ATHLETIC TUTOR MID-SEMESTER

MEETINGSPRING 2017

COMPLIANCE ANNOUNCEMENTS…•PLEASE DO NOT GIVE RIDES TO STUDENT-ATHLETES•PLEASE DO NOT GIVE STUDENT-ATHLETES ANYTHING•NO GAMBLING

THANK YOU!•THANK YOU FOR YOUR HARD WORK !•YOU ARE DOING A GREAT JOB, AND IT’S

NOT GOING UNNOTICED! •WE CONTINUE TO HEAR GREAT THINGS!•I DO REALIZE IT HAS BEEN A LITTLE

SLOWER THAN THE FALL AND EVEN LAST SPRING. NO ONE IS SURE WHY THAT IS, BUT I HAVE A FEELING WE WILL BE HAVING MORE SESSIONS AFTER SPRING BREAK.

TIMESHEETS•IT IS NOT AN OPTION TO SUBMIT THESE LATE. THEY

MUST BE SUBMITTED ON TIME TO GIVE US TIME TO REVIEW AND APPROVE BEFORE THE SYSTEM LOCKS.•BE SURE YOU ARE CHECKING OVER YOUR TIME PUNCHES.

THEY MUST MATCH THE DAY AND TIME OF YOUR SESSION.•BE SURE THAT YOU ARE INCLUDING THE CORRECT AM/PM.

TUTOR REPORTS• THESE MUST MUST MUST BE COMPLETED WITHIN 24 HOURS OF THE TUTORING SESSION.. THE EXCEPTION IS NO SHOW REPORTS.• TO MARK A STUDENT AS A NO SHOW, DO NOT CLICK “ADD

TUTORING REPORT.” YOU SHOULD BE SELECTING “MARK AS NO SHOW.”•NO SHOW REPORTS SHOULD BE COMPLETED WITH AS MUCH

DETAIL AS POSSIBLE IN THE SUMMARY (WHERE DID YOU WAIT, HOW LONG DID YOU WAIT, DID ANYONE CONTACT THE STUDENT, WAS ANY INFO GIVEN, WHEN DID YOU LEAVE, ETC.) SECTION AS CLOSE TO WHEN IT HAPPENED AS POSSIBLE (PREFERABLY IN THE HOUR IT OCCURS).

WHAT SHOULD BE INCLUDED IN A REPORT?• WHEN DID YOU ARRIVE? WHEN DID YOU LEAVE? (YOU SHOULD BE CHANGING

THESE TIMES)• WHEN DID THE STUDENT ARRIVE? WHEN DID THE STUDENT LEAVE? (THESE

TIMES SHOULD ACCURATELY REFLECT THE STUDENT’S ATTENDANCE)• THE YES/NO QUESTIONS• IN THE SUMMARY, YOU SHOULD BE INCLUDING DETAILS. WHAT DID YOU

COVER? HOW IS THE STUDENT PROGRESSING? DO YOU HAVE CONCERNS ABOUT THE STUDENT?• HERE’S AN EXAMPLE OF A GOOD REPORT….

THIS ONE NEEDS WAYYYY MORE ADDED TO IT…

WHY ARE WE MORE STRICT WITH THIS NOW THAN IN THE PAST?

• THERE HAVE BEEN SIGNIFICANT CHANGES WITH NCAA, HR, AND PAYROLL AS TO HOW THEY WANT TO SEE REPORTS. EVERYTHING MUST MATCH FOR AUDITING PURPOSES.•HR AND PAYROLL CAN PULL SOMEONE’S TIMESHEETS AT ANY TIME AND HAVE

QUESTIONS (WE HAD THIS SITUATION HAPPEN AT THE BEGINNING OF THE SEMESTER WITH SOMEONE WHO WORKED IN MORE THAN ONE LOCATION).•WHAT YOU PUT INTO GRADESFIRST AND WHAT IS ON YOUR TIMESHEETS HAVE TO

MATCH. IF THERE ARE DISCREPANCIES, YOU COULD BE FIRED (NOT OUR CHOICE… BUT HR’S).

WHY ARE WE MORE STRICT WITH THIS NOW THAN IN THE PAST?

•THE NCAA AND THE CONSULTING GROUP WILL BE BACK TO REVIEW ATHLETICS. WHEN THEY DO, THEY WILL BE REVIEW OUR TUTORING PROGRAM (ALONG WITH OTHER AREAS IN ATHLETICS).•THEY CAN REQUEST REPORTS FOR ANYTHING TO MAKE SURE WE ARE

FOLLOWING NOT ONLY THEIR RECOMMENDATIONS ALONG WITH ANYTHING THAT WE HAVE ASKED OF YOU IN TRAINING/HANDBOOK/CONTRACT.•WHEN WE PULL GRADESFIRST REPORTS, IT DOES SHOW A TIMESTAMP OF

WHEN REPORTS WERE SUBMITTED.

CONFIDENTIALITY• REMEMBER, YOU HAVE SIGNED A CONFIDENTIALITY AND FERPA AGREEMENT. • YOU ALSO AGREED IN YOUR CONTRACT TO FOLLOW THESE POLICIES.• YOU SHOULD NOT BE SHARING WITH ANYONE (OTHER TUTORS, FRIENDS, ACQUAINTANCES,

ETC.)• INJURIES• STUDENT’S PROGRESS• WHO YOU MET WITH• WHAT YOU WENT OVER SPECIFICALLY IN SESSIONS• THE SPORT OF THE STUDENT YOU MET WITH

• **WE’VE HAD A COUPLE REPORTS OF OVERHEARING CONVERSATIONS ABOUT WHO TUTORS ARE TUTORING/WHAT THEY’RE COVERING IN SESSIONS. THIS IS A VIOLATION OF CONFIDENTIALITY

WHAT HELP CANNOT BE PROVIDED?•QUIZZES•TESTS•ONLINE TESTS•DISCUSSION BOARD POSTS•HOMEWORK FOR A GRADE•WRITING THE PAPERS•TYPING FOR STUDENT-ATHLETES

•CREATING NOTECARDS FOR THEM•BEING WITH THEM WHEN THEY

TAKE QUIZZES/TESTS•PROVIDING PAST

NOTES/TESTS/CLASSWORK

STUDENTS CONTACTING YOU•THEY SHOULD NOT BE CONTACTING YOU FOR ANY REASON OUTSIDE A TUTORING SESSION (ADDING, CHANGING, OR CANCELLING APPOINTMENTS)•**YOU CANNOT PROVIDE TUTORING

ASSISTANCE OUTSIDE OF A TUTORING SESSION**•IF THEY DO, DO NOT RESPOND.•PLEASE SCREENSHOT IT OR FORWARD IT TO

ME.

REQUESTING OFF/ATTENDING APPOINTMENTS• IF YOU NEED OFF FOR A NON-EMERGENCY, YOU SHOULD

DO SO AT LEAST 24 HOURS IN ADVANCE…. EVEN IF YOU HAVE YET TO BE SCHEDULED FOR AN APPOINTMENT. MORE TIME THE BETTER!!• EMERGENCY = YOU’RE CONTAGIOUS, FAMILY EMERGENCY,

CAR ACCIDENT•REQUESTS OFF SHOULD BE VIA EMAIL• THERE IS NOT ANY REASON OR CIRCUMSTANCE THAT YOU

SHOULD JUST NOT SHOW UP OR SKIP AN APPOINTMENT. WE EXPECT OUR STUDENTS TO BE ON TIME AND ATTEND, WE ASK THE SAME OF YOU.

UPCOMING IMPORTANT DATES• MONDAY, MARCH 6 – SPRING BREAK AVAILABILITY DUE• MONDAY, MARCH 6 – LAUREN OUT IN THE AFTERNOON• THURSDAY, MARCH 9-MONDAY, MARCH 13 – LAUREN OUT OF THE OFFICE• FRIDAY, MARCH 10 – TIMESHEETS/TIME PUNCHES DUE IF YOU DO NOT HAVE

SPRING BREAK AVAILABILITY• SATURDAY, MARCH 11-SUNDAY, MARCH 19 – SPRING BREAK• END-OF-SEMESTER EVALUATIONS – WILL START AT THE END OF APRIL• MONDAY, APRIL 24 – LAST DAY OF CLASSES• TUESDAY, APRIL 25 – READING DAY• WEDNESDAY, APRIL 26-TUESDAY, MAY 2 – FINAL EXAMS• **OBSERVATIONS – ON-GOING

SPRING BREAK – SAT. MARCH 11- SUN. MARCH 19•WE WILL ONLY BE OPEN 8 AM TO 5 PM MONDAY THROUGH

FRIDAY DURING SPRING BREAK.•ALL REGULARLY SCHEDULED TUTORING APPOINTMENTS WILL

BE CANCELLED FOR DURING THIS TIME.•WE WILL HAVE SOME STUDENTS WHO ARE STILL HERE AND

MAY NEED HELP, PLEASE SEND ME AN EMAIL IF YOU WILL BE AVAILABLE DURING SPRING BREAK FOR APPOINTMENTS. •ANY FRONT DESK SHIFTS OR STUDY HALLS WILL ALSO BE

CANCELLED DURING SPRING BREAK.

TIME TO BREAK INTO GROUPS, BASED ON CONTENT AREAS….• MATH•SCIENCE•SPAD/HSS/EDUCATION•HUMANITIES/

ENGLISH•SOCIAL SCIENCES•BUSINESS•EVERYTHING ELSE

IN YOUR GROUPS DISCUSS…•HOW DO YOU MOTIVATE STUDENTS?•HOW DO YOU HAND DIFFICULT STUDENTS AND/OR SITUATIONS?•CREATIVE WAYS TO EXPLAIN TOPICS TO YOUR STUDENTS•AREAS THAT YOU STRUGGLE WITH WHEN TUTORING OR WITH POLICIES•SUCCESSES YOU’VE HAD WITH YOUR STUDENTS

TIME TO SHARE YOUR RESPONSES…

ANY PROBLEMS, CONCERNS, OR QUESTIONS FOR THE GOOD OF THE GROUP?

ANNOUNCEMENTS FROM THE TRAINING• EVEN THOUGH YOU WANT A STUDENT TO DO WELL, BE SURE YOU’RE FOLLOWING THE RULES.

DON’T GO OVER THE LINE OF HELPING TOO MUCH.• DON’T HELP THEM WITH DISCUSSION BOARD POSTS. IT HAS TO BE THEIR WORK.• YOU CANNOT TELL A STUDENT WHAT TO WRITE.• YOU’RE NOT A MIRACLE WORKER. YOU CAN ONLY GET THROUGH WHAT YOU GET THROUGH IN

THE TIME ALLOTTED.• BE SURE TO WEAR YOUR NAME BADGE WHEN YOU ARE IN THE BUILDING (IF YOU HAVEN’T

RECEIVED YOURS YET… WE ARE WORKING ON THOSE).• DO NOT PARK IN THE VISITOR SPOTS.• DO NOT MOVE AROUND THE ROOM YOU’RE ASSIGNED TO. IT HAS A TRICKLE DOWN EFFECT. IT

TAKES TIME TO ASSIGN THOSE ROOMS. PLEASE UTILIZE THE ONE YOU’VE BEEN ASSIGNED.