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Safeguarding Animal Health
National Veterinary Stockpile
Improving Disease Response Through Science-Based Logistics
NVS Logistics Warehouse TrainingModule 5: Distribution
U.S. Department of AgricultureAnimal and Plant Health Inspection Service
Veterinary Services
Safeguarding Animal Health
Terminal Learning Objectives
Understand the options, processes, and procedures involved in distributing supplies and equipment to field response sites.
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Training is designed to augment your organization's incident command system and logistics response training; not replace established processes or procedures
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Inventory Process Flow
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Distributing
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Distributing
• Two options: Responder pickup Ground support unit delivery
Illinois NVS Exercise June 2009 Colorado NVS Exercise September 2012
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DistributingStep 1: Coordinate Pickup or Delivery
• If using responder pickup, the receiving and distribution manager (RCDM) will coordinate with the operations section for responders to pickup supplies and equipment at the warehouse.
• If using ground support delivery, the RCDM informs the ground support unit dispatcher that deliveries are ready for pickup.
Ground support unit coordinates delivery vehicles and drivers.
Local law enforcement agencies coordinate for security, if necessary.
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DistributionStep 2: Confirm Pickup of Correct Order
• The receiving and distribution manager (RCDM) pulls the packing slip from the Outgoing Orders folder.
• The driver and RCDM confirm the destination and verify that the number of pieces of freight (e.g., pallets, boxes) agrees
with the packing slip.
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DistributingStep 3: Load Containers
• If the order contains temperature-sensitive items, the warehouse team picks and quality controls those items. Enters vaccine/antiviral product details (lot/serial number, expiration date, etc.) on the
pick sheet. Uses cold packs and insulated containers, Vaxicool containers, or other methods to
control temperatures. Ensure Vaxicool containers have fully charged
batteries. Refresh cold packs to maintain temperature
during staging and before loading picked items fordistribution.
Includes a means (e.g., thermometer) for field responders to confirm the temperature of items when they arrive.
Prevents the constant exposure of vaccine to light and moisture.
• Warehouse team loads all containers.
Illinois NVS Exercise June 2009
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Never take a Vaxicool or Fridgefreeze refrigeration units onto an infected, contact, or suspect premises.
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DistributingStep 4: Sign Distribution Log
• Receiving and distribution manager (RCDM) annotates the order number, destination, pickup date, time, and number of containers loaded in the distribution log.
• Driver prints name and signs the log to confirm receipt.
• RCDM initials the distribution log to confirm driver received the order and provides packing slip to the driver.
• RCDM provides the ordering manager the signed pick sheet.• Ordering manager marks the order as shipped in the inventory
management system.
2 Response Site A
CAT
1/2
0800
1 John Doe
KRM
N/A
Distribution Log
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COLD STORAGE
MHE STORAGE AND CHARGING
RECEIVING
STAGING AND SHIPPING
OFFICEINVENTORY
MANAGEMENT
GENERAL STORAGE
C
C
EMPTY PALLET/
TRI-WALL STORAGE
BREAK ROOM
VACCINE ANCILLARY SUPPLIES
SECURE STORAGE D
ISP
OS
AL
/R
EC
YC
LIN
G
C
1
3
Module 1 = Tyvek PPE
Module 2 = Tyvek PPE
Flood Lamp
Security Camera
First Aid Kit and Eyewash
Fire Extinguisher
Generator
General Storage
KEY
Note: Drawing is not to scale.
Module 4 = Decontamination Supplies
Damaged Goods
1
2
4
Module 3 = Tychem PPE3
1
2
4
3
1
2
4
3
1
2
4
3
1
2
4
3
1
2
4
3
1
2
4
3
1
2
4
3
1
2
4
3
1
2
4
3
1
2
4
3
7 Module 7 = Vaccination Ancillary and Antiviral Supplies
RESTROOM
RESTROOM
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8 Vaccine
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DAMAGEDGOODS
Driver/VisitorWaiting
Area
Distributing Process
DL
DVR
PRCDM
PS
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WH
WH
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Summary
• The purpose of this training is to provide stakeholders an additional training tool and is designed to augment information in your State, Tribe, or Territory NVS Plan and training conducted by your organization.
• Our objective is to provide supply unit and support personnel with an understanding of the options, processes, and procedures involved in distributing supplies and equipment to field response sites.
• Other NVS tools, including the NVS Overview briefing, NVS State Plan Template, and the NVS Planning Guide for Federal, State, Tribe, and Territory Officials are available on the NVS website http://www.aphis.usda.gov/nvs.
• Questions about this briefing or other NVS tools should be addressed to the NVS staff at [email protected].
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Self-Evaluation
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Question 1
The receiving and distribution manager ensures the warehouse distribution log entries are completed when a shipment is picked up. What information should not be noted in the distribution log?
a. Destination
b. Pickup date and time
c. Initials of the receiving and distribution manager
d. Signature of the incident commander
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Question 2
True or False – The warehouse team should include a thermometer or other means for the field responders to confirm items arrived within the required temperature range.
a. True
b. False
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Question 3
True or False – The warehouse team leader initials the distribution log to confirm driver received the order.
a. True
b. False
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Question 4
If using responder pickup, the receiving and distribution manager will coordinate with which unit for responders to pickup supplies and equipment at the warehouse/storage facility.
a. Plans Section
b. Ground support unit
c. Operations section
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Question 5
The NVS VaxiCool or FridgeFreeze portable refrigeration units should be used to move vaccine to suspected premises.
a. True
b. False
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Self Evaluation Answer Key
QUESTION ANSWER SLIDE #
1 D 9
2 A 8
3 B 9
4 C 6
5 B 8