sacco user guide

8/13/2019 SACCO User Guide

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SACCO APP User Guide

October 2013

Version XXX

Fortis Computer Innovations (U) Ltd

P.O. Box 2794, Kampala, Uganda

Kansanga, Kampalahttp://www.fortisart.net

E-mail: [email protected]
http://www.fortisart.net/http://www.fortisart.net/http://www.fortisart.net/


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1 DOCUMENT REVISIONS ....................................................................................................................... III

2 INTRODUCTION .................................................................................................................................... 1

3 ADMINISTERING THE SYSTEM .............................................................................................................. 1

3.1 Settings .............................................................................................................................................................................. 1

3.2 Managing Users .............................................................................................................................................................. 2

4 USING THE SYSTEM .............................................................................................................................. 3

4.1 Account Login ................................................................................................................................................................. 3

4.2 Register a new Client ................................................................................................................................................... 4

4.3 Client Details and Transaction History ................................................................................................................ 5

4.4 Issue a Loan ..................................................................................................................................................................... 5

4.5 Refund ................................................................................................................................................................................ 6

4.6 Recover .............................................................................................................................................................................. 7

4.7 Buffers ............................................................................................................................................................................... 8

4.8 Expenses ........................................................................................................................................................................... 8

4.9 Deposit ............................................................................................................................................................................... 9

4.10 Transaction List ........................................................................................................................................................ 9

4.11 Arrears List ............................................................................................................................................................... 10

4.12 Refunds List.............................................................................................................................................................. 10

4.13 Disbursement List ................................................................................................................................................. 10

4.14 Log out ........................................................................................................................................................................ 11


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FORTIS COMPUTER INNOVATIONS USER GUIDE

2013 Fortis Computer Innovations (U) Ltd iii

1 Document Revisions

Date Version Number Document Changes

05/10/2013 XXX Initial Draft


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2 IntroductionSACCO APP is an information system designed by Fortis Computer Innovations to manage

small microfinance institutions.

Currently the system is web based and runs online. However the software can be installed onlocal host and run from a single machine.

The Application entails features as registering a new client, managing loan transactions,

tracking branch expenses, managing branch buffers, and generating and printing transaction

reports.

3 Administering the SystemThe Administrator section of the App enables you to change system configuration and

manage system users.

It entails settings, Manage users and logout.

NOTE:Only users with Administrator login details can access the Administrator section.

These login are initially provided by Fortis to the client through e-mail or secure other

means and they can be changed by the Administrator anytime.

3.1 SettingsThe system comes with preset settings. They enable you to set the general Interest rate,

Initial loaded amount (money initially available for lending), maximum loan amount, Loan

validity, maximum current cash and system name.

The system administrator can change these settings anytime as per the company needs by

clicking the modify in the bottom left corner.


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2013 Fortis Computer Innovations (U) Ltd 2

Fig. 1 Accessing and modifying the system configurations

3.2 Managing UsersThe administrator creates new user accounts, edit and view profiles.

Creating New User Account

This is done by clicking the Create a new account link as shown in the figure below.

After clicking the


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Complete the form and assign the user an access level. There are two access levels; the

Administrator who can do all the administrative tasks and an Accountant who doesnt have the

administrative privileges.

4 Using the System4.1 Account LoginThis section of the guide is both for system administrators and accountants or users. To access

the user interface, login with your account username and password and then hit Enter or Click

Sign in. After successfully logging in, you will see the interface showing you Welcome to

SACCO APP.


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4.2 Register a new ClientTo register a client, Click on the register new client tab. A window pops up where you are

required to enter the client details.

Fill in the form as required and hit the Submit button to save the data.


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4.3 Client Details and Transaction HistoryTo access a clients details and past transaction history, click on the clients tab on the menu.

Then an interface as shown below is displayed.

Click on the clients name to access his past transaction history.

4.4 Issue a LoanClick on Loan to Issue a loan to that specific client. After clicking on it, a loan form window

pops up. Fill it and click the submit button to enter the data into the system.


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4.5 RefundTo refund money that is in excess to a client, click the refund link as shown below.

Then check the amount to be refunded and click refund at the bottom right corner.


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4.6 RecoverTo recover money from a client, click on the recover link as shown below.

A window pops up showing you the different transactions to recover from. Check a transaction

and then click the Recover button at the bottom right corner.


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4.7 BuffersThese are the huge sums of money used by the Organization to carry out its transactions. You

record money received from or deposited to bank, head office, and branch. Select the Buffer

type, fill in the particulars and the amount. Then Click Submit to save the data into the system.

4.8 ExpensesTo record an expense, click on the Expenses tab on the menu. Enter the Expenses type,

particulars and amount given out.


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4.9 DepositTo deposit on a clients account, click the Deposit tab on the menu. A window pops up. Enter

the details and click submit.

4.10 Transaction ListClick on the Transaction list tab on menu. This shows you the transaction listsand generates

reports according to a specific date as selected from the drop down menu. Reports can be

generated daily, weekly and monthly.


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4.11 Arrears ListThis shows a list of defaulters. Click on the Arrears tab on the menu to access the arrears list.

4.12 Refunds ListThis shows a list of refunds that have been issued. Click on the Refunds list.

4.13 Disbursement List

This shows a list of clients who have been issued loans. Click on the Disbursement tab on the

menu to access it. A report can be generated according to selected date ranges.


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4.14 Log outFinally, if you feel you are exhausted and want to get some fresh air, then dont forget to click

the log out button. I repeat, DONT FORGETto LOG OUT.


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sacco user guide

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