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Vendor master records contain information about the Vendor Account that controls how business transactions are posted to it and how it is managed.

Chapter Objectives

– Define the components of the Client and Company Code segments of the Vendor master record.

– Create a Vendor master records

Chapter 8Vendor Master Records

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Creating a Vendor Master Record

Option 1. Create Client and Company Code SegmentsOption 2. Create Client, Company Code, and Sales Segments

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Creating a Vendor Master Record - Initial Screen

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Master Records - Account Group

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Account Group Number Ranges

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Field StatusVendor Master Record

Account Group + Company Code +Activity Type = Master Record Screen Layout

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The Field is:

S Suppressed D Displayed R RequiredO Optional

S D R O

S S S S S 1st Priority

D S D D D 2nd Priority

R S D R R 3rd Priority

O S D R O 4th Priority

Field StatusScreen Layout Link Rules

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ResultResult

Company Data:

Payment Transactions:ToleranceHouse Group Bank

Field Selection: Activity Type levelO RCompany Code level R SAccount Group level D O

Tolerance GroupHouse Bank

D

S

Example of Field Status Definitions

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Vendor Master Record - Client Segment

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Vendor Master Record - Client Segment

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Vendor Master Record - Client Segment

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Alternative Payee / Payer

123

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Vendor Master Record - Company Code Segment

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Vendor Master Record - Company Code Segment

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Vendor Master Record - Company Code Segment

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Payment Terms

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Customer Line ItemCustomer Line Item

Document HeaderDocument Header

Payment Terms 0002 Days / Percent 14 days 2%/30 netBaseline Date 15.01.1997 Discount Amount________________

Pmnt Block ___ Pmnt Method ____

Document Date 10.01.1997Posting Date 15.01.1997

Payment Terms: Document

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TolerancesEmployee Tolerance Vendor Tolerance

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Incorrect master data might lead to serious problems. Therefore, you want the highest level of security when creating or maintaining master data.

Incorrect master data might lead to serious problems. Therefore, you want the highest level of security when creating or maintaining master data.

Requirements:

Dual Control: Business Case

• Not all changes to a vendor or customer master record are sensitive.

• You need the flexibility to decide which changes of a master record require a special procedure to guarantee correctness.

• While a change is “under way,” other transactions referring to this master record should only be restricted, if critical.

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Changes to Master Records - Dual Control

Step 1. Configure Sensitive Fields in IMG

Step 3. Confirm Changes (User 2)

Step 2. Change a Master Record (User 1)

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Vendor Master Record

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Vendor Master Records - Chapter Summary

• Key Terms:– Vendor Master

Record– Client level– Company Code level– Purchasing

Organization Level– Account Group– Number Range– Reconciliation

Account– Sort Key

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Vendor Master Records - Chapter Summary

• Key Terms:– Payment Terms– Tolerance Groups– Payment Method– Field Status in the

Vendor Account Group

– Field Status for the Company Code

– Field Status for the Activity Type