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saskatchewan.ca

Safety Handbook2019 - 2020

Getting home safely at the end of the day

of 62 Revision Date: 2019-07-18 Safety Handbook

Emergency Contact Numbers Add required phone numbers in the space provided. Be sure to test

each number to ensure it is correct.

POLICE / FIRE / EMS ...........................................

Hospital/Clinic .....................................................

Hotline ..................................................................................... 306-541-9338

Communications ..................................................................... 306-787-6815

ADM .....................................................................

Director.................................................................

Manager/DOM ......................................................

Supervisor/SO (this section) ..............................

Supervisor/SO (buddy section) ..........................

Training and Safety Specialist ............................

Radiation Safety Officer.......................................................... 306-229-3202

Regional Environmental Specialist ...................

Fleet ......................................................................

Police (Non-Emergency).....................................

RCMP (Non-Emergency)..................................... ____________________

Poison Control ...................................................................... 1-866-454-1212

Spill Control Centre.............................................................. 1-800-667-7525


Table of Content

Contents Message from our Deputy Minister .......................................................................................................................................... 4

1.0 Introduction ........................................................................................................................................................................ 5

2.0 Safety Management System ............................................................................................................................................... 6

3.0 Safety Accountability ........................................................................................................................................................... 7

4.0 Safety Rights ........................................................................................................................................................................ 8

5.0 Occupational Health Committee & ................................................................................................................................... 10

6.0 Safety Policy Statement .................................................................................................................................................... 11

7.0 Safety Rules ....................................................................................................................................................................... 12

8.0 Workplace Responsibility System...................................................................................................................................... 13

9.0 Safety Training Program .................................................................................................................................................... 15

10.0 Safety Communication .................................................................................................................................................... 17

11.0 Hazard Identification and Risk Mitigation ....................................................................................................................... 20

12.0 Incident Notification ....................................................................................................................................................... 21

13.0 Return to Work ................................................................................................................................................................ 22

14.0 Personal Protective Equipment ...................................................................................................................................... 23

15.0 Hearing Protection .......................................................................................................................................................... 25

16.0 WHMIS ............................................................................................................................................................................ 27

17.0 Radiation Safety .............................................................................................................................................................. 30

18.0 Employee Wellness ......................................................................................................................................................... 31

19.0 Safety Tips ....................................................................................................................................................................... 38

20.0 Working Alone or in Isolation ......................................................................................................................................... 46

21.0 Safety Recognition .......................................................................................................................................................... 47

22.0 Emergency Preparedness ................................................................................................................................................ 49


Message from our Deputy Minister

At the Ministry of Highways and Infrastructure, the health and safety of our employees and the public is of the highest priority. Nothing is more important to us than ensuring everyone arrives home safe to their families each and every day. Every employee in the ministry needs keep safety top of mind in everything we do. We need to make sure we are always following safe operating procedures. We need to ask questions if we are unsure about something or see something that isn’t right. We need to make sure we have the proper training and equipment for each job. We must also make sure we are making use of all available resources, like Take 10, to make our workplaces safer. It is also important that we take care of our Psychological Safety, and our ministry is giving it more focus. This starts by creating awareness, reducing stigma and providing tools and resources to ministry employees.

We are all responsible for each other’s safety, and I would like each of you to recommit yourself to the safety program at a higher level than ever before, not only for yourself but everyone around you. As I have said before:

• We will strive for Target Zero; • We will work safely; and • We will take the time we need to make sure we are doing our work properly.

Please stay safe and remember, we are all an important part of each other’s safety and ensuring we all go home to our loved ones each and every day.

Fernando (Fred) Antunes

The right to know… The right to participate… The right to refuse…

Safety Handbook of 62 Revision Date: 2019-07-04

MHI – Safety Handbook

1.0 Introduction Working safely is a choice and it’s a choice each and every one of us should defend as passionately as needed to ensure we get home safe at the end of the day.

To assist “working safely” this handbook was developed to pass along critical safety information and define safety expectations that will allow us to achieve our safety objectives.

All employees are responsible and accountable for MHI’s safety performance. Understand the contents of this handbook. Understand the documents referenced in this handbook. If you have questions – ask for clarification.

1.1 Safety Objectives, Goals & Targets

The employer/employee objective is to make the workplace safer for all employees and to reduce losses.

Our overarching safety goal is to achieve Mission Zero…Zero Injuries - Zero Pain and Suffering - Zero Fatalities.

Safety targets that support the safety goal of achieving Mission Zero are established annually. The targets are established by the Safety Branch in consultation with Executive.

Target Zero

Zero Injury

Zero Lost Time

Zero Property & Equipment




2.0 Safety Management System The Ministry of Highways and Infrastructure Safety Management System is designed to meet applicable legislation and the Joint Industry Committee “Guide to the Framework of Standards for Health and Safety Programs”.




3.0 Safety Accountability We hear this all the time but what does safety accountability really mean? Safety Accountability is about individual achievement and how well we did against expectations. Once a person knows the expectations the primary tool is to provide feedback! Most people are fully capable of meeting expectations! However, if a gap exists the gap is usually closed by Coaching. If coaching does not close the gap, then a Safety Improvement Plan may be initiated.

3.1 Coaching i. Coaching involves “knowledge transfer” and is a discussion between two people.

ii. Coaching is usually provided by the supervisor. iii. Timely coaching can set an employee up for ongoing success. iv. Coaching is a proactive way of preventing a safety incident. v. Two incidents may trigger formal coaching via Safety Branch.

3.2 Safety Improvement Plan (SIP) i. If coaching doesn’t result in the desired outcome, then a SIP is put in place.

ii. Employee participation in creating the SIP is a key to success. iii. Regular check-ins ensure the plan is appropriate and on track. iv. A SIP is a proactive way of preventing a safety incident. v. Multiple incidents could initiate a SIP.

3.3 Discipline Discipline would only be used if the at risk behavior is “culpable”. If an employee is aware of expectations, has appropriate training and works with due diligence then discipline will be a rarity. If discipline is applicable it will follow PS 803 – Corrective Discipline.

At risk safety behavior is culpable behavior if; i. The employee knows, or could reasonably be expected to know, the expectation.

ii. The employee is capable of meeting the expectation. iii. The employee behaves in a manner that does not support the expectation.

Safety Accountability

Performance Gap Exists

Coaching and /or

Safety Improvement

Plan

and /or

Discipline

Expectations and Performance and

Feedback




4.0 Safety Rights All employees have three fundamental safety rights…

The Right to Know…

i. The hazards present in the workplace or worksite. ii. The controls in place to reduce the hazards risk profile.

The Right to Participate…

i. Assist with inspections. ii. Join an Occupational Health Committee.

iii. Identify hazards in the workplace.

The Right to Refuse… i. Work that is unusually dangerous.

4.1 Right to Refuse Process

Saskatchewan Employment Act…“A worker may refuse to perform any particular act or series of acts at a place of employment if the worker has reasonable grounds to believe that the act or series of acts is unusually dangerous to the worker’s health or safety or the health or safety of any other person at the place of employment…”

Step I – if an employee believes the work is unusually dangerous to them or other workers, the employee must notify the supervisor and provide their reasons for refusing.

Step II – the supervisor, acting on behalf of the employer, will work with the employee to resolve the situation. If the situation is not resolved to the satisfaction of the employee then,

Step III – the Occupational Health Representative or Committee for that location will work with the employee and employer to resolve the situation. If the decision does not satisfy the employee or employer then,

Step IV – the employee or employer may request an Occupational Health Officer from the Ministry of Labour Relations and Workplace Safety to investigate. The decision of the Occupational Health Officer will be final and will generally result in…

Advise Supervisor

Employee &

Supervisor Work Together

May Need OHR/C Assistance

May Need LRWS Assistance




Right to Participate

i. If the decision is in favour of the employee, a Notice of Contravention for the employer. ii. If the decision is in favour of the employer, the employee will be advised that the work is not

unusually dangerous and must return to work.

If, during this process, the supervisor needs to assign the work to another worker(s), this may only be done if, the employer notifies the worker(s), in writing, of… a. The refusal and the reasons for the refusal.

b. The employer’s justification that the work can be done safely.

c. That the employee has the right to refuse.

Right to Know

Right to Refuse




5.0 Occupational Health Committee & Representatives

5.1 Your Local Representative (a) Get to know your local representative – You should meet your local rep on your first day at work. This is highlighted

on the “Onsite Orientation”.

(b) Any Safety concerns that arise should first be brought up with your supervisor, and if they can’t be solved bring them to your local rep to bring to the Local committee.

5.2 Membership

(a) Occupational Health & Safety Representative (OHSR) - The most important position in the Occupation Health Committee structure belongs to the OHSR as they are the people who will deal with safety concerns or field questions from frontline staff. The OHSR is an in scope person that is elected by frontline staff and will represent workers on a Local Occupational Health Committee (LOHC).

5.3 Safety Concerns

i. A safety concern raised at the OHC meeting must be promptly resolved at the committee level. ii. Safety concerns not resolved at the meeting will be assigned to a committee member with a

specified completion date. This shall be recorded in the minutes. iii. In the event that a safety concern is not resolved within 2 consecutive meetings, including the

meeting where the safety concern was raised, the safety concern will be elevated to the next level committee for actions.




6.0 Safety Policy Statement

The Health and Safety Policy Statement, endorsed by senior executive, came into effect on July 4th, 2016. The policy will be reviewed for suitability by executive during the annual Safety Management System Review process.

Our Health and Safety Policy Statement accomplishes three primary objectives…

1. Defines our overall commitment to safety 2. Defines high level safety expectations 3. Guides development of our Safety Management System

It is expected that all employees will have a working knowledge of the Health & Safety Policy Statement.




7.0 Safety Rules

The Safety Rules, endorsed by the Ministry Occupational Health Committee (MOHC), came into effect on July 4th, 2016. The Safety Rules will be reviewed by MOHC annually for suitability.

The Safety Rules were developed… 1. To define high level safety expectations. 2. Address common hazards. 3. Drive safety culture improvement.

The expectation is that employees will diligently follow the Safety Rules and lead by example.




8.0 Workplace Responsibility System

Everyone is legally responsible for workplace safety. To carry out health and safety duties, everyone must work together and:

i. know what their duties are;

ii. have the authority, resources, and time to carry them out; and

iii. have required knowledge (education, training, and certification).

8.1 Our Commitment

i. Provide a safe and healthy workplace free of harassment; ii. Have an effective health and safety program that includes OHC input;

iii. Ensure health and safety requirements are met. iv. Ensure managers and supervisors are trained, supported, and held accountable for fulfilling their workplace health

and safety requirements; v. Make sure workers have the equipment, information, training, certification, supervision, and experience to do their

jobs safely; vi. Make sure medical/first aid facilities are provided as needed;

vii. Ensure OHC’s are effective; and viii. Ensure health and safety issues are resolved in a timely fashion;

8.2 Managers/Supervisors Responsibilities

i. Understand and ensure compliance with health and safety requirements; ii. Co-operate with the OHC and others dealing with health and safety issues;

iii. Identify and eliminate hazards or control the risks; iv. Inspect work areas and correct unsafe acts and conditions; v. Instruct and coach workers to follow safe operating procedures;

vi. Ensure only authorized, competent workers operate equipment; vii. Ensure equipment is properly maintained;

viii. Ensure personal protective equipment is provided to workers and used properly; ix. Ensure WHMIS requirements are met; x. Understand and implement emergency procedures;

The key to improved safety performance is a culture that secures involvement and participation, at all levels, that focuses on incident prevention rather than incident analysis. Accordingly, responsibility for hazard identification and control is shared by all parties in the workplace.




xi. Report and investigate incidents; xii. Promote health and safety awareness;

xiii. Ensure workers under their direct supervision are sufficiently supervised; and xiv. Ensure workers under their direct supervision are not exposed to harassment.

8.3 Worker Responsibilities

i. Comply with legislation and health and safety requirements; ii. Follow safe operating procedures;

iii. Use safety equipment/devices, machine guards, and PPE; iv. Report unsafe acts and workplace hazards; v. Report incidents immediately;

vi. Work and act safely and help others to work and act safely; vii. Co-operate with the OHC and others on health and safety issues; and

viii. Refrain from causing or participating in the harassment of another worker.

Onsite safety orientations for visitors and internal contractors will be facilitated by the person (or designate) that arranged for the visitor or internal contractor to be onsite.




9.0 Safety Training Program

9.1 New Employee Orientation

All new employees are required to participate in training which will include a Virtual Orientation session before being assigned to a project or field assignment. The session is intended to introduce employees to general safety practices.

The orientation for new employees requires mandatory Training which can be found listed on the

“New Employee Training Schedule”, which can be found on www.mhisafety.ca. As well as practical courses of high risk related work. (Varying from 2 days – 3 months)

1. Office/General Employee Orientation – 2 days to complete (up to 3 months to complete)

2. New Operator/Field Employee Orientation – generally 3-5 days to complete (up to 3 months to complete)

9.2 Safety Training

Only competent employees will operate powered mobile equipment. To be considered competent an employee will have reached a minimum level of proficiency that includes knowledge, training and experience. Competency will be determined by the Supervisor based on predefined “Employee Competency assessment”.

NOTE: Until competency is reached, a trained employee can only operate powered mobile equipment under supervision.

Within 3 Months

Complete E-Learning

DAY 1

Virtual & Onsite

Orientation

DAY 2 E-Learning

DAY 3 Flagging/CVA

Practical

DAY 4 PME

Practical

DAY 5 PME

Practical

Within 3 Months

Complete E-Learning

DAY 1

Virtual & Onsite

Orientation

DAY 2 E-Learning

http://mhisafety.ca/Forms.html

http://www.mhisafety.ca/




9.3 Refresher’s

On a yearly basis refresher training will be provided for certain tasks or activities as determined by risk.

9.4 Recertification’s

Once an employee has received safety training the expectation is the employee will keep the training current. Most externally delivered training has an expiry date and the training must be retaken. Internally delivered training will also expire after a set time period that is determined by the activity and the risk associated with the activity.

Managers, Supervisors and Employees will have access to training records by accessing Learn or by using a barcode scanner to access Employee training records and certifications via the Employee training card. This process will link directly to the employees Learn account showing, an indication as to training status and the need for recertification.




10.0 Safety Communication Occupational health, safety, wellness, training, resources and program material can be found at a centralized location. www.mhiSafety.ca

10.1 Health and Safety Scorecard

Each month a Corporate Safety Scorecard is published to show how the organization is performing against the safety goals and targets. Goals and targets are set for 3 key areas and are represented on the scorecard. The Scorecard should be posted, used as a toolbox topic and discussed at OHC meetings.

10.2 Tool Box Topics

Tool Box Topics are issued every Monday by the OHS&T Program Lead and are intended to pass along topical information regarding but not limited to; general awareness, general hazards, seasonal hazards, safety initiatives and injury prevention.

Tool Box Topics should be discussed by the Manager or Supervisor with employees during the week it is issued.





10.3 Safety Alerts

A Safety Alert is issued by the OHS&T Program Lead to pass along critical hazard information. The hazard may or may not have resulted in an undesirable outcome and is intended to provide awareness of a potential safety concern.

Generally, a Safety Alert is issued as soon as possible after the occurrence; however, ongoing external investigations may delay the communication.

A Safety Alert should be discussed with employees during the week that it was issued.

10.4 Comfort Zone and Managing Safely Publications

Emailed to all staff, these periodicals should become a discussion item for loss prevention best practices.

“Comfort Zone” is focused more on personal safety both at work and at home.

“Managing Safely” is geared towards supervisors, would be of interest to all employees, and explores compliance strategies and solutions.

10.5 Safe Operating Practice (SOP’s)

SOP’s are typically developed by subject matter experts as a control measure to reduce risk associated with a safety hazard. The expectation is that employees will understand and apply relevant SOP’s to their work.

SOP’s are not a replacement for an Owners/Operators Manual. SOP’s don’t tell you how to use equipment they provide information on how to use equipment safely or perform a task safely.

Supervisor;

Ensure all employees under your direction are trained in applicable SOP’s before attempting to complete the work associated with the SOP. An employee must show an understanding of the SOP and be able to apply the SOP to the work they do. Document both employee comprehension and application of the SOP.

Employee;

Ensure you have been trained on applicable SOP’s before attempting to complete work associated with the SOP. You should be able to demonstrate comprehension and application of the SOP. If this is in doubt, notify your supervisor.




For a complete list of SOP’s please refer to www.mhiSafety.ca.




11.0 Hazard Identification and Risk Mitigation A fundamental concept within all Safety Management Systems is hazard identification and risk mitigation. Every task can be broken down into activities and each activity has associated risk. The degree of risk determines the controls required to reduce the risk.

11.1 Risk Assessment “Take 10” While formal risk analysis is used to document existing activities, the Take 10 assessment is used for “in the moment” tasks and is documented using a “Take 10” card or visiting the www.mhiSafety.ca website. A “Take 10” card should be completed whenever one or more of the following conditions are true;

i. An employee has not been trained to do the task ii. An employee is uncomfortable with the task

iii. An SOP / process document does not exist for the task iv. Any task where unfamiliar variables are encountered v. Routine / Critical Tasks

11.2 Inspections

Inspections are a proactive tool for identifying hazards before the hazard becomes an incident.

At MHI, inspections generally take the form of;

i. Workplace Inspection a. All workplaces require a documented inspection b. The inspection is completed by the OHC/Representative c. A minimum of four inspections are required and should be completed prior to the Local OHC

Meeting. d. Timely completion of identified deficiencies is required.

i. This will be confirmed via internal audit(s) performed by the Safety Branch. ii. PME Inspection – all PME is inspected by the operator prior to use.

i. Effectiveness will be confirmed via internal audits by the Safety Branch. iii. Pre-Trip Inspection – all tandems and similar are inspected daily, before use, by the operator.

i. Effectiveness will be confirmed through internal audits by the Safety Branch. iv. Preventative Maintenance – Fleet has a program for evaluating tandem/trailer/PME condition. As

needed, repairs will be completed. 11.4 Safety Walks

Safety walks are completed by the Executive Directors, Directors and Managers to ensure employees are following Industry best practices.




12.0 Incident Notification The Incident Notification & Investigation Policy applies to all government employees. The policy requires;

i. Workplace incidents to be; a. Reported (same shift)

i. Use “Incident Notification” at www.mhiSafety.ca b. Investigated

Frontline worker roles and responsibilities; i. Immediately notifying your supervisor of

an incident (same shift). ii. If appropriate, securing the scene provide

first aid to level of training. iii. Work collaboratively with those

investigating an incident. iv. As appropriate, complete follow up

actions. v. If a visit to a Doctor’s or Medical

office is required, complete WCB’s Form W1 and MHI’s Form 111.

Incident Notification located at www.mhiSafety.ca

Incident occurs

Inform your Supervisor

Submit Incident

Notification Same Shift

Safety and Training Specialists will

make contact to complete

investigation






13.0 Return to Work When an employee is injured and requires medical aid the goal is to get the employee back to the workplace as soon as possible. The longer a worker is away from work the greater the potential for not returning to the workplace at all.

Most restrictions can be Accommodated

A Return to Work Plan is designed to assist injured employees to make an early and safe return to their regular duties. It is a temporary measure that is intended to bridge the gap between injury and return to full duties.

13.1 RTW Process

The employee will bring the completed Form 111 back to his/her Supervisor.

The Supervisor will review Form 111 and offer suitable and meaningful duties to employee (the supervisor may consult with their manager and Return to work Coordinator). Contact [email protected]

Suitable accommodation may be:

i. Return to regular work duties; ii. Return to same position with modified hours and/or duties;

iii. Return to an alternative position with or without modified duties.

The Supervisor will monitor and evaluate employee’s recovery by meeting with the employee regularly and documenting the injured Worker’s progress as well as any modifications made to the RTW Plan.

The Return to Work Plan will come to an end when the employee can perform their pre-injury duties, and their healthcare practitioner states the employee can return to their normal work duties without any restrictions.

Remember, restrictions apply 24/7; - At work, - At home, and, - At play.

Live within your restrictions!

mailto:MHI%20Safety%20HI%20%[email protected]%3e



14.0 Personal Protective Equipment

The Ministry is committed to a Personal Protective Equipment (PPE) Program that meets the requirements of The Occupational Health and Safety Regulations – Part VII.

1. Footwear - CSA (Green Triangle) approved having a safety toe, puncture resistant soles with material that completely encloses the entire foot area. Boot height appropriate to the work to be performed. A yearly allowance of $125.00 is available.

2. Headwear – CSA Z94 high visibility orange, Type I (impact and penetration protection for crown), Class C (impact protection w/o dielectric protection). Includes screen printed “Mission Zero”.

3. Eye/Face Protection – CSA Class 1, 2, 3, 4, 5, 6, Type A, B, C as appropriate. Prescription safety eyewear allowance is available.

4. Hand Wear – must match the hazard or type of work being performed. 5. High Visibility Clothing – CSA Z96; Vests/Bib Overalls Class 2 Level 2, Coveralls Class 3 Level 2, Pants or Bib Overalls not

meeting Class 2 Level 2 must be worn with a Vest that meets Class 2 Level 2. 6. Hearing Protection – ear plugs or ear muffs. 7. Respiratory Protection – must be appropriate for the type of work being performed. 8. Fall Protection – must be appropriate for the type of work being performed. 9. Protection Against Drowning – must be appropriate for the type of work being performed. 10. Dress Code for Frontline – wear clothing appropriate to the risks associated with the place of employment and

occupation. Coveralls or long pants and sleeved shirts shall be worn as body protection from the work environment. Shirts shall have sleeves not less than (3 inches) long measured down from the shoulder.

11. Lower Body Protection – appropriate for type of work performed - typically safety pants or chaps.

• For shared shop locations a risk assessment shall be developed in consultation with all LOHC groups represented at the location and must be approved by the Director for each group. If an agreement cannot be reached MOHC shall make final approval. For unshared shop locations the Regional Operations Director shall approve all risk assessments.

• Saskatchewan Highway Patrol will follow its own individual PPE policy outside of this document.

PPE is the last line of defense.



Bridge Crews 1 2 3 4 1 5 6 7 9 10 12

Ferries 1 2 3 4 1 5 6 7 9 10 12

Fleet Shop & Field 1 2 3 4 1 5 6 7 9 10 12

Pavement Marking Crews 1 2 3 4 1 5 6 7 9 10 12

Preservation 1 2 3 4 1 5 6 7 9 10 12

Sign Crews 1 2 3 4 1 5 6 7 9 10 12

Office/Field/Consultants 8 8 3 4 8 5 6 7 9 10 12

Media 11 11 11 11 11 11 11 11 11 11 0

0. Not applicable.

1. Must be worn at all times – excludes designated safe areas as defined by a risk assessment.

2. Must be worn where there is a possibility of flying or falling debris or there are established requirements for use (ie. Highway Traffic)

3. Worn to protect where there is a possibility of flying or falling debris.

4. Worn to protect against severe cuts & lacerations, burns caused by heat and flame or chemical burns.

5. Used if noise levels equal or exceed eight-hour time-weighted average (TWA) sound limit of 85 dBA. (As determined by Safety Branch facilitated noise survey assessments).

6. Used if exposed to dust, fumes, gas, mist, aerosol, vapor or any airborne contaminant that may be present in any amounts that are harmful or offensive to the worker or (i.e. paint booth), where a hazardous confined space cannot be purged and ventilated (i.e. paint tanks, oil distributor tank, oil storage tank) or, it is not reasonably practicable to reduce a worker’s personal exposure to a chemical substance or biological substance to accepted contamination limits (Table 21 OH&S Regulations).

7. Used if working at a height of 3 m or more or if there is a possibility of injury at a height less than 3 m.

8. Used for field work or where there are established requirements for the type of work performed.

9. Used where a person can fall and drown.

10. Safety pants/chaps required if there is risk of cut/puncture/irritation/abrasion – chainsaw meets this requirement.

11. Media Events – applicable PPE to be worn as advised by onsite supervisor.

12. As defined by LOU or applicable signing authority. *Approved Hi-Vis clothing dependent on type of work.



15.0 Hearing Protection The Ministry is committed to a Hearing Conservation Program that meets the requirements of The Occupational Health and Safety Regulations – Part VIII and to minimizing occupational hearing loss for employees actively involved in road maintenance activities or equipment maintenance and repair.

Bi-Annual Hearing Test

• Employees Engaged in Road Maintenance or Equipment Repair

Baseline Hearing Test

• New Employees Engaged in

Road Maintenance or Equipment Repair

General • Hearing protectors reduce noise exposure level and risk of hearing loss. • Wear hearing protector if noise exceeds 85 dB(A). • Effectiveness is reduced greatly if they do not fit properly or if they are worn only part time during periods

of noise exposure. • To maintain their effectiveness, they should not be modified. • Ear protectors must be used ALL THE TIME to get full benefit. • To determine noise reduction using Earmuffs - Subtract 25% from the manufacturer's labeled NRR • To determine noise reduction using Formable Earplugs - Subtract 50% from the manufacturer's labeled

NRR • To determine noise reduction for all other earplugs - Subtract 70% from the manufacturers labeled NRR

Fit

• Follow manufacturers' instructions. With ear plugs, for example, the ear should be pulled outward and upward with the opposite hand to enlarge and straighten the ear canal, and insert the plug with clean hands.



• Ensure the hearing protector tightly seals within the ear canal or against the side of the head. Hair and clothing should not be in the way.

• Follow the manufacturer's instructions.

Care

• Check hearing protection regularly for wear and tear. • Replace ear cushions or plugs that are no longer pliable. • Replace a unit when head bands are so stretched that they do not keep ear cushions snugly against the

head. • Disassemble ear muffs to clean. • Wash ear muffs with a mild liquid detergent in warm water, and then rinse in clear warm water. Ensure

that sound-attenuating material inside the ear cushions does not get wet. • Use a soft brush to remove skin oil and dirt that can harden ear cushions. • Squeeze excess moisture from the plugs or cushions and then place them on a clean surface to air dry. • (Check the manufacturer's recommendations first to find out if the ear plugs are washable.)

Ear Plugs Ear Muffs

Advantages:

-small and easily carried -convenient to use with other personal protection equipment (can be worn with ear muffs) -more comfortable for long-term wear in hot, humid work areas -convenient for use in confined work areas

Advantages:

-less attenuation variability among users -designed so that one size fits most head sizes -easily seen at a distance to assist in the monitoring of their use -not easily misplaced or lost -may be worn with minor ear infections

Disadvantages:

-requires more time to fit -more difficult to insert and remove -require good hygiene practices -may irritate the ear canal -easily misplaced -more difficult to see and monitor usage

Disadvantages:

-less portable and heavier -more inconvenient for use with other personal protective equipment. -more uncomfortable in hot, humid work area -more inconvenient for use in confined work areas -may interfere with the wearing of safety or prescription glasses: wearing glasses results in breaking the seal between the ear muff and the skin and results in decreased hearing protection.



16.0 WHMIS The Workplace Hazardous Materials Information System (WHMIS) has changed!

The following general expectations apply;

i. Ensure there is an Safety Data Sheet (SDS) for each hazardous product. ii. Ensure there is an understanding of the dangers and precautions that should be exercised with the

hazardous products used. iii. Ensure you have awareness of and ready access to the classification systems for hazardous

products. iv. Ensure that hazardous product is labelled. v. Ensure that hazardous product put into a different container is appropriately labelled.

To access safety data sheets for known hazardous products in our organization please reference the following link; https://www.mhisafety.ca/WHMIS.html

An alternative method of accessing the hazardous product safety data sheets is to ensure the memory stick that was distributed is readily available for reference by all employees. A printed copy is better yet.

If a new hazardous product is to be brought into the workplace it should be vetted through your Safety Coordinator to ensure it is appropriate. Your Safety Coordinator may be able to suggest an alternate environmentally friendly or less hazardous product.

If a new chemical is brought into the workplace, ensure the safety data sheets are updated and employees are familiar with the data sheet.

It is recommended that all locations use Tool Box Meetings to review applicable data sheets/labels starting with the most commonly used or hazardous product.

https://www.mhisafety.ca/WHMIS.html



16.1 WHMIS



1. Product Identifier - The product name exactly as it appears on the container and on the Safety Data Sheet (SDS).

2. Hazard Pictograms - Hazard pictograms, determined by the hazard classification of the product. In some cases, no pictogram is required.

3. Signal Word (NEW) - “Danger” or “Warning” is used to emphasize hazards and indicate the severity of the hazard.

4. Hazard Statements - Brief standardized statements of all hazards based on the hazard classification of the product.

5. Precautionary Statements - These statements describe recommended measures to minimize or prevent adverse

effects from exposure to the product, including protective equipment and emergency measures. First aid is included in precautionary information.

6. Supplier Identifier - The Company which made, packaged, sold or imported the product, and is responsible for the label and SDS. Contact the supplier for additional product information.



17.0 Radiation Safety MHI uses nuclear density gauges to measure compaction and or moisture content of various assets.

17.1 Resources

(a) The “MHI Radiation Safety Manual for Portable Nuclear Gauges” can be found on http://www.MHIsafety.ca in the "Safety Programs” section.

(b) http://mhisafety.ca/Safety%20Programs.html

Only trained employees are permitted to use a Nuclear Density Gauge.

To register for training contact [email protected]

Contractor/Consultant is not authorized to use MHI’s Nuclear Density Gauge.


http://mhisafety.ca/Safety%20Programs.html

mailto:[email protected]



18.0 Employee Wellness

MHI’s current “Employee Wellness Program” consists of elements defined by;

i. Public Service Commission / Human Resource Policies

ii. MHI Safety Policy

iii. MHI Respectful Workplace Policy

iv. Employee Family Assistance Program

v. Critical Incident Stress Management

vi. Engagement Survey’s.

vii. Not myself Today



Not Myself Today® is a workplace mental health initiative presented by the Canadian Mental Health Association. The goal is simple; to engage people and change the way we think about and support mental health, how we support anyone who is facing challenges, and how to build a safe and supportive work environment. We all have days when we just don’t feel like ourselves. Feeling a range of emotions is a normal part of life, and it’s a big part of our mental health. The better we understand our emotions, the better we can cope with them. Our mental health is just as important as our physical health, and we should take care of both equally. Not Myself Today® is focused on three key outcomes:

• Building awareness and understanding of mental health

• Reducing stigma

• Fostering safe and supportive work cultures

Stigma is a primary obstacle in creating a mentally healthy workplace and can prevent people from accessing support and care. To learn more about the program please check out the Not Myself Today® web portal…

notmyselftoday.ca/login

Mental Health in the Workplace:



18.1 Respectful Workplace Policy

Bullying; is usually seen as acts or verbal comments that could 'mentally' hurt or isolate a person in the workplace. Bullying can involve negative physical contact as well. Bullying usually involves repeated incidents or a pattern of behavior that is intended to intimidate, offend, degrade or humiliate a particular person or group of people. It has also been described as the assertion of power through aggression.

Harassment; means any inappropriate conduct, comment, display, action or gesture by a person that is based on race, creed, religion, color, sex, sexual orientation, marital status, family status, disability, physical size or weight, age, nationality, ancestry or place of origin; or adversely affects the worker’s psychological or physical wellbeing and that the person knows or ought reasonably to know would cause a worker to be humiliated or intimidated; and constitutes a threat to the health or safety of the worker.

Violence; means the attempted, threatened or actual conduct of a person that causes or is likely to cause injury, and includes any threatening statement or behavior that gives a worker reasonable cause to believe that the worker is at risk of injury.



Substantiated worker to worker incidents will not be tolerated and will be subject to, at minimum, corrective discipline and where appropriate the legal system.

Substantiated non-worker to worker incidents will be dealt with in accordance to accepted norms which may include the legal system.

18.2 At Risk Locations

Once per year or when conditions change, the Local Occupational Health Committee will assess risk associated with harassment, bullying or violence. The assessment should be recorded in the OHC Minutes.

18.3 At Risk Occupations

Certain occupations, by virtue of their engagement with the public, carry the risk of increased harassment, bullying or violence. Accordingly, these occupations require specific training in order to;

i. Improve situational awareness to prevent a negative outcome. ii. Develop skills for diffusing a negative outcome.

iii. Develop standard work for; a. Working alone b. Check-in c. Recognizing when to disengage with the public d. Social media “Do’s and Don’ts”

Management and supervisors, in tandem with the Local Occupational Health Committees are to work together to develop skills and standard work. The Safety Branch can provide training options specific to the locations needs.

The following are considered at risk occupations;

Saskatchewan Highway Patrol: Threats and physical violence from the public. Staff are especially vulnerable when enforcing policy and when working alone.

Field Preservation and Engineering Staff: Threats and physical violence from irate clients, contractors and public which can occur at the office or while at work sites. Staff is especially vulnerable when enforcing contracts and policy and incurring inconvenience to the motoring public.

Ferry Operators: Threats and physical violence from the public. Staff are especially vulnerable when enforcing policy and when working alone.

Flag Persons: Threats and physical violence from the public. Staff are especially vulnerable when considered to be inconveniencing the public and because they often work alone or at a distance from the crew.

Land Negotiators: Threats and physical violence from landowners. Note: All staff who directly engages the public may, from time to time, deal with angry clients; however, these situations do not necessarily constitute a risk of violence.



18.4 Reporting Procedure If the following happens it should be noted in case the situation escalates in the future (note: it is absolutely OK to discuss negative behavior with the individual);

Unjust Criticism Tampering with belongings/equipment Unwarranted (or undeserved) punishment Heckling Trivial Fault Finding Yelling or using profanity Belittling someone’s opinion Failure to listen Intimidation Intentional isolation Unpredictable/explosive outbursts Telling offensive jokes Rude/abusive/sexist language/rumors/gossip/innuendos

Taking credit for another’s ideas/successes

Targeted practical jokes Undermining or impeding a person’s work If the following happens inform your supervisor;

Threats Stalking Intrusive contact outside work Physical abuse Pestering Constant criticism Spying

The employee and the supervisor will assess the situation and determine if Incident Notification needs to be completed.

An investigation is to be completed for all incidents of actual violence and for situations where there is a reasonable expectation that the threat may escalate into actual violence. (Safety Branch may be contacted for consultation.)

If any physical injury or mental trauma is sustained, the employee and supervisor must complete appropriate Worker’s Compensation forms.



18.5 Stress

A healthy perspective on stress is beneficial to your health. A negative perspective on stress can be damaging to your health.

How much stress is OK?

In our work and lives a certain amount of stress is expected and manageable.

Short term stress can energize and challenge you.

Chronic stress can lead to negative outcomes.

There are many different signs and symptoms that can indicate when someone is having difficulty coping with the amount of stress they are experiencing (source CCOHS – no date) Physical: headaches, grinding teeth, clenched jaws, chest pain, shortness of breath, pounding heart, high blood pressure, muscle aches, indigestion, constipation or diarrhea, increased perspiration, fatigue, insomnia, frequent illness.

Psychosocial: anxiety, irritability, sadness, defensiveness, anger, mood swings, hypersensitivity, apathy, depression, slowed thinking or racing thoughts; feelings of helplessness, hopelessness, or of being trapped, lower motivation.

Cognitive: decreased attention, narrowing of perception, forgetfulness, less effective thinking, less problem solving, reduced ability to learn; easily distracted.

Behavioral: overeating or loss of appetite, impatience, quickness to argue, procrastination, increased use of alcohol or drugs, increased smoking, withdrawal or isolation from others, neglect of responsibility, poor job performance, poor personal hygiene, change in religious practices, change in close family relationships.



18.6 Employee, Family Assistance Program (EFAP)

Work or personal problems can usually be resolved without the need for professional help, but at times and despite best efforts, some problems may persist and affect our work, family life and health.

Both the government and the unions recognize that with many health, social and personal problems, intervention can be successful, especially when these problems are faced at an early stage. The earlier a personal or work problem is recognized and assistance sought, the more likely the result will be a successful resolution.

EFAP assistance is offered for the following;

family relationships emotional problems grief and loss workplace change, conflict and stress financial difficulties traumatic events problems caused by alcohol, drugs, gambling and misuse of the Internet

To contact EFAP;

Phone: (306) 787-7567 or Email [email protected]

18.7 Critical Incident Stress Management (CISM)

This Critical Incident Stress Management (CISM) Program is designed to offer an integrated and comprehensive support system which covers the complete crisis continuum from pre-crisis preparation through to post-crisis intervention and follow up. A Critical or Traumatic Incident is any event powerful enough to overwhelm a person's normal coping mechanisms. It causes a person to experience unusually strong emotional reactions, which have the potential to interfere with the ability to function, either at the scene or later.

A Critical Incident may occur at any time, on or off the job. It is an event which is unexpected and outside the norm and disrupts a person's sense of control.

Through the use of CISM intervention techniques of Defusing, Debriefing and Peer Support and with pre-crisis education and post-crisis follow up, this CISM Program is designed to mitigate the effects of Critical Incidents.

Any employee who experiences or is involved in a Critical Incident, or any employee or manager who notes the development of Critical Incident Stress in themselves or another employee has a duty to ensure that the Director (or designate) and the CISM Team are advised of the incident or concern within 24 hours.

mailto:[email protected]



19.1 Backing Up Safely

19.0 Safety Tips

Walk Around; i. Ensure path is clear (e.g. overhead door is open - creepers put away - no vehicles in path).

ii. Auxiliary equipment is stowed (e.g. box is lowered -wings are tucked in). iii. Other potential hazards are identified (e.g. wing chain not engaged -overhead lines). iv. If there is a gap between the walk around and backing up redo the walk around.

Backing Up;

i. Use a spotter if sight is restricted or obstructed. ii. Use a spotter to navigate tight spaces (e.g. backing out of shop).

iii. Ensure spotter and operator understand voice and hand signals. iv. If equipped, allow backup alarm to warn people of imminent backup v. Maintain visual awareness of your surroundings – front, back, left, right, up, and down.

vi. Limit the distance travelling in reverse. vii. Speed should be less than a brisk walk (unless required otherwise by operational process).

viii. Do not back into traffic.

Trailers; i. While moving ahead line up with the area to be backed into.

ii. Do not over steer. iii. To stay lined up sight down side of vehicle/trailer iv. If trailer drifts pull ahead and start again

Parking;

i. Do not park in the blind spot of other equipment

Keys to Success

Overhead Door Open Box Down/Wings Up 360 Sweep Spotter Tight Areas Communication



19.2 Ergonomics



19.3 Lifting Safely



19.4 Three Point/Entry Exit

i. Always use three-point stance to enter/exit units to reduce the chance of slips and falls - either one hand or two feet or two hands and one foot. This will provide a secure platform, minimizing the likelihood of falling.

ii. Do Not Jump from any unit. iii. When entering a unit care must be taken to ensure path is clear. iv. Ensure steps are clean and free of material (e.g. mud, snow, etc.). v. Visually inspect condition of step and take extra precautions if covered with material (e.g. mud,

snow). vi. Always take unit out of gear and apply parking brake before exiting.

vii. Use proper hand holds available. viii. Ensure all doors are properly secured.

ix. When exiting a unit, ALWAYS check to make sure that your path is clear this reduces your chance of being struck by traffic.

x. When walking around units ensure to look all ways before exiting the shadow of the unit.



19.5 How to Prevent a Power Line Contact Look up and Live

o Plan your work in advance o Lower Equipment o Use a spotter to prevent contact with overhead power lines

Call before you dig

o to avoid contacting underground power lines call Sask 1st call at 1-866-828-4888 or visit www.sask1stcall.com

How to React to a downed Power line

o Stay Back! o If you see a downed power line stay back at least 10 meters (33 feet) o Call SaskPower at (306) 310-2220

o Stay Put! o If your vehicle or equipment contacts a power line stay in the equipment unless you are in danger being there o Warn others to stay away at least 10 meters o Call SaskPower at (306) 310-2220 or 911 and stay put until help arrives

o Last Resort! o If your vehicle is on fire and you must exit, follow these tips o Make sure there are no cables in your way o Stand in the door way or on the bottom rung of the equipment’s ladder o Jump as far as you can control landing with both feet at the same time together o Hop with both feet together at least 10 meters away from the equipment/vehicle

http://www.sask1stcall.com/



19.6 Hand Safety

Hand Injuries and Causes:

• Punctures, Cuts or Lacerations caused by contact with sharp, spiked or jagged edges on equipment, tools or materials. • Strains, Sprains, and related – – caused by using the wrong tool for the job, repetitive motion. • Burns – caused by direct contact with a hot surface or a chemical • Crushed, Fractures or Amputations – caused by contact with gears, belts, wheels and rollers, falling objects, and rings,

gloves or clothing getting caught and putting your hand in harm’s way

• Dermatitis and Other Skin Disorders caused by direct contact with chemicals in products and materials.

Preventive Measures:

• Always follow safe operating practices. • Wear correct PPE for the job. • Wear appropriate gloves and inspect thoroughly for holes, tears or general signs of wear. • Only use equipment and gloves provided. • Be aware of the job tasks, equipment and materials that can create a risk for a hand injury. • Know the steps that should be taken to prevent exposures and injuries. • Use Take 10 tool if required. • Use the right tool for the job. • Operate tools within the limits of their design. • Inspect all equipment before use. • Never use defective equipment. • Never use tools/equipment with missing guards. Do not wear jewelry that could become caught. • De-energize equipment and follow lock-out/tag-out procedures before carrying out any maintenance or repair work. • Equipment should not be running while any maintenance procedures, repairs or bit changes are being made. • Never place fingers, hands or arms through moving parts. • Always wash or clean hands thoroughly and frequently, particularly after using chemicals. • Read labels carefully and take the recommended precautions as per MSDS/SDS to protect hands and the rest of the body

when using chemicals. • Should injury occur, seek medical assistance immediately and notify the site supervisor. • Be aware that many items on the jobsite, when in use, may be hot enough to burn exposed skin. Do not use hands to

check for hydraulic leaks. • Always stay alert and focused on keeping your hands safe – not just at the start of work or a task.



19.7 Slips, Trip and Falls Summer is the season to get out of the house and spend some time outdoors. Neighborhood barbecues, camping trips and beach vacations are all great ways to take advantage of the warm weather. These activities all have a unique terrain; however, and present more hazards than you would find in your living room. It’s important to watch where you’re going at all times to ensure you do not trip on a stray gardening tool or tree root. The arrival of warmer weather also means sandal season. Flip flops and sandals are less secure than other types of footwear and often have less grip, which can cause a slip and fall accident. They also provide less coverage and will not protect your feet as well in case of an accident. Always wear appropriate footwear for the environment you are going to be in to minimize the risk of injury.

Watch out for:

• Poor housekeeping/messy sites

• Ground clutter

• Unstable surfaces

• Uneven or slippery surfaces

• Lack of signage

• Poor lighting

• Unmarked changes in floor levels

• Damaged flooring

• Lack of/not using hand rails

What you can do:

• Keep work and access areas clear

• Pay attention to your surroundings

• Put tools away

• Wear suitable footwear with good grip

• Keep areas well-lit

• Keep deliveries and skips always from work areas and access points

• Isolate, barricade or cover penetrations, excavations, open cavities, manholes and access hatches – ensure they are clearly marked and identified

• Use mechanical lifting aids rather than carrying heavy or unwieldy loads that block the view ahead

• Improve the design of the environment/site e.g. install handrails

• Communicate with workers and visitors about hazards

• Check your path is clear before carrying loads and make sure you can see over and around your load

• Consider using a ramp for any changes in level. Where this is not possible, use signs to warn workers to look out for a level change



20.0 Working Alone or in Isolation To “Work alone” means to work at a worksite as the only worker, in circumstances where assistance is not readily available to the worker in the event of injury, ill health or emergency.

i. Establish are you working alone or in isolation based on The Occupational Health Safety

Regulations, 1996 (regulation 35) ii. Identify the risks that are arising from the work or the condition of working alone or in isolation.

iii. Take every opportunity to eliminate or reduce the identified risks. iv. Establish an effective communication system (e.g. radio, phone, cell phone or maybe a satellite phone). v. Develop a plan than involves regular contact intervals based on risks. vi. Identify allowable activities to be performed. vii. Ensure that an adequate level of training and competency has been established. viii. Identify required PPE and ensure it will be taken to required locations. ix. Review required SOPs (located on the MHIsafety.ca web pg.). x. If extreme environmental conditions exist ensure emergency supplies are taken as require. An easy to use form can be located at your MHIsaftey.ca website under forms.

http://www.mhisafety.ca/index.html



21.0 Safety Recognition 21.01 Celebrating Excellence – Excellence in Safety Award

This award recognizes individuals or teams who made significant contributions towards MHI’s safety goal of “Mission Zero” – the elimination of injuries in the work place.

Nominations can be made throughout the year and close in April.

Visit http://dhtnet/ for additional details and nomination forms.

21.02 WorkSafe Saskatchewan – Safe Worker Award

Worker involvement is key to creating healthy and safe workplaces. Every year, workers across Saskatchewan help to save lives and reduce injuries and illnesses by identifying hazards and introducing new safety initiatives.

Workers who care about safety create better work environments, healthier and safer workforces and more profitable businesses.

To nominate a co-worker who has made a difference in your workplace, apply using either our online form or 2017 Safe Worker Award paper application.

21.03 WCB Compensation Institute

This free annual two-day educational event provides safety and prevention support as well as WCB claims management, and employer services information. The location alternates between Saskatoon and Regina.

21.04 Target Zero Location Plaque Any location that achieves target zero as a group will be presented with a plaque to display that represents your commitment to “Target Zero”

http://dhtnet/



21.05 Target Zero Individual Certificates Anyone who personally achieves “Target Zero” will receive a personal certificate

21.06 Industrial Safety Seminar Every spring Saskatchewan’s largest safety event is held in either Regina or Saskatoon and brings together hundreds of safety professionals from across North America to see the latest products, services, and information in over 100 safety and related display booths from organizations from across North America.

The seminar also features educational sessions with speakers from Saskatchewan, Canada and the United States.

MHI supports this event by purchasing a set number of passes that are then distributed to employees recommended by OHC’s.

21.07 Safety and Health Week

The North American Occupational Health and Safety (NAOSH) week is in May and is a time to recognize our safety efforts and renew our unconditional commitment to safety; At Work – At Home – At Play.

In addition to an open BBQ and guest speakers in Regina, MHI OHSC’s are encouraged to host their own BBQ’s or potlucks. This is also a great time to participate in a province-wide cleanup of our work places.



22.0 Emergency Preparedness “Emergency Contact Numbers” located inside front cover.

Safety “Branch” contact numbers located outside back cover.

Emergency events and disasters do happen in Saskatchewan and they often happen with little or no warning. Emergency events can have disastrous impacts on the physical and psychological health of our families, co- workers, and community.

Each of us has a responsibility to understand the risks we live with every day. We also have a responsibility to learn how to prevent or minimize those risks and to prepare our workplace for potential impacts.

The pages that follow are emergency response guides and provide a quick reference for immediate actions during emergency events.

Please make yourself familiar with the guides and keep this book by your person, at your desk, by the phone, on the wall, by an exit, or in your tandem/CVA.

i. Medical Emergency ..........................................................................................................Page 50

ii. General Evacuation ...........................................................................................................Page 51

iii. Fire/Explosion....................................................................................................................Page 52

iv. Violence or Suspicious Person..........................................................................................Page 53

v. Bomb Threat/Suspicious Package .....................................................................................Page 55

vi. Weather Related Emergency ...........................................................................................Page 57



Medical Emergency

1. Send someone to dial 911 and request EMS / Ambulance;

2. Provide the 911 dispatcher with as much information as possible and

stay on the line until released. They will want to know:

a. The location and address of the victim;

b. The nature of the emergency and injuries;

c. Current condition (breathing, bleeding, pulse, conscious)

d. The patient’s approximate age and sex;

e. If there is a Medic-Alert bracelet or necklace; and

f. Your name and number.

3. Have someone meet the ambulance personnel and direct them to the

victim’s location;

4. Provide emergency care to the victim at your level of training until the

EMS / Ambulance arrives;

5. Do not leave the victim’s side except to summon assistance;

6. Do not attempt to move the victim unless he or she is in danger. If you have been exposed to another person’s bodily fluids inform EMS/Ambulance;

Contact your Supervisor once EMS/Ambulance has arrived.

IN THE EVENT OF A CARDIAC / RESPIRATORY ARREST OR OTHER SERIOUS MEDICAL EMERGENCY



General Evacuation The Fire Warden or designate will: Assume responsibility for the evacuation;

Announce EVACUATION;

Notify 911;

Assign monitors to assist handicapped persons; and

Assist members of the public/visitors evacuate the building.

You are responsible to: Evacuate as instructed in a calm and orderly fashion; Do not use elevators during evacuations Do not return to your office to retrieve items; Do not attempt to drive vehicles off the property Do not move against the flow of the evacuation Assemble at your designated muster point; Notify Fire Warden if you realize someone is missing; and Return to the building when Fire Warden gives the “ALL CLEAR”.

Assisting the Hearing Impaired 1. They may not hear or feel the alarm. Notify them by any means necessary and escort them from the building or as directed by notification.

Assisting the Visually Impaired Assist by leading them out of the building or as directed by notification. You may wish to wait for the main traffic flow to diminish to avoid accidents. Let the person know what is happening around them and what obstacles are ahead. Maintain a calm voice.

Assisting the Mobility Impaired Assist by leading them out of the building or as directed by notification. You may wish to wait for the main traffic flow to diminish to avoid accidents; If the person uses a wheelchair or is unable to navigate stairs, request the use of a stair-crawler chair and trained staff; or Move to a safe area until a rescue team arrives.



Fire/Explosion If you discover fire or smoke, do the following;

1. If someone is in harm’s way; assist them to leave the area; 2. Sound the ALARM by pulling the nearest safe alarm station; 3. Attempt to extinguish the fire only if it is small and is not between you and your escape; 4. Evacuate in a calm and orderly fashion by the closest EXIT route; 5. No person is exempt from evacuating; 6. Monitors, assigned by the Fire Warden, will assist physically handicapped persons; 7. Assist members of the public evacuate the building; 8. Assemble in your designate muster point and report to your Fire Warden; 9. You may re-enter building once the Fire Department or Fire Warden gives the “ALL CLEAR”.

The Fire Warden will be responsible to ensure 911 are notified.

1. Follow instructions of the Fire Warden; 2. Be familiar with;

a. the location of your nearest FIRE EXTINGUISHER b. your closest evacuation EXIT c. an alternate evacuation EXIT;

3. If equipped, elevators may be locked or fail to operate, use the stairs when evacuating; 4. Do not retrieve or take anything from your office; 5. Do not move against the flow path of evacuees; 6. Do not drive your vehicles off the property as this may block emergency response vehicles; 7. Move to your designated muster point; 8. Report to your Fire Warden if you know someone is missing; 9. During inclement weather, you will be directed to an alternate location by the Fire Warden.

R A C E Rescue – Alarm – Contain – Evacuate

To Use an Extinguisher…

P A S S Pull the Pin - Aim at Fire Base - Squeeze Trigger - Sweep Fire



Violence or Suspicious Person Person Causing Disturbance

1. Call, or have someone access the public address and announce DISTURBANCE – LOCATION. DO NOT pull the Fire Alarm.

2. Distance yourself from the person if possible.

3. Do not block the person’s exit path; and 4. Remove potential weapons from the area

if possible.

Armed Intruder or Active Shooter

1. Call, or have someone access the public address system and announce DISTURBANCE – WITH A WEAPON - LOCATION. DO NOT pull the Fire Alarm.

2. Exit the building only if it is safe to do so. 3. If NOT SAFE to leave; go to the nearest

room, close and lock barricade the door if possible.

4. Cover any windows if possible. 5. Stay out of sight, including outside

windows, and DO NOT answer the door. 6. Silence any cell phones and radios in the

room; and 7. Call 911. Describe the situation in as much

detail as possible.

Crime in Progress

1. Call 911. 2. If safe; remain where you are until

contacted by the police. 3. DO NOT attempt to apprehend or

interfere with the suspected criminal(s), except in self-defense.

4. Get a good description, the person’s activities and appearance:

Abusive or Threatening Caller

1. Be polite and calm. 2. You are not required to stay on the line

with an abusive caller. 3. Obtain what information you can, but

offer no information on name or location; and,

4. Report the call to your supervisor. The authorities may be contacted.

Building Security Access Control

1. Each employee should wear or have their government identification at work.

2. If you meet someone in the halls that you don’t know and who does not have identification or a visitor tag, ask if you can assist them.

3. Watch for “tail-gaters” at secured access points to prevent unauthorized access. Make sure you recognize the person following you.

4. Do not accept packages from strangers for delivery to co-workers.

Parking Lot Safety

1. Keep valuables out of sight. 2. Lock doors with windows raised. 3. Be vigilant in parking areas after hours. 4. Exit with a “buddy” if possible. 5. Glance around you and in the back of your

vehicle before opening the door. 6. Call 911 to report any suspicious persons

or activities.



Height: Gender:

Weight: Age:

Clothing:

Distinct Characteristics:

Direction / Method of Travel:

Vehicle Description:

License Plate #: Province / State:

Other Comments:



Bomb Threat / Suspicious Package Bomb Threat

By phone - ASK QUESTIONS and complete the Report Form (next page);

Do not provide personal information or your location;

DO NOT hang up. Leave the line open.

From another phone, call 911.

Access public address and announce EMERGENCY – EVACUATION.

Follow directions for evacuation;

As you leave, scan area for suspicious packages;

If you notice a suspicious package, DO NOT touch it; and

Do not return until ALL-CLEAR is announced.

Suspicious Package Report your finding to supervisor.

Provide location and description of the item.

DO NOT handle the package.

Leave the room and close the door.

If possible and away from danger, wash your hands.

Identify and isolate all who contacted the package.

Do not allow anyone access to the area.



INSTRUCTIONS: Remain calm and courteous. Listen carefully and do not interrupt the caller. Notify your supervisor of the call. Take notes on this form or a copy. Small details are important.

Date: Time:

Exact words of the caller:

What to ask:

When is the bomb going to explode?

Where is the bomb right now?

What kind of bomb is it?

What does it look like?

Why did you place the bomb?

Try to determine following and circle as appropriate:

Caller ID Voice Accent Speech Language Manner Background Male

Female Unknown

Adult Juvenile

Age?

Soft Hi-Pitched

Loud Deep

Intoxicated Other?

Local Foreign Region

Description?

Fast Slow

Distinct Distorted

Stutter Slurred Nasal

Excellent Good Fair Poor Foul

Other?

Calm Angry

Rational Irrational Coherent

Incoherent Deliberate Emotional Righteous Laughing

Bedlam Trains

Animals Music Voices Mixed

Office Equip Factory Equip

Party Airplanes

Traffic Other?

Call Display #: Receiving Telephone #: Taken By:



Severe Summer Weather Weather Watch - conditions are favorable for severe weather to develop in our area.

Weather Warning - severe weather has developed in the area or is imminent.

Tornadoes and Plow Winds

1. If you are aware of an imminent tornado or plow wind in the area, access the public address system and announce TORNADO WARNING;

2. Take your required personal items and emergency supplies;

3. Proceed immediately to the nearest storm shelter including brick stairwells, bathrooms or parkades. Stay away from temporary walls, windows and doors;

4. Assist others. Stay sheltered until “ALL-CLEAR” is announced.

5. If outside do not seek shelter in a vehicle or mobile/temp shelter and lie flat in a ditch or low spot.

Hail

1. Stay inside and away from windows.

Floods

1. Move to a higher level within the building; and 2. If outside, seek shelter. 3. DO NOT walk or drive through moving water in

a flash flood.

Lightning

1. Stay in the building. Do not go out unless absolutely necessary;

2. Do not use phones or electrical equipment; 3. Stay away from doors and windows; 4. If outside, seek immediate shelter. Stay clear of

metal objects; and 5. If in a car, park away from objects like wires

and power poles that could fall on your vehicle.

More people are struck by lightning before or after a storm – not during.

1. When you see lightning start counting. If you

hear thunder before you get to 30 seconds, then the lightning is close enough to pose a threat you should take cover/stay inside for 30 minutes after the last rumble.

2. Appropriate cover includes… o A sturdy fully enclosed building with

wiring and plumbing. o A vehicle with a metal roof – close the

windows. o Sheds, picnic shelters, tents, covered

porches do not protect from lightning. o If caught outdoors far from shelter stay

away from tall objects. o If on water get to shore;

Vessels with enclosed cabins provide more protection than vessels without a cabin.

o Do not handle electrical equipment, telephones or plumbing;

3. Use battery powered appliances only.



Heat Emergencies



Air Quality On a regular basis Environment Canada will issue an “Air Quality Health Index”. This index is a health protection tool that is designed to help you make decisions to protect your health by limiting short-term exposure to air pollution and adjusting your activity levels during increased levels of air pollution.

The AQHI is measured on a scale ranging from 1-10+. The AQHI index values are grouped into health risk categories as shown below. These categories help you to easily and quickly identify your level of risk.

1-3 Low health risk 4-6 Moderate health risk 7-10 High health risk 10 + Very high health risk

The following table provides the health messages for ‘at risk’ individuals and the general public for each of the AQHI Health Risk Categories.

Health Risk

AQHI

At Risk Population*

General Population

Low 1 - 3 Enjoy your usual outdoor activities. Ideal air quality for outdoor activities.

Moderate 4 - 6 Consider reducing or rescheduling strenuous activities outdoors if you are experiencing symptoms.

No need to modify your usual outdoor activities unless you experience symptoms such as coughing and throat irritation.

High 7 - 10 Reduce or reschedule strenuous activities outdoors. Children and the elderly should also take it easy.

Consider reducing or rescheduling strenuous activities outdoors if you experience symptoms such as coughing and throat irritation.

Very High 10+ Avoid strenuous activities outdoors. Children and the elderly should also avoid outdoor physical exertion.

Reduce or reschedule strenuous activities outdoors, especially if you experience symptoms such as coughing and throat irritation.

People with heart or breathing problems are at greater risk. Follow your doctor's usual advice about exercising and managing your condition.



Severe Winter Weather Weather Watch - conditions are favorable for severe weather to develop in our area.

Weather Warning - severe weather has developed in the area or is imminent.

In the event of a sudden major blizzard or weather bomb: 1. You may be required to “shelter-in-place”

rather than to risk leaving the building; 2. Follow directions provided over the public

address system; 3. If you have an office emergency pack (see

Personal Preparedness Tips) keep it with you; and,

4. Contact your family to let them know the circumstances and your plans.

Hypothermia Hypothermia is the lowering of the body temperature and the slowing or cessation of body process in which they can no longer generate the heat required to replace the heat being lost to the elements. The body will slow circulation to extremities to support vital organs as long as possible.

Signs and symptoms of hypothermia include: shivering, numbness, dizziness, confusion, weakness, impaired judgment, impaired vision, impaired speech, and drowsiness.

Hypothermia victims pass through 5 stages: 1. Shivering; 2. Apathy; 3. Loss of Consciousness; 4. Decreased pulse and breathing; and 5. Death

These signs and symptoms may appear over time depending on environmental conditions such as

wind and temperature. The victim may not realize what is happening.

If you encounter a victim of hypothermia: 1. Call 911 to request an ambulance; 2. Maintain the victim in a warmer environment; 3. Remove wet clothing to reduce heat loss; 4. DO NOT add heat to affected areas; and 5. Send someone to meet the ambulance and

direct them to your location.

Winter Precautions: 1. Blood vessels constrict when the body

encounters cold. Limit strenuous work when outside as the heart can be stressed as it has to work harder to circulate the blood;

2. Always dress in layers to suit the worst expected weather.

3. Don’t assume that your travel will be uneventful. You may become stranded;

4. If travelling, check the forecast to the destination and the Highway Hotline (1-306- 787-7623) prior to leaving the office;

5. If you have to travel in inclement weather, leave details of your travel plan with someone;

6. CVA vehicles do not have emergency winter supply kits. If you have prepared a vehicle emergency kit (see below), take it with you when you travel; and,

7. Ensure the vehicle is winterized and the gas tank full.

Winter Emergency Travel Kit: Contact your CVA Coordinator.



Notes


Northern Region Contacts

Training and Safety Specialist Cary Fiddler (306) 961-2098 Training and Safety Specialist Jennie Scott (306) 940-9640 Training and Safety Specialist Brent Douglas (306) 961-0525

Environmental Specialist Elaine Molnar (306) 953-3534

Central Region Contacts Training and Safety Specialist Jolene Matovich (306) 250-3419 Training and Safety Specialist Travis Eisnor (306) 221-7405

Environmental Specialist Trevor Housen (306) 933-5085 Southern Region Contacts

Training and Safety Specialist Jennifer Fiddler (306) 520-3746 Training and Safety Specialist Josh Sayers (306) 222-8561

Environmental Specialist Brad Hannan (306) 787-0386

Provincial Contacts Incident Resource Coordinator Bev Lloyd (306) 933-5524

OHS&T Program Manager Syed Naqvi (306) 933-5371 Return to work Coordinator Bev Lloyd (306) 933-5524 OHS&T Program Specialist Les Torgunrud (306) 536-0054 OHS&T Program Specialist Patrick McNish (306) 519-2990

OHS&T Supervisor Cordell Kreutzer (306) 540-5996 Environmental Engineer Shauna Lehmann (306) 933-7603

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