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Custom Report Functional Specification

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Customer NameSAP Business Warehouse

Report NameR2_FICA_BW_01_08

Version Number : 01Date :Authors :


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DOCUMENT CONTROL INFORMATION

Effective From

Amendment Nature of

Change

Amended By Reviewed By Approved By

02/05/2015 Creation

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TABLE OF CONTENTS

1. GENERAL................................................................................................................................................ 4

1.1. FUNCTIONAL OWNER................................................................................................................................... 41.2. KEY STAKEHOLDERS AND BUSINESS USERS..................................................................................................41.3. COMPLEXITY............................................................................................................................................... 5

2. DETAIL FUNCTIONAL SPECIFICATION.................................................................................................6

3. REPORTS................................................................................................................................................ 7

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3.1. REPORT DESCRIPTION................................................................................................................................. 73.2. REPORT PARAMETERS................................................................................................................................. 73.3. REPORT DETAILS......................................................................................................................................... 83.4. REPORT LAYOUT....................................................................................................................................... 123.5. REPORT RUN TYPE.................................................................................................................................... 133.6. DEPENDENCIES......................................................................................................................................... 13

4. OUTSTANDING ISSUES........................................................................................................................ 14

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1. General

Component Number

Component Name Report Name

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Process Area FI

1.1.Functional Owner

Name

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Telephone number

Date requested

1.2.Key Stakeholders and Business Users

Name

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BU/Department

Telephone number

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1.3.Complexity

Business Assessment

Simple

Medium x

Complex

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2. Detail Functional Specification

Functional Description

Overview

This report lists the outstanding amounts on contract accounts that are part of a Group Account.

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Processing

This report will have two input parameters on which it is based:

1. Posting Key Date (Report Date)

2. Contract Account

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3. Group ID’s

The user would be able to run the report by inputting each of the above parameters, or by entering a single parameter.

The user should also be able to enter a range for the Contract Account Parameter.

Note: The Posting Key Date (Report Date) and Group ID’s parameter are mandatory.

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3. Reports

Mark applicable category with (X)

Change

New Report X

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3.1.Report description

This report will be used by management to report on ageing brackets for Active and Inactive group accounts.

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3.2.Report parameters

Parameter name

SAP Transaction

Table and Field name

Range req?

Y/N

Default

Posting Key Date Table DFKKOP, Field N Selected

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Parameter name

SAP Transaction


Range req?

Y/N

Default

BUDAT

Contract Account Table FKKVKP, Field VKONT

Y Selected

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3.3.Free Characteristics (Drill down characteristics)

Characteristics Name

SAP Transaction


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Characteristics Name

SAP Transaction


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3.4.Report details

1. Group ID’s : (Group ID Numbers)

Table FKKVKP- field ZG_GRPID

2. Group ID Names (Description)

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Table ZBI_REFGROUPID- field REFGROUPDESC

3. Amounts per Ageing Category

o Identify all Contract Accounts in Table FKKVKP where field ZG_GRPID≠ BLANK

o Exclude where Contract Account Category = 03 (Field VKTYP, Table FKKVK)

o Use all relevant Contract Accounts (Field VKONT)

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o Include both Inactive and Active Accounts

o To get the Group ID Name/Description that corresponds to the Group ID Number go to Table ZBI_REFGROUPID and Field REFGROUPDESC

o Then go to Table DFKKOP

o Check all Open Items

o Use Document Number (Field OPBEL) and check for clearing status (Field AUGST) = BLANK

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o Exclude Document Type (Field BLART) = IP (we are displaying the Instalment Plan Balance separately)

o Exclude where Field AWBTP = R

o Identify the DUE DATE (Field FAEDN) where posting key date (Report Date) to Due < 9 days if date in the past (Current)

o If due date in the future- (This is seen as current)

o Exclude where document posting date (table DFKKOP, field BUDAT) is in the future

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o Sum together by using field BETRW per OBPEL

DUE DATE IN PAST:

30 days

Same as above – except – posting key date to due date ≥9 days and < 39 days

60 days

Same as above – except – posting key date to due date ≥39 days and < 69 days

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90 days

Same as above – except – posting key date to due date ≥69 days and <99 days

120 days


150 days


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180 days


365 days


365 + days

Same as above – except – posting key date to due date ≥374 days

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4. Sundries

Identify all Contract Accounts in Table FKKVKP where field ZG_GRPID ≠ BLANK

Only include where Contract Account Category = 03 (Field VKTYP, Table FKKVK)

Use all relevant contract Accounts (Field VKONT)

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To get the Group ID Name/Description for these contract accounts, go to field REFGROUPDESC (Table ZBI_REFGROUPID)

Go to Table DFKKOP

Use field VKONT in Table DFKKOP

Check all Open Items

Use Document Number (Field OPBEL) and check for clearing status (Field AUGST) = BLANK

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Identify the Due Date (Field FAEDN) where Posting Key Date (Report Date) to due date < 0 days to (due date = 30 days after posting date) if date is in the past

If date is in the future- this is seen as current

Exclude where BLART = IP

Exclude where AWBTP = ‘R’

Sum together by using field BETRW per OPBEL

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Due Date in the Past:

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30 days

Same as above – except – posting key date to due date ≥ 0 days and < 30 days

60 days

Same as above – except – posting key date to due date ≥ 30 days and < 60 days

90 days

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120 days


150 days


180 days

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365 days


365 + days

Same as above – except – posting key date to due date ≥365 days

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IP Balances (Instalment Plan Column)

Use VKONT in Table DFKKOP

Include OPBEL where Category of substitute( Field ABWTP) = R

Exclude OPBEL where Document Type (Field BLART) = IP

Exclude where Clearing Status (Field AUGST) = ‘9’

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Use Amount (Field BETRW)

Report layoutGroup ID

Group ID Name

Current Amount R

30 days Amount R

60 days Amount R

90 days Amount R

120 days Amount R

150 days Amount R

180 days Amount R

365 days Amount R

Instl.plan Balance R

Curr + 30 + 60 + 90 + 120 +150 +180

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+365 + Total Amnt R

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4.1.Report run type

The report will be used as a management tool, and can therefore be run whenever needed.

4.2.Dependencies

N/A

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5. Outstanding Issues

(List any issues here - statuses can be outstanding, in action, resolved)

Issue No Description Status

1 N/A

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APPROVAL

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Approval

Project Managers:

Name Date Signature ____________________

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Project Lead:

Name Date Signature _____________________

Legacy QA:

Name Date

Signature _____________________

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Name Date Signature ______________________

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