safety procedure template - national grid€¦ · • disseminate all new national grid covid-19...

National Grid Safety Procedure

Rev. No. 1

Page No. 1

A-116 COVID-19 Health and Safety Plan Date 06/18/2020

PRINTED COPIES ARE NOT DOCUMENT CONTROLLED. FOR LATEST VERSION, PLEASE REFER TO THE NATIONAL GRID SHE INFONET SITE.

FORWARD

National Grid’s vision is to be a world-class safety organization, with zero injuries every day. A critical component of achieving this vision is the careful development, implementation and maintenance of safety procedures. This guidance document, COVID-19 Health and Safety Plan, describes pandemic response measures, taken by National Grid, to help prevent the spread of COVID-19.

Questions regarding this guidance should be referred to National Grid’s Safety Department.

Record of Change

Revision Date Description

Initial 4/28/2020 Initial creation

1 5/06/2020 Updated Job Brief Checklist to reflect current face covering requirements, vehicle cleaning guide correction

2 6/18/2020 Updates made to add the daily symptom check process, removed the job brief checklist, updated face covering requirements, and state requirements.


Rev. No. 1

Page No. 2



Table of Contents

1.0 SCOPE OF HEALTH & SAFETY PLAN ............................................................... 3

2.0 PROJECT PERSONNEL ...................................................................................... 3

2.1 Roles and Responsibilities: ................................................................................ 3

3.0 COVID-19 PANDEMIC RESPONSE MEASURES ................................................ 5

3.1 COVID-19 Symptoms ......................................................................................... 5

3.2 Hygiene and Social Distancing ........................................................................... 5

3.3 COVID-19 PPE and Face Coverings ................................................................. 6

3.4 COVID-19 Virus Risk Assessment and Adopted Measures ............................... 6

3.5 Worksite Travel .................................................................................................. 6

4.0 COVID-19 REPORTING PROCESS ..................................................................... 7

4.1 COVID-19 Daily Symptom Checklist .................................................................. 7

4.2 COVID-19 Incident Reporting............................................................................. 7


Rev. No. 1

Page No. 3



1.0 SCOPE OF HEALTH & SAFETY PLAN

National Grid has developed the following Health & Safety Plan to uniformly apply pandemic response measures to help prevent the spread of the COVID-19 virus. National Grid field personnel and crews have been provided the included information and communications.

2.0 PROJECT PERSONNEL

2.1 Roles and Responsibilities:

National Grid shall be responsible for the safety of all its employees and will ensure COVID-19 pandemic measures are in place. Key National Grid personnel are as follows:

Incident Command Structure

The National Grid Incident Command Structure (ICS) was activated within all Business Units of National Grid’s US Operations to respond to the COVID-19 pandemic in March 2020. Members of the ICS reviewed and approved all operational decisions, with the Incident Commander ultimately responsible for these decisions. The Incident Commander relied upon subject matter experts within the ICS, including the Operations Officer, the Safety and Health Officer, to help set standards and guidance for protective measures to be used to limit the spread of the COVID-19 virus. These Officers, in turn, utilized the expertise of other members of the organization within Operations, Safety, and Health, to assess risks associated with the work being performed and provide guidance on the most effective measures to be used by employees to protect themselves, their coworkers, our customers, and members of the public.

Oversight responsibilities of the Incident Command Structure (ICS) were transitioned to the Plan Forward team upon ICS dissolution in May 2020. Responsibility for recommendation of standards and guidance was transferred to the Safety and Health teams at National Grid, in conjunction with input from Operations and Support Services teams, as necessary.

Field Supervisor

The Field Supervisor shall have the responsibility for monitoring and enforcing National Grid COVID-19 pandemic measures and shall ensure that all employees have received and reviewed this Health & Safety plan.

• Serve as the appointed supervisor to oversee field personnel and ensure pandemic measures are being followed

• Ensure field personnel have the appropriate pandemic supplies


Rev. No. 1

Page No. 4



• Disseminate all new National Grid COVID-19 communications to all field employees

• Where non-compliance is observed, take prompt corrective action; and

• Have the authority to order a safety stop in the event of a serious safety issue.

Crew Leader

The National Grid crew leader shall be in charge of the day-to-day details of the work to be performed, effectively acting as COVID-19 Safety Officer for the site; they shall ensure that work is performed in accordance with National Grid COVID-19 pandemic measures.

• Walk the job site at the start of each day to ensure a safe work environment;

• Where non-compliance is observed, take prompt corrective action; and

• Have the authority to order a safety stop in the event of a serious safety issue.

• Perform the daily job safety briefing before commencing work, whenever a visitor arrives to the job site and if there is a significant change in the work or extended break.

Employees

National Grid employees are responsible for following all COVID-19 pandemic measures;

• Each employee is responsible for reporting to supervision any symptoms of COVID-19, any direct contact with an individual confirmed to have COVID-19 or is in quarantine.

• Each employee is obligated to call a safety stop when a hazardous condition is observed.

• All workers shall conduct a self-assessment utilizing the COVID-19 daily symptom checklist (App A) and adhere to the guidance outlined in this plan.

National Grid Field Safety Representative

National Grid Field Safety Representative’s conduct routine and random crew visits to National Grid job sites. The National Grid Field Safety Department shall act as a resource for National Grid Field Personnel to effectively implement this COVID-19 Health & Safety Plan and will be available on an as needed basis for inquiries related to this plan.


Rev. No. 1

Page No. 5



3.0 COVID-19 PANDEMIC RESPONSE MEASURES

3.1 COVID-19 Symptoms

COVID-19 Symptoms may include the following:

• Cough, shortness of breath, of difficulty breathing

• Chills, feverish or fever of 100.3 or greater

• Generalized muscle pain or aches, fatigue or headaches

Other possible symptoms include; sore throat, runny/stuffy nose, or recent loss of taste or smell, nausea, vomiting, or diarrhea.

ZERO Tolerance for sick employees:

If you, or a person in your home, is experiencing any of the above symptoms or are feeling sick please do not come to work.

3.2 Hygiene and Social Distancing

• Wash your hands often with soap and water for at least 20 seconds, especially after using the restroom, before eating, and after blowing your nose, coughing, or sneezing. Hand washing is the best way to prevent the spread of viruses.

• If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.

• If drying of hands is necessary, single use disposable towels or rags shall be used. No sharing of these drying materials should be allowed amongst crew members and used materials should be disposed immediately after use.

• Proper hand washing/sanitizing products will be provided to all employees.

• Maintain a minimum of 6’ social distance from other employees on site while performing work and during routine breaks. When work tasks prevent this ensure proper face coverings are continued to be worn and proper hygiene.

• During routine breaks, when face coverings are removed for eating and drinking, maintaining 6’ social distance will be enforced by crew members.

• Be sure to use your own water bottle. Do not share. Avoid touching your eyes, nose, and mouth.

• Cover your cough or sneeze with a tissue, then throw the tissue in the trash.

• Clean and disinfect frequently touched objects and surfaces, including vehicles and equipment, using a disinfecting cleaning spray or wipe, if not available use soap and water solution.

• All cleaning product trash and potentially contaminated PPE will be stored in a trash bag and immediately disposed of at a National Grid facility at the end of each shift, trash should not accumulate in any National Grid vehicle. Immediately


Rev. No. 1

Page No. 6



wash hands upon disposing of trash bag.

3.3 COVID-19 PPE and Face Coverings

• Face coverings are a requirement for all National Grid employees. Face coverings must be worn by all employees:

o When working in public/outdoor places face coverings must be worn when 6-ft social distancing cannot be maintained at all times. (Unless required by a local mandate)

o Even when maintaining social distancing is possible, a face covering must always be in your possession. (your hand, pocket, around your neck, etc.)

o When working in a customer’s premises. o When 6-ft social distancing is not able to be maintained with a co-worker,

customer or member of the public in a National Grid facility, barn/yard, work location or company vehicle.

• Non-Fire-Retardant/Arc Rated Face Covering– use when there is no potential for a gas ignition or electric arc flash (company supplied or personal face covering)

• Fire Retardant Face Covering – use when there is potential for a gas ignition or electric arc flash

• Additional COVID-19 PPE guidance is provided in the attached Premise Entry Guidelines

• Massachusetts Only: All construction workers will be required to wear cut-resistant gloves or the equivalent, except where state or safety mandates state otherwise

3.4 COVID-19 Virus Risk Assessment and Adopted Measures

National Grid’s prescribed measures (work practices, PPE, hygiene) were selected based upon the risk assessments completed by subject matter experts and reported up through the ICS for approval. They are based upon CDC and OSHA guidance, as well as input from Operations, Safety, and Health team members, and are believed to address all risks posed to our workforce, as well as to our customers and members of the public, when jobs are conducted in public places. These measures are reviewed on a continuous basis, for both effectiveness and to ensure the latest guidance is incorporated, with changes made, as necessary, after these reviews.

3.5 Worksite Travel

Employees should attempt to travel to and from worksites in separate vehicles if practical and sufficient parking exists.

When separate travel is not an option employees should:

• Limit to 2 people in a vehicle if possible


Rev. No. 1

Page No. 7



• Be seated as far apart as possible

• Must wear face coverings

• Drive with open windows if possible

4.0 COVID-19 REPORTING PROCESS

4.1 COVID-19 Daily Symptom Checklist

All employees shall utilize the daily COVID-19 symptom check via myCority or IVR, which replaces the existing similar review (job briefs) that had been taking place. All visitors to the job site will likewise be required to complete a COVID-19 symptom check prior to entry on the job site. Please refer to the COVID-19 Daily Symptom Check guidance document in App A.

4.2 COVID-19 Incident Reporting

To ensure the safety of all employees and the public any employee shall immediately contact their Supervisor and National Grid Employee Services if one of the following conditions occur:

• Employee is exhibiting symptoms of COVID-19

• Employee has been in close contact of another individual with COVID-19

• Employee has been in close contact of another individual who is currently being quarantine for a suspected case of COVID-19

Close contact is defined as being within 6’ of a sick individual for more than 15 minutes.

Please refer to the COVID-19 Suspected/Confirmed Positive Process guidance document in App A.


Rev. No. 1

Page No. 8



Appendix A – National Grid COVID-19 Communications


Rev. No. 1

Page No. 9



COVID-19 Daily Symptom Check

All employees who are not working from home, must undergo a daily symptom checking protocol to

monitor potential symptoms and/or exposure to COVID-19. Employees working from home, must

identify themselves as such daily. Visitors, contracted employees and contractors working at our

facilities must also perform symptom checks.

In addition to state mandates and CDC guidance regarding symptom checks, scientific evidence

shows that adherence to daily monitoring can be highly effective in promoting individual awareness

of mild symptoms and help ill individuals prevent the spread of the virus to others. As a community,

daily adherence by all will also provide a level of assurance to all employees regarding their welfare

in the workplace.

If you have a network sign-on and have access to a company device:

And today you are working…. Is a daily symptom

check required?

Symptom Check Method

Additional Time Entry Instructions

At home No N/A

(1) Each day you work at home, you must enter “home” in the comments

section of your time entry

At a NG office, or entering a NG office for any length of time or working at a NG facility, jobsite or field location

Yes (2) Web-based questionnaire

N/A

If you do not have a network sign-on or do not have access to a company device:

And today you are working…. Is a daily symptom

check required? Symptom Check

Method Additional Time Entry Instructions

At a NG office, or entering an NG office for any length of time or working at a NG facility, jobsite or field location

Yes (3) Phone

questionnaire (IVR)

N/A

Symptom-checks must be performed either before leaving home or immediately upon arrival at the

workplace. Self-checks are only required once per day and do not need to be repeated if you are called

back to work, unless you develop symptoms.

If you answer yes to any questions, stay home or leave the workplace, notify your supervisor and call

Employee Services at 888-483-2123 to be referred to a company Nurse Practitioner.

It is important that every employee perform their applicable activity (either a symptom check or

time entry with comments of “home”) each and every work day.


Rev. No. 1

Page No. 10



COVID-19 Daily Symptom Check – IVR

To Complete the COVID-19 symptom check by phone (IVR), have your Employee ID number ready and

follow the instructions below. If you don’t know your Employee ID number, please contact your

supervisor.

• Call 833-986-1441

• When prompted enter your Employee ID number. Once your Employee ID number is verified,

you will be prompted to answer the questions below. Please note, that these questions may

change in response to scientific or government guidance.

• If your Employee ID number is not verified, you will be prompted to re-enter your Employee ID

number. If still not verified, you will be instructed to contact your Supervisor to obtain a valid

Employee ID number and the call will disconnect.

• You must answer all questions by:

o Saying Yes or pressing 1

o Saying No or pressing 2

In the past 14 days: 1. Have you been experiencing any cough, shortness of breath, or difficulty breathing? 2. Have you been experiencing any chills, felt feverish, or had a fever of 100.3 or greater? 3. Have you been experiencing any (generalized) muscle pain/aches, fatigue, or headaches? 4. Have you been experiencing any sore throat, runny/stuffy nose, or recent loss of taste or smell? 5. Have you been experiencing nausea, vomiting, or diarrhea?

6. Have you tested positive for COVID-19 in the past 14 days?

7. Have you been in close or proximate contact (less than 6 feet) in the past 14 days with anyone who has tested positive for COVID-19 or who has or had symptoms of COVID-19?

8. Have you been directed to quarantine or isolate by the any Department of Health or a healthcare provider in the past 14 days?

9. For Rhode Island Employees - Have you returned to Rhode Island from an area still under a stay-at-home order or another similar type of restriction in the past 14 days?


Rev. No. 1

Page No. 11



Once complete you will hear the following message:

If you answer “Yes” to any of the questions, please leave the work location, contact your supervisor and

call Employee Services at (888) 483-2123. If you feel that you have symptoms related to COVID-19

please contact your healthcare provider. Thank you and have a nice day. (The call will then disconnect).

All responses collected will be maintained in a secure and confidential manner in accordance with

applicable laws.

For technical issues, please check the IT Portal visit the Virtual Techbar, or call the

IT Service Desk at 1-877-373-1112

https://nationalgrid.service-now.com/ksp

https://10to8.com/book/ustechbar/select-staff-and-location-if-needed/?service=1041505&prevent-change-service=true


Rev. No. 1

Page No. 12




Rev. No. 1

Page No. 13




Rev. No. 1

Page No. 14




Rev. No. 1

Page No. 15



**Where N-95 face coverings are mandated, training will be provided in accordance with OSHA guidelines.


Rev. No. 1

Page No. 16




Rev. No. 1

Page No. 17




Rev. No. 1

Page No. 18



safety procedure template - national grid€¦ · • disseminate all new national grid covid-19...

Documents