saks fifth avenue - saks incorporated .saks fifth avenue is a gxs van customer; we currently send

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SAKS FIFTH AVENUE

EDI 4050 MAPPING SPECIFICATIONS

MARCH 6, 2014

SFA EDI 4050 MAPPING SPECIFICATIONS Page 1 REVISED 03-06-2014

OVERVIEW OF CURRENT REVISIONS

This listing highlights the major changes in this manual. As you page through, you will notice text that is printed in red. This is to help you identify all the changes or additions from previous Saks Fifth Avenue policies. Often overlooked requirements or information have also been highlighted in bold type or blue font. For details on previous revisions, please go to the last page of this document.

MARCH 6, 2014

SECTION PAGE DESCRIPTION

GS1-128 Label Format 5 Group Number to be included in Zone E for 4050VICS Trading Partners

EDI 180 7 New Transaction: Return Merchandise Authorization and Notification

If you would like to be on our distribution list to receive updates, please email edisupportcenterba@saksinc.com.

SFA EDI 4050 MAPPING SPECIFICATIONS Page 2 REVISED 03-06-2014

CONTACT LIST

SAKS FIFTH AVENUE EDI

360 WEST 31ST

STREET, 16TH

FLOOR, NEW YORK, NY 10001

SARAH POLWORTH, SENIOR DIRECTOR

http://www.saksincorporated.com/vendorrelations

DEPARTMENT CONTACT INFO RESPONSIBILITIES

Rohan Fenton Senior Manager Francesca Angotti Senior Analyst Jenny Luong Analyst

Rohan_Fenton@s5a.com Phone: (212) 549-1351 Fax: (212) 549-1369 Francesca_Angotti@s5a.com Phone: (212) 549-1352 Fax: (212) 549-1369 Jenny_Luong@s5a.com Phone: (212) 549-1346 Fax: (212) 549-1369

Testing and implementation

EDI production maintenance of all EDI documents

EDI capability issues

New vendor onboarding

Transmission problems

DC/Logistics compliance issues regarding ASN/UCC

For general EDI Questions, please e-mail edisupportcenterba@saksinc.com

SFA EDI 4050 MAPPING SPECIFICATIONS Page 3 REVISED 03-06-2014

EDI IMPLEMENTATION

OUR COMPANY STRATEGY

Saks Fifth Avenue has developed our EDI program to conform to industry standards, eliminating the need for you to develop specialized systems. We follow the GS1 VICS guidelines and ask that our trading partners do the same.

EDI is a paperless electronic transmission system which provides us the opportunity to:

Expedite communication between the retailer and vendor, at a more detailed (color/size) level

Eliminate paper media

Contain costs by reducing redundant data entry and lowering required weeks of supply

VENDOR RESPONSIBILITIES EDI is a requirement for doing business with Saks Fifth Avenue. All vendors are expected to comply

and to contact us to start testing. Refer to EDI contact list. An expense offset fee will be assessed to

any vendor who cannot comply with this standard. See the Expense Offset Section in Vendor Standards

Manual for details.

To qualify for an EDI partnership, you must be 100% UPC/EAN marked and provide us access to your

GXS Catalogue.

Our vendor partners are required to adhere to all UCC and VICS standards for EDI. Their transmissions

are required to be timely and accurate.

SFA INBOUND DOCUMENTS

810 855 856 997

Electronic Invoice Purchase Order

(Vendor Generated) Advance Shipment

Notice Functional

Acknowledgment

SFA OUTBOUND DOCUMENTS

850 852 997

Purchase Order Product Activity (Sales) Data Functional Acknowledgment

NOTE: You are also required to electronically transmit your Bills of Lading to our carriers. Contact our

primary authorized carrier for your zip code to enlist their assistance in answering questions as to the

preferred method of electronic transmission. Failure to provide electronically transmitted carton level

detail to FedEx and an electronically transmitted Bill of Lading to our Consolidators and LTL Carriers will

result in a compliance charge

SFA EDI 4050 MAPPING SPECIFICATIONS Page 4 REVISED 03-06-2014

TRADING PARTNER INFORMATION

Saks Fifth Avenue is a GXS VAN customer; we currently send and receive VICS documents via GXS. You may send or receive documents over the GXS network or through an interconnect between your existing network and the GXS network. To obtain mailbox access on the GXS network, please contact GXS 1 (877) 4INOVIS

Please route all EDI transactions to GXS / HAMAIL.

The abbreviation for Saks Fifth Avenue Enterprises is SKS.

Our trading partner IDs by document:

EDI Documents Qualifier ID

810 12 4142785783

850 & 997 01 006989867

852 & 997 12 6092785362

855, 856 & 997 12 6092785376

We would like to establish the partnership based on mutually beneficial objectives. Therefore, in most cases, SFA and your company share the transmission costs. Your company pays the cost of sending your documents to your third party network and receiving your SFA documents from the GXS network. SFA pays the cost of receiving your documents from the GXS network and sending our generated documents to the network. Please ensure this arrangement is established prior to contacting EDI for testing.

There may be situations where a vendor will be asked to support additional costs for a specific document.

TRANSMISSION SCHEDULE

SFA accesses the network for pickup and delivery on a daily basis. EDI transmission schedule for all

inbound documents (810, 855, 856, and 997)

NOTE: Outbound 850 are transmitted overnight. Outbound 852 is scheduled to transmit weekly.

Eastern Time Central Time

4:45AM 3:45AM

9:30AM 8:30AM

12:30PM 11:30AM

3:00PM 2:00PM

11:00PM 10:00PM

SFA EDI 4050 MAPPING SPECIFICATIONS Page 5 REVISED 03-06-2014

GS1-128 SHIPPING LABEL FORMAT

Label format and requirements per GS1 US Guidelines.

Ship From (Vendor Name/Address)

ZONE A ZONE B Ship To (SFA DC/Store Address)

Carrier Routing Barcode ZONE C ZONE D Carrier Information

ZONE E PO, Dept. Number and Unit Count

Store Barcode ZONE G ZONE H Store Number

SSCC-18 ZONE I

SAMPLE LABEL

FROM : Supplier Street City, State, Zip Code

SHIP TO: Saks Fifth Avenue WBDC #075 250 Highland Park Blvd Wilkes Barre, PA 18702

SHIP TO POST (420) 18072

1111111111111111111111111111 1111

CARRIER: FedEx BOL: 0123456789

PO# 0001234567 DEPT: 123 QTY: 15 GRP: 23

(91) 0001

1111111111111111111111111111 1111 STORE #0001 (00) 0 01234560000000789

11111111111111111111111111111111111111111111111111111111111111111111

REQUIRED OPTIONAL

NOTE:

Saks Fifth Avenue prefers a SSCC-18 (GS1-128) label using subset C and printed using 20 Mil. This results in a barcode that is just over 1.25tall x 3 wide.

The actual label size should be 4 x 6.

SFA EDI 4050 MAPPING SPECIFICATIONS Page 6 REVISED 03-06-2014

LABEL PLACEMENT GUIDELINES

The following carton label placement guidelines apply to all shipments. For questions, please contact

vendorrelationsny@saksinc.com.

CARTONS 6 INCHES OR MORE IN HEIGHT Label must fit within this rectangular dimension

BARCODE MUST BE: Oriented in a picket fence format

12 maximum height from bottom of carton

1.38 minimum height/side from carton bottom

Carton side is defined as longest side of carton

CONVEYOR

CARTONS LESS THAN 6 INCHES IN HEIGHT

Label must fit within this rectangular dimension

BARCODE MUST BE: Oriented in a ladder format

1 for the edge of carton

Alternative: Place label on carton side ensuring SSCC-18 is minimum 1.38

from carton bottom. Wrap excess over top of carton. Do not affix GS1-128 label over the

taped seams of the carton

CONVEYOR

TOP

SIDE

LABEL 12.0

0 in

ch

es

10.6

2 in

ch

es

1.3

8 i

nch

es

SFA EDI 4050 MAPPING SPECIFICATIONS Page 7 REVISED 03-06-2014

RETURN MERCHANDISE AUTHORIZATION | EDI 180

CONTROL SEGMENT

ISA INTERCHANGE CONTROL HEADER

ISA01 00

ISA02 Must be Blank

ISA03 00

ISA04 Must be Blank

ISA05 Interchange ID Qualifier

ISA06 Interchange Sender ID

ISA07 Interchange ID Qualifier

ISA08 Interchange Receiver ID

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