saar · web viewthere is the separate issue that was created by sb177 regarding the need to obtain...
TRANSCRIPT
COVID-19Office of Finance and
Operations Division of District Support
Student Tracking and Data Branch
Kevin C. Brown, Interim Commissioner Kentucky Department of Education
Office of Finance and OperationsDivision of District Support
March 24, 2020
Table of ContentsSAAR............................................................................................................................................................2
NTI Days...................................................................................................................................................2
Home Hospital.........................................................................................................................................6
School Calendars.....................................................................................................................................8
KDE Contacts...............................................................................................................................................9
KDE Field Staff.............................................................................................................................................9
SAAR
NTI Days
Q: How do I add an NTI day?
A: Path System Administration>Calendar>Calendar> Days
Uncheck the “Attendance” box and choose N: Non-traditional Instruction as the event type.
The boxes for “School day” and “Instruction” should be checked.
Q: How is transportation calculated on a NTI day?
A: There is no transportation calculated on a NTI day since students were not transported.
Q: Where do I see NTI days on the SAAR?
A: In Infinite Campus when creating the SAAR, you will see the NTI days listed under Record N.
You can also see the days on your pdf copy of the SAAR.
Q. How many NTI Days can we use this year?
A. The commissioner approved each Non-Traditional Instruction (NTI) Plan (either an already
existing 2019-2020 Regular NTI Application or a 2020 Temporary Emergency NTI Plan for
COVID-19) the use of an additional 30 NTI Days for the COVID-19 Emergency from the date of
March 16, 2020 and through the end of the 2019-2020 school year. These additional days are
above the 10 days originally granted in your approved regular 2019-2020 or Temporary
Emergency Non-Traditional Instruction Application. (SB 177)
Q. What is the Infinite Campus Distance Learning Participation and Attendance Tracking feature? How do I use it on an NTI day? A. In response to COVID-19, Infinite Campus created Distance Learning Participation and Attendance tracking as a solution for attendance tracking during non-traditional learning. Available resources on their website include brief, informative videos for system administrators, teachers, students and parents. The new functionality was applied to all district databases over the weekend of March 28-29; but will need to be enabled in districts that choose to use it by a system administrator. For this feature to work, a districts NTI day MUST be marked for attendance. Additional guidance can be found on the KSIS Alerts and Notifications webpage. Please note: This feature is OPTIONAL and not required for NTI tracking.
Q. What is the current guidance for NTI, end of school and the 1,062 instructional hour requirement as of today? (March 20, 2020)
A.
Per Commissioner Brown, we are still under the guidance that the use of the Emergency NTI Days is intended to provide 30 days of NTI instruction between March 16 and May 1.
There is the separate issue that was created by SB177 regarding the need to obtain 1062
instructional hours to complete the school year. Completing 30 days of NTI by May 1 is not necessarily intended to get districts to 1062. These two things are not related. In addition, you cannot change the length of your instructional day for NTI days. If your instructional day was 6.75 hours prior to the Emergency NTI closure, that is what your instructional day is on NTI days. We are also not recommending the use of NTI days on Saturdays for the purpose of getting to 1062 hours.
Currently, SB 177 anticipates all districts reaching the 1,062 by June 12, 2020.
Home Hospital
Q: How should we handle the requirement that students who are educated via Home and Hospital instruction must have two hours of face-to-face instruction each week?
A: Following the governor's recommendation that telework be allowed whenever possible during this crisis, districts may fulfill the face-to-face requirement remotely using available technology. The contact may be a simple as a phone call or something more elaborate like a video chat. Verbal contact with the student is the goal so email does not satisfy the face-to-face requirement. An in-home visit is not prohibited but appropriate social distancing must be practiced. If materials need to be hand delivered to the student, staff should make appropriate drop-off arrangements with the parent/guardian. The district still needs to log the "visit" per their specific policy and procedures.
During this time NTI packets may be assigned to home hospital students but KDE recommends contact with these students through telephone or electronic means during this time.
If you have questions regarding a special education student on home hospital, please reach out to the Office of Special Education and Early Learning (OSEEL) to determine how to properly provide services for students with IEP’s. OSEEL has issued the attached guidance on NTI for students with IEPs.
School Calendars
Q: When school is cancelled for Coronavirus and NTI day is not being used, how do districts code their calendar in?
A: KDE recommends when school is closed for Coronavirus and NTI day is not being used that districts use code “I: Closed Due to Illness”. All checkboxes, School Day, Instruction, Attendance should all be unchecked.Path: System Administration | Calendar | Calendar | Days
Q: When school has decided to take NTI day for the Coronavirus, how do we mark this in Infinite Campus?
A: When school is taking an NTI for Coronavirus, Day Event should be “N: Non-traditional Instruction”. School Day and Instruction should be checked
Path: System Administration | Calendar | Calendar | Days
KDE Contacts
Jessica Carlton – Division of District Support: (502)564-5279 [email protected]
Ronda Devine – Division of District Support: (502)-564-5279 x4450 [email protected]
Josh Whitlow - Division of District Support: (502)-564-5279 x4444 [email protected]
Brad Kennedy – Division of District Support: (502)564-5279 [email protected]
Laura Loman – Division of District Support: (502)564-5279 [email protected]
Rodney Bennett – Division of District Support: (502)564-5279 [email protected]
Angie McDonald - Division of District Support: (502)564-5279 [email protected]
Samantha Engstrom - Division of District Support: (502)564-5279 [email protected]
Jim Tackett – Division of District Support: 502-564-3846 [email protected]
Stephanie Bunge – Division of District Support: 502-892-6618 [email protected]
KDE Field Staff
Shelia Harned: Division of District Support: (270)-705-9158 [email protected]
Scott Rose: Division of District Support: (606)-776-0798 [email protected]
Ruth Wilkes: Division of District Support: (859)-516-1673 [email protected]