sap accounts payable introduction |

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FI: Accounts Payable 1 Unit 1: Introductio SAP-ERP Accounts Payable Version 1.0 Unit 1: Introduction

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You can download this SAP Accounts Payable Training Material from http://sapdocs.info/sap/fico/sap-accounts-payable-training-pdf-tutorials-documents-for-beginners/ get more SAP FICO documents from http://sapdocs.info

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Page 1: SAP Accounts Payable Introduction |

FI: Accounts Payable 1

Unit 1: Introduction

SAP-ERP

Accounts Payable Version 1.0

Unit 1: Introduction

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Unit 1: Introduction

Unit 1: Introduction

Unit 2: Master Data

Unit 3: Invoice and Credit Note Processing

Unit 4: Payments

Unit 5: Inquiries

Unit 6: Reporting

Course Agenda

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Unit 1: Introduction

Course Objectives

At the completion of this course, you will be able to:

Understand the Accounts Payable structure within SAP R/3

Understand the Key Concepts and Functionality within the Accounts Payable module

View Vendor Master Records

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Unit 1: Introduction

Course Objectives (cont.)

At the completion of this course, you will be able to:

Process Vendor Invoices and Credit Notes

Process Vendor Payments

Perform Vendor Inquiries

Reporting Capabilities

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Unit 1: Introduction

Accounts Payable Easy Access Screen

Different SAP R/3 Modules – AP module highlightedNon-purchase order invoice processing

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Unit 1: Introduction

Materials Management Module

Purchase Orders and Goods Received are all processed on SAP R/3 through the Material Management module within Logistics

Purchase orders are created in Purchasing

PO related invoices are processed in Logistic Invoice Verification

Good Receipts are created in Inventory

Management

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Key Terms

Company Code

Purchasing Organization

Plant

Document Types

Document Structure

Document Flow

SAP R/3 modules

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A/P Module – Document Types

Document Types: Different document types exist in SAP R/3 to cover different business transactions.

In Financial Accounting, there are different document types for the different transactions executed in each module:

Accounts Payable Accounts Receivable General Ledger Asset Accounting

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A/P Module – Document Types (cont.)

In Materials Management, there are different document types for the different transactions executed for:

Goods Received Goods Shipped to customers Purchase order related invoices processed

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Unit 1: Introduction

Standard Document Types for AP

AP Document Types

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Document Structure

Documents share a data structure consisting of:

Overview Header Items

Overview DataOverview Data

Header DataHeader Data

Item DataItem Data Item DataItem Data

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Financial Document Overview

Line Item Data

Header Data

Overview Data

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Represents a manual process outside of LIMS

Represents a process within LIMS

Key Concept ProcessThree way match concept

1. Purchase Order

2. Goods Receipt

3 FI documents created to record Dr and Cr entries

3. Invoice Receipt

4. Payment

Two way match concept

1. Purchase Order

2. Invoice Receipt

2 FI documents created to record Dr and Cr entries

3. Approval obtained

4. Payment

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Accounts Payable SAP R/3 Functionality

Summary of:

Vendor Master Data Transaction Functionality Inquiries Reporting

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Vendor Master Data

A Vendor Account on SAP R/3 is known as a Vendor Master Data Record.

The Vendor Master Record stores all purchasing and finance data for vendor.

A Vendor Master Record must exist on SAP R/3 for a vendor before any business activity can occur for Wyeth.

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Vendor Master Data (cont.)

A Vendor Master Record has three views:

A General Data view which provides information on

vendor address, telephone number, etc. A Company Data view which provides details for vendor

payments. A Purchasing Organization Data view which provides

details for creating and managing purchase orders.

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SAP R/3 Menu Path for Vendor Master Records

Vendor Master Records

Transaction for both company code and purchasing views

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Unit 1: Introduction

Initial Vendor Master Record Screen (FK03)

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Unit 1: Introduction

Vendor Inquiries and Vendor Account Management

SAP R/3 provides multiple transactions for performing vendor account inquiries.

You can display:

Vendor Balances

Vendor Line Items

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Unit 1: Introduction

A/C Inquiries and Management Transactions

Display Line Items and Balances

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Unit 1: Introduction

Reporting Functionality

SAP R/3 provides multiple standard Accounts Payable Reports.

SAP R/3 Standard Reports

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Unit 1: Introduction

Reporting Functionality

Additional Wyeth custom reports

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Questions and Answers