Sample of duly filled Demat

Request form for Physical

Share Certificate and Mutual

Fund Statement

Physical Share Certificate view:

STAMP FORMAT FOR SHARES CERTIFICATES:

SURRENDERED FOR DEMATERIALISATION DP NAME: MOTILAL OSWAL SECURITIES LTD. BO ID : ___________________________ (MOSL 16 DIGIT DP A/C NO.)

Stamp with

BOID to be

affixed

HOW TO FILL DRF FOR PHYSICAL SECURITY CERTIFICATES:

1. Account No.

2. Details of Sec.

3. Company name

4. ISIN

5. Type of sec.

6. No. of cert.

7. Face value

8. Qty. in figures &

words

9. Folio No.

10. Certificates No.

11. Distinctive No.

12. Qty.

13. Client name

14. Client sign.

With DP & RTA

15. Annexure

16. DP stamp

17. Executive name

& sign.

MUTUAL FUND UNITS - STATEMENT OF ACCOUNTS :

Client sign.

Compulsory

HOW TO FILL MF - DRF FOR MUTUAL FUND UNITS REPRESENTED BY

STATEMENT OF ACCOUNT AND PHYSICAL CERTIFICATES:

Client Sig. is

compulsory

DRF/ MF- DRF Checklist - Mandatory

# Particulars to be checked before sending DRF/MF-DRF. DRF

MF-

DRF

1 Demat Account No √ √

2 Details of Security- Free or Locked-in Securities √ √

3 Name of the Company √ √

4 ISIN of the Scrip √ √

5 Type of Security- Equity, Debentures, Bonds, Units, etc √ ×

6 No. of Certificates/ statement pages √ √

7 Face value of Securities (check ISIN with Cross net system to confirm) √ √

8 Quantity in figures and words √ √

9 Folio no √ √

10 Certificate no From - To √ ×

11 Distinctive no From-To √ ×

12 Incase Locked-in Securities- Lock-in Reason and release date √ √

13 Name of all the Holders – Match with shares cert. and DP record √ √

14 All the holders have to sign on the “Signature with DP” and “Signature with

RTA” columns. √ √

15 Client’s Signature on the all Statement of Accounts × √

16

Deface certificates by affixing a rubber stamp as follows:

√ ×

17

If change in order sequence of Joint holders, then fill DRF form as per holders

in DP records and attach transposition form mentioning name and sequence

as per certificate

√ ×

18 In case of death of one of the joint holders attach transmission form along

with notarized copy of death certificate with DRF √ ×

# Details to be punched in Crossnet system

1 DRF No Demat Request Form Number (printed on the DRF)

It is always advisable to punch the serial no.

2 Client ID Demat Account number of the Client

3 ISIN ISIN of the Scrip to be Dematerialized

4 Quantity Quantity of the Shares to be Dematerialised

5 Total no of Certificates or

Statement pages Total no. of Certificates/ statement to be Dematerialised

Special Note: -

Overwriting, use of white ink or correction on the form is not valid.

The Currently Active SIP Statements cannot be Dematerialised- Monthly installment

purchase.

Latest Statement of Account (SOA) should be submitted in original.

Use separate MF-DRF forms for dematerialization of Mutual fund units

Kindly verify all holders’ signature with Crossnet and DRF form. In case new certificates are received against old certificate, do not send old certificate for demat.

Transposition cum Dematerialisation :

1) A Beneficial Owner’s (BO) Account can have a maximum of three holders The

BO must ensure that the demat account should be in the same sequence of names

as shown on the physical Share Certificates to be Dematerialized.

• Example: If the Share Certificates are registered in the names of A, B, and C,

then the DEMAT Account must also be opened in the same sequence of names as:

Main Account Holder: A

1st Joint Holder: B

2nd

Joint Holder: C

But, if the Shares of are held by the same account holders but in different sequence,

Main Account Holder: B

1st Joint Holder: A

2nd

Joint Holder: C

Than , Such shares can be Dematerialized in the same Demat account by submitting a

separate Transposition form (TRPF) along with DRF and share certificate.

Procedure for filling and submitting Transposition form (TRPF):

i) All the holders have to sign on the TRPF as per the instruction given on the same,

which is complete in all respect.

ii) The TRPF should mention only those names (in any order) who are the holders in

the DEMAT account.

iii) The BO has to submit separate application, form (TRPF) for transposition, for

each ISIN, along with the DRF & shares certificates.

Further, the same TRPF can be used if the shares have been allotted under three different

folio numbers for the same ISIN and same names of the holders.

Documents and Process of Transmission:

In case of death of a joint holder, the surviving holders should open a new account with

CDSL in the same sequence of surviving holders.

However, if the surviving holders already having a demat account with CDSL , but he

sequence is different, then same account can be use for dematerialization of shares by

following the Transposition process along with Transmission process.

a) Duly filled Transmission Request Form

b) Original or Notarized copy of the death certificate of the deceased holder(s).

TRANSMISSION REQUEST FORM (In case of death of one / more of the joint holders)

Application No. Date

(Please fill all the details in Block Letters in English)

To

MOTILAL OSWAL SECURITIES LIMITED

Palm Spring Center, 2nd

Floor,

Link Road, Malad (w),

Mumbai: 400 064

Dear Sir / Madam,

I/We, the joint holder(s)/Successors request you to transmit the securities balance from:

DP ID Client ID

To

DP ID Client ID

Due to the death of ----------------------------------------------------------------------------------

(Name of the deceased account holder(s).

Original Death Certificate/copy of Death Certificate (duly notarized/attested under seal

by a gazetted office) is attached herewith.

First/ Sole Holder Second Holder

Name(s) of the surviving

holder(s)

Signature(s) of the

surviving holder(s

1 2

Name(s) of the surviving

holder(s)

Signature(s) of the

surviving holder(s

Application No. Date: -

We hereby acknowledge the receipt of the following instructions for transmission –cum-

dematerialization, as per the details given in the Transmission form and DRF, from:

DEMAT ACCOUNT NUMBER of surviving Bos:

DP ID Client ID

DRF No. Date

Surviving Holder(s) Name(s)-(strike out what is not applicable):

First/Sole Holder Second Holder Third Holder

Documents Submitted

Documents Subject to verification.

Depository Participants Seal and Signature

Note: Kindly check the company status on site: http://www.cdslindia.com

Rematerialisation: Incase of demat shares convert into Electronics mode

Kindly rematerialisation form filled two copy’s in case of physically shares certificate

Rematerialisation Request Form

MOTILAL OSWAL SECURITIES LTD. Palm Spring Center, 2nd Floor,

Next to D-Mart Super –Market, Link Road, Malad (w) Mumbai: 400 064

(To be filled up by the Depository Participant)

RRN Date

Please fill all the details in Block Letters in English. (In case of Lock in Securities, fill up separate RRF for Lock in securities having different Lock in expiry dates.)

RRF No. Date

I/We request you to arrange to rematerialize the securities mentioned hereunder-registered in my/our name.

DP ID 1 2 0 1 0 9 0 0 Client ID 0 4 0 8 7 9 9 2

Name of the Company RELIANCE INDUSTRIES LTD.

ISIN I N E 0 0 2 A 0 1 0 1 8

Type of Security q Equity q Debentures q Bonds q Units q Other (Specify)

Number of Securities to Be Rematerialized

In figures 100

In Words ONE HUNDRED ONLY

Type of Lot Requested q Market Lot. q Jumbo Lot. (Specify Denomination.)

Type of Securities q Free q Lock-in

Lock in Reason

Lock in Expiry Date D D M M Y Y Y Y

Documents enclosed

Account Holder’s Details

Name of the First Holder

Father / Husband Name of First Holder

Name of the Second Holder

Name of the Third Holder

Occupation of the First Holder

Details of Existing Folio (if any)

• In case of remat for repurchase, form provided by the respective company should be attached

along with the RRF

First/Sole Holder Second Holder Third Holder

Name

Signature as Per DP Records

Signature as per DP Records

---1 --- Contd…. 2

As per DP

As per DP

Participant Authorization – DP to RTA Received the above mentioned securities for Rematerialisation from

DP ID Client ID

Name of the Sole / First Holder

ISIN I N Date D D M M Y Y Y Y

The Rematerialisation Request form has been verified with the details of the Beneficial Owner’s account and it is certified that the form is in order. The account has sufficient balances to allow the Rematerialisation as requested. It is also certified that the details of beneficial owners have been verified and found in order.

Depository Participant Seal and Signature

Acknowledgement Receipt Received Rematerialisation request form as per details given below :

RRF No. Date D D M M Y Y Y Y

DP ID Client ID

Name of the Sole / First Holder

Name of Second joint Holder

Name of Third joint Holder

ISIN I N Quantity

Depository Participant Seal and Signature

---- 2 ----

DRF/ MF- DRF Checklist - Mandatory

# Particulars to be checked before sending DRF/MF-DRF. DRF

MF-

DRF

1 Demat Account No √ √

2 Details of Security- Free or Locked-in Securities √ √

3 Name of the Company √ √

4 ISIN of the Scrip √ √

5 Type of Security- Equity, Debentures, Bonds, Units, etc √ ×

6 No. of Certificates/ statement pages √ √

7 Face value of Securities (check ISIN with Cross net system to confirm) √ √

8 Quantity in figures and words √ √

9 Folio no √ √

10 Certificate no From - To √ ×

11 Distinctive no From-To √ ×

12 Incase Locked-in Securities- Lock-in Reason and release date √ √

13 Name of all the Holders – Match with shares cert. and DP record √ √

14 All the holders have to sign on the “Signature with DP” and “Signature with

RTA” columns. √ √

15 Client’s Signature on the all Statement of Accounts × √

16

Deface certificates by affixing a rubber stamp as follows:

√ ×

17

If change in order sequence of Joint holders, then fill DRF form as per holders in DP

records and attach transposition form mentioning name and sequence as per

certificate

√ ×

18 In case of death of one of the joint holders attach transmission form along with

notarized copy of death certificate with DRF √ ×

# Details to be punched in Crossnet system

1 DRF No Demat Request Form Number (printed on the DRF)

It is always advisable to punch the serial no.

2 Client ID Demat Account number of the Client

3 ISIN ISIN of the Scrip to be Dematerialized

4 Quantity Quantity of the Shares to be Dematerialised

5 Total no of Certificates or

Statement pages Total no. of Certificates/ statement to be Dematerialised

Special Note: -

Overwriting, use of white ink or correction on the form is not valid.

1. The Currently Active SIP Statements cannot be Dematerialised- Monthly installment purchase.

2. Latest Statement of Account (SOA) should be submitted in original.

3. Use separate MF-DRF forms for dematerialization of Mutual fund units

4. Kindly verify all holders’ signature with Crossnet and DRF form.

5. In case new certificates are received against old certificate, do not send old certificate for demat.

# This is a combined booklet containing 40 DRF and 10 MF-DRF forms.

Ensure the following while punching in Cross System: DRF No./MF DRF No. - Demat Request Form No should be the serial no. printed on DRF/MF-DRF. Client ID - BO Id of the Client ISIN - ISIN of the Scrip to be Dematerialized. Quantity – Quantity/Units of the Shares to be Dematerialised. Total Certificates - Total no. of Certificates/Pages to be Dematerialised.

DEMATERIALISATION: Enter login ID and password:

Now you have entered the software CROSSNET :

Select Demat Option and Click on Demat Entry:

How to punch the DRF before sending to HO Select DEMAT Entry -- Click “Add” for new entry _ Enter the DRF No _No of certificates -_Client ID-_ISIN -_No. of Qty.Then click on save, and before you save the data verify the Signature and a/c no.on DRF form and click on “SAVE”

Select DEMAT Entry -- Click “Add” for new entry _ Enter the MF-DRF No _No of pages -_Client ID-_ISIN -_No. of units.Then click on save, and before you save the data verify the Signature and a/c no.on MF-DRF form and click on “SAVE

All details should be punched in Documents Tracker before dispatch:

For DRF Status in crossnet:

DRF Process/drf rejected by Mosl:

For Status:

Select the demat option & enter the Client a/c no. and with Transaction date:

& than Preview

Report for status (drf process /Not)

How to know the status of your DRF Go to Option DEMAT

DRF Process and status by RTA :

Kindly select the type of option for status:

This report shows the status of “Pending Demat”:

To view DEMAT Confirmation Status: Go to Demat Listing _ Enter the demat a/c no. and select the “ Demat type” and click “Preview”

This report shows the status of “Confirmation Demat”

To view DEMAT Rejected Status: Go to Demat Listing _ Enter the demat a/c no. and select the “

Demat type” and click “Preview”

This report shows the status of “Rejection Demat”

Incase DRF rejected by RTA, Kindly check the details:

How to check the status of DRF which is Rejected by RTA: To view For Demat Rejected status: Go to “Demat” _ Demat Rejection status -_ Enter the demat a/c no and select the “STATUS” (Incase send to client kindly select to “sent to client”/Not sent to client kindly select –“shares not received”) and click “Preview”

This report shows the status of “Demat Rejection” And dispatched details :( sent to Branch/Franchisee)

Incase DRF rejected by MOSL, Kindly check the details:

How to check the DRF Rejected by HO: Go to DEMAT - Departmental Rejected status and enter the Demat a/c no. and click on “Preview”

This type of report will reflect on your screen this report Will give you status of DRF which is rejected by HO.