Conformity Packet NSF-ANSI 426: 12.4

Conformity Guidance NSF-ANSI 426: 12.4.1Conformity Guidance NSF-ANSI 426: 12.4.2Conformity Guidance NSF-ANSI 426: 12.4.3

NSF-ANSI 426: 12.4

Conformity Guidance NSF-ANSI 426: 12.4.1Required : Manufacturer conformance with occupational health and safety performance

(corporate)

NSF-ANSI 426: 12.4.1

Applicable Interpretations,Clarifications, Outcome Reports

Document/Evidence Request Document Review Expectations Common Conformity Issues and Details to Remember

NSF IntepretationsNone

Outcomes ReportsNone

List of manufacturer-owned facilities that have responsibility for manufacturing or assembly of the registered product(s)

OR Statement that the manufacturer does not directly

manufacturer or assemble registered products

ANDIf manufacturer facilities are self-declared as conformant: Documentation of a management system which

covers the listed facilities

If manufacturer facilities are certified: Copies of certification(s) to ANSI/AIHA/ASSE Z10 or

OSHAS 18001 for listed facilities

List must include all facilities that perform manufacturing or assembly functions for the registered product(s)

Statement must be properly dated and signed by an official of the company

Documentation must demonstrate that a management system is in effect which conforms to ANSI/AIHA/ASSE Z10 or OSHAS 180011 for ALL manufacturer-owned facilities included in the facilities list. Examples of evidence may include audit reports to ANSI/AIHA/ASSE Z10 or OSHAS 18001 or copies of management system documentation indexed to ANSI/AIHA/ASSE Z10 or OSHAS 18001

Certifications must be current and name the facility and certification type

This is a required corporate criterion; consequences of nonconformance may include removal of all manufacturer’s products from the registry

Somewhat difficult to

demonstrate conformance

1 ANSI/AIHA/ASSE Z10 or OSHAS 18001 are standards for occupational health and safety management systems and are available online.

Sample Conformity Packet

NSF-ANSI 42612.4.1: Required– Manufacturer conformance with occupational health and safety performance (corporate)

NSF-ANSI 426: 12.4.1

The following data samples and explanation are intended to illustrate examples of acceptable data. Other types or forms of data may also be acceptable in conformity documentation.

List of manufacturer-owned facilities with manufacturing or assembly responsibility

NSF-ANSI 426: 12.4.1

Facility name Location Function Conformance type

ABC Manufacturing Shenzhen, CN Manufacture Self declared to ANSI/AIHA/ASSE Z10

Server Inc. Guangzhou, CN Assembly Certified to OSHAS 18001

Electron Corp. Columbus, OH Assembly Self declared to OSHAS 18001

Bits and Bytes Hillsboro, OR Manufacture Certified to OSHAS 18001

Manufacturing Group, Ltd.

Taipei, TWN Manufacture Self declared to ANSI/AIHA/ASSE Z10

Manufacturer must provide a listing of all facilities it owns which have manufacturing or assembly responsibilities for EPEAT registered products. It is helpful if this listing addresses how the facility meets the requirements of the criterion.

Self-declared conformance: management system example

NSF-ANSI 426 12.4.1

Evidence provided to demonstrate the management system must address all facilities on the provided facilities list. It is helpful to provide some indication of how the management system example (in this example, a program assessment) aligns with the requirements of one or more of the standards listed in the criterion.

NSF-ANSI 426: 12.4.1

Evidence of certifications

Certificates must be provided for any manufacturer-owned facilities that have responsibility for manufacturing or assembly and have earned certifications to either OSHAS 18001 or ANSI/AIHA/ASSE Z10. Certifications should clearly list the certification earned, the manufacturer and a current date range.

Example Facility123 NW Main St.Anytown, USA

456

Conformity Guidance NSF-ANSI 426: 12.4.2Optional : Supply chain conformance to occupational health and safety performance standards

(corporate)

NSF-ANSI 426: 12.4.2

Applicable Interpretations,Clarifications, Outcome Reports

Document/Evidence Request Document Review Expectations Common Conformity Issues and Details to Remember

NSF InterpretationsNone

Outcomes ReportsNone

List of the manufacturer’s top six suppliers which supply the principle storage device(s), principle semiconductor device(s) and printed circuit boards

For 3 of the top 6 suppliers for each component, provide the following:

Evidence of conformance to ANSI/AIHA/ASSE Z10 or OSHAS 18001

OR

Copies of certificates to to ANSI/AIHA/ASSE Z10 or OSHAS 18001

AND

If fewer than 3 suppliers provide the listed components, Statement from the manufacturer that confirms the

number of suppliers for those components

List must include the top six suppliers that supply these three components, defined either by annual fiscal or annual calendar spend

For example, management system documentation (similar to 12.4.1), server manufacturer audit report of the supplier, or third party audit report of supplier may be considered acceptable forms of evidence

Certificates must be awarded by a certification body that is accredited by an International Accreditation Forum (IAF) member association body and must clearly identify the supplier and contain a current date range. In lieu of a certificate, a URL linked to an online copy of the certificate may be provided

Statement must be appropriately signed and dated by a company official, and indicate the number of suppliers of the component if fewer than 3. Signing the provided list of suppliers satisfies this requirement

This is a corporate criterion If the manufacturer has fewer

than three suppliers for any of the listed component types, evidence must be provided for every supplier of the component type

Somewhat difficult to

demonstrate conformance

Sample Conformity Packet

NSF-ANSI 42612.4.2: Optional – Supply chain conformance to occupational health and safety performance standards (corporate)

NSF-ANSI 426: 12.4.2

The following data samples and explanation are intended to illustrate examples of acceptable data. Other types or forms of data may also be acceptable in conformity documentation.

NSF-ANSI 426: 12.4.2

List of suppliers

Manufacturers should submit a list of all suppliers that provide principle storage devices, processors and printed circuit boards. List must include all suppliers that supply these three components and identify the top 6 suppliers of each component, defined either by annual fiscal or annual calendar spend. This example illustrates a list for one component, the printed circuit board.

Suppliers, printed circuit board

Top 6 suppliers by annual spend

PCB World X

Circuits Inc. X

Wright Assemblies X

Server Electronics LLC X

Amartis X

Vagron Inc. X

Electric Futures Manufacturing

Bad Wolf Assembly Co.

Evidence of conformance to ANSI/AIHA/ASSE Z10 or OSHAS 18001

NSF-ANSI 426: 12.4.2

Documentation of a compliance management system which demonstrates conformance with ANSI/AIHA/ASSE Z10 or OSHAS 18001 may be one acceptable piece of evidence for this requirement. As in criterion 12.4.1, if this method is used to demonstrate conformance it is helpful to provide documentation that demonstrates how the supplier’s management system documentation maps to the requirements outlined in ANSI/AIHA/ASSE Z10 or OSHAS 18001.

Certification to ANSI/AIHA/ASSE Z10 or OSHAS 18001

NSF-ANSI 426 12.4.2

Certificates must be provided for any suppliers of the 3 listed components and have earned certifications to either OSHAS 18001 or ANSI/AIHA/ASSE Z10. Certifications should clearly list the certification earned, the supplier name and a current date range.

Example Facility123 NW Main St.Anytown, USA

456

NSF-ANSI 426: 12.4.2

URL that confirms conformance to ANSI/AIHA/ASSE Z10 or OSHAS 18001

Manufacturers may provide a URL for each supplier which confirms conformance to ANSI/AIHA/ASSE Z10 or OSHAS 18001, such as through the certifying body’s website which lists certifications earned.

NSF-ANSI 426: 12.4.2

Statement of fewer than 3 suppliers

If fewer than 3 suppliers are utilized for the components listed in the criterion, the manufacturer must provide a statement which confirms the number of suppliers for each component. This statement must be signed by an official of the company. Signing the provided list of suppliers also satisfies this requirement.

Conformity Guidance NSF-ANSI 426: 12.4.3Optional : Certification to social responsibility performance standard (corporate)

NSF-ANSI 426: 12.4.3

Applicable Interpretations,Clarifications, Outcome Reports

Document/Evidence Request Document Review Expectations Common Conformity Issues and Details to Remember

NSF InterpretationsNone

Outcomes ReportsNone

List of top six suppliers which supply the principle storage device(s), principle semiconductor device(s) and printed circuit boards

For 3 of the top 6 suppliers for each component, provide the following:

Copies of certifications to SA8000

OR

Copies of most current EICC1 VAP audit report

Statement from manufacturer confirming number of suppliers for listed components if fewer than 3

List must include top six suppliers that supply these three components, defined either by annual fiscal or annual calendar spend

SA8000 certification must clearly identify the facility or company and must be no older than 3 years. They must be issued by certification bodies which have an accreditation to perform certifications to SA80002

Audit reports must be issued by RBA VAP Operations Management Team 2 years prior to the product’s EPEAT registration or verification. Certificate must confirm that no major non-conformances were identified in the audit report, or that any non-conformances were addressed according to the corrective action procedures outlined in the VAP

Statement must confirm number of suppliers for the listed components and be signed by an official of the company. Signing the provided list of suppliers satisfies this requirement

This is a corporate criterion Currently the RBA does not issue

certificates as specified in this standard. Therefore, audit reports are acceptable evidence as well

Somewhat difficult to

demonstrate conformance

1 The Electronic Industry Citizenship Coalition (EICC) changed its name to the Responsible Business Alliance (RBA) in 2017.2 A list of certification bodies accredited to perform SA8000 certifications is available online.

Sample Conformity Packet

NSF-ANSI 42612.4.3: Optional – Certification to social responsibility performance standard (corporate)

NSF-ANSI 426: 12.4.3

The following data samples and explanation are intended to illustrate examples of acceptable data. Other types or forms of data may also be acceptable in conformity documentation.

NSF-ANSI 426: 12.4.3

List of suppliers

Manufacturers should submit a list of its top 6 suppliers that provide principle storage devices, processors and printed circuit boards. List must include all suppliers that supply these three components and identify the top 6 suppliers of each component, defined either by annual fiscal or annual calendar spend. This example illustrates a list for one component, the printed circuit board.

Suppliers, printed circuit board

Top 6 suppliers by annual spend

PCB World X

Circuits Inc. X

Wright Assemblies X

Server Electronics LLC X

Amartis X

Vagron Inc. X

Electric Futures Manufacturing

Bad Wolf Assembly Co.

Example of SA8000 certification

NSF-ANSI 426: 12.4.3

SA8000 certification must clearly identify the facility or company and must be no older than 3 years. They must be issued by certification bodies which have an accreditation to perform certifications to SA8000.

Example of EICC (RBA) VAP recognition

NSF-ANSI 426 12.4.3

If demonstrating conformance through EICC (RBA) VAP audits, copies of certificates issued by the VAP Operations Management Team, which are in place 2 years prior to product registration or verification and address any priority or major nonconformances found. Nonconformances must be corrected according to the timeline specified in the EICC VAP procedures. Note: The VAP does not produce certificates as of this writing.

NSF-ANSI 426: 12.4.3

Statement from manufacturer if fewer than 3 suppliers for listed components

If fewer than 3 suppliers are utilized for the components listed in the criterion, the manufacturer must provide a statement which confirms the number of suppliers for each component. This statement must be signed by an official of the company. Signing the provided list of suppliers also satisfies this requirement.

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