safe return to business travel · in this presentation we will cover the following topics: ... is a...
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Safe Return to Business Travel
In this presentation we will cover the following topics:
Travel Policy questions for your management team?
What are critical considerations of planning travel?
What will the travel experience look like?
What does the traveler need to know?
What resources are available to help?
Post Covid Travel Costs The Cost of Doing Nothing
Due to fluid nature of Covid conditions, the following information is subject to change.
Some positive news!A recent survey in Business Travel News (July 2020) found that frequent
business travelers were either comfortable or somewhat comfortabletraveling by:
AIR51% HOTEL
66%CAR OR TRAIN 74%
DOES YOUR TRAVEL POLICY NEED TO BE REVISED DUE TO COVID?
Critical considerations of planning travel
Are airlines flying there?Are hotels open?What are the quarantine requirements? Do I need special vaccines?Is a Visa required?
Define what is permissible versus essential travelDo we need to change our travel and/or approval policyIs the destination allowable? What is the ROIAre you going to mandate travel to be booked thru your TMCWhat type, if any, of Duty of Care do you have in place
What is the
comfort level with travelingAre they able to drive versus flyWhat resources are available to employee assistance while on the roadWhat happens if employee gets sickIs it necessary to self quarantine before and after each trip
Travel Experience During - After
Covid-19
Social distancing in TSA lines & jet bridges
Required face masks
12 oz hand sanitizer allowed
Your bag(s) may be
the security check in belt.
Curbside disinfection tunnel/thermal scanners
Possible Quarantine and/or Health Certificates
TSA PRECHECK
At some airports, PreCheck lanes may be
temporarily closed
Officials said the pandemic has not
caused a backlog or delay in processing
PreCheck
PASSPORTS
16 passport processing centers reopened for limited service as of
7/28/2020 Passport Phased
Reopening
Applications will be processed on first
come first serve basis. Expect delays of at
least 2 months if not more.
GLOBAL ENTRY
Enrollment centers for Global Entry have
suspended operations until at least
September 8, 2020
Officials advise the fastest way to get Global Entry is to
apply now online for conditional approval.Homeland Security
MAKE SURE ALL YOUR TRAVEL APPS ARE UP TO DATEBy utilizing your air, car, hotel and online booking tool apps you will reduce need for human contact with travel providers. Take a pause before you go and just make sure they are all up to date.
ONLINE BOOKING TOOLIf your company is on Concur
center which can help you understand and manage travel
changes due to COVID19CLICK HERE TRIPIT
AIRLINEHaving up-to-date airline apps
allows you to receive airline change notifications as well as use
your electronic boarding pass.
CAR RENTALRegardless of what car rental
company you use if you have the proper settings on your
smartphone chances are you can skip the line and head right to the
car!
HOTELSince COVID19 many hotels now allow you to use the hotel app as your room key and on-line check in less face time wit0h the front
desk staff.
What Does The Traveler Need to Know? Build Traveler Trust & Confidence
Needs assurance & instructions how & when to return safely to traveling.Do you have a Communication Plan and Strategy? Remind travelers of your business travel support/resources. Define duty of care and make it a priority for constant review.What allowances will be made for employees not ready to travel.Do you have policy/procedure for returning travelers? Use the links below and check with travel providers and destination Dept of Health for latest updates.
What Should the Traveler Pack A Personal PPE?
DESCRIPTION WEBSITE
For the access to the latest information air, car and hotel
travel
optionstravel.com
TSA and Airport Security: For the most up to date information on
TSA and any changes
tsa.gov
John Hopkins Covid website continues to be a leading source
of up to date information
JohnsHopkinsCoronavirus
Destination Information: can be found on Center for Disease
that gives destination information
CDC Domestic US
CDC Global Updates
We partner with Anvil Group to provide Duty of Care & Risk Mgt
services to corporations. Anvil Covid Updates
Kaiser Family Foundation is a non-profit focusing on health in the
U.S. and globally.
KFF State Data & Policy Actions to Address Covid-19
DUTY OF CARE & TRAVEL RISK MANAGEMENT SERVICES We partner with Anvil Group to provide the most robust
Duty of Care services. For updated Covid travel conditions and restrictions, please click here.
TRIS Management Portal, 24/7 view to what is happening globally. 24/7 Global Monitoring
Mobile app - real time updates
Severe Weather Monitoring & Alerts
Government and Embassy Warnings
Government and Country Profiles
WHO Reports
Airline Safety Info
Managed Travel: The Cost of Doing Nothing!Due to dramatic changes in the travel industry,
travel costs are expected to rise dramatically as travel resumes!
1. With limited activity, there is NO disruption in evaluation or change.
2. Travel providers are aggressively negotiating new programs3. No visibility to changing ticket/credit expirations
4. Covid occurred as new technologies have proven themselves:
5. ~73% of corporate meeting planners will resume in person -person or virtual meeting.
As a thank you for joining us, allow us to do a free travel expense or travel policy audit and
receive a FREE $50 Hotel Card!
TAD SCHEELE LISA SILVEYVICE PRESIDENT OF SALES VICE PRESIDENT CLIENT SERVICESOPTIONS TRAVEL OPTIONS TRAVEL [email protected] [email protected] 847 803 4444 X250
THANK YOU FOR JOINING US TODAY!