samp45c nslds transfer monitoring file import (2018-2019) · nslds transfer monitoring file import...

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SAMP45C

NSLDS Transfer Monitoring File Import (2018-2019)

SAMP45 is used to process message class files

generated by the National Student Loan Data

System (NSLDS). In January of most years new

record layouts are provided. Changes are often to

add new fields replacing the filler areas in the

records and the new program version is only

required if the new fields are essential to

processing. The date in the Header record is

reviewed to determine if the correct version of this

program is being utilized. Often it is not harmful

to use the prior year version while the DED/DB release is being installed by your

technical staff. The prior year’s program will continue to work for files processed

through February 1st, but new fields will not be updated. If fields are moved or have

changes in length then the prior year’s program should not be used for files created after

the new layouts take effect.

The message class(s) consist of the Transfer Monitoring Inform Error/Acknowledgement

file (message class TRNINFOP), the Transfer Monitoring Data Alert file in extract

format (message class TRALRTOP), and the Financial Aid History (TSM/FAH

Response) file in extract format (message class FAHEXTOP) . It will update the NSLDS

summary/ aggregate data in the SNx files (displayed on the ZU screens or the ProSAM

NSLDS and Award History Screens) and optionally produce summary HAW records

with information from the Transfer Monitoring Alert “Type 1” records. From the

NSLDS Transfer Monitoring Alert “Type 1, Type 4” and “Type 5” records, SAMP45

will produce SAMP11 transactions to facilitate loading the NSLDS detail data into the

HAW file. For Transfer Monitoring Alert “Type 2” and “Type 3” records, it will

optionally produce a report of the data received, but it will not store that data in SAM. It

will also optionally produce SAMT11 transactions to indicate that an NSLDS Alert was

received and/or “date in” an existing special document created by SAMP44 that is

causing the student from being application/file complete. SAMP45 also optionally

produces CASM10 transactions to indicate an alert was received for the student.

The report produced by SAMP45 should be useful in determining why the institution has

received an alert file in addition to providing the updated aggregate and detail data.

When run with the highest level of detail (REPORT=D and ERRORL=A), the report will

show messages such as “RECENT PELL, ACG, SMART, TEACH CHANGE” or

“RECENT LOAN CHANGE” when the alert data indicates this. If the student has

already had a package determined (as evidenced by their S-PACKGRP field not being

October 2017 Transfer Monitoring Alert File Import/SAMP45C

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blank), a “STU ALRDY PKGD:” message will be printed, along with a listing of their

current Packaging Group, Total Aid Need-Based, Total Aid Non-Need-Based, and their

unmet need. This information should help the institution determine what action, if any,

needs to be taken based on the alert file received and the student’s current situation.

The NSLDS Inform/Monitor/Alert process represents the last step in doing away with

paper financial aid transcripts for mid-year transfer students. The receipt of an NSLDS

Alert file implies that something related to eligibility (as maintained by NSLDS) for a

student’s Title IV Financial Aid has changed since the institution last received an ISIR

record for that student. Examples of when an Alert file will be generated include when:

a) a new loan is originated

b) there is a new or cancelled disbursement on a loan

c) there is a change in the outstanding principle balance for a loan

d) there is a new or reduced Pell, ACG, TEACH, or SMART grant

e) there is a new or cancelled disbursement on a Pell, ACG, TEACH, or SMART

grant

The schools will not necessarily receive a Transfer Monitoring Alert file when there is a

change in a student’s default or overpayment status, because those notifications are

handled by the post-screening process when a new ISIR is generated.

According to guidance from the Department of Education, an institution is required to

confirm a mid-year transfer student’s eligibility to receive Title IV aid and the amount of

loans received at prior institutions within 30 days prior to the beginning of the student’s

first payment period. Loading the appropriate data from an NSLDS Transfer Monitoring

Alert file helps to satisfy this requirement. This of course assumes that the institution has

informed NSLDS that they wish to have a particular student monitored, which can be

accomplished either via the NSLDS web site, or via SAMP44.

Transfer Monitoring Alert File Import/SAMP45C October 2017

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Unlike most year specific programs, which end with the processing

year letter code A, B or C, SAMP45 is not specifically award year

specific, but changes in October of most years in order to conform to

NSLDS record layout updates. For this reason the latest version of

the program, A, B or C, should be used for each AIDYR that is

active at the institution. Ie, beginning in October there may be two

jobs running SAMP45C: one to continue processing the files to the

2017-18 AIDYR and a separate job to process the same file for the

2018-19 AIDYR. Please note that Pell LEU history records will be

updated with the current AWDYR value. The AWDYR is not used

by the Automated Packaging program for Pell LEU processing, so

this will not cause any issues.

The transfer monitoring features must be used in a coherent way across all the related

programs. For example, the NSLDDET, NSLDSRC, NSLDLDT, SAIDID, UAIDID,

PAIDID and PELLID control options used for SAMP45 should match the same-named

options in CASU80 in most cases.

Institutions must set up their Transfer Monitoring school preferences via the NSLDS web

site prior to transmitting their first Inform file. It is very important that the school specify

that they wish to receive the Alert file in Extract format (TRALRTOP) rather than report

format (TRLTROP). SAMP45 will not be able to process the file delivered in the report

format.

Although there are some features built into SAMP44 and SAMP45 to help prevent a

student from progressing through additional financial aid processing until a Transfer

Monitoring Alert is received and to optionally hold up disbursement of aid for a student

temporarily when an alert is received, these features do not address all possible scenarios.

The use of the T11TRAN=Y or D along with the T11DATE and/or T11STAT control

options in SAMP44 and T11TMRD=Y and T11STAT in SAMP45x may be useful to

force a “waiting period” until an alert is received, but it is worth noting that you may

NEVER receive an alert for a student (if nothing has changed). In this case, it is the

institution’s responsibility to set up a separate process that “dates in” the ‘NSLDSTMR’

document after seven (the current regulatory requirement) or more days have passed

since the inform file was submitted to NSLDS. You may also elect to set the student’s

Disbursement Status to I via the DISBHLD control option. Again, it is the institution’s

responsibility to release this disbursement hold via a separate procedure or process.

It is important to note that you may receive multiple alert files for a student during the

course of the year, and each must be evaluated before proceeding with disbursements.

You may elect to review the alert data manually, or take advantage of the enhancements

made to SAMP30 depending on how your processes are configured.


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Pell Lifetime Eligibility Used (LEU) The Pell LEU% that is received in either an Alert or Financial Aid History file will be

stored in an award year specific Award History (HAW) Pell Aggregate record with an

AIDID of ‘LEUN’. The LEUN record will be updated via P11 transactions each time a

NSLDS Transfer Monitoring file is processed for the student. This record will not be

updated by other processes. It will represent the latest Pell LEU% that has been received

via NSLDS Transfer Monitoring. The HAW record will be created with the following

characteristics:

Description Field Name Value

Award History AIDYR AIDYR AIDYR option value

AIDID AIDID LEUN

Aid Short Name PGMNAME P45 PLEU

Program Code PRGCODE PN

Award Year AWDYR 2018

Status Date STATDTE System Date

A second HAW record using the AIDID specified for the PELLID control option will be

created or updated when the Pell LEU% has not been loaded from a COD sourced file.

The PELLID HAW record will be used for packaging/repackaging purposes and it is

potentially updated from all sources supplying the Pell LEU (CASU80, SAMP45,

SAMP90, SAMP57, and SAMD53). This second HAW record is considered the

“Adjusted” Pell LEU and will be created with the following characteristics:

Description Field Name Value

Award History AIDYR AIDYR AIDYR option value

AIDID AIDID PELLID option value

Aid Short Name PGMNAME PELL LEU

Program Code PRGCODE PA

Award Year AWDYR 2018

Status Date STATDTE System Date

COD provides the most accurate data for the Pell LEU% and therefore when this data

becomes available it must be used for packaging/repackaging purposes. When a COD

response is processed for Pell (SAMP57 or SAMD53) the Pell LEU Status Flag

(SAM.PELFLG) will be updated to a ‘Y’. When SAM.PELFLG is not blank the

PELLID HAW record will not be updated by SAMP45. When the PELLID HAW record

is updated, SAMP45 will update the SAM.PELFLG to ‘H’ (Hold) if the student’s Pell

LEU% is greater than 600%. Since the maximum eligibility is 600%, this hold will

prevent the COD programs from sending a Pell record until the flag is cleared.

Memo Clients Only: Memo clients will also have the option of storing a Pell LEU Memo

(*PL) to record the date and LEU% each time a file is processed.

Diagnostic Clients Only: Diagnostics can be created for students with a Pell LEU that is

greater or equal to 450%.


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SULA Subsidized Usage Period (SUP) Update Beginning with the 2016-17 award year, the Subsidized Usage Period (SUP) that is

received in either an Alert or Financial Aid History file will be stored as the Initial SULA

Periods field (SAM.AYSSUP) if COD SULA data has not been received for the award

year. This award year specific field is intended to store the student’s Sum SUP value as

of the beginning of the award year and will be used in automated packaging (SAMP30)

DL Sub loan processing. In addition, the Initial SULA Periods Source field

(SAM.AYSSUPS) will be updated to Trans Mon (T) to indicate the Initial SULA Periods

value was updated with Transfer Monitoring data. The Initial SULA Periods Source field

will be updated to COD (C) once COD Actual Subsidized Usage Periods data has been

received and loaded. The Initial SULA Periods will no longer be updated with the SUP

value received in Transfer Monitoring or ISIR files once the Initial SULA Periods Source

field is set to COD (C). Also, the value will not be updated if the Initial SULA Periods

Source field is set to Override (O), which is used to indicate the Initial SULA Periods has

been manually updated.

�Please note: The SUP value received in an Alert or Financial Aid History file will

always be updated to the NSLDS Sub Loan Eligibility Used field (SNB.SUBELGU).


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FILE USAGE

The program flow for SAMP45 is shown in Figure A.

Though both the NSLDS Transfer Monitoring Alert File and the

NSLDS Transfer Monitoring Error/Acknowledgement File are both

optional, at least one should be supplied to make program execution meaningful.

It should be noted that the NSLDS Transfer

Monitoring Error/Acknowledgement file

may sometimes only contain a header and a

trailer record. This situation indicates that

the Transfer Monitoring Inform File that was

previously submitted (which may have been

created by SAMP44) did not produce any

errors or warnings when processed by

NSLDS.

FILES

Input

Control File (sequential) Table File (indexed) Biographic File (indexed) HAW File (indexed) Alert File (sequential; optional) Inform Error/Acknowledgement File (sequential; optional)

Input/Output

Base Need Analysis File (indexed) Fed. Need Analysis File (indexed) Fed. NA-Compliance File (indexed) Parent Need Analysis File (indexed) Student Aid Master File (indexed) User Code (UCS) (indexed) **

Output Print File (sequential) T10 Trans File (sequential; optional) M10 Trans File (sequential; optional) P11 Trans File (sequential; optional) KEY File (sequential; optional) DIATRN (sequential; optional) ** Client Specific to DeVry, MDC Only


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TECHNICAL REFERENCE

Below is a list of files that must be defined for the SAMP45 jobstream and their

corresponding names in IBM and VAX environments.

Program File Name

IBM/MVS (DD) IBM/VSE (DLBL)

VAX/VMS (Define)

File Record Length

CONTROL FILE CTL SEQCTL 80

TABLE FILE TBLINDX IDXTBL 800

STUDENT AID MASTER FILE SAM IDXSAM 4800

AWARD FILE AWD IDXAWD 504

BIOGRAPHIC FILE BIO IDXBIO 800

HISTORY AWARD FILE HAW IDXHAW 500

STUDENT NEED ANALYSIS BASE FILE

SNB IDXSNB 8000

STUDENT NEED ANALYSIS FEDERAL FILE

SNF IDXSNF 8000

STUDEN NEED ANALYSIS FEDERAL-COMPLIANCE FILE

SNC IDXSNC 8000

PARENT NEED ANALYSIS FILE

SNP IDXSNP 8000

TRANSFER MONITORING ALERT FILE

TRALRTOP TRALRTOP 500

TRANSFER MONITORING ERROR/ACK. FILE

TRNINFOP TRNINFOP 120

MEMORANDA TRANSACTION FILE (Memo Clients)

M10PS SEQMEM 80

SPECIAL DOCUMENT TRANSACTION FILE

T10PS TRNT10 80

HISTORY AWARD TRANSACTION FILE

P11TRN P11TRN 80

PRINT FILE PRINT RPRINT 132

KEY OUTPUT FILE KEY SEQKEY 1600

DIATRN FILE (Diagnostic Clients)

DIATRN DIATRN 80

DIAKEY FILE (Diagnostic Clients)

DIAKEY DIAKEY 80

SUSPENSE FILE – ALERT ALTSUS ALTSUS 500

SUSPENSE FILE - ERRACK ACKSUS ACKSUS 120


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Figure A. SAMP45 Program Flow

SAMP4

5

Input Output

CTL PRT

Inp

ut / O

utp

ut

SNP SNC

SNB SNF

TBL

SAM

BIO

Alert

(optional)

P11

Trans

(optional) T10

Trans

(optional)

Inform Error/

Acknowledgement (optional)

M10

Trans

(optional)

Alert

Suspense

(optional)

Error/

Acknowledge

Suspense (optional)

DIA

Trans

(optional)

DIA Key

(optional)


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CONTROL RECORDS

In the alphabetical list of keywords that follows, the complete control option name is

shown in parentheses:

AIDYR (Aid Year) enter the Aid Year

specifying which SAM and AWD Records are

processed by the program. More than one Aid

Year can be selected by masking (entering

asterisks for one or more of the four-six

characters). There is no default value for this

option.

ACKFILE (Process Acknowledgement File)

specifies whether a Transfer Monitoring Inform

Error/Acknowledgement file should be

processed. Valid values are Y, which causes the

file to be processed, and N, the default, which

will not attempt to process the file.

AGGPEND (Aggregate Pending) specifies

whether the Pending Outstanding Balance is

included in the total aggregate subsidized and

unsubsidized amounts that are stored as Award

History (HAW) records. A default value of Y

will include the Pending Outstanding Balance in

the Total Offered (HAW.ALLAWD) and the

Total Paid (HAW.ALLPAY). The Outstanding

Principal Balance amount will be used when the

value is N. This option does NOT affect the

detailed NSLDS view of Outstanding Principal

Balance, Pending Disbursements and Total.

ALRTFILE (Process Alert File) specifies

whether a Transfer Monitoring Alert file in

extract format should be processed. Valid values

are Y, which causes the file to be processed, and

N, the default, which will not attempt to process

the file.

CONTROL OPTIONS

Keyword Default Value

AIDYR .......................... None ACKFILE ............................ N ALRTFILE. ......................... N COMMENT ............... Spaces **CRTDIA ............................. N **DIACAT ........................ LEU **DIAKEY ............................. N **DIAPFX ............................. L ERRORL ........................... W HAIDYR ..................... AIDYR KEYOP ............................... N

* MEMTRAN ......................... N NSLDDET .............…Spaces NSLDLDT ........................... P NSLDSRC .................... INSL P11AGG ............................. Y P11DET .............................. N PAIDID ..................... Spaces PELLID ..................... Spaces PELLPACK ........................ N PELLPRCT......................... N PDATE ............ System Date PLINES ............................ 59 REPORT ............................ D RPTNAME .......................... N RPTOVER .......................... N SAIDID ..................... Spaces SUSPEND .......................... N T11COMP........................... F T11DATE ........................... Y T11DNUM ................ Spaces T11STAT .................... Space T11TMRD ........................... N T11TMRS ................... Space T11TRAN ........................... N UAIDID ..................... Spaces

* Valid for Memo Clients only. ** Valid for Diagnostic Clients


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�Please note: It is very important that the school receive the Transfer

Monitoring Alert file in the extract format rather than the report format. This

option may be specified in the school’s profile via the NSLDS web site.

COMMENT (Processing Comment) selects the default Processing Comment and may be

provided by the TBL File. It may be up to 16 characters, and if it contains blanks, must

be enclosed in quotation marks (e.g., "this comment"). The default is spaces.

CRTDIA (Create Diagnostic transactions) determines whether diagnostic records will be

created. A value of Y will create diagnostic records; a value of N (the default) will not

create diagnostic messages. Also refer to the DIAKEY option. CASD05 should be run

to delete the previous LEU entries for the processed students (using the output DIAKEY

file) prior to loading the DIATRN file that is created by SAMP45.

�Please note: ProSAM Diagnostic Clients Only.

DIACAT (Diagnostic Record Category) is used to specify up to a three-character

Diagnostic Category to use for Pell LEU% diagnostics when CRTDIA=Y. The default

value is LEU. The Diagnostic Category should be the same for all processes that will

add a diagnostic for Pell LEU%, such as ISIR and COD processes.

DIAKEY (Diagnostic Key File) when set to Y will cause a student key file to be created

for students that have Pell LEU diagnostic records created or when a student’s Pell

LEU% drops below 450%. This file should be used with CASD05 to delete prior LEU

diagnostics for the students that have Alert records processed. The default value is N.

Refer to the CRTDIA option as well.

DIAPFX (Diagnostic Code Prefix) is a one character prefix to use with Pell LEU%

diagnostics when CRTDIA=Y. The default value is L.

ERRORL (Report Option) specifies whether to print errors only (E), errors and warnings

(W), or acknowledgements/confirmation messages (A) in addition to errors and warnings

for each record processed. E produces the smallest output, A produces the largest output.

This option is only valid when REPORT=D.

HAIDYR (History Award Aid Year) is the four-character History Aid Year (HU-1

Screen or the Award History Screen in ProSAM) to be used in the P11 Transaction

File. If not provided, the AIDYR control option is used. With the exception of the

Pell LEU Aggregate record this aid year will be used for both the aggregate and detail

SAMP11 transactions produced. (See also P11AGG and P11DET control options).

�Please note: This history award aid year should be different from other

institutionally used processing years in order to avoid overlaying NSLDS information

by commonly used processing years and for ease of identification between your

institution’s information and information loaded from the NSLDS system. The history


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award year should typically be the same across processing cycles in order to allow

the CASU80 program to provide the user with the most current NSLDS information,

e.g., NSLD. The Pell LEU Aggregate record will not use the HAIDYR option but will

instead use the AIDYR option).

KEYOP (Key File Output) specifies whether an output KEY File is created or not. A

value of Y produces an output Key File that could be used as input for the SAMP30

(Automatic Packaging) or any other desired program that accepts a key file. A value

of N (the default) does not produce a key file.

�Please note: The Output Key File must be defined in your Job Control

Language in order for the SAMP45 program to save the key records it might

create.

MEMTRAN (Create Memoranda Transactions) when set to Y, a memo transaction will

be produced for each student with an alert record processed. The default value of N, will

not provide memo transactions. The information stored in the memo will include the

Alert Date, the Alert Sequence Number, the Pell Change Flag, the Loan Change Flag, the

Aggregate Change Flag, and the Pell LEU% to indicate why the alert might have been

sent. This option only applies when ALRTFILE=Y.

In addition, another memo will be created to store the date and Pell LEU% received.

This memo is created with a unique memo type of *PL (Pell LEU) and will track the

history of Pell LEU% received and the date it is last received.

�Please note: This option should ONLY be specified by institutions that have

licensed Sigma’s Memoranda Module.

NSLDDET (NSLDS Type Code to AidID Mapping) optionally maps NSLDS Type

codes from the Alert File Type 4 and Type 5 Records to AIDID's for HAW. The user has

the option of defining a translation from the two character type codes in the TSM and

FAH records to AIDID's that are more meaningful to them. The user may specify the

first three characters of the AIDID to be used. SAMP45 will assign the fourth character

automatically based on the sequence number of the Grant or loan record (1 to 9, followed

by A-Z). New for 2012-2013 – do not leave a space between the values and dashes –this

will cause an error. The user may specify up to 50 program codes/aidid translations. For

NSLDS Alert Type 4 Grant records use a program code of PE, AG, SG, or TG. Each

translation must be separated from the others with a dash. Multiple NSLDDET lines may

be specified with up to 9 translations specified per line. Each translation is represented as

a five character string with the first two characters being the program code and the last

three being the desired aidid. Example: NSLDDET=D4DPL-PEPEL. When

NSLDDET is left blank, or when a program code does not have a defined translation

specified via this control option, the HAW AIDID in the SAMP11 transaction produced

will be composed of the 2 character type code from the record plus a single space, plus a

sequence number based on the order the Alert Records were received (1-9 followed by A-

Z). Example: “D1 A” and “PE 3”. The default for this option is spaces, meaning that

no translations of type codes will be done.


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There are a potentially unlimited number of Alert Type 4 and Type 5 records that may be

included in the Alert File. However, in the event that there are more than 35, the

remainder will not have P11 transactions created. This option only applies when

P11DET=Y.

Following are valid type codes:

Grants

AG ACG Grant SG SMART Grant

PE PELL Grant TG Teach Grant

Loans

CH FFEL Consolidation Health Loans CL FFEL Consolidated

CO FFEL Consolidation Other Loans CS FFEL Consolidated Subsidized

CU FFEL Consolidation Unsubsidized

D0 Direct Stafford Sub (SULA Elig) D1 Direct Stafford Subsidized

D2 Direct Stafford Unsubsidized D3 Direct Loan Graduate PLUS

D4 Direct Plus D5 Direct Consolidated Unsubsidized

D6 Direct Consolidated Subsidized D7 Direct PLUS Consolidated

D8 Direct TEACH Ln (Converted) D9 Direct Consol Sub (SULA Elig)

DU National Defense Loan EU Perkins Expanded Lending Option

FI Federal Insured Student Loan GB Graduate PLUS Loan

IC Income Contingent Loan NU National Direct Student Loan

PL FFEL PLUS PU Federal Perkins

RF FFEL Refinanced

SF FFEL Stafford Subsidized SL Supplemental Loan

SN FFEL Stafford Non-Subsidized SU FFEL Stafford Unsubsidized

NSLDLDT (NSLDS Load Date) Controls whether the date loaded to the NSLDLDT

field (on ZU1/2 in SAM and the NSLDS Screen in ProSAM) is set to either the date

the NSLDS data was loaded (NSLDLDT=L) into SAM or the date the Transfer

Monitoring Alert was generated by NSLDS (NSLDLDT=P, the default).

NSLDSRC (NSLDS Source) controls what value gets loaded to the SOURCE field in the

HAW record. The default is INSL, but any valid SOURCE value defined in the DED

may be specified. However, if an alternate value is to be specified, Sigma strongly

recommends selecting a value that has an obvious connection to NSLDS. When NSLDS

detail data gets loaded to HAW via SAMP11 transactions, all records that match this

source will be deleted before these new records are added. Sigma recommends that the

same value be used from year to year to prevent an accumulation of old (outdated)

NSLDS detail data. However, a different value may be desirable in some cases where a

"snapshot" of NSLDS data is desired. The Pell LEU Aggregate record will not use this

option.


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Following are the valid SOURCE values (with the Sigma recommended values shaded):

AR Accounts Receivable System ISIR Institution Student Information

BANK Banking Institution INSL NSLDS via ISIR

EFAT Electronic Financial Aid Transcript ONSL NSLDS Online

FA Financial Aid Office NSLD National Student Loan Data System

FAA Financial Aid Administrator OTHR Other Source

FAT Financial Aid Transcript PAY Payroll

GA Guarantee Agency SAM Student Aid Management System

HR Human Resources SAR Student Aid Report

INST Institution Aid was Received At SERV Service Institution

STUD Student

All existing HAW records that have a SOURCE equal to the value chosen

for NSLDSRC will be deleted from HAW when the P11 transactions are

processed. Please use great caution when populating the SOURCE field on

the HU screens in SAM and the Award History Screens in ProSAM or via

SAMP11 transactions. You should always populate non-NSLDS data with

a SOURCE value different from the value chosen for NSLDSRC.

You will generally want to specify the same value as used in CASU80 (for the option of

the same name) if you only want to keep the most recent NSLDS detail data in HAW. In

this case, all NSLDS detail data with a matching source will be deleted prior to adding

the new detail data. Specifying a value different from that used in CASU80 will cause

the overlay of previous Transfer Monitoring Alert data, but not NSLDS data loaded from

ISIRs via CASU80. This option only applies when P11DET=Y. The default is ‘INSL’.

P11AGG (Create SAMP11 Aggregate Transactions) determines whether SAMP11

transactions are produced for NSLDS aggregate loan amounts (with AidID’s specified

via the xAIDID control options) from the Transfer Monitoring Alert Detail Type 1

records. Valid values are Y, the default, which creates the transactions, and N which does

not. The setting for this option does not affect the populating of the aggregate/summary

data on the SNx files, since those fields are always populated when an Alert Type 1

record is processed. The aggregate loan records will be updated with a Program Code

(PRGCODE) of ‘SA’ to designate they are Stafford Aggregate records.

P11DET (Create SAMP11 Detail Transactions) determines whether SAMP11

transactions are produced for individual Grant and Loan awards (with AidID’s specified

via the NSLDDET option) contained in the Transfer Monitoring Alert Detail Type 4 and

Type 5 records (if any are present). Valid values are Y, which creates the transactions,

and N, the default, which does not create transactions for the detail records. The value

must be Y in order to store the Grant and Loan detail records. A “/DELETE/ S”

transactions will be produced for each student in the Alert file only if P11DET=Y.


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PAIDID (Perkins AIDID) indicates the History Award AIDID (HU-1 screen and for

ProSAM the Award History Screen) that stores the Cumulative Perkins Amount from

the Transfer Monitoring Alert Type 1 record. It can be up to 4 characters in length.

The default is spaces.

�Please note: This NSLDS/History Perkins AidID should be different from your

commonly used Perkins AidID’s in order to prevent overlaying of your

institutional Perkins data with NSLDS data and allow easy identification of the

source of the Perkins information. This AIDID should be the same across

processing years in order to allow the update /overlay of the most current

NSLDS information when CASU80 and/or SAMP45x performs an NSLDS data

load.

�Please note: The Aggregate Subsidized Total Amount from the NSLDS system

will be used to update the ALLPAY (HU-1 Screen= Prior Amount and HU-2

screen in the "Amounts" section, "Paid" column, "Prior" line) and the

ALLAWD (HU-2 Screen in the "Amounts" section, "Awarded" column, "Prior"

line) data fields on the History Award Screen or in ProSAM the Award History

screens.

PDATE (Processing Date) selects both the date on the report and the tape preparation. It

must be entered in the CCYYMMDD format. The default is the system date.

PELLID (Pell LEU AIDID) is the AIDID for the Pell LEU Aggregate HAW record.

There is no default. The same AIDID should be specified for CASU80, SAMP45,

SAMP57, SAMD53, and SAMP90. It should also be the same AIDID that is used in the

Packaging Group on the Pell AWARD line for the Aid History ID to ensure packaging

appropriately limits awarded Pell to the maximum LEU %.

PELLPACK (Update Packaging Status for Pell LEU) will allow the packaging status to

be reset to ready (SAM.PSTAT=R) when P11 Transactions are created for a new HAW

PELL LEU record or to update an existing HAW PELL LEU record when the new LEU

value or the old LEU value is > 500. When set to Y, the packaging status (PSTAT) will

only be set to ‘R’ when the existing value is not equal to 'R', 'N', 'M', or 'I'. The default

value is N.

PELLPRCT –A value of Y will load the Pell LEU% and create P11 transactions. A

value of N (the default) will not load the Pell LEU%. More information can be found in

the Getting Started section. PLINES (Lines Per Page) selects the number of lines per page on the report. The value

must be between 30 and 99. The program provides a default value of 59.


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REPORT (Type of Report) allows users to run the report in summary or detail mode.

When S is specified, the report is run in summary mode, which only reports control

totals and optionally the messages produced from Alert Type 2 and Type 3 records

depending on the RPTNAME and RPTOVER control options. When D, the default,

is specified, the amount of detail to be reported is determined by the ERRORL

control option. RPTNAME (Report Name History Records) specifies whether the Transfer Monitoring

Alert Type 2 “Name History” records should be printed on the report. This option is only

used when ALRTFILE=Y and REPORT=D. The valid values are Y to print the name

history records and N to not print them. The setting of the ERRORL control option is

irrelevant for this function.

RPTOVER (Report Overpayment Records) specifies whether the Transfer Monitoring

Alert Type 3 “Overpayment” records should be printed on the report. This option is only

used when ALRTFILE=Y and REPORT=D. The valid values are Y to print the name

history records and N to not print them. The setting of the ERRORL control option is

irrelevant for this function.

SAIDID (Subsidized AIDID) indicates the History Award AIDID (HU-1 Screen or in

ProSAM the Award History Screens) to be used for storing the Aggregate Subsidized

Total Amount from the Transfer Monitoring Type 1 record. It can be up to 4

characters in length. The default is spaces.

�Please note: This NSLDS/History Subsidized Stafford/Direct Loan AIDID

should be different from your commonly-used Subsidized Stafford/Direct Loan

AidID’s in order to prevent overlaying of your institutional Subsidized

Stafford/Direct loan data with NSLDS data and to allow you to easily identify

the source of the Subsidized Stafford/Direct loan information. This AIDID

should be the same across processing years in order to allow the update

/overlay of the most current NSLDS information when CASU80 and/or

SAMP45x performs an NSLDS data load.

�Please note: The Aggregate Subsidized Total Amount from the NSLDS system

will be used to update the ALLPAY (HU-1 Screen= Prior Amount and HU-2

screen in the "Amounts" section, "Paid" column, "Prior" line) and the



Screens..


16

SUSPENSE (Create Suspense file(s)) specifies whether a suspense file should be written

for Alert and or Error Acknowledgment records that are not processed due to a missing

SAM record. When set to Y and ALRTFILE=Y suspended Alert records will be written

to the ALTSUS file and when ACKFILE=Y suspended Acknowledgment records will be

written to the ACKSUS file. Messages will be included on the report indicating when a

suspense record is written. The ALTSUS and ACKSUS files should be reprocessed

either periodically or each time the Alert or Error Acknowledgment processes are run to

process students that have had a new SAM record added. The default value is N.

�Please note: Suspense records are not written for records with SSNs that do not

have a BIO record.

T11COMP (Tracking Document Complete Type) specifies whether the tracking

document produced will be required for application or file complete. The default value

of F will make the document required for “file complete”, while the value of A will make

the document required for “application complete”. This option only applies when

T11TRAN=Y or D and ALRTFILE=Y.

T11DATE (Tracking Document Date) specifies whether the tracking document produced

will be “dated in”. This option only applies when T11TRAN=Y or D and

ALRTFILE=Y. The default value of Y will populate a date for the document. A value

of N will not populate a date, hence it would not make the student application/file

complete. This may be useful if the institution wishes to manually review the student

before allowing them to continue through the automated financial aid process.

T11DNUM (Tracking Document Number) used to specify the document number from

the document table (DOC) that you wish to be assigned when an Alert Record is

processed for a student. The value must be numeric. This document will be created in

place of the pre-defined “NSLDS TRANSFER MONITOR ALERT MM/DD/YY

RECEIVED”. It is highly recommended that the document you define in the document

table have an STYPE of ‘NSLDALRT’ (in the short description), but the description

(SDESC) is completely up to your discretion. Previously the document table was

designed for standard and additional documents only, but was expanded to accommodate

special documents. This option is only valid when T11TRAN=D and ALRTFILE=Y. If

the value specified is between 16 and 92, and the document’s completion type will be

determined by the document number; document numbers 16 to 50 are file complete

documents, while 51 to 92 are application complete documents. If the value specified is

not 16-92, the document’s STYPE must be ‘NSLDALRT’ and the T11COMP value will

determine the document completion type. There is no default value, and a value must be

specified when T11TRAN=D.


17

T11STAT (Tracking Document Status) specifies what the status of the special document

produced will be when T11TRAN=D and T11DNUM is used to define which document

from the document table will be created. This option only applies when T11TRAN=D.

The default value of a space means that a document status will not be specified when the

T11 transaction is created. In this case, the determination of whether the special

document completes the application or file complete status will be determined solely

based on the setting for the T11DATE option. Any single character value that is valid

for a special document DSTAT may be specified, which includes: W, M, N, R, I, U, P,

and X. If a value is specified, the value will determine whether the document contributes

to application or file complete.

T11TMRD (Transfer Monitoring Tracking Document Date) used to specify whether a

separate document transaction should be created to “date in” the transfer monitoring

request document possibly created by SAMP44x. This option is only valid when

T11TRAN=Y or D and ARLTFILE=Y. When set to N (the default), a no document will

be created. If set to Y, a document transaction will be created for the STYPE of

‘NSLDSTMR’ with the date set to the current date. This may be useful when used in

conjunction with certain SAMP44x control options, such as when SAMP44x T11TRAN

was set to Y or D and either T11DATE was set to N or T11STAT was set to a value that

prevents application/file complete. Furthermore, if the SAMP44x T11TRAN=D, the

user defined document must have been set up with an STYPE of ‘NSLDSTMR’ in order

for this transaction to correctly update the one created by SAMP44x. See also

T11TMRS, as these two options work together.

T11TMRS (Transfer Monitoring Tracking Document Status) specifies what document

status will be used when updating the ‘NDLDSTMR’ special document. This document

may have been produced by SAMP44x depending on the SAMP44x T11TRAN control

option. This option only applies when ALRTFILE=Y, T11TRAN=Y or D, and

T11TMRD=Y. The default value of a space means that a document status will not be

specified when the T11 transaction is created. Any single character value that is valid for

a special document DSTAT may be specified, which includes: W, M, N, R, I, U, P, and

X. If a value is specified, that value will determine whether the document contributes to

application or file complete. If a value is not specified, then the

determination of whether the special document contributes to application or file complete

status will be dependent on whether a document status currently exists (which may have

been assigned via the SAMP44x T11STAT option or updated manually online).


18

T11TRAN (Tracking Document Transactions) When set to N, the default, no SAMT10

transactions will be produced. When set to Y or D, at least one SAMT10 -T11

transaction will be produced for each student with an Alert Record processed,

When T11TRAN=Y, the default SAMT10- T11 transaction will contain an STYPE of

‘NSLDALRT’ and an SDESC of ‘NSLDS TRANSFER MONITOR ALERT

MM/DD/YY RECEIVED’ (where the date is the Alert Date from the Header Record).

Furthermore, if T11DATE=Y then the SDATE will contain the current date, otherwise

the SDATE will be left blank. The value from T11COMP will be specified as the value

for COMPTYP (specifying either application or file complete).

Alternatively, when T11TRAN=D, a user-defined document transaction will be created

with an STYPE and SDESC as defined in your document table for the document number

matching the T11DNUM control option.

An optional second SAMT10-T11 transaction may be produced for a document STYPE

of ‘NSLDSTMR’ if T11TMRD=Y. This option only applies when ALRTFILE=Y and

when the value is D the T11DNUM option must be provided.

UAIDID (Unsubsidized AIDID) indicates the History Award AidID (HU-1 Screen in

ProSAM the Award History Screen) to be used for storing the Aggregate

Unsubsidized Total Amount from the Transfer Monitoring Alert Type 1 record. It

can be up to 4 characters in length. The default is spaces.

�Please note: This NSLDS/History Unsubsidized Stafford/Direct Loan AidID

should be different from your commonly used Unsubsidized Stafford/Direct

Loan AidID’s in order to prevent overlaying of your institutional Unsubsidized

Stafford/Direct loan data with NSLDS data and to allow easy identification of

the source of the Unsubsidized Stafford/Direct loan information. The AIDID

should be the same across processing years in order to allow the update

/overlay of the most current NSLDS information when CASU80 and/or

SAMP45x performs an NSLDS data load.

�Please note: The Aggregate Unsubsidized Total Amount from the NSLDS

system will be used to update the ALLPAY (HU-1 Screen= Prior Amount and

HU-2 screen in the "Amounts" section, "Paid" column, "Prior" line) and the



Screens.


19

SAMPLE CONTROL OPTIONS

The following is an example of the CTL Records which processes the NSLDS Transfer

Monitoring Alert File, creates both aggregate and detail P11 transactions for HAW (using

custom AidID’s for the detail transactions it creates), creates memo transactions to notate

what was received, creates special document transactions to signify that an alert was

received, creates special document transactions to “date in” the special documents created

by SAMP44, and prints a report with the highest level of detail possible.

SAMP45 AIDYR=2018

SAMP45 ALRTFILE=Y

SAMP45 COMMENT='TEST NSLDS ALERT'

SAMP45 ERRORL=A

SAMP45 HAIDYR=NSLD

SAMP45 MEMTRAN=Y

SAMP45 NSLDDET=CLFCN-D0DS0-D1DSL-D2DUL-D4DPL-D5DCU-D6DCS

SAMP45 NSLDDET=D7-DPC-DUNDL-EUPKE-FIFIS-ICICL-NUNDS-PLFPL

SAMP45 NSLDDET=PUFPK-RFFRE-SFFSU-SLFSP-SUFUN-SNSNS-PEPEL

SAMP45 NSLDLDT=P

SAMP45 NSLDSRC=INSL

SAMP45 PAIDID=AGGP

SAMP45 PELLID=PLEU

SAMP45 P11AGG=Y

SAMP45 P11DET=Y

SAMP45 REPORT=D

SAMP45 RPTNAME=Y

SAMP45 RPTOVER=Y

SAMP45 SAIDID=AGGS

SAMP45 T11TRAN=Y

SAMP45 T11COMP=A

SAMP45 T11DATE=N

SAMP45 T11TMRD=Y

SAMP45 T11TMRS=P

SAMP45 UAIDID=AGGU


20

The program directly updates fields in the SNP, SNC

and SNF files for every Transfer Monitoring Alert Type

1 record processed. It will not add records to the SNx

file, as that is CASU80’s function. Furthermore, it does

not update any other files directly. It can optionally

produce transactions to update the Track Special

Documents (TRK/TRK2) file, the Memoranda file

(MEM), and/or the History Award file (HAW).

SNx Fields Updated

This program updates basically the same flags/aggregate amount/summary amount fields

in the SNx files that CASU80 updates based on the NSLDS section of the ISIR. All of

the new SNx data is obtained exclusively from the Transfer Monitoring Alert Type 1

record. Please refer to CASU80 for a list of these fields. Following are the exceptions.

The element (as of 2010-2011) NSLDS Source (AB-NSLDSRC) is updated with a “T” to

signify that Transfer Monitor was the last type of data to update NSLDS data. Similarly,

when NSLDS data is loaded via CASU80 this value will be populated with an “I” (ISIR).

The NSLDS Transaction Number (AP-NSLDSNO), Additional Loans Flag (AP-

ADDLOAN), and Additional Pell Flag (AP-ADDLPEL) are all updated with spaces (to

denote that this data was not delivered via an ISIR).

AP-AGGRCHG is updated with the Aggregate Change Flag.

Stafford aggregate records, designated with the SAIDID and UAIDID options, will have

the Program Code (HAW.PRGCODE) updated to ‘SA’.

The following fields are not contained on in the Alert Type 1 record, and therefore are

not updated in SNx (values previously populated by CASU80 are maintained):

NSLDS Database Results Flag

NSLDS Pell Overpayment Flag

NSLDS ACG Overpayment Flag

NSLDS SMART Overpayment Flag

NSLDS TEACH Overpayment Flag

NSLDS Pell Overpayment Contact

NSLDS ACG Overpayment Contact

NSLDS SMART Overpayment Contact

NSLDS TEACH Overpayment Contact

NSLDS SEOG Overpayment Flag

NSLDS SEOG Overpayment Contact

NSLDS Perkins Overpayment Flag

NSLDS Perkins Overpayment Contact

NSLDS Defaulted Loan Change Flag

NSLDS Discharged Loan Change Flag

NSLDS Satisfactory Repayment Change Flag

NSLDS Active Bankruptcy Change Flag


21

NSLDS Overpayments Change Flag

NSLDS Perkins Loan Change Flag

NSLDS Additional Pell Flag

NSLDS Additional AGC Flag

NSLDS Additional SMART Flag

NSLDS Additional TEACH Flag

NSLDS Additional Loans Flag

NSLDS FFEL Master Prom Note Flag

NSLDS FFEL Lender Code

The following fields from the Alert Type 1 records are not stored:

Current First Name *

Current Last Name *

Current Date of Birth *

Aggregate Combined Outstanding Principle Balance **

Aggregate Combined Pending Disbursement **

Aggregate Combined Total **

Loan Change Flag (each individual loan with a change is flagged in HAW)

First Name (institution reported to NSLDS on the Inform record)

Last Name (institution reported to NSLDS on the Inform record)

Date of Birth (institution reported to NSLDS on the Inform record)

* These fields can be optionally reported from the Alert Type 2 records via the

RPTNAME control option.

** Though these fields are on the ISIR, they are not stored by CASU80 either.

SAMT10 (T11 type) Transactions Created (Optional)

One transaction is created if T11TRAN=Y or D. Another is created if T11TMRD=Y.

Please see the control options beginning with “T11” for more details.

CASM10 Transactions Created (Optional)

Please see the MEMTRAN control option for more details about these transactions. It

only makes sense to produce these transactions if the institution has licensed the optional

SAM Memoranda Module.

SAMP11 Transactions (Optional)

Up to three different types of P11 transactions (aggregate, /DELETE/ S, and detail) are

created depending on the P11AGG and P11DET control options. Please see the PELLID,

PAIDID, SAIDID, UAIDID, P11AGG, P11DET, NSLDDET, NSLDSRC, and HAIDYR

control options for more details about these transactions.


22

CTL Record errors, one level of execution errors and warning messages may occur when

running SAMP45. CTL Record errors occur when an invalid value is entered for an

option or when a required record is not entered. The program terminates with an error

message that specifies the keyword (e.g., PDATE or UPDTSAM) that caused the error.

The program must be rerun with the corrected record.

The final message printed on the report indicates if an error has occurred. The message

** SAMP45C PROCESSING COMPLETED NORMALLY** is the usual

termination message. If an unusual termination occurs, the message will be

**SAMP45C UNUSUAL END OF PROCESSING - RETURN CODE:XXXX"

where XXX=0100 is a CTL Record error, and XXX=1111 is Open Error on one or more

files.

Execution Errors Execution errors occur when the Transfer Monitoring Alert Records cannot be processed.

Errors which are identified as critical execution errors are preceded by a double asterisk

on the report, and are always reported regardless of the ERRORL and REPORT control

option settings. When an invalid option error is encountered please also refer to the

Control Records section for more information on the option:

** ALERT HEADER DATE IS < 10/02/2017 ** USE SAMP45B TO PROCESS FILE: This message is returned when the date in

the Header record is less than 10/02/2017, and is performed to ensure that the records will

be processed using the correct file layouts received from NSLDS. The records in the file

are not processed.

** ALERT HEADER DATE IS > 11/03/2018

** USE SAMP45A TO PROCESS FILE: This message is returned when the date in the

Header record is greater than 11/03/2018, and is performed to ensure that the records will

be processed using the correct file layouts received from NSLDS. The records in the file

are not processed.

** ALERT SUSPENSE REC WRITTEN: The record has been written to the ALTSUS

file. The ALTSUS file should be reprocessed periodically to load the record once a SAM

record has been created.


23

** ERR/ACK SUSPENSE REC WRITTEN: The record has been written to the

ACKSUS file. The ACKSUS file should be reprocessed periodically to load the record

once a SAM record has been created.

** BIO RECORD MISSING - NOT REPORTED: The BIO Record for the selected

student is not found in the BIO File. The record is not processed.

** DIACAT REQUIRED WHEN CRTDIA=Y: When CRTDIA is set to Y you must

enter a valid value of up to three-characters for DIACAT. The default is LEU. The

option is only valid for ProSAM Diagnostic clients.

** DIAPFX REQUIRED WHEN CRTDIA=Y: When CRTDIA is set to Y you must

enter a valid value for DIAPFX. The default value is L. This option is only valid for

ProSAM Diagnostic clients.

** ERRACK HEADER DATE IS < 10/02/2017 ** USE SAMP45B TO PROCESS FILE: This new message is returned when the date

in the Header record is less than 10/05/2016, and is performed to ensure that the records

will be processed using the correct file layouts received from NSLDS. The records in the

file are not processed.

** ERRACK HEADER DATE IS > 11/03/2018

** USE SAMP45A TO PROCESS FILE: This new message is returned when the date

in the Header record is greater than 11/03/2018, and is performed to ensure that the

records will be processed using the correct file layouts received from NSLDS. The

records in the file are not processed.

** INVALID ACKFILE OPTION: The value entered for ACKFILE is invalid. This

option is used to specify whether a Transfer Monitoring Inform Error/Acknowledgment

file should be processed. Valid values are Y and N.

** INVALID AGGPEND OPTION: The value entered for AGGPEND option is

invalid. Valid values are Y and N.

** INVALID ALERT REC TYPE (**1-5): BYPASSED – Transfer Monitoring Alert

Type (**1-5) contain BLANK or SPACE as SSN on Transfer Monitoring Alert File.

Will BYPASS and continue with next Transfer Monitoring Alert record in file. **Please

note this message is for Alert Types 1 thru 5.

** INVALID ALRTFILE OPTION: The value entered for ALRTFILE is invalid. The

option is used to specify whether a Transfer Monitoring Alert file in extract format

should be processed. The valid values are Y and N.

** INVALID CRTDIA OPTION: The value entered for CRTDIA is not correct. Valid

values are Y or N. This option is only valid for ProSAM Diagnostic clients.

** INVALID DIAKEY OPTION: The value entered for DIAKEY is not correct. Valid

values are Y or N. This option is only valid for ProSAM Diagnostic clients.


24

** INVALID ERRORL OPTION (REPORT OPTION) : The value entered for

ERRORL is invalid. The user must use either E - to print ERRORs only, or W - to print

ERRORs and WARNINGs, or A to print acknowledgments/confirmations messages in

addition to ERRORs and WARNINGs for each record processed. E produces the

smallest output while A produces the largest. This option is ONLY valid when

REPORT=D.

** INVALID HAIDYR OPTION: The HAIDYR option is optional, but if provided the

value should be the AIDYR for history award (HAW) records other than the Pell LEU,

which will be stored using the value of the AIDYR control option. The HAIDYR value

can be up to 6 characters in length.

** INVALID KEYOP OPTION: The value entered for the Key File Output option is

invalid. The valid values are Y or N (the default).

** INVALID MEMTRAN OPTION: The value entered for the MEMTRAN option is

invalid. Valid values are Y or N (the default).

** INVALID KEYWORD ENCOUNTERED: One or more of the control options are

incorrect. Refer to the Input Formats section to check the spelling.

** INVALID NSLDLDT OPTION: The value entered for the NSLDLDT option is not

valid. Valid values are L or P. This option only applies when NSLDS=Y or L.

** INVALID NSLDS LOAN PROGRAM CODE: The value entered for the

NSLDDET is invalid. The users must use one of the following to begin each program

code translations: AG, D0, D1, D2, D3, D4, D5, D6, D7, D8, D9, DU, EU, FI, IC, NU,

PE, PL, PU, RF, SF, SG, SN, SU, CH, CL, CO, CS, CU, GB, TG or SN.

** INVALID NSLDSRC OPTION: The value entered for NSLDSRC OPTION is

invalid. The value specified must be a valid, four character SOURCE as specified in the

documentation for NSLDSRC. Valid values can also be found in the DED for HAW-

SOURCE.

** INVALID P11DET OPTION: The value entered for the P11DET option is invalid.

Valid values are Y or N (the default).

** INVALID PAIDID OPTION: The PAIDID option must be up to 4 characters in

length.

** INVALID PELLPACK OPTION: The value specified for PELLPACK is not valid.

Valid values are Y or N.

** INVALID PELLPRCT OPTION: : The value entered for PELLPRCT was not

correct. Valid values are Y or N.

** INVALID REPORT OPTION: The value entered for the Report option is invalid.

Valid values are D or S.


25

** INVALID RPTNAME OPTION: The value entered for RPTNAME is invalid.

This option is used to specify whether the Transfer Monitoring Alert Type 2 “NAME

HISTORY” records should be printed on the report. This option is used only when

ALRTFILE=Y and REPORT=D. Valid values are Y to print the name history records and

N to not print.

** INVALID RPTOVER OPTION: The value entered for RPTOVER is invalid. This

option is used to specify whether the Transfer Monitoring Alert Type 3

“OVERPAYMENT” records should be printed on the report. This option is used only

when ALRTFILE=Y and REPORT=D. Valid values are Y to print the overpayment

records and N to not print.

** INVALID SAIDID OPTION: The SAIDID option must be up to 4 characters in

length.

**INVALID SUSPENSE OPTION: The value specified for the SUSPENSE option is

invalid. Valid values are Y or the default, N.

** INVALID T11COMP OPTION: The value entered for the T11COMP option is

invalid. Valid values are F (File Complete) or A (App Complete).

** INVALID T11DATE OPTION: The value entered for the T11DATE option is

invalid. Valid values are Y (the default) or N.

** INVALID T11DNUM OPTION: The value entered for the T11DNUM option is

invalid. The value must be numeric and the document’s STYPE should be

‘NSLDALRT’. The option is required when T11TRAN=D.

** INVALID T11DNUM – NOT FOUND IN TADD: The value entered for the

T11DNUM option must be defined in the DOCUMENTS table in TADD/WorkBench.

The value must be numeric and the document’s STYPE should be ‘NSLDALRT’.

** INVALID T11STAT OPTION: The value entered for the T11STAT option is

invalid. Refer to the Control Records documentation for the T11STAT option for valid

values and more information.

** INVALID T11TMRD OPTION: The value entered for T11TMRD is invalid. Valid

values are N or Y.

** INVALID T11TRAN OPTION: The value entered for the T11TRAN option is

invalid. Valid values are Y or N (the default), or D.

** INVALID UAIDID OPTION: The UAIDID option must be up to 4 characters in

length.

** PDATE INVALID - USE CCYYMMDD FORMAT: The value entered for the

Processing Date is not in the correct format. The date must contain valid numbers and be

in the following format CCYYMMDD.


26

** PDATE IS NON NUMERIC: The value entered for PDATE is not numeric. The

date must contain valid numbers and be in the following format CCYYMMDD.

** PELLID REQ WHEN PELLPRCT=Y: The PELLID option must be specified with

a valid AIDID when using PELLPRCT=Y. The value should be the Aid History

Cumulative AIDID that is specified in the Packaging Group(s).

** PLINES IS NON NUMERIC: The value entered for Lines Per Page is not numeric.

The value must be a valid number between the range of 30-99.

** RECORD ID IS NOT SAMP45: The first six characters of the CTL Record must

be SAMP45. Re-enter the CTL Records with the first six characters as SAMP45.

** SAM RECORD MISSING FOR NSLDS SSN: There is no SAM record for the

SSN received in the Transfer Monitoring file(s). The record will BYPASS and continue

with next Transfer Monitoring record in either file being read.

** SEQ # EXCEEDED TRASLATION TABLE – LOAN/PELL: A maximum of 35

records for each program type can be stored for a student. The sequence number for each

type is limited to 35 (1 thru Z). The record(s) exceeding the limit will be bypassed and

processing will continue with next Transfer Monitoring Alert record in file.

** T11DNUM MUST BE PROVIDED: When using option T11TRAN=D a valid

value must be provided for the T11DNUM option. The value must be numeric and the

document’s STYPE should be ‘NSLDALRT’.

** TOO MANY NSLDDET OPTIONS: Too many NSLDDET OPTIONS used. User

has entered more than 50 translations. Please specify up to 50 values, with a maximum

of 9 per line, as specified in the NSLDDET documentation.

Data Edit Warning Messages Data edit warning messages provide important notes about records that are processed.

Warning messages are just informational and are preceded by WW. Messages that are

not preceded by a **, * or WW indicate processing that was completed.

WW LEU IS BETWEEN 450% AND 499%: The student’s PELL LEU percentage is

between 450% and 499%.

WW LEU IS BETWEEN 500% AND 599%: The student’s PELL LEU percentage is

between 500% and 599%.

WW LEU IS > 600%: The student is over his PELL Lifetime Eligibility limit.

Update Messages HAW TRANS GENERATED FOR CREATION: a HAW transaction was generated

for the PELL LEU field (TPCTUSY). SAMP11 must be run to load the transaction to

HAW.


27

HAW TRANS GENERATED FOR UPDATE: A HAW transaction was generated to

update the PELL LEU field (TPCTUSY). SAMP11 must be run to load the transaction to

HAW.

Warning messages appear on the report when a Transfer

Monitoring Inform Error/Acknowledgement record is received

with an Error/Warning Code between 700 and 799. NSLDS

Warnings indicate that the record was added to the NSLDS

Transfer Monitoring List, but the identifiers provided differ from

those already on NSLDS. An NSLDS Error indicates that the

record was not added to the NSLDS Transfer Monitoring List. A

translation for the meanings of these errors/warnings is available in

the NSLDS Transfer Monitoring Process Batch File Specifications Document.

The NSLDS errors and warnings will appear on the report as follows:

999999999 ERROR FIELD: NNN ERROR: NNN VALUE: XXXXXXXXXX WARNING

or 999999999 ERROR FIELD: NNN ERROR: NNN VALUE: XXXXXXXXXX WARNING

Sample SAMP45 reports are shown on the pages that follow.

The first sample report is an example of the error received when processing an

Error/Acknowledgement file that was processed by NSLDS prior to January 1st.

The next sample run of SAMP45 processed both a Transfer Monitoring Inform

Error/Acknowledgement file and a Transfer Monitoring Alert file.


28

**************

*

*

* *

******

A PROGRAM PRODUCT LICENSED FROM SIGMA SYSTEMS INC.

COPYRIGHT 2017 BY SIGMA SYSTEMS INC.

SAMP45C NSLDS TRANSFER MONITOR ERR/ACK/ALERT FILE PROCESS - VERSION 4.000 09/21/17

SAMP45 AIDYR=1718

SAMP45 ACKFILE=Y

SAMP45 AGGPEND=N

SAMP45 ALRTFILE=N

SAMP45 COMMENT="LOAD ERR/ACK FIL"

SAMP45 ERRORL=A

SAMP45 HAIDYR=NSLD

SAMP45 MEMTRAN=Y

SAMP45 NSLDDET=AGAG -SGSG -PEPE

SAMP45 NSLDLDT=P

SAMP45 NSLDSRC=INSL

SAMP45 P11AGG=Y

SAMP45 P11DET=Y

SAMP45 PAIDID=TPER

SAMP45 REPORT=D

SAMP45 RPTNAME=Y

SAMP45 RPTOVER=Y

SAMP45 SAIDID=TSUB

SAMP45 T11TRAN=N

SAMP45 UAIDID=TUSB


29

OPTION VALUE

PLINES 59

PDATE 20171005

COMMENT LOAD ERR/ACK FIL

AIDYR 1718

ALRTFILE N

ACKFILE Y

RPTNAME Y

RPTOVER Y

PAIDID TPER

SAIDID TSUB

UAIDID TUSB

ERRORL A

HAIDYR NSLD

KEYOP N

NSLDDET AGAG - - - - - - - -

NSLDLDT P

NSLDSRC INSL

P11AGG Y

P11DET Y

REPORT D

T11TRAN N

T11COMP F

T11DATE Y

T11DNUM

T11STAT

T11TMRD N

T11TMRS

MEMTRAN Y

AGGPEND N

SAMP45C V4.000 AIDYR: 1718 STUDENT AID MANAGEMENT SYSTEM PAGE 1

LOAD ERR/ACK FIL (TRANSFER MONITOR ERROR/ACKNOWLEDGMENT/ALERT) DATE 10/05/17

TIME 13:37:16

FIRST LAST SSN MESSAGE(S)

NAME NAME

** ERRACK HEADER DATE IS < 10/03/2017

** USE SAMP45B TO PROCESS FILE

Figure B - SAMP45 Sample Output


30


LOAD ERR/ACK FIL (TRANSFER MONITOR ERROR/ACKNOWLEDGMENT/ALERT) DATE 10/05/17

TIME 13:37:16


NAME NAME

** C O N T R O L T O T A L S **

CONTROL RECORDS READ 21

BIO RECORDS READ 0

SAM RECORDS READ 0

SNB RECORDS ADDED 0

SNB RECORDS CHANGED 0

SNC RECORDS ADDED 0

SNC RECORDS CHANGED 0

SNF RECORDS ADDED 0

SNF RECORDS CHANGED 0

SNP RECORDS ADDED 0

SNP RECORDS CHANGED 0

ERROR/ACKNOWLEDGMENT MESSAGES READ 0

SAMP11 TRANSACTIONS WRITTEN 0

TOTAL RECORDS BYPASSED- NO SAM REC 0

TOTAL RECORDS BYPASSED- NO BIO REC 0

TOTAL RECORDS BYPASSED 0

** SAMP45C PROCESSING COMPLETED NORMALLY **



31

************** PROCESSED FOR SITE: COD

*

*

* *

******

A PROGRAM PRODUCT LICENSED FROM SIGMA SYSTEMS INC.

COPYRIGHT 2017 BY SIGMA SYSTEMS INC.

SAMP45C NSLDS TRANSFER MONITOR ERR/ACK/ALERT FILE PROCESS - VERSION 4.000 09/21/17

SAMP45 ACKFILE=Y

SAMP45 AIDYR=1718

SAMP45 ALRTFILE=Y

SAMP45 COMMENT='TEST NSLDS ALERT'

SAMP45 ERRORL=A

SAMP45 HAIDYR=NSLD

SAMP45 KEYOP=N

SAMP45 MEMTRAN=Y

SAMP45 NSLDDET=CLFCN-D1DSL-D2DUL-D4DPL-D5DCU-D6DCS-D7DPC-DUNDL-EUPKE

SAMP45 NSLDDET=FIFIS-ICICL-NUNDS-PLFPL-PUFPK-RFFRE-SFFSU-SLFSP-SUFUN

SAMP45 NSLDDET=SNSNS-D1DS-D2DU-D4DP-D5DUC-D6DSC-DUND

SAMP45 NSLDDET=PEPEL-AGACG-SGSMT-TGTCH

SAMP45 NSLDLDT=P

SAMP45 NSLDSRC=INSL

SAMP45 PAIDID=AGGP

SAMP45 P11AGG=Y



32

SAMP45 P11DET=Y

SAMP45 REPORT=D

SAMP45 RPTNAME=Y

SAMP45 RPTOVER=Y

SAMP45 SAIDID=AGGS

SAMP45 T11TRAN=Y

SAMP45 T11DATE=Y

SAMP45 T11COMP=F

SAMP45 T11DNUM=65

SAMP45 T11TMRD=N

SAMP45 UAIDID=AGGU

Figure B Continued, - SAMP45 Sample Output


33

OPTION VALUE

PLINES 59

PDATE 20171005

COMMENT TEST NSLDS ALERT

AIDYR 1718

ALRTFILE Y

ACKFILE Y

RPTNAME Y

RPTOVER Y

PAIDID AGGP

SAIDID AGGS

UAIDID AGGU

ERRORL A

HAIDYR NSLD

KEYOP N

NSLDDET CLFCN-D1DSL-D2DUL-D4DPL-D5DCU-D6DCS-D7DPC-DUNDL-EUPKE

NSLDDET FIFIS-ICICL-NUNDS-PLFPL-PUFPK-RFFRE-SFFSU-SLFSP-SUFUN

NSLDDET SNSNS-D1DS -D2DU -D4DP -D5DUC-D6DSC-DUND -PEPEL-AGACG

NSLDDET SGSMT-TGTCH- - - - - - -

NSLDLDT P

NSLDSRC INSL

P11AGG Y

P11DET Y

REPORT D

T11TRAN Y

T11COMP F

T11DATE Y

T11DNUM 65

T11STAT

T11TMRD N

T11TMRS

MEMTRAN Y

AGGPEND Y



34


TEST NSLDS ALERT (TRANSFER MONITOR ERROR/ACKNOWLEDGMENT/ALERT) DATE 10/05/17

TIME 13:48:10


NAME NAME

DANIEL ASPARAGUS 245502514 AGGREGATE/PERKINS/FLAGS RECORD LOADED TO SNX/HAW : TRANSACTIONS CREATED.

DANIEL ASPARAGUS 245502514 OVERPAYMENT REC FOR: PE INDICATOR: F AWARD YEAR: 2010 CONTACT: 12345678

DANIEL ASPARAGUS 245502514 OVERPAYMENT REC FOR: SG INDICATOR: Y AWARD YEAR: 2010 CONTACT: Y

DANIEL ASPARAGUS 245502514 OVERPAYMENT REC FOR: AG INDICATOR: S AWARD YEAR: 2010 CONTACT: Y

DANIEL ASPARAGUS 245502514 PELL HAW TRANSACTION CREATED FOR AIDID: PEL1

** RECENT PELL, ACG, SMART CHANGE ** SCHOOL CODE: 12345600

ROBERT ABAT 245502515 LOAN HAW TRANSACTION CREATED FOR AIDID: FPK1

ROBERT ABAT 245502515 LOAN HAW TRANSACTION CREATED FOR AIDID: DSL2

STEVEN BALDWIN 245502516 AGGREGATE/PERKINS/FLAGS RECORD LOADED TO SNX/HAW : TRANSACTIONS CREATED.

EXCEEDS SUB LIMIT

ANDY TAXCASE 265600404 AGGREGATE/PERKINS/FLAGS RECORD LOADED TO SNX/HAW : TRANSACTIONS CREATED.

EXCEEDS SUB LIMIT

EXCEEDS COMBINED LIMIT

ANDY TAXCASE 265600404 OVERPAYMENT REC FOR: PE INDICATOR: S AWARD YEAR: 2010 CONTACT: 12345600

ANDY TAXCASE 265600404 OVERPAYMENT REC FOR: TG INDICATOR: Y AWARD YEAR: 2010 CONTACT: 12345600

ANDY TAXCASE 265600404 OVERPAYMENT REC FOR: IA INDICATOR: Y AWARD YEAR: 2010 CONTACT: 12345600

ANDY TAXCASE 265600404 TECH HAW TRANSACTION CREATED FOR AIDID: TCH1

** RECENT PELL, ACG, SMART CHANGE ** SCHOOL CODE: 12345600

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: DUL1

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: DSL2

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: DUL3

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: FPK4

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: DSL5

ROBERT ABAT 555122003 ERROR FIELD: 200 ERROR: 201 VALUE: 01N12345600 E

CHRISTOPHER ABATSKI 555122004 ERROR FIELD: 200 ERROR: 201 VALUE: 01N12345600 E

MAYABEL ANTINSON 555122006 ERROR FIELD: 200 ERROR: 202 VALUE: 01N12345600 E



35


TEST NSLDS ALERT (TRANSFER MONITOR ERROR/ACKNOWLEDGMENT/ALERT) DATE 10/05/17

TIME 13:48:10


NAME NAME

** C O N T R O L T O T A L S **

CONTROL RECORDS READ 29

BIO RECORDS READ 9

SAM RECORDS READ 9

SNB RECORDS ADDED 0

SNB RECORDS CHANGED 0

SNC RECORDS ADDED 0

SNC RECORDS CHANGED 0

SNF RECORDS ADDED 0

SNF RECORDS CHANGED 0

SNP RECORDS ADDED 0

SNP RECORDS CHANGED 0

ALERT MESSAGES READ 22

ALERT TYPE1 READ 3

ALERT TYPE2 READ 0

ALERT TYPE3 READ 6

ALERT TYPE4 READ 6

ALERT TYPE5 READ 8

ERROR/ACKNOWLEDGMENT MESSAGES READ 3

SAMP11 TRANSACTIONS WRITTEN 90

MEMO TRANSACTIONS WRITTEN 31

T10 TRANSACTIONS WRITTEN 7

TOTAL RECORDS BYPASSED- NO SAM REC 0

TOTAL RECORDS BYPASSED- NO BIO REC 0

TOTAL RECORDS BYPASSED 0

** SAMP45C PROCESSING COMPLETED NORMALLY **
