (see below).

A. By Mail. If the student chooses to pay by mail, thepayment must be in the form of a cashier's check, certified check, money order, or personal check.never SenD caSH tHrOuGH tHe MaiL. estudent’s ID number must be on the front of .....the payment method.

B. In Person. Fees may be paid in person at the Bursar’s Office - located in the ASB 3rd floor lobby. Registration must be completed prior to the end of lateregistration.

C. Payment by Credit Card or ACH (Electronic Check) through WIRED.note: Kentucky State University accepts Visa, Mastercard, Discover, and American Express. Credit Card payments are final and available online, over the phone via the cashier office or at the on campus cashier service window. To access this on-line feature follow the steps below:

1. Go to www.kysu.edu.2. Click on the link WIRED.3. Click on “Enter Secure Area”.4. Enter your User ID and Pin #.

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5. Click Login.6. Click on the “Current Students” tab.7. Click on “Student Records” tab.8. Click on “Account Summary” or “Account

Summary by Term”.9. Click on the link at the bottom of the page titled

“Credit Card Payment”.10. You will now be in the Touchnet Portal where

you need to enter your User ID and Pin #.11. Follow the steps through the Touchnet Portal to

make an ACH or credit card payment.

If a check/dra or credit card is used to satisfyenrollment fees is returned or dishonored by yourfinancial institution, you will be assessed a $50 returnedcheck service charge and your registration is subject tocancellation.

PAYMENT INSTALLMENT OPTION (PIO): Registration issubject to deletion and/or a $100 late payment fee if feepayment requirements for enrollment fees are notsatisfied by the appropriate fee payment deadline listed inthe Academic Calendar. e Payment Installment Option(PIO) is offered to all students in order to help satisfypayment requirements by the appropriate fee paymentdeadline.

• e PIO will include all the student's account balance (all unpaid tuition and fees, parking, etc.).

• Before enrolling in the PIO, students will be requiredto read and accept terms of the plan on Touchnet.

• e $25 enrollment fee of is due when signing up forthe PIO through Wired/Touchnet. e PIO enrollment fee is not refundable, regardless of when your financial aid or other payments are applied to youraccount.

• Enrollment in PIO is not automatic. You must enrollonline through Wired.

• Students may pay the full installment amount due online.

• PIO enrollment is available through the end of lateregistration deadline dates for each Fall and Spring

term. Please refer to the Academic Calendar for specific dates.

• e remaining installment payments are due in designated installments (dictated by whether the student account has a prior balance.)

• Students will receive an invoice either online or bycampus mail. Students remain responsible for the installment payments by the appropriate deadline,even if they do not receive or do not open their online invoice on Wired or invoice sent through campus email.

• Students who drop or withdraw from classes aer the 100% drop period may have a balance due underthe Payment Installment. Tuition and fees are adjusted based on the drop or withdrawal date. A refund will only be issued to the student if the newly adjusted amount is less than the amount that has been paid by the student resulting in a credit balance.

• Unpaid installment amounts will cause holds to beplaced on registration for future terms, viewing/receiving grades for current or future terms on WIRED, or receiving transcripts/diplomas.

• e University reserves the right to deny students the privilege of using the PIO.

If you have any questions regarding the PIO, pleasecontact the Bursar’s Office at (502) 597-6278 or Suite349, Academic Services Building.

returneD cHecKS: Personal checks are accepted fora variety of services (e.g. tuition and fees, traffic tickets,library fines, etc.). If more than two (2) checks arereturned, check cashing privileges will be revoked. Uponreceipt of the returned check, the issuer will be notifiedand informed he/she has ten (10) days to makerestitution including, any related fees, to prevent anyfurther collection activity. Restitution must be made inthe form of cash, certified check, or money order.

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i. First year experience (1-2 semester hours)KSU 101 2KSU 102 1

ii. Languages and reasoning (19 semester hours)ENG 101—English Composition I 4ENG 102—English Composition II 3SPE 103—Interpersonal Communication 3MAT 111—Contemporary Mathematics or higher 3Foreign Language 6

iii. Fine arts and Letters (3 semester hours)eitHer ART 130 – Introduction to Art 3Or MUS 130—Introduction to Music 3Or THE 130—Introduction to eatre 3Or ENG 211—Introduction to Literature 3

iv. Sciences (12 semester hours)A. Social and Behavioral (select two):

eitHer POS 101 – American Government 3Or FIN 101 – Financial Literacy 3Or HIS 103 – Western Civilization 3Or ECO 200 – Survey of Economics 3Or PSY 200 – General Psychology 3Or SOC 203 – Principles of Sociology 3

B. Natural:eitHer BIO 101—Life Science (Lab Science) 3Or CHE 109—Chemistry in Context(Lab Science) 3

Select one:eitHer BIO 101—Life Science 3Or BIO 103—Environmental Biology 3Or BIO 112—Exploration of Modern Topics in Biology 3Or CHE 109—Chemistry in Context 3

LIBERAL STUDIES GENERAL CORE REQUIREMENTSAll students need to consult their degree requirements for any variances to the Liberal Studies requirements.

Or PHS 201—Physical Sciences I 3Or PHS 202—Physical Sciences II 3Or PHS 211—Earth and Environmental Science 3Or PHS 221 —Introduction to Weather Studies 3Or PHS 231—Introduction to Astronomy 3Or PHY 130—Physics and Society 3Or PHY 211 – General Physics I 3

v. integrative Studies (9 semester hours)IGS 200 – Foundations of Cultures 3IGS 201 – Convergence of Cultures 3

Select one:eitHer IGS 300 – Search for New Forms of Culture 3Or IGS 301 – Studies in African Cultures 3Or IGS 302 – Studies in Latin American Cultures 3Or IGS 303 – Studies in Asian Cultures 3Or IGS 304 – Studies in Latin American Cultures 3Or IGS 305 – e Latino Experience 3

Or An optional alternative to IGS 300 courses from the following:COS 303 – Human Perspective on Computing 3ENG 313 – Non-Western Literature 3ENG/AAS 409 – Literature of African-Americans 3MAT 304 – Perspectives on Mathematics 3MGT/MKT 470 – International Business Management/International Business Marketing 3MUS/AAS – African American Music 3MUS/AAS 325 – Jazz History and Literature 3MUS 333 – Music of Africa and Asia 3

Liberal Studies General core requirementstotal Hours: 43-45

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i. Languages and reasoning (19 semester hours)ENG 101—English Composition I 4ENG 102—English Composition II 3SPE 103—Interpersonal Communication 3MAT 111—Contemporary Mathematics or higher 3Foreign Language 6

ii. Fine arts and Letters (3 semester hours)eitHer ART 130 – Introduction to Art 3Or MUS 130—Introduction to Music 3Or THE 130—Introduction to eatre 3Or ENG 211—Introduction to Literature 3

iii. Sciences (12 semester hours)A. Social and Behavioral (select two):

eitHer POS 101 – American Government 3Or FIN 101 – Financial Literacy 3Or HIS 103 – Western Civilization 3Or ECO 200 – Survey of Economics 3Or PSY 200 – General Psychology 3Or SOC 203 – Principles of Sociology 3

B. Natural:eitHer BIO 101—Life Science (Lab Science) 3

THIRTY-SEVEN HOUR CORE FOR PROGRAMSWITH SPECIAL REQUIREMENTS

(Student must check with major department for this option)All students need to consult their degree requirements for any variances to the Liberal Studies requirements.

Or CHE 109—Chemistry in Context(Lab Science) 3

Select one:eitHer BIO 101—Life Science 3Or BIO 103—Environmental Biology 3Or BIO 112—Exploration of Modern Topics in Biology 3Or CHE 109—Chemistry in Context 3Or PHS 201—Physical Sciences I 3Or PHS 202—Physical Sciences II 3Or PHS 211—Earth and Environmental Science 3Or PHS 221 —Introduction to Weather Studies 3Or PHS 231—Introduction to Astronomy 3Or PHY 130—Physics and Society 3Or PHY 211 – General Physics I 3

iv. integrative Studies (3 semester hours)IGS 200 – Foundations of Cultures 3

Programs with Special requirements irty-Seven-Hour core: total Hours: 37

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Student accounts provide access to student email and on-site access to the computer labs.

• Username: Your username will be [First Name].[LastName], such as John.Doe@kysu.edu

• Password: Your initial password will be Ksu[Your KSU Student ID Number], with the KSU Student ID number typed without hyphens. Passwords are case sensitive. An example of a password with a KSU Student ID of 987654 would be: Ksu987654

• Your e-mail address will be: [First Name].[Last Name]@kysu.edu, such as john.doe@kysu.edu. Use this to log into email or Office 365.

Password GuidelinesAer you initially log in, students will be required tochange their passwords. Below are the passwordguidelines for the university:

• Passwords must be at least 8 characters in length.• Passwords must contain at least one of the following:

o Upper-case alphabet character (eg. A, C, Q, etc.) oro Special character (eg. *, %, !, etc.) or o Numeric character (eg. 1, 2, 4, etc.).

• Must not have any part of your name in it.• Cannot match the last 3 passwords.• Example of a password: KSUisGR8

INFORMATION TECHNOLOGYFor more information, contact the Information Technology Help Desk at (502) 597-7000, helpdesk@kysu.edu,http://kysu.edu/helpdesk, or http://kysu.edu/IT.

What is my PIN number?

• New Students: Your "User ID" is your Student ID number.o If you apply over the Internet, you will create your

own pin during the Admission process. o If you did not apply via the Internet, you will need

to contact the One-Stop Shop in the Academic Services Building for your pin at (502) 597-5884.

o If you forget your PIN, contact the One-Stop Shop in the Academic Services Building at (502) 597-5884.

• Continuing Students: Your "User ID" is your StudentID number. o Your initial PIN is your birth date in the format of

mmddyy. For example, a birth date of February 3, 1991 would be entered as 020391

o If you cannot log in with your PIN, contact the One- Stop Shop at (502) 597-5884.

It is extremely important that you change all PINs orpasswords aer the first login.

STUDENT EMAIL

BLACKBOARD• Blackboard URL: http://blackboard.kysu.edu• Username: [First Name].[Last Name], such as

John.Doe• Password: Your password will be your KSU Student

ID number, such as 987654

If you do not know your Student ID number, contact theOne-Stop Shop in the Academic Services Building at(502) 597-5884. For Blackboard Assistance call (502)597-7023 or visit the office in the Academic ServicesBuilding.

WIRED

HOW TO CONNECTresidence HallYou will need:

• A KSU username and password.• A computer or laptop with operating system of

Windows (7 or higher) or Mac OSX.• Confirm that your PC has the proper hardware.

o Ethernet card 10/100 (type) or for a Laptop –PCMIA 10/100 (type).

• Ethernet cable-15-25 ., Ethernet cable type CAT-RJ45, Male to Male (end connection).

If using wireless, connect to KSU Public and login withyour KSU username and password under the NetworkLogin section.

INTERNET CONNECTION

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Connecting your computer, phone or tablet:• Select KSU_Public under your wireless network con-

nection.• Once connected, open your web browser (I.e.,

Internet Explorer, Google Chrome, etc.).• If no wireless network connections are listed, make

sure that your Wi-Fi is enabled.• Your web browser will show a welcome to the

network page. Click Please click here connect to thenetwork.

• Network Login: Register your device for 1 year. is option has more bandwidth. recOMMenDeDo Enter your KSU username (e.g. john.doe) and

password.o Click Login.o Aer logging in, your device will begin the

registration to the network. When completed, you will be successfully connected to the network.

• Guest Login: Register your device for 24 hours. is option has restricted bandwidth.o Under the Register as a Guest section, click Register.o Complete the form with, First Name, Last Name

and E-mail address. o Click “I agree to the Acceptable Use Policy.”o Click Complete Registration. o Aer logging in, your device will begin the

registration to the network. When completed, you will be successfully connected to the network.

• To see how many devices you have registered or to add or remove devices that you have registered:o Go to Register. https://172.16.16.190/

self_registration (From Internet Explorer Browser only)

o Complete the form with, First Name, Last Name and E-mail address.

o Click “I agree to the Acceptable Use Policy.”o Click Complete Registration. o Aer logging in, your device will begin the

registration to the network. When completed, you will be successfully connected to the network.

OFFICE 365Office 365 is an online set of products including desktopapplications (Microso Office suite), OneDrive and email.

is guide will assist you in setting up Office 365 on yourdevice of choice.

• Note: You will need to remove the current KSU emailaccount on your phone first and then follow the below steps to add a new one.

Wi-Fi Set-up KSU email on your…android Phone / tablet

note: Due to carrier customizations and the differingflavors of Android, these procedures may be different foryour device, carrier, or version of Android

1. From the Applications menu, select Email. is application may be named Mail on some versions of Android.

2. Type your full email address, for example john.doe@kysu.edu and your password, and then select Next.

3. Select Exchange account. is option may be named Exchange ActiveSync on some versions of Android.

4. Enter the following account information and selectNext: a. Domain\Username: Type your full email

address in this box. b. If Domain and Username are separate text

boxes in your version of Android, leave the Domain box empty and type your full email address in the Username box.

c. Password: Use the password that you use to access your account.

d. Exchange Server: Use outlook.office365.com for your server name.

5. As soon as your phone verifies the server settings,the Account Options screen displays. e options available depend on the version of Android on your device. e options may include the following:a. Email checking frequency: e default value is

Automatic (push). When you select this option,email messages will be sent to your phone as they arrive. We recommend only selecting this option if you have an unlimited data plan.

b. Amount to synchronize: is is the amount of mail you want to keep on your mobile phone. You can choose from several length options, including One day, ree days, and One week.

c. Notify me when email arrives: If you select thisoption, your mobile phone will notify you when you receive a new email message.

d. Sync contacts from this account: If you select this option, your contacts will be synchronized between your phone and your account.

6. Select Next and then type a name for this account and the name you want displayed when you send e-mail to others. Select Done to complete the email setup and start using your account.

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Set up KSU email on your…iPhone / iPad

If this is the first email account on your iPhone, tap Mail.Otherwise, tap Settings > Mail, Contacts, Calendars >Add Account.

1. Tap Settings > Mail, Contacts, Calendars > Add Account.

2. Tap Microso Exchange. 3. You don’t need to type anything in the Domain

box. Type the information requested in the Email,Username, and Password boxes. You need to type your full email address in the Email and Usernameboxes (for example, john.doe@kysu.edu).

4. Tap Next on the upper-right corner of the screen. Your mail program will try to find the settings it needs to set up your account. Go to step 6 if your mail program finds your settings.

5. If your iPhone can’t find your settings, use outlook.office365.com for your server name, and tap Next.

6. Choose the type of information you want to synchronize between your account and your device, and then touch Save. By default, Mail, Contacts, and Calendar information are synchronized.

7. If you're prompted to create a passcode, tap Continue and type a numeric passcode. If you don’tset up a passcode, you can’t view your emailaccount on your iPhone. You can set up a passcodelater your iPhone settings.

Set up KSU email on your…Windows Phone / tablet

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1. On Start, swipe le to the App list, select Settings, and then select email + accounts.

2. Select add an account > Outlook. 3. Enter your email address and password, and then

select Sign in. Windows Phone will try to set up your email account automatically. If setup completes successfully, skip to step 8.

4. If you see the message “Check your information and try again. You may have mistyped your password.”, verify that you entered the correct emailaddress and password. At this stage, you don’t needto specify any values for User name and Domain. Select Sign in. If setup completes successfully, skip to step 8.

5. If your email account can't be set up automatically, you’ll see the message, “We couldn’t find your settings”. Select Advanced. You'll need to enter the following information:a. Email address: is is your full email access, for

example john.doe@kysu.edub. Password: is is the password for your email

account.c. Username: is is your full email address, for

example john.doe@kysu.edud. Domain: is is the part of your email address

aer the @ sign, for example kysu.edue. Server: is is the name of your Exchange server.

If you’re connecting to your Office 365 email, useoutlook.office365.com for your server name.

6. Select the Server requires encrypted (SSL) connection box.

7. Select Sign in.8. Select OK if Exchange ActiveSync asks you to

enforce policies or set a password.

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Bred nation Login instructions

1. Go to https://kysu.collegiatelink.net2. Sign in using the “sign in now” button3. On the next page, use your KYSU username and

password to log in. (NOTE: for username, please do nOt include @kysu.edu).

Student Instructions to Accessetextbooks

1. Visit www.kysu.edu2. Click the Blackboard thumbnail [or access

Blackboard under KSU Connect link]3. Sign into Blackboard4. Select desired course link within the My Courses

module, located on My Homepage or Courses tab5. Click eTextbook link*

*pop-up block must be disabled

Student Instructions to AccessBlackboard Mobile

1. From your personal device, visit applications manager (Android: Google Play; Apple: App Store)

2. Search Blackboard Mobile app3. Download application*4. Once downloaded, click Blackboard Mobile app

thumbnail on home screen5. : Sign into Blackboard Mobile

*fees may apply based upon phone service—check with phone carrier

Student Instructions to AccessSmarthinking Online tutoring

1. Visit www.kysu.edu2. Click the Blackboard thumbnail [or access

Blackboard under KSU Connect link]3. Sign into Blackboard4. Select desired course link within the My Courses

module, located on My Homepage or Courses tab5. Click Smarthinking link*6. From Smarthinking webpage, select a subject to do

drop-in tutoring or scheduled tutoring session*pop-up block must be disabled

Log in forSSc

Looking to connect with your academic advisor orreceive tutoring support for one of your classes? It’s easyto schedule an appointment online using SSC-Campus!Simply go to kysu.campus.eab.com, log in using [insertcredential info], and look for the large blue buttons onthe top right side of your home screen to “Get Advising”or “Get Tutoring”. Click the appropriate button based onthe type of appointment you are interested in and SSCwill help you find an advisor or tutor who is available tomeet with you. Day or night – SSC can help connect youto the assistance you are looking for.

OFF-CAMPUS AND EVENING COURSESExaminations for off-campus and evening courses will beheld at the regularly scheduled course meeting timebetween Monday, December 11, 2017, and Friday,December 15, 2017.

Exams for Saturday courses will be Saturday, December10, 2017.

DAY COURSESUse the Semester Course Start Time of the ExaminationSchedule below to determine the day and time for yourexam.

EXAMPLE 1: For classes regularly meeting on Monday,Wednesday, and Friday from 11:00-11:50 a.m., the exam

will be on ursday, December 14, 2017, from 10:00-11:50 a.m.

EXAMPLE 2: For classes regularly meeting on Tuesday andursday from 9:30-10:45 a.m., the exam will be onMonday, December 11, 2017, from 10:00-11:50 a.m.

If any student has more than two final examinationsscheduled on any one day, the student may request that thelast scheduled exam (or exams if more than three) berescheduled for another time period during FinalExamination Week. Students must request a rescheduledexam from the instructor no later than the 13th week of thesemester. e instructor may reschedule the exam for anyregular time period during Final Examination Week, aslong as this does not result in more than two scheduledfinal examinations on any one day for the student.

FALL 2017 FINAL EXAMINATION SCHEDULE(Non-graduating students)

December 9-15, 2017 (Saturday through Friday)

SEMESTER COURSE START TIME EXAM TIMEMonday, December 11, 2017

Conflicts 8:00 a.m. 9:50 a.m.Tuesday, Thursday 9:30 a.m. 10:00 a.m. 11:50 a.m.Monday, Wednesday, Friday 12:00 p.m. 1:00 p.m. 2:50 p.m.Tuesday, Thursday 2:30 p.m. 3:00 p.m. 4:50 p.m.

Tuesday, December 12, 2017Monday, Wednesday, Friday 9:00 a.m. 8:00 a.m. 9:50 a.m.Tuesday, Thursday Other start times 10:00 a.m. 11:50 a.m.Monday, Wednesday, Friday 1:00 p.m. 1:00 p.m. 2:50 p.m.Monday, Wednesday, Friday Other start times 3:00 p.m. 4:50 p.m.

Wednesday, December 13, 2017READING DAY

Thursday, December 14, 2017Monday, Wednesday, Friday 8:00 a.m. 8:00 a.m. 9:50 a.m.Monday, Wednesday, Friday 11:00 a.m. 10:00 a.m. 11:50 a.m.Monday, Wednesday, Friday 2:00 p.m. 1:00 p.m. 2:50 p.m.Monday, Wednesday, Friday 4:00 p.m. 3:00 p.m. 4:50 p.m.

Friday, December 15, 2017Tuesday, Thursday 8:00 a.m. 8:00 a.m. 9:50 a.m.Monday, Wednesday, Friday 10:00 a.m. 10:00 a.m. 11:50 a.m.Tuesday, Thursday 1:00 p.m. 1:00 p.m. 2:50 p.m.Monday, Wednesday, Friday 3:00 p.m. 3:00 p.m. 4:50 p.m.

FALL 2017 FINAL EXAMINATION SCHEDULE

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OFF-CAMPUS AND EVENING COURSESExaminations for off-campus and evening courses will beheld at the regularly scheduled course meeting timebetween Monday, May 7, 2018, and Friday, May 11, 2018.Exams for Saturday courses will be Saturday, May 5,2018.

DAY COURSESUse the Semester Course Start Time of the ExaminationSchedule below to determine the day and time for yourexam.

EXAMPLE 1: For classes regularly meeting on Monday,Wednesday, and Friday from 11:00- 11:50 a.m., the examwill be on ursday, May 10, 2018, from 10:00-11:50 a.m.

EXAMPLE 2: For classes regularly meeting on Tuesdayand ursday from 9:30-10:45 a.m., the exam will be onMonday, May 7, 2018, from 10:00-11:50 a.m.

If any student has more than two final examinationsscheduled on any one day, the student may request thatthe last scheduled exam (or exams if more than three) berescheduled for another time period during FinalExamination Week. Students must request a rescheduledexam from the instructor no later than the 13th week ofthe semester. e instructor may reschedule the exam forany regular time period during Final Examination Week,as long as this does not result in more than twoscheduled final examinations on any one day for thestudent.

SPRING 2018 FINAL EXAMINATION SCHEDULE(Non-graduating students)May 5-12, 2018 (Saturday through Friday)

SEMESTER COURSE START TIME EXAM TIMEMonday, May 7, 2018

Conflicts 8:00 a.m. 9:50 a.m.Tuesday, Thursday 9:30 a.m. 10:00 a.m. 11:50 a.m.Monday, Wednesday, Friday 12:00 p.m. 1:00 p.m. 2:50 p.m.Tuesday, Thursday 2:30 p.m. 3:00 p.m. 4:50 p.m.

Tuesday, May 8, 2018Monday, Wednesday, Friday 9:00 a.m. 8:00 a.m. 9:50 a.m.Tuesday, Thursday Other start times 10:00 a.m. 11:50 a.m.Monday, Wednesday, Friday 1:00 p.m. 1:00 p.m. 2:50 p.m.Monday, Wednesday, Friday Other start times 3:00 p.m. 4:50 p.m.

Wednesday, May 9, 2018READING DAY

Thursday, May 10, 2018Monday, Wednesday, Friday 8:00 a.m. 8:00 a.m. 9:50 a.m.Monday, Wednesday, Friday 11:00 a.m. 10:00 a.m. 11:50 a.m.Monday, Wednesday, Friday 2:00 p.m. 1:00 p.m. 2:50 p.m.Monday, Wednesday, Friday 4:00 p.m. 3:00 p.m. 4:50 p.m.

Friday, May 11, 2018Tuesday, Thursday 8:00 a.m. 8:00 a.m. 9:50 a.m.Monday, Wednesday, Friday 10:00 a.m. 10:00 a.m. 11:50 a.m.Tuesday, Thursday 1:00 p.m. 1:00 p.m. 2:50 p.m.Monday, Wednesday, Friday 3:00 p.m. 3:00 p.m. 4:50 p.m.

SPRING 2018 FINAL EXAMINATION SCHEDULE

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WHAT IS FERPA? e Family Educational Rights and Privacy Act (FERPA)is a federal law that affords parents the right to haveaccess to their children’s education records, the right toseek to have the records amended, and the right to havesome control over the disclosure of personallyidentifiable information from the education records.When a student turns 18 years old, or enters apostsecondary institution at any age, the rights underFERPA transfer from the parents to the student (“eligiblestudent”). e FERPA statute is found at 20 U.S.C. §1232g and the FERPA regulations are found at 34 CFRPart 99.

Does a spouse of an eligible student have rights to thatstudent’s education records?No, spouses of eligible students have no rights underFERPA. Before a college or university disclosesinformation from a student’s education records to his or

FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)her spouse, the student would have to provide writtenconsent.

What records are exempted from FERPA? Exempted from the definition of education records arethose records which are kept in the sole possession of themaker of the records and are not accessible or revealed toany other person except a temporary substitute for themaker of the records. Once the contents or informationrecorded in sole possession records is disclosed to anyparty other than a temporary substitute for the maker ofthe records, those records become education recordssubject to FERPA. Generally sole possession records areof the nature to serve as a “memory jogger” for thecreator of the record. For example, if a school official hastaken notes regarding telephone or face to faceconversations, such notes could be sole possessionrecords depending on the nature and content of thenotes.

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Can parents view a child’s post-secondary educationrecord? FERPA generally prohibits the nonconsensualdisclosure of information derived from educationrecords, except in certain specified circumstances. One ofthese exceptions permits the nonconsensual disclosure ofinformation derived from education records to thatstudent’s parent if the student is a dependent student.Further, neither the age of the student nor the parent’sstatus as custodial parent is relevant to determiningwhether disclosure of information from the educationrecords of eligible students to a parent without writtenconsent is permissible under FERPA. If a student isclaimed as a dependent by either parent for tax purposes,then either parent may have access under this provision.

Are educational agencies and institutions required tonotify parents and eligible students of their rights underFERPA? Yes. Educational agencies and institutions mustannually notify parents and eligible students of theirrights under FERPA. Specifically, schools must notifyparents and eligible students of the right: to inspect andreview education records and the procedures to do so; toseek amendment of records the parent or eligible studentbelieves are inaccurate and the procedures to so do; toconsent to disclosures of education records, except to theextent that FERPA authorizes disclosure without consent;and to file a complaint with FPCO concerning potentialviolations. Postsecondary institutions are only requiredto notify eligible students of their rights under FERPA.Source: 34 CFR § 99.7

Does an educational agency or institution havediscretion over what education records it decides tocreate and keep? Yes. FERPA does not require schools to create educationrecords nor does it require schools to maintain educationrecords, unless there is an outstanding request by aparent or eligible student to inspect and review therecords. Source: 34 CFR § 99.10(e)

To which educational agencies or institutions doesFERPA apply? FERPA applies to educational agencies orinstitutions that receive funds from programsadministered by the U.S. Department of Education. By“educational agencies or institutions” we mean publicschools, school districts (or “local educational agencies”(LEAs)), and postsecondary institutions, such as collegesand universities. Private and parochial schools at theelementary and secondary level generally do not receivesuch funding and are, therefore, not subject to FERPA.

What is an Education Record? Education records are records that are directly related toa student and that are maintained by an educationalagency or institution or a party acting for or on behalf ofthe agency or institution. ese records include but arenot limited to grades, transcripts, class lists, studentcourse schedules, health records (at the K-12 level),student financial information (at the postsecondarylevel), and student discipline files. e information maybe recorded in any way, including, but not limited to,handwriting, print, computer media, videotape,audiotape, film, microfilm, microfiche, and e-mail.Source: 34 CFR § 99.2 “Education Records” and “Record”

Are schools required to record the disclosure of PII fromstudents’ education records whenever they makedisclosures? Subject to certain exceptions addressedbelow, schools must maintain a record of each request foraccess to and each disclosure of PII from the educationrecords of each student, as well as the names of State andlocal educational authorities and federal officials andagencies listed in § 99.31(a)(3) that may make furtherdisclosures of PII from students’ education recordswithout consent. e school must maintain the recordwith the education records of the student as long as theeducation records are maintained.

For each request or disclosure, the record must include:1) the parties who have requested or received PII fromthe education records; and, 2) the legitimate interest theparties had in requesting or obtaining the information(i.e., under which exception to consent was thedisclosure made). e school must record additionalinformation whenever it discloses PII from a student’seducation records in connection with a health or safetyemergency. ere are other requirements that relate torecording further disclosures made by State and localauthorities and federal officials and agencies listed under§ 99.31(a)(3) with which schools should be familiar. See§ 99.32(a)(4).

Schools do not have to record disclosures of PII fromeducation records that were made to: 1) the parent oreligible student; 2) a school official under § 99.31(a)(1);3) a party with written consent from the parent oreligible student; 4) a party seeking directory information;or 5) a party seeking or receiving records in accordancewith the provisions in FERPA related to disclosurespursuant to certain types of subpoenas or court orders asset forth in § 99.31(a)(9)(ii)(A)(C). See § 99.32(d).

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academic standing: University standards that determinesa student’s eligibility to continue enrollment at KSU.ere are three types of academic standings: goodstanding, probation, suspension. Each status isdetermined by the amount of credit hours earned andgrade point average. accelerated courses: English and math courses that areheld four (4) to five (5) days a week with embeddedacademic support. At KSU, accelerated courses havereplaced the traditional non-credit bearing developmentalor remedial courses. academic advising: Process designed to ensure studentsselect appropriate courses for their degree, maintainacademic success, take proper steps toward career goals,and utilize campus resources. award letter: Documentation sent from a college oruniversity to the student that details for how muchfinancial support the student is eligible. e award letter issent following the student's submission of the FreeApplication for Federal Student Aid (FAFSA) andapplication to attend college or university.Balance: e remainder of a student’s bill that was notcovered by aid.ciD/cWiD: An 8-digit number assigned to a studentupon entering KSU that is used to identify the student inaddition to his/her name. core requirements: General courses that are needed forevery major.course load: Refers to the number of credit hours astudent is enrolled per semester. Students who areenrolled in at least 12 credit hours or more are recognizedas full-time time students. Students enrolled in less than12 credit hours are recognized as part-time students. credit hours: Credit hours represent number ofclassroom hours per week per semester. curriculum: A list of courses required to graduate with aspecific degree. Curriculum ladders can be found in theUniversity Catalogue. Drop/withdrawal: Term used to refer to the removal of acourse from a student’s schedule. e difference betweendropping a course and withdrawing from a course aredependent on the time at which the student stopsparticipating in the course. A student may drop a coursebefore the “drop” deadline, and before receiving a gradethat will affect their GPA. A student may withdraw from acourse aer the “drop” deadline, but their transcript willreflect a W in the place of a grade.enrollment: e process of enrolling as a student at acollege or university.FaFSa: Free Application for Student Federal Aid.Application is used to determine financial need to receivefederal aid (grants or loans).

FerPa: Family Educational Rights and Privacy Act is a federal law that affords parents the right to have accessto their children’s education records.Full time/part time: To be considered a full time student,one must be enrolled in 12 credit hours eachterm/semester. Being enrolled in fewer than 12 credithours is considered part time. (See also “Course load” and“Credit hours”.)GPa: Grade point average. Numerical value used tomeasure academic progress. ere are two types of gradepoint averages: semester and cumulative. Semester gradepoint average reflects academic performance of oneparticular semester. Cumulative grade point averagerepresents the average of all semesters. Grants: Money given by an organization, especially agovernment, for a particular purpose that does not have tobe repaid.Holds: Restriction placed on a students’ account when thebalance of the account has not been paid or when astudent has not taken certain actions to resolve academicmatters. Liberal arts: academic subjects such as literature,philosophy, mathematics, and social and physical sciencesas distinct from professional and technical subjects.Loans: A sum of money borrowed that is expected to bepaid back with interest. Major/minor: A major is the academic discipline towhich the student commits. A minor is a subsidiarydiscipline. PiO (payment installment option): Options for makingpayments on a bill if the student does not have enough aidto cover the cost of attendance.refund: Money paid back to the student when thestudent’s aid exceeds their cost of attendance. registration: In connection to academic advising,scheduling courses for the proceeding semester. residency: term used to identify whether a student is aKentucky resident or a resident of another state.room and board: e cost of lodging (room) and meals. Scholarships: Payment made to support a student’education; awarded on the basis of academic or otherachievement. Does not have to be repaid.tuition and Fees: e cost of tuition and other feesassociated with college attendance. WireD: Secured website where students can access theiracademic and financial information.Work-study: Federal work-study allows a student to workpart time and earn money while in college. e eligibilityfor federal work study is determined by the FAFSA.

TERMS TO KNOW

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Equal opportunity shall be provided to all persons throughout the University. Kentucky State University does not discriminate in the administration of or access to any educational services or inregard to any employment decisions on the basis of race, color, religion, gender, sexual orientation, age (except for minors), national origin, ethnicity, citizenship status (except as required by law),disability, military service status, marital status or any other status protected by law, absent a bona fide occupational qualification. Non-discrimination requires compliance with federal, state andlocal employment laws and regulations, including, but not limited to, the following: Equal Pay Act of 1963, Title VII of the Civil Rights Act of 1964, as amended, the Age Discrimination in EmploymentAct, and the Americans with Disabilities Act. REVISED: June 30, 2017