sap fi practice
DESCRIPTION
SAP FITRANSCRIPT
SS AP Notes
SSAP Stands for Systems, Applications, and Products in data processing of business process.
FFICO Stands for Financials & Controlling.
SSAP is integrated with 28 modules.
EEnd user is accountable. OOnce the entries are made no one can delete the entries, only by passing modification entry only one can rectify the entries.
HH OW TO START SERVER
DD/c on SAP R3 Management Console,SSelect Server boot action,SSelect all tasks then start (Server will be in gray field in the initial, later it turns to yellow color, then it turns to green color)
OOnce the server turns to green color user can start the rest of procedure.
SSelect Expand serverDD/c on WP (Work process) table((Wait till all parameters turns into wait mode (refresh)) once all the parameters are in wait mode just minimize the server
DD/c on SAP Logon, Select Logon
TThere will be three servers
1. DDevelopment Server will be called as Client 12. QQuality/Testing server will be called as Client 23. PProduction Server will be called as Client 3
AAlways use client 800
UUser sapuser (your own id)PPassword india UUse SPRO in command field. SSPRO refers to SAP reference organization.CClick on SAP Reference IMG. IIMG stands for implementation guide.
EE NTERPRISE STRUCTURE
TThere are 20 tasks in this chapter.
1. DDefine Company2. DDefine Company Code3. AAssign company code to company4. DDefine business area5. DDefine consolidation business area6. AAssign business area to consolidation business area7. DDefine Financial Management area8. AAssign company code to Fin. MMgmt area9. DDefine Chart of Accounts list10. AAssign company code to chart of accounts11. DDefine account groups12. DDefine retained earnings account13. DDefine Fiscal Year variant14. AAssign company code to fiscal year variant15. PPosting periods
a. DDefine variants for open posting periodsb. AAssign company code to posting variantc. OOpen & Close posting records
16. DDefine Field status variant17. AAssign company code to field status variant18. DDefine document type & number of ranges19. DDefine tolerance groups
a. TTolerance group for GL Accountsb. TTolerance group for Employees
20. EEnter global parameters.
DD EFINE COMPANY
PPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting > Define Company >
GGo to new entries on application bar.
CCompany: GILHCCompany Name: Global Industries Limited HyderabadCCountry: IndiaLLanguage: IN (Country & Language can be selected from library)
SSave the screen. ((Ctrl+S or Save icon)
SSelect create request.
NNarration: SPRO define company then Save.
SSystem will generate a unique number for reference.
DD EFINE COMPANY CODE
PPath > SPRO > IMG > Enterprise Structure> Definition > Financial Accounting > Edit, copy, delete, check company code >
DD/c on edit company code data.
SSelect New entries
CCompany Code: 0506CCompany Name: Global Industries Limited HyderabadCCountry: IndiaCCurrency: INRLLanguage: IN
TThen Save screen.
• EEdit address screen will be created in all 3 servers.
AA SSIGN COMPANY CODE TO COMPANY
PPath > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting > Assign company code to company
GGo to position > type 0506 > type company GILH.SSave
DD EFINE BUSINESS AREA
BBusiness area is nothing but branches of the company.
PPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >DDefine Business Area
GGo to new entries
BBusiness Area Description
GGILD Delhi Bus. AArea for GILHGGILM Mumbai bus. AArea for GILH
SSave.
MM AINTAIN CONSOLIDATION BUSINESS AREA
CConsolidation business area is nothing but Regional wise Accounting
PPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >MMaintain Consolidation Business area.
GGo to new entries
CCross Business area Description
GGILN North con. bbus area for GILHGGILS South con. bbus area for GILH
SSave
AA SSIGN BUSINESS AREAS TO CONSOLIDATION BUSINESS AREA
PPath > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >AAssign Business Area to Consolidation Business area
GGo to position
UUse BA least alphabet. ((When you select least alphabet you can see all the business areas already existing. SSo that you can assign consolidation business area to required business area.)
BBus area Description Cons. BBus area DescriptionGGILC Chennai bus area GILS South bus area for GILH
SSave.
MM AINTAIN FINANCIAL MANAGEMENT AREA
PPath > SPRO > IMG > Enterprise Structure > Definition > Financial Accounting >MMaintain Financial Management area
GGo to new entries
FFM Area FM Area Text FM Area Currency
00506 FM Area for GILH INR
((*Use a common number for various fields. IIt is easy to remember. OOr else use a logical number)
SSave.
AA SSING COMPANY CODE TO FINANCIAL MANAGEMENT AREA
PPath > SPRO > IMG > Enterprise Structure > Assignment > Financial Accounting >AAssign company code to fin. MMgmt. AArea
GGo to position
CCompany Code: 0506 enterAAssign FM Area 0506 (which was given earlier)
SSave
DD EFINE CHART OF ACCOUNTS LIST
PPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Edit Chart of Accounts list
GGo to new entries
CChart of Accounts 0506 (you can select any logical number)DDescription Chart of accounts for GILH
MMain Language EnglishLLength of Accounts 6 * in SAP max length of GL Accounts is 10
CControlling integration: Manual creation of Cost elements / Automated cost elements. SSelect Manual creation of cost elements
SSave.
AA SSIGN COMPANY CODE TO CHART OF ACCOUNTS
PPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Assign company code to chart of accounts
GGo to position
GGive company code 0506 enterGGive 0506 in chart of accounts field.
SSave
DD EFINE ACCOUNT GROUPS
USE TRANSACTION CODE ‘OBD4’
PPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Definition of Account group
GGo to new entries
CChart of acc Acc group Name From acc No to Acc no
00506 Sc Share capital 100000 10009900506 rspl Reserves & Surplus 100100 10019900506 cala Current assets &
Loans & Advances 200000 20009900506 Sale Sales 300000 30009900506 adex Admin exp 400000 400099
UUse different number for different group. SSo that entries can be done easily with out searching for accounts. BBy using separate series one can identify easily the group of the accounts like assets, liabilities, income & expenditure.
DD EFINE RETAINED EARNINGS ACCOUNT
PPath > SPRO > IMG > Financial Accounting > GL Accounting > GL Accounts > Master Records > Preparations > Define retained earnings account GGive chart of accounts (0506) enter ( trasction – BIL )
SSystem define P & L Statement type will be ‘X’
PP&L St Account‘‘X’ 100100 * Number should be selected from rspl group only.
WWith out creating account system cannot allow you to enter the account except incase of retained earnings
SSave
DD EFINE FISCAL YEAR VARIANT
FFiscal year refers to the calendar year or the financial year/
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year > Maintain Fiscal Year Variant.
NNote: System defined fiscal year variants are K1, K2, K3 & K4 are meant for calendar year fiscal year.
KK1 to K4 relates to extension of the fiscal year, that means K1 allows one month after the fiscal year to close the books, K2 allows two months and the like.
FFiscal Year Variants
VV3 for April to MarchVV6 for July to JuneVV9 for October to September
GGo to positionGGive Fiscal year variant V3 enter.SSelect V3DDouble click on periodsGGo to new entries
MMonthDDay PPeriod Year Shift
1 31 10 -12 28 11 -13 31 12 -14 30 1 05 31 2 06 30 3 07 31 4 08 31 5 09 30 6 010 31 7 011 30 8 012 31 9 0
SSave.
NNote: We are using two calendar years for a financial year in Indian scenario (we use financial year as 1st
April to 31st March) and defining one calendar year as fiscal year.
IIn SAP only one calendar year is defined. TTo meet our financial year requirements we define fiscal year as calendar year + 1 or – 1 depending on the situation. IIn general we go with higher side and April to December 9 months falling in one calendar year we usually prefer year shift is -1 from the financial year.
EExample:
22005 2006AApril to December January to March
BBalance sheet year 2005 – 06
CCalendar year is 2005 for Apr – Dec and 2006 -1 (Year shift) for January to March.
DDouble click on period textGGo to new entries
LLanguage PPeriod ttxt Text En 1 4 AprilEn 2 5 MayEn 3 6 JuneEn 4 7 JulyEn 5 8 AugustEn 6 9 SeptemberEn 7 10 OctoberEn 8 11 NovemberEn 9 12 DecemberEn 10 1 JanuaryEn 11 2 FebruaryEn 12 3 March
NNote: Shortened fiscal year will be used when fiscal year is less than one year. UUsually in case company commences / amalgamated / closed in the middle of the financial year shortened fiscal year will be raised.
AA SSIGN COMPANY CODE TO FISCAL YEAR VARIANT.
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Fiscal Year > Assign company code to fiscal year.
GGo to positionGGive company code 0506EEnterGGive fiscal year variant V3 SSave.
PPosting periods
a) DDefine variants for open posting periods
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Posting periods > Define variants for open posting period.
GGo the new entriesGGive variant 0506NName posting variant for GILHSSave
b) AAssign variants to company code
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Posting periods > Assign variants to company code.
GGo to positionGGive company code 0506EEnterCCompany Variant00506 0506SSave
OO pen and Close posting period
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Posting periods > Open and close posting periods.
GGo to new entries
VVariant AAFFrom Acct
TTo Acct
FFrom period 1 YYear
TTo period YYear
FFrom period 2 YYear
tto period year
0506+ (F4) --- --- 1 2005 12 2005 13 2005 16 2005
IIn case if you select from period 1 to period 1, 2 to 2, 3 to 3 and the like you can’t edit or enter once the period (month) expires. IIn order to have better control it is recommended to give from period 1 to 1, 2 to 2 and the like other wise use 1 to 12.
AA refers to Applicability.
MM aintain field status variant.
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Line item > Controls > Maintain field status variant.
SSelect 0001, Select copy button GGive field status variant 0506, Name field status for GILH & Enter
SSelect copy all (System gives message number of dependant entries copied 41)EEnter & Save
TThen select 0506DDouble click on field status groupDDouble click on G001DDouble click on general dataMMake text as reqd. eentryDDouble click on additional account assignmentMMake business area as reqd. eentry & Save
DDouble click on G005DDouble click on general data, MMake text as reqd entry, CClick go back.
DDouble click on additional account assignmentMMake business area as required entrySSave.
AA ssign company code to field status variant.
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Line item > Controls > Assign company code to field status variant.
GGo to positionGGive company code 0506EEnterGGive field status variant 0506SSave
DD efine document type & Number ranges.
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Document > Document header > Define document types
NNote: System defined number range for GL Account document is 01.
GGo to positionGGive document type SA EEnterSSelect SASSelect details button (magnifier icon)CClick on number range informationGGive company code 0506SSelect change intervalsSSelect interval (insert)
NNo Year From No To No001 2005 1 1000
SSave
DD EFINE TOLERANCE GROUPS
a. DDefine tolerance groups for GL accounts
PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >OOpen item theory > Closing differences > Define tolerance group for GL Accounts.
GGo to new entries
GGive company code (0506)KKeep tolerance account as blankNName of the tolerance group: Tolerance group for GILH
SSave
b. DDefine tolerance groups for employees
PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions >OOpen item theory > Closing differences > Define tolerance group for employees.
GGo to new entries
GGroup blankGGive company code (0506)UUpper limit amount per document 9999999999999 (Max. ddigit 13)AAmount per open item account 99999999999 (Max. ddigit 11)OOpen item means outstanding of sales / purchasesCCash discount per line item 5% (maximum allowed)
SSave
EE NTER GLOBAL PARAMETERS
PPath > SPRO > IMG > Financial Accounting > GL Settings > Company code > Enter global parameters.
SSelect company code (0506)SSelect details icon or F2
PProcessing parameters The following are the minimum requirements for each company.
SSelect Business area financial statementsPPropose fiscal yearNNegative postings allowed (negative means reversal entries)CCash management activated.AApart from the above as per the client requirements processing parameters should be selected.
CC REATING GL MASTERS
AAccounting > Financial Accounting > GL > Master records > Individual processing centrally
TTransaction code FS00
GGL A/c No 100005CCom. CCode 0506
GGo to GL Account menu bar
SSelect create or select create button
TType/Description
GGive Account group Share capitalSSelect P&L account / Balance sheet Account Balance sheet account. SShort Text Eq. SSh. CCapitalGGL A/c Text Equity Share capital account
CControl data tab:
GGive currency INRSSelect only balances in local currencySSelect line item displaySSort key (F4) select 002
SSelect create/bank/interest tab:FField status group G001 (mandatory fields)
LLike wise create other accounts.
SSave
TTo open a new sessionHHow to open a new sessionGGo to system on menu barSSelect create session or use * icon for creating new session or use \o followed by transaction code obd4 to get a new screen retaining existing screen
UUse \n followed by transaction code to get a new screen without retaining existing screen.
WW orking with W. tt emplate
GGive GL A/c No 100010SSelect W.templateGGL A/c 100005CCom code 0506
JJust change the text to Preference share capital
GGive GL A/c 100100CCom code 0506
SSelect create button
AAccount group Reserves & surplus
BBalance sheet account
TText Profit & Loss account
CControl data: All will be carried forward with the selected template. CCheck for accuracy.
SSave.
PP osting of a Transaction
TTransaction code for posting is F-04
PPath > Accounting > Financial Accounting > GL > Document entry general posting
GGive document date (F4 is to select the date menu, F2 is for current date)
PPosting Key Posting key 40 is debit for GL AccountPosting key 50 is credit for GL Account
SSelect posting key 40 for debit entry
GGive GL Account as Bank Account number (select F4 for selection) enter
FFill Amount, Business Area, Date, & Text (all other required fields) enter
SSelect posting key 50 for credit entry
GGive GL Account as Share capital number (select F4 for selection) enter
FFill Amount, Business Area, Date, & Text (all other required fields) enter
UUse * to copy the amount, and + for text from previous screen
TTo view the entry before posting to check correctness / accuracy
GGo to document menu bar SSelect simulate or shift9
HH ow to view the document
TTransaction code is FB03PPath Accounting > Financial Accounting > GL > Document display
GGive company code 0506GGive Fiscal year 2005
TTo know the documents available in the database select document list on application bar.
CCompany code 0506GGive Fiscal year 2005 then select execute (clock icon is for execution)
HH ow to view GL Balances
TTransaction code is FS10N
PPath > Accounting > Financial Accounting > GL > Account > Display balance
GGive GL A/c no (F4 to select)CCompany code 0506FFiscal year 2005TThen execute.
GGL Master Change
TTransaction code FS00
GGive GL Account which is to be changed.GGo to GL Account on menu barSSelect change or use icon (pencil)
NNote: Except the text column no other fields can be changed.
HH ow to Block / Unblock GL Account
TTransaction code FS00
GGive GL account no which is to be blocked or un blocked.GGo to GL Account on menu bar select block or use Lock icon (for blocking) / un blocking
CClick on Blocked for posing in company code, for blockCClick on Blocked for posing in company code, for unblock.
SSave
HH ELD DOCUMENT
HHeld document is for a shorter period, when things are not sure about debit / credit of transaction. TThis document is used for external purpose only.
GGo to transaction code F - 0 4
GGive document dateGGive GL Account number (Bank account) enterFFill amount field, business area GILC, value date & text
SSave.
GGo to document on menu barSSelect hold SSystem gives message held documents must be convertedTTrouble shoot: for conversion of held documents
GGo to transaction code se38 enterGGive program rftmpblu select execute (it is program code)
SSelect no termination for read error and execute
SSystem gives message held documents successfully converted.
GGive temporary document number G1 enter
HH ow to post / delete held documents
GGo to transaction code F-02GGive document date SSelect held document on application barGGive document number G1((to know the documents available select document list)
FFor deletion select deleteFFor posting select edit button
GGive 50GGive relevant GL Account number enter.
FFill the required fieldsEEnter SSave.
PP ARK DOCUMENT
CCreation of Park Document
PPath > Accounting > Financial Accounting > General Ledger > Document entry > general document parking.
TTransaction code f-65
GGive document date F4 F2 CCompany code 0506CCurrency INRPPst Key 40GGive relevant GL A/c NoAAmount 25000/-TText Advance for purchasesPPst Key 50 AAccount number 200005 EEnter
AAmount *BBusiness area GILCText +GGo to document SSelect park document.
HH ow to delete/complete/park document
TTransaction code FBV0
PPath > Accounting > Financial Accounting > General Ledger > Document > Parked Documents > Post / Delete
EEnter
GGive Company code 0506GGive Document number 4FFiscal year 2005
FFor deletion just click on document on menu bar and select delete.
TTo post the document go to document on menu bar select post.
((System gives message make an entry in all required fields)
FFill all the required fields and save.
RR ECURRING DOCUMENT
RRecurring document is a document where it is as a template. WWhen the amount & date is fixed recurring document is used. EEx. RRent, Hire purchase installments, salaries etc.
RRecurring document should not be deleted / modified.
DDefine Number ranges. SSystem defined number range for recurring document is X1.
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global settings > Document > Document Number ranges > Define Document number ranges.
TTransaction code is FBN1
GGive company code 0506SSelect change intervalsSSelect insert intervalNNo Year From No. TTo No.XX1 2005 10001 11000EEnter & Save
CC reation of Recurring document
BBefore creating recurring document ensure that relevant GL A/c’s created.
FFor creation of Rent, Rent Payable Account.
GGo to transaction code FS00 EEnter
FFor Rent Account
GGive GL Account 400005 (Administrative expenses)SSelect create buttonAAccount group Administrative ExpensesSSelect P&L statement accountSShort text Rent, Long text Rent A/c
SSelect control data tabCCurrency INRSSelect only balances in local currencySSelect line item displaySSort key 002SSelect create/bank/interest tabFField status group G001SSave.
FFor Rent Payable Account
GGive GL Account 100205 (Current Liabilities)SSelect create buttonAAccount group Current LiabilitiesSSelect Balance Sheet accountSShort text Rent Payable, Long text Rent Payable A/cSSelect control data tabCCurrency INRSSelect only balances in local currencySSelect Open item ManagementSSelect line item displaySSort key 002SSelect create/bank/interest tabFField status group G001
SSave.
CC reation of Recurring Entry Document
TTransaction code FBD1
PPath > Financial Accounting > General Ledger > Document entry > Reference documents > Recurring entry document.
GGive company code 0506RRecurring entry range runFFirst run on 1.4.2005LLast run on 31.3.2005IInterval months 01 (F4)RRun date 01 (F4)
DDocument type SA (GL Document)
PPosting key 40 give rent GL Account number 400005 (Rent Account)EEnterAAmount 50000 INRBBusiness area GILCTText Rent
PPosting key 50 Give Rent payable account 100205 EEnter
AAmount *BBusiness area GILCTText +,SSystem gives message Document 10001 was created.
PP osting of a recurring document to batch.
TTransaction code is F.14
PPath > Accounting > Financial Accounting > General Ledger > Periodic Processing > Recurring entries
EExecute / enter
CCompany code 0506GGive document number 10001FFiscal year 2005
SSettlement period 1.4.2005 (settlement period is the run date)
EExecute or F8 (System gives message that session SAPF 120 was created)HH ow to process the batch.
GGo to system on menu bar select services select batch input select sessions
SSelect SAPF120SSelect display errors onlyAAgain select process button on screen SSystem gives message batch input session completed.
TTo check entry
TTransaction code is FS10N (to check balances)
GGive rent payable account 100250GGive company code 0506FFiscal year 2005BBusiness area GILC
SSaveCC reation of Sample Document
SSample document is nothing but an template.
SSteps for creating sample document
1. DDefine number ranges2. CCreation of Sample document3. PPosting of an entry by taking sample document as reference4. DDisplay of sample document5. CCreation of GL A/c if necessary.
11. DDefine number ranges
GGo to transaction code FBN1
GGive company code 0506SSelect change intervals (pencil icon)SSelect insert interval
GGive number X2 (System defined number range for sample document is X2)YYear 2005FFrom number 11001 to To number 12000EEnterSSave
22. CCreation of sample document
TTransaction code is F-01
PPath > Accounting > Financial Accounting > General Ledger > Document Entry > Reference document > Sample document
GGive document date F4 F2CCompany code 0506CCurrency INR
DDebit Rent AccountCCredit Rent Payable Account
SSave.
33. PPosting of a document
PPosting of a document by taking sample document as reference.
GGo to transaction code f-02 (posting of document)GGive document dateGGo to document on menu barSSelect post with referenceGGive document number 11001 (from the same series which was created)CCompany code 0506FFiscal year 2005EEnter
((Note: One can enter a new document by simply quoting the number of the document that was saved earlier)
44. DDisplay of sample document
TTransaction code FBM3
CChange of sample document
TTransaction code FBM2 DDelete sample document
TTransaction code F.57
RR eversal document
1. IIndividual reversal2. MMass reversal3. AAccrual / deferral reversal4. RReversal of reversal (Reversal of reversal is not possible in SAP)
11. IIndividual Reversal
TTransaction code FB08
PPath > Accounting > Financial Accounting > General Ledger > Document > Reverse > Individual reversal
GGive document number 2GGive company code 0506EEnter reversal reason 01 (use dictionary (F4))
TTo view the document before reversal select display before reversal (google icon)
GGo to document on menu barSSelect reverse
OOr
SSelect go back using arrow icon
SSave.
22. MMass reversal
TTransaction code F.80
PPath > Accounting > Financial Accounting > General Ledger > Document > Reverse > Mass reversal
((Note: Mass reversal is not advisable in real time scenario)
GGive company code 0506FFiscal year 2005GGive document number range you want to delete (or select various identities)GGive reverse reasonSSelect test runEExecuteSSelect reverse documents.
33. AAccrual of deferral document
TTransaction code FBS1
PPath > Accounting > Financial Accounting > General Ledger > Periodic processing > Closing > Valuate > Enter Accrual / deferral document
EEx: On 30th April Salaries payable entry will be made in the books of accounts.
SSalaries A/c Dr To Salaries Payable
OOn 1st May the payable entry has to be reversed in the books of accounts
SSalaries payable A/c DrTo Salaries
OOn making payment
SSalaries A/c DrTo Bank
GGive document date SSelect document type SA
RReversal reasonRReversal date
DDebit Rent accountCCredit Rent payable account
SSave
HHow to create reversal reason code
PPath > SPRO > IMG > Financial Accounting > General Ledger Accounting > Business transaction > Adjustment posting / reversal > Define reasons for reversal
GGo to new entriesGGive reasonSSelect negative posting.
TTrouble shooting for when the data locked
If two end users are working of the same screen data will be locked. TTo release the lock
GGo to transaction code SM12EEnterGGo to lock entry on menu barSSelect listGGo to lock entry again and select delete allSSelect refresh.
FF oreign Currency Postings
SSystem defined bank buying variant is ‘G’SSystem defined bank selling variant is ‘B’SSystem defined bank Average Price variant is ‘M’
CCheck exchange rate types
PPath > SPRO > IMG > General settings > Currencies > Check exchange rate types.
TTransaction code OB07
IIf you want to create a new variant go to new entries and create orCCopy from the existing variant.
DD efine translation ratios for currency transactions
TTransaction code OBBS
PPath > SPRO > IMG > General settings > currencies > Define translation ratios for currency translation
((System gives message read and say yes)
GGo to new entries
EExch VValid RRatio rate type FFrom TTo FFrom FFrom To
GG IINR UUSD 11.4.2005 11 1BB IINR UUSD 11.4.2005 11 1MM IINR UUSD 11.4.2005 11 1GG UUSD IINR 11.4.2005 11 1BB UUSD IINR 11.4.2005 11 1MM UUSD IINR 11.4.2005 11 11
SSave
EE nter Exchange rates
PPate > SPRO > IMG > Currencies > Enter exchange rates
TTransaction code OB08
GGo to new entries
EExch VValid DDirect rate type FFrom FFrom qquote To
GG 11.4.2005 IINR 444 USDBB 11.4.2005 IINR 442 USDMM 11.4.2005 IINR 443 USDGG 11.4.2005 UUSD 442 INRBB 11.4.2005 UUSD 444 INRMM 11.4.2005 UUSD 443 IINR
SSave
AA ssign exchange rate in document type
GGo to transaction code OBA7
GGo to positionGGive document type SASSelect details button (Magnifier icon)
EExchange rate type for foreign currency document ‘M’
SSave
PP osting of a transaction without giving rate
GGo to transaction code F-02GGive document dateCCompany code 0506GGive currency USD * operatingDDebit Bank AccountCCredit Share capital account((Amount will be converted to local currency)SSave.
PP osting of a transaction with giving rate
TTransaction code is F-02GGive dateCCurrency USD NNext to currency box enter the exchange rateDDebit Bank Account EEnterSSystem message read and enterCCredit Share capital AccountEEnterSSave
AA CCOUNTS PAYABLE
AAccounts payable is related to MM module
1. CCreate vendor account groups2. CCreation of number ranges for vendor groups3. AAssign number ranges for vendor groups4. DDefine tolerance groups5. CCreate General Ledger Account
a) SSundry Creditors b) Inventory Account6. CCreation of Vendor master (permanent)7. DDefine number ranges for posting8. PPurchase invoice posting9. HHow to view party account10. HHow to make payment entry.
CC reation of Vendor Account groups
PPath > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP) > Vendor accounts > Master data > Preparations for creation of Vendor master data > Define account groups with screen layout (Vendor)
TTransaction code is OBD3
GGo to new entriesAAccount group GILM (for materials)NName Material Management (MM) vendors for GILHDDouble click on company code dataDDouble click on account managementMMake reconciliation account as required entrySSave.
GGo to next entry or F8
GGive GILFNName F1 vendors for GILDDouble click on company code dataDDouble click on account managementMMake reconciliation account as required entrySSave.
CC reate number ranges for vendor groups
PPath > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP) > Vendor accounts > Master data > Preparations for creation of Vendor master data > Create number ranges for Vendor accounts
TTransaction code is XKNI
SSelect change intervalsGGo to insert intervalGGive number range 4FFrom 300000 to 300100EEnter
AAgain go to insert intervalGGive number range 4FFrom 300101 to 300200EEnter
AA ssign number ranges to vendor groups
TTransaction code is OBAS
PPath > SPRO > IMG > Financial Accounting > Account receivable & Account Payable (AR & AP) > Vendor accounts > Master data > Preparations for creation of Vendor master data > Assign number ranges to vendor account groups
GGo to positionGGive account group GILFAAssign number range for GILF 04AAssign number range for GILM 05EEnterSSave
DD efine tolerance groups
PPath > SPRO > IMG > Financial accounting > Account receivables and Account payables > Business transactions > Open item clearing > Clearing differences > Define tolerances for Customers / Vendors
NNote: As we are creating tolerance groups for customers & vendors there is no need to create tolerance group for customers as we are creating Vendors > Customers master data.
TTransaction code OBA3
GGo to new entriesGGive company code 0506KKeep tolerance group as blankTText tolerance group for GILHSSaveEEnter
CC reation of GL accounts Transaction code FS00
GGive company code 0506GGive GL account number 200020SSelect create button AAccount group Current assets & Loans and AdvancesSSelect Balance sheet SShort text Inventory account
SSelect control data tabGGive currency INRSSelect only balances in local currencySSelect line item displaySSort key 012FField status group G001SSave
GGive GL account number 100220**Create sundry creditors account (exercise)
SSelect reconciliation account type vendorFField status group G067SSave.
NNote: For all reconciliation accounts field status group is G067RReconciliation account is parallel account to normal GL account. YYou can’t post directly to reconciliation account.
CC reation of Vendor master
TTransaction code XK01
PPath > Accounting > Financial Accounting > Accounts payable > Master records > Maintain centrally > Create
NNote: Transaction code XK02 is for change vendor master.Transaction code XK03 is to view vendor master.Transaction code XK04 is to view change made to existing vendor.Transaction code XK05 is to block / un block vendor master.
GGive company code 0506AAccount group GILMEEnter
EEnter Title CompanyNName: Bhaskar Industries limitedSSearch item BILFFill all required fieldsEEnter((Give customer details)EEnterGGive bank details of the vendorEEnter
GGive reconciliation account (i.e. SSundry Creditors)GGive sort key 012CCash management A1 (F4)EEnterPPmt terms 001SSelect check double inventorySSave
DD efine number ranges for posting
NNoteDDoc Type No. RRange DescriptionKKR 19 Vendor InvoiceKKZ 15 Vendor PaymentAAA 17 Vendor DocumentKKG 17 Vendor Credit Memo
TTransaction code FBN1
NNumber ranges for accounting documentsGGive company code 0506SSelect change intervalsSSelect insert intervalsGGive number range 19YYear 2005RRange 12001 to 13000CCreate in same mannerFFor number 15 number range 13001 to 14000FFor number 17 number range 14001 to 15000
PP urchase invoice posting
PPath > Accounting > Financial accounting > Accounts payable > Document entry > Invoice general
TTransaction code F-43
GGive document dateCCurrency INR
NNote: Posting Key 25 is debit for vendorPosting key 31 is credit for vendor
GGive vendor account number EEnterGGive amount
GGive posting key 40GGive inventory A/cSSave
EEntry Inventory A/c DrTo Vendor
HH ow to view party account (Vendor)
TTransaction code FBL1N
PPath > Accounting > Financial Accounting > Accounts payable > Display change line items
GGive vendor account SSelect open itemsEExecute
HH ow to make payment entry
TTransaction code F-53
PPath > Accounting > Financial Accounting > Accounts payable > Document entry > Outgoing payment > Post
GGive document dateGGive bank General ledger accountGGive business area GGive amount 1500000VValue date F4F2TText payment
GGive vendor account numberSSelect process open itemsSSave
NNote: Relevant Invoice amount should be in blue color all other item should be made into gray color by double click on them.
VVendor A/c DrTo Bank
FF or part payment
GGive document dateGGive bank accountGGive business areaVValue dateTText part paymentGGive vendor account numberSSelect process open itemsSSelect partial payment tabDDouble click on payment amountSSave.
HHow to view transaction codes
GGo to transaction code SA16
GGive table name TSTCEEnterRRemove max. hhitsEExecute
DDown payment is nothing but advance payment to vendors
NNote: In SAP down payment GL account is called as special GL account.System defined special GL indicator for down payment is ‘A’
CC reation of GL Accounts
GGo to transaction code FS00GGive GL number 200025GGive company code 0506SSelect create buttonSSelect account group CA&CLBBalance sheet accountSSh. TText Advances to parties Select control data tabSSelect reconciliation account type vendorsLLine item displaySSort key 01SSelect create/bank/interest tabFField status group G067SSave.
LL ink between reconciliation account and special GL account
TTransaction code OBYR
PPath > SPRO >IMG > Financial Accounting > AR & AP > Business transactions > Down payment made > Define alternative reconciliation account for down payment.
DDouble click on special GL indicator ‘A’GGive chart of account 0506EEnterGGive reconciliation account. SSundry creditorsSSpecial GL account Advances to creditorsSSave.
DD own payment entry
TTransaction code F-48
PPath > Accounting > Financial accounting > Accounts Payable > Document entry > Down payment > Down payment.
GGive document date
GGive special GL Account indicator ‘A’FFill required columnsEEnterSSave.
EEntry: Advances to Bhaskar Industries LtdTTo Bank
NNote: Posting key 29 is debit for special GL account
PP urchase invoice posting.
TTransaction code F-43EEntry: Inventory Account Dr
To Vendor
TT ransfer of amount from special GL account to normal GL account
TTransaction code F-54
PPath > Accounting > Financial Accounting > AP > Document entry > Down payment > Clearing.
GGive document dateGGive Vendor account numberTText transfer of accountsSSelect process down paymentsGGive 5000000EEnterSSave.
EEntry: Vendor Account To Advances to parties
TTo check open item transaction code FBLN1
CC learing of normal items
TTransaction code F-44
AAccounting > Financial Accounting > Accounts payable > Accounts > Clear
GGive Vendor accountSSelect process open itemsKKeep the relevance amounts in blue colorSSave
SS tatement of Account
TTransaction code OB78
AAssign programs for correspondent type
PPath > SPRO > IMG > Financial Accounting > AR & AP > Vendor account > Line item > Correspondence > Carryout and check setting for correspondence > Assign programs for correspondence types.
SSelect SAP06 Account StatementSSelect copy as buttonGGive company code 0506EEnterSSave
RR equest for correspondence
TTransaction code FB12
PPath > Accounting > Financial Accounting > AP > Account > Correspondence > Request
GGive company code 0506EEnterDDouble click on SAP06SSelect vendor account GGive range (date from to)SSystem gives message account statement was requested.
MM aintain Statement.
TTransaction code F.64
PPath > Accounting > Financial Accounting > AP & AR > Account > Correspondence > Maintain
GGive correspondence SAP06GGive company code 0506EExecuteDDouble click on postings from RRead message and enter
HH ouse Banks
HHouse bank is nothing but operating banks of the client.
CC reation of House Bank
TTransaction cod FI12
PPath > SPRO > IMG > Financial accounting > Bank accounting > Bank accounts > Define house banks
GGive company code 0506EEnterGGo to new entries
GGive house bank ICICIEEnter bank country INBBank key 12345SSelect create button
FFill all the require fieldsEEnter
DDouble click on bank accountsGGo to new entriesGGive a unique account ID for each accountDDescription current account of ICICIFFill all the required fieldsGGive GL account 200005SSave.
CC reation of Check (Check) Lots
TTransaction code FCHI
PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing payments > Automatic outgoing payments > Payment Media > Check Management > Define number ranges for checks.
GGive company code 0506GGive house bank ICICIGGive account ID curr
SSelect change status buttonSSelect change <>display buttonAAgain select change<>display buttonSSelect create button
GGive lot number 1CCheck range from 1000001 to 100100
SShort information 1st lot of 10 check booksEEnter Purchase date EEnterSSave.
PP urchase invoice posting
TTransaction code F-43
GGive document date GGive vendor account.SSaveEEntry Inventory Account Dr
To Vendor
PP ayment voucher
TTransaction code F-53
EEntry: Vendor Account DrTo Bank
MM anual check update
TTransaction code FCH5
PPath > Accounting > Financial Accounting > AP > Environment > Check information > Create > Manual Checks
GGive document number 13004GGive company code 0506GGive Fiscal year 2005GGive house bankGGive account IDGGive Check number 100001SSave
DD isplay check register
TTransaction code FCHN
PPath > Accounting > Financial Accounting > AP > Environment > Check information > Display > Check register
GGive company code 0506GGive house bankGGive account IDEExecute
CC heck encashment
TTransaction code FCH6
PPath > Accounting > Financial Accounting > AP > Environment > Check information > Change > Additional information / Cash
GGive company code GGive house bankGGive account IDgive check number (Issued check)EEnterEEnter dateSSave
CCheck register Transaction code FCHN
CC ancellation of checks
UU nused checks TTransaction code FCH3
PPath > Accounting > Financial Accounting > AP > Environment > Check information > Void > Unused checks
GGive company code 0506GGive house bankGGive account IDGGive number range of checks to be avoided GGive void reason 05SSelect Void
II ssued check cancellation
TTransaction code FCH9
PPath > Accounting > Financial Accounting > AP > Environment > Check information > Void > Issued Checks
GGive company codeGGive house bankGGive account IDGive check numberGGive Void codeSSelect Void
CC ancel Payment
TTransaction Code FCH8
PPath > Accounting > Financial Accounting > AP > Environment > Check information > Void > Cancel Payment
GGive company code 0506GGive house bankGGive account IDGive Check number 100007GGive void reasonSSelect reversal reason SSelect cancel payment
HH ow to create Void reason code
TTransaction code FCHV
PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payment > Automatic outgoing payment > Payment media > Check management > Define Void reason code
GGo to new entriesRReason textGGive new number EEnter description SSave.
WW ITHHOLDING TAX (CIN Country Version India)
CCheck withholding Tax countries:
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Basic Settings > Check withholding tax countries
GGo to new entriesCCountry INWWithholding country INDDescription : IndiaSSave & Enter
DD efine withholding tax type for invoice posting
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Define withholding tax type for invoice posting
GGive country key IN & EnterGGo to new entriesEEnter withholding tax type G1DDescription: 2% IT on Invoice postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave
GGo to next entry (F8)EEnter withholding tax type G2DDescription: 2% Surcharge on IT on Invoice postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave
GGo to next entry (F8)EEnter withholding tax type G3DDescription: 2% ED Cess on IT on Invoice postingSSelect gross AmountSSelect withholding tax common round
SSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave
DD efine withholding tax type for payment posting
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax type > Define withholding tax type for payment posting
GGive country key IN & EnterGGo to new entriesGGive G4 DDescription : 2% IT on payment postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave
GGo to next entry (F8)EEnter withholding tax type G2DDescription: 2% Surcharge on IT on payment postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amountSSelect no cert. NNumberingSSave
GGo to next entry (F8)EEnter withholding tax type G3DDescription: 2% ED Cess on IT on payment postingSSelect gross AmountSSelect withholding tax common roundSSelect post with tax amountSSelect no accumulationSSelect control data tabSSelect withhold tax base manualSSelect manual with hold tax amount
SSelect no cert. NNumberingSSave
DD efine Tax withholding codes
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Define withholding tax codes
GGive country key INGGo to new entriesWWithholding tax type G1WWithholding tax code G (can be anything but should be logical)DDescription 2% IT on invoice postingBBase amountPPercentage subject to tax 100PPost indicator 1 (F4)CCalculationWWithholding tax rate 2 (don’t enter %)SSave
GGo to next entryWWithholding tax type G2WWithholding tax code G (can be anything but should be logical)DDescription 2% surcharge IT on invoice postingPPercentage subject to tax 2 (2%on 100)PPost indicator 1 (F4)CCalculationWWithholding tax rate 2 (don’t enter %)SSave
GGo to next entryWWithholding tax type G3WWithholding tax code G (can be anything but should be logical)DDescription 2% ED Cess on IT on invoice postingPPercentage subject to tax 2.04 (2%on 2 + 2)PPost indicator 1 (F4)CCalculationWWithholding tax rate 2 (don’t enter %)SSave
GGo to next entryCCreate G4 as like G1 above
G5 as like G2 aboveG6 as like G3 above
DD efine formulas for calculating withholding tax
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Calculation > Withholding tax codes > Define formulas for calculating withholding tax.
GGive country key IN & EnterGGo to new entries
CCurrencyWWT Type
WWH Tax code
WWH Country
Valid from
IINR GG1 GG IIN 1.4.2005IINR GG2 GG IIN 1.4.2005IINR GG3 GG IIN 1.4.2005IINR GG4 GG IIN 1.4.2005IINR GG5 GG IIN 1.4.2005IINR GG6 GG IIN 11.4.2005
SSave
SSelect G1 DDouble click on formulas for calculation withholding taxRRead system message enterGGo to new entriesTTo base amount (give max) 9999999999WWithholding tax 2
GGo back AAgain go back using arrow iconCCreate like wise for G2 to G6
AA ssign withholding tax types to company code
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Company code > Assign withholding tax types to company code
GGo to new entriesGGive company code 0506WWithholding tax type G1SSelect withholding tax agent SSelect validity periodSSelect withholding obligated number from toLLike wise repeat for rest of G2 to G6
AA ctivate withholding tax
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Company code > Activate extended withholding tax
GGo to positionGGive company code 0506 & EnterSSelect extended withholding tax SSave & Enter
CCreation of GL accounts
IIT recovered Payable A/c
TTransaction code FS00GGive number 100225GGive company code 0506SSelect create buttonAAccount group Current LiabilitiesAAccount group Balance sheet itemSShort text IT recovered payableSSelect control data tabSSelect only balances in local currencySSelect open itemSSelect line item displaySSort key 002SSelect create /bank / interest tabFField status group G001CCreate ED Cess payable A/c (100230) by using the above as templateSSaveDD efine automatic postings
TTransaction code OBWW
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Withholding Tax > Extended withholding tax > Postings > Accounts for withholding tax > Define accounts for withholding tax to be paid over
GGive chart of accounts 0506SSelect Debit & CreditSSelect withholding tax codeSSelect withholding tax typeSSaveWWT Type
WWHTax code DDebit Credit
GG1 GG 1100225 100225GG2 GG 1100225 100225GG3 GG 1100230 100230GG4 GG 1100225 100225GG5 GG 1100225 100225GG6 GG 1100230 1100230
AA ssigning withholding tax type to vendor master
GGo to transaction code XK02 (Change vendor master)
GGive vendor number 300001SSelect withholding tax & EnterGGive country key INWWTax Type Code LiableGG1 G SelectGG2 G SelectGG3 G Select
RRead system message and enter
PP urchase invoice posting
GGo to transaction code F-43GGive document dateGGive vendor account 300001 & EnterAAmount 100000BBusiness area GILCTText PurchasesPPst key 40 GL A/c InventoryEEnterAAmount *BBusiness area GILCText +SSaveSSystem gives message TDS certificate number rage
TT rouble shooting for TDS certificate number
PPath > SPRO > IMG > Logistic general > Tax on goods movement > India > Basic settings > Maintain company code settings
GGo to new entriesGGive company code 0506CCenvat document type KRFinancial document type SAFFirst month AprilSSave
AA CCOUNTS RECEIVABLES
1. DDefine Account groups2. CCreate number ranges for customer account groups3. aassign number ranges for customer account groups4. CCreation of GL account5. CCreation of Customer master6. DDefine number ranges for postings7. SSales invoice posting8. HHow to view customer account9. RReceipt entry
DD efine account groups
TTransaction code OBD2
PPath > SPRO > IMG > Financial Accounting > AR & AP > Customer Accounts > Master data > Preparations for creating customer master data > Define account groups with screen layout (Customer)
GGo to new entriesAAccount group GILSNName SD Customers for GILHDDouble click on company code dateDDouble click on account managementMMake reconciliation as required entrySSave
GGo to next entryGGIVE GL account group GILFNName F1 customers DDouble click on company code dataDDouble click on account managementMMake reconciliation account as required entrySSave
CC reate number ranges for customer accounts
TTransaction cod XDN1
PPath > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data > Preparations for creating customer master data > Create number ranges for customer account
SSelect intervalsGGo to insert intervalsGGive number 09 (available number)EEnter range from 500000 to 500100EEnterAAgain go to insert intervalGGive number 10EEnter range from 500100 to 500200EEnter
AA ssign number ranges for customer account groups
TTransaction code OBAR
PPath > SPRO > IMG > Financial Accounting > AR & AP > Customer accounts > Master data > Preparations for creating customer master data > Assign number ranges for customer account groups
GGo to positionGGive account group GILF enter (enter the least alphabet to get all the entries)AAssign 09 for GILFAAssign 10 for GILSSSave
CC reation of necessary GL Accounts Transaction cod FS00CCreation of Customer accountGGive GL Account number from sundry creditors rangeCCompany code 0506GGroup Current Assets, & Balance sheet itemTText sundry debtors accountSSelect control data tabGGive reconciliation accountLLine item displaySSort key 031 (F4)SSelect create bank interest tabFField status group G067
CCreation of Sales domestic GL accountSSelect create buttonEEnter GL account number from the relevant number rangeGGroup Sales, P&L statementSSelect control data tab
OOnly balances in local currencySSelect line item displaySSort key 031SSelect create bank interest tabFField status group G029 (Revenue account)SSave
CC reation of Customer master
TTransaction code XD01
PPath > SPRO > IMG > Financial accounting > Account receivables > Master records > Maintain centrally > Create
NNote: Transaction code XD03 is to view customer masterTransaction code XD04 is to change/edit customer masterTransaction code XD05 is to block/unblock customer master
SSelect account group SD Customers for GILHCCompany code 0506TTitle companyNName Hari Industries LtdSSearch item HariFFill reqd. ddetails
SSelect company code data on application barGGive reconciliation account Sundry debtors 200050SSort key 031SSelect payment transaction tabSSelect terms of paymentSSave
DD efine number ranges for postings
TTransaction code FBN1
DDoc Type Number range DescriptionDDoc. TType
NNo. RRange Description
DDR 118 Customer InvoiceDDZ 114 Customer PaymentDDA 116 Customer document
DDG 116Customer credit memo
GGive company code 0506SSelect change intervalsSSelect insert intervalsGGive number range 18 (available one)YYear 2005RRange from 15001 to 16000 enter
AAgain insert intervalNNumber 16YYear 2005RRange from 17000 to 18000 enterSSave
SS ales invoice posting
TTransaction code F-22
PPath > Accounting > Financial Accounting > AR > Document Entry > Invoice generalGGive document dateNNote: Posting key 01 is for customer Debit
Posting key 15 is for customer CreditGGive customer number 500001AAmount 1500000BBus area GILCPPst Key 50 GL Account Sales DomesticHH ow to view customer account
TTransaction code FBL5NPPath > Accounting > Financial Accounting > AR > Account > Display > Change line items
GGive customer numberGGive company codeEExecute
RR eceipt entry
TTransaction code F-28
PPath > Accounting > Financial Accounting > AR > Document entry > Incoming Payment
GGive document dateGive bank account numberGGive business areaAAmount (partial)VValue dateSSelect account number SSelect process open itemsSSelect part amountDDouble click on payment amount save
AA dvances from customers It is a special GL Account
CCreation of GL Account Advance from customerGGo to transaction code FS00GGive 100265CCompany code 0506SSelect create button AAccount group Current LiabilitiesBBalance sheet itemSSelect control data tabSSelect line item displaySSort key 031SSelect create bank interest tabFField status group G067 (Reconciliation type)
LL ink between reconciliation account and special GL account Advances from customers
TTransaction code OBXR
PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Down payment received > Define reconciliation account for customer down payment
NNote: System defined special GL indicator for customer down payment is ‘A’DDouble click on special GL indicator ‘A’GGive chart of accounts 0506 & enterGGive reconciliation account sundry debtorsGGive special GL A/c Advance from customers SSave.AA dvance Receipt Transaction code F-29
PPath > SPRO > IMG > Financial Accounting > AR > Document entry > Down Payment > Down payment
GGive document dateGGive customer account numberGGive special GL Indicator ‘A’GGive bank account number
GGive business area Entry: Bank A/c Dr 50 LAAmount 50 L To Customer 50 LVValue dateTText Advance from partyEEnterAAmoutn * , Bus Area GILC, Text + Save
SS ales Invoice Posting Go to transaction code F-22 GGive document dateGGive customer numberPPst key 1, Account cutomerAAmount 30 LBBus area GILCText SalesPPst Key 50 GL A/c SalesEEnterAAmount *, Bus area GILC, Text +, Save
TT ransfer of Advance from special GL to normal GL A/c Transaction code F-39
PPath > Accounting > Financial Accounting > AR > Document entry > Down payment > Clearing
GGive document dateGGive customer accountTText transfer of advance from special GL to normal GLSSelect process down paymentEEnter the value here partial 30 LSSaveCC learing of normal account TTransaction code F-32PPath > Accounting > Financial Accounting > AR > Account > ClearGGive customer account numberSSelect process open itemsRReference item should be in blue color and others should be turned to gray color by clicking on them & Save
TTax on Sales / Purchases
DD efine Procedure TTransaction code OBQ3PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Basic Settings > Check calculation procedure
DDouble click on define proceduresGGo to new entriesGGive procedure taxinj, Description: Sales Tax IndiaSSave
SSelect taxinjDDouble click on control dateGGo to new entriesSStep CCond.Type DDesc. FFrom TTo AAckKey Desc
1100 BBASBBBase Amount ---- ----
2200 MMWAS OOutput Tax 11001100 MMWS
Output Tax
3300 MMWVS IInput Tax 11001100 VVST
IInput Tax
SSave
AAssign tax procedure to country
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Basic Settings > Assign Country calculation procedure
GGo to positionGGive country key INAAssign TaxinjSSave
DDefine tax codes for sales / purchase
PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Basic Settings > Define tax codes for sales / purchases
TTransaction code FTXDGGive country key INGGive tax code G1 & EnterTTax code 4% output taxTTax type ‘A’ & EnterNNote: System defined output tax type is ‘A’
System defined input tax type is ‘V’GGive 4 in output tax fieldPPut curson on input tax fieldSSelect deactivate lineSSystem gives message tax type input tax is not activeSSave
GGive tax code G2EEnterTTax code 4% input taxTTax type ‘V’ & enterGGive 4 input taxDDeactivate output line SSave
CC reation and Edit of GL Accounts Transaction code is FS00EEdit of customer accountGGive GL A/c number 300005SSelect change buttonSSelect control data tabGGive tax category [only output tax allowed] (F4)SSelect posting without tax allowedIIgnore messageEEnterCC reation of Sales tax payable account GGive GL account number 100270AAccount group Current liabilitiesBBalance sheet itemCControl dataOOnly balances in local currencyOOpen item displayLLine item displaySSort key 031SSelect create bank interest tabFField status group G001& Save
AA ssignment of Tax accounts
TTransaction code OB40PPath > SPRO > IMG > Financial Accounting > Financial Accounting Global Settings > Tax on sales / purchases > Postings > Define tax accounts
DDouble click on MWS (output Tax)GGive chart of accounts 0506SSelect tax code SSave
TTax code G1, Account 100270 (Sales tax payable)GGo back using arrow iconDDouble click on VST Input taxSSelect tax code G2AAccount InventorySSave
AA ssign tax codes to customer master Transaction code XD02GGive customer account number & enterSSelect control data tabTTax No G1SSelect Sales / Purchase taxSSave
SS ales Invoice posting Go to transaction code F-22GGive customer account numberDDocument dateAAmount 10LBBusiness area GILCTText salesPPst key 50 Give sales GL accountEEnterAAmount *, Bus Area GILC, Text +SSaveDDouble click on blue color line itemGGive business area GILCTText Sales tax & EnterSSave
DD unning
DDunning means reminder. IIn SAP max dunning levels are 8 + 1IIn general 4 + 1 levels are used
DD efine dunning area
PPath > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning > Basic settings for dunning > Define dunning area
GGo to new entriesGGive company code 0506TText: Dunning Area for GILHSSaveRRead the message and enter
DD efine dunning procedure TTransaction code FBMPPPath > SPRO > IMG> Financial Accounting > AR & AP > Business Transactions > Dunning > Basic settings for dunning > Define dunning procedures
GGo to new entriesGGive dunning procedure name GILDDDunning procedure for GILHGGive dunning intervals in 7 (days of interval as per client requirement)NNumber of dunning levels 4SSelect standard transaction dunning SSelect dunning levels on application barRRead message and enter
DDays in arrears 7 14 21 28CCalc interest -- Y Y Y
((From 2nd reminder onwards interest will be calculated)
SSelect always dunning in legal dunning procedureSSelect changes on application barGGive currency INR
DDunn. LLvl
FFrom Dunn Amt
DDunn Charge
Dunn Chg %
11 ---- 5500 ---22 ---- 5500 ---33 ---- 5500 ---44 ---- 5500 ---
((Charges for reminder. EEither amount or % should be selected. IIn case % is selected amount to be entered)
SSelect minimum amount on application barCCurrency INR & enter
DDunn. LLvl
MMin Amt
MMin %
MMin. Amt for Trns
11 ---- 112 100022 ---- 112 100033 ---- 112 100044 ---- 112 11000
((system will pick maximum amount)
SSelect dunning text on application barGGive company code 0506SSelect customer & EnterGGo to new company code on application barGGive company code 0506 & EnterSSelect dunning by dunning areaSSelect separate notice per dunning areaSSaveGGo backSSelect dunning textGGive company code 0506SSelect customer & enterGGo to new sessionGGo to transaction code FBMP & enterDDouble click on 0001DDouble click on dunning textGGive company code 0001SSelect customer & EnterCCopy the forms by selecting (manually)AAnd paste in our dunning proceduresGGive dunning levels 1, 2, 3, 4GGo back & Save.
AA ssign Dunning procedure to customer master GGo to transaction code XD02GGive company code 0506GGive customer number & enterSSelect company code data on application barSSelect correspondence tabGGive dunning procedure GILDSSave
BB ills of Exchange
BBills of exchange are of two typesOOne is Bills Receivable and the other is Bills PayableBBill is created under Negotiable Instrument ActCCreation of GL Account
1. SSundry Debtors for Bills receivable (same as sundry Debtors)2. BBank Bills discounting A/c (Liability)3. BBank Bills discounting expenses A/c
GGo to transaction code FS00GGive GL account 200055SSelect w. ttemplateGGive GL account number 200050 (sundry Debtors)GGive company code 0506 & EnterCChange text to S. DDr. BBills receivableSSave
GGive GL Account 100255SSelect create buttonAAccount group Current Liabilities, Balance sheet itemTText ICICI Bill discounting accountSSelect control data tabSSelect only balances in local currencySSelect open item displaySSelect line item displaySSort key 031SSelect create bank interest tabFField status group G005SSelect post automatically onlySSelect relevant to cash flowSSave
GGive 400055SSelect create buttonGGroup Admn. EExpPP&L statementTText Bank Bill discounting Exp A/cSSelect control data tabOOnly balances in local currencyLLine item displaySSort key 031SSelect create bank interest tabFField status group G001SSave
LL ink between reconciliation account and special GL a/c TTransaction code OBYN
PPath > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of Exchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Define alternative reconciliation account for bills of exchange receivable
NNote: System defined special GL indicator for Bills of exchange receivable is ‘W’
DDouble click on special GL indicator ‘W’GGive chart of accounts 0506 & enterGGive reconciliation account 200052 (Sunday Debtors)SSpecial GL A/c 200055 (Sunday Dr. BBills Receivable A/c)
SSave
DD efine accounts for Bills of Exchange transactions TTransaction code OBYH
PPath > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of Exchange transactions > Bills of exchange receivables > Post bill of exchange receivable > Define accounts for bills of exchange transactions
DDouble click on bank discounting chargesGGive chart of accounts 0506GGive account 400055 (Bank Bill Discounting Exp A/c)SSave
LL ink between Bank account reconciliation account and Bank Bill Discounting account
TTransaction code OBYK
PPath > SPRO > IMG > Financial Accounting > Bank Accounting > Business transactions > Bill of Exchange transactions > Bills of exchange receivables > Present Bills of Exchange receivable at bank > Define bank sub accounts
GGo to new entriesGGive chart of accounts 0506 & enterGGive Bank A/cUUsage discounting SSpecial GL indicator ‘W’CCustomer reconciliation account Sundry Dr. 2200050BBank sub a/c for liability 100255 (Bills discounting account)SSave Enter
SS ales invoice posting GGo to transaction code F-22GGive document dateGGive customer number PPstkey 01, Customer GL A/cAAmount 1LBBusiness area GILCPPstkey 50, Sales GL Account
AAmount *, Bus area GILC, Text +SSave
EEntry: Customer A/c Dr (S .Dr) 100000 To Sales 100000
BB ills of Exchange receipt TTransaction code F-36
PPath > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > Payment
GGive document dateGGive customer account numberSSelect incoming payment 100000BBusiness area GILCTText Bills of ExchangeDDue on (min 1 month )SSelect process open itemRRelevant item should be in blue color the other should be in gray colorSSaveNNote the document number as it is used as reference number in the next step
EEntry: Customer A/c Dr (S .Dr Bills receivable) 100000 To Customer A/c Dr (S .Dr) 100000
BB ank Bill discounting TTransaction code F-33PPath > Accounting > Financial Accounting > AR > Document entry > Bills of exchange > Discounting
GGive document dateGGive bank accountGGive value dateGGive business areaAAmount 97000BBank charges 3000TText Bills discountingGGive document number (earlier one)GGive fiscal yearSSelect [Select bills of exchange]SSave
RR eversal of contingent liability TTransaction code F-20PPath > Accounting > Financial Accounting > AR > Document entry > Bills of Exchange > Reverse contingent Liability
GGive document dateGGive GL A/c S. DDr. BBills RecevableSSelect Usage discounting & EnterSSave
II nterest calculation
SSystem defined interest calculation is of two types1. BBalance interest calculation (System defined Int. ccalc. TType is ‘S’)2. IItem interest calculation (System defined Item int. ccalc type is ‘P’)
NNote: Balance interest calculation is for GL accounts (outstanding balance of the account)IItem interest calculation for Customers / Vendors
DD efine interest calculation type TTransaction code OB46
PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation global settings > Define interest calculation types
GGo to new entriesIInt. IIndicator Name Int Calc. TTypeGG1 Balance interest calculation ‘S’GG2 Item interest calculation ‘P’
SSave
PP repare account balance interest calculation TTransaction code is OBAA
PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation global settings > Prepare account balance interest calculation
IInterest indicator G1IInterest calculation reference 01CCalendar type GNNumber range 03SSelect balance plus interestSSave
GGo to next entriesIInterest indicator G2IInterest calculation reference 01CCalendar type GNNumber range 03SSelect balance plus interestSSave
DD efine reference interest rates TTransaction code OBAC
PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation > Define reference interest rates
GGo to new entriesGGive reference interest rate G1TText: 12% Balance interest DDate from 1.4.05CCurrency INRSSave
GGo to next entryGGive reference interest rate G2TText: 15% Item interest DDate from 1.4.05CCurrency INRSSave
DD efine time dependant terms TTransaction code OB81
PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation > Define time dependant terms
GGo to new entriesIInterest calculation indicator G1CCurrency INREEffective from 1.4.2005SSequential number 1TTerm Debit interest balance interest calculation (F4)RReference interest rate G1SSave
GGo to next entryIInterest calculation indicator G1CCurrency INREEffective from 1.4.2005SSequential number 2TTerm credit interest balance interest calculation (F4)RReference interest rate G1SSave
GGo to next entryIInterest calculation indicator G2CCurrency INREEffective from 1.4.2005SSequential number 1TTerm Debit interest balance interest calculation (F4)RReference interest rate G2SSave
GGo to next entryIInterest calculation indicator G2CCurrency INREEffective from 1.4.2005SSequential number 2TTerm credit interest balance interest calculation (F4)RReference interest rate G2SSave
EE nter interest Values TTransaction code OB83
PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest calculation > Enter interest values
GGo to new entries
RReference Effective from Interest rateGG1 1.4.2005 12GG2 1.4.2005 15
SSave
DDefine number ranges
GGo to transaction code FBN1GGive company code 0506SSelect change intervalsSSelect insert intervalsGGive number range 03 (available one)YYear 2005RRange from 18001 to 19000 SSave
CCreation of Account groupTTransaction code OBD4
GGo to new entriesCCompany code 0506CCreate secured loans GL Account 100400 100499CCreate Interest Account 400100 400199SSave
CC reation of Interest on Bank loan a/c GGo to transaction code FS00GGL a/c number 400105GGive company codeSSelect create buttonAAccount group InterestPP&L AccountTText Interest on Bank loan A/cSSelect control tabSSelect only balances in local currencyFField status group G001SSave
CCreate of ICICI Bill discounting A/c under secured loans groupOOnly balances in local currencySSelect open itemSSelect line item displaySSort key 002FField status group G007SSelect relevant to cash flowIInterest indicator G1SSave
DD efine automatic posting TTransaction code OBV2
PPath > SPRO > IMG > Financial Accounting > GL Accounting > Business transactions > Bank A/c interest calculation > Interest posting > prepare GL a/c balance interest calculation
GGo to accountsGGive chart of accounts 0506 & enterGGive 0002 (Interest Pay), Currency INRGGL A/c 400105GGive 2000 (GL a/c Paid), Currency INR, GL A/c 100405SSaveEEntry for loan receipt
TTransaction code F-02GGive document date 1.4.05EEntry: Bank A/c Dr 15L
To ICICI Loan A/c 15L
II nterest calculation run
TTransaction code F.52
PPath > Accounting > Financial Accounting > General Ledger > Periodic Processing > Interest Calculation > Balances
GGive chart of account 0506GGL A/c 100405CCompany code 0506CCalculation period 1.4.05 to 30.04.05SSelect standard interest calculationSSelect leap yearPPost also if value date in pastUUpdate master recordsEExecute
AA UTOMATIC PAYMENT
SS etup all company codes for payment transactions
PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup all company codes for payment transactions
GGo to new entriesGGive company code 0506SSending company code 0506PPaying company code 0506 (incase if you allot any code for branch select that code)
VVendor special GL transaction to be paid (F4) FIPGGive the alphabets what ever required according to the definition (F4)
CCustomer special GL transaction to be paid (F4) FJPGGive the alphabets what ever required according to the definition (F4)SSave
NNote: In real time all will be selected.
SS etup paying company codes for payment transactions
PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup paying company codes for payment transactions
GGo to new entries PPaying company code 0506 (incase if you allot any code for branch select that code)MMinimum amount for incoming 1000MMinimum amount for outgoing 1000
TText IDADRS (F4)
LLetter header F_0001_Header (copy from system defined by just typing)LLetter Footer F_0001_Footer (copy from system defined by just typing)SSignature Text Keep as BlankSSender Text F_0001_Sender (copy from system defined by just typing)
SSave
SS etup payment methods for country for payment transactions
PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup payment methods for country for payment transactions
GGo to new entriesCCountry INPPayment method ‘C’DDescription Check PaymentPPayment method for outgoingSSelect CheckSSelect allowed for personnel paymentDDoc type for payment KZ (ZP in real time scenario) CClearing document type KZ (ZV in real time scenario)FFill the required & Save
SS etup payment methods for company code for payment transactions
PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup payment methods for company code for payment transactions
GGo to new entries PPaying company code 0506 (incase if you allot any code for branch select that code)PPayment method ‘C’MMinimum amount 1000MMaximum amount 999999999999 (Max)SSelect no optimizationSSave
SS etup bank determination for payment transactions
PPath > SPRO > IMG > Financial Accounting > AR & AP > Business transactions > Outgoing Payments > Automatic outgoing payment > payment method / Bank selection for payment programme > Setup bank determination for payment transactions
SSelect company code 0506DDouble click on ranking orderGGo to new entriesPPayment method ‘C’CCurrency INRRRank order 01HHouse Bank ICICI
GGo backDDouble click on bank accountsGGo to new entriesGGive house bank ICICIGGive payment method ‘C’GGive currency INRAccount ID Current **BBank ICICIDDouble click on available amountHHouse bank ICICIAAccount ID ________CCurrency INRAAvailable for outgoing payment 75LSScheduled incoming payment 25L
DDouble click on value dateGGo to new entriesPPayment method ‘C’HHouse bank ICICIAccount ID ______AAmount limit 50 LSSave
TTransaction code for all the above is FBZP
PP ayment with print
TTransaction code F-58
PPath > Accounting > Financial Accounting > AP > Document entry > Outgoing payment > Post + Print forms
GGive company code 0506PPayment method ‘C’HHouse bank ICICICCheck lot 1EEnter printer nameSSelect print immediatelySSelect enter paymentsAAmount 25KBBusiness area GILCVValue dateTText paymentVVendor GL A/c 300101SSelect process open itemsKKeep relevant items in blue colorIIn case of partial amount select part payment enter the valueSSaveSSystem gives message that document was posted
AA SSET MANAGEMENT
AAccount Determination DDescription
Asset Class
10000 LLandFFreehold
1000Lease hold
11000 BBuildingsFFactory Buildings
1100Admin. BBuildingsResidential Buildings
20000 PPlant & Machinery
PPlant 11100Admin. BBuildings
Residential Buildings
30000 FFurniture & Fixtures
FFurniture & Fixtures 3000
31000 VVehiclesFFactory Vehicles
3100Admin. VVehiclesOther Vehicles
40000 WWork In Progress WWIP Capital 44000
RR ules for Asset Management
1. SSub asset is to be created with reference to main asset2. MMain asset to be created with reference to asset class3. IIn asset class we assign account determination screen layout, number range, and depreciation
areas.4. FFor account determination we assign the account based upon the transactions like purchases,
sales, loss, profit, depreciation, accumulated depreciation and scrap.
NNote: Copy chart of depreciation from ‘ODE’ chart of depreciation (i.e. GGerman company)
AAlways suggested not to use transaction codes.
CC opy Chart of Depreciation
TTransaction code EC08
PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization Structure > Copy reference chart of depreciation / depreciation areas
DDouble click on copy reference chart of depreciationGGo to organization object on menu barSSelect copy organization objectFFrom chart of depreciation ‘ODE’TTo Chart of Depreciation 0506 & EnterRRead system message and Enter
GGo back
DDouble click on specify description of chart of depreciationEEnter / edit to chart of depreciation for GILHSSave
GGo back
DDouble click on copy del__ depreciation areasGGive chart of depreciation 0506 & EnterGGo to edit on menu barSSelect selectionsSSelect allDDeselect 01 Book depreciationGGo to edit on menu barSSelect deleteSSaveSSystem gives message 02 can’t be deletedEEnter & SaveSSystem gives message 30 can’t be deletedEEnter & SaveGGo on entering till you get data saved message
AA ssign Chart of Depreciation to company code
NNote: Un less we create 0% tax code and assign to company code system will not accept assignment of chart of depreciation to company code.
GGo to transaction code FTXPGGive country key IN & EnterGGive tax code GO & Enter00% input taxIInput tax type ‘V’ EnterSSaveGGive G4 0% output taxTTax type ‘A’ & Enter & Save
AA ssignment of tax codes for non taxable transactions
TTransaction code OBCL
PPath > SPRO > IMG > Financial Accounting > FAG Global settings > Tax on Sales / Purchases > Posting > Assign Tax codes for non taxable transactions
GGo to position 0506 & EnterEEnter input tax ‘G0’OOutput tax ‘G4’ & Save
AA ssign chart of depreciation to company code
TTransaction code OAOB
PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Assign chart of depreciation to company code
GGo to position 0506 EnterAAssign Chart of depreciation 0506 & Save
SS pecify account determination
PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Specify account determination
SSelect 10000 and 30000SSelect copy as buttonCChange account determination to 11000 Name Buildings331000 to Vehicles Enter & Save
SSelect 10000, 11000, 20000, 30000, 31000 and 40000
SSelect copy as button
CChange a/c determination Name for a/c determination
GG10000 LandGG11000 BuildingsGG20000 Plant & MachineryGG30000 Furniture & FixturesGG31000 VehiclesGG40000 WIP Capita
EEnter & Save
CC reate Screen layout rules
PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Create Screen layout rules
SSelect 1000, 1100, 2000, 3000, 3100 & 4000.
SSelect copy as button
SScreen Layout Name of screen layout rule
GG100 LandGG110 BuildingsGG200 Plant & MachineryGG300 Furniture & FixturesGG310 VehiclesGG400 WIP Capital
EEnter & Save
DD efine Asset Classes
TTransaction code OAOA
PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Define Asset Class
GGo to new entriesGGive G1000 LandAAccount determination G10000SScreen layout G100NNumber range 01SSelect include assetSSelect no AUC or summary management of AUC (Asset under capitalization)SSave
GGo to next entryGGive G1100 BuildingsAAccount determination G11000SScreen layout G110NNumber range 02SSelect include assetSSelect no AUC or summary management of AUC (Asset under capitalization)SSave
GGo to next entryGGive G2000 Plant & MachineryAAccount determination G20000SScreen layout G200NNumber range 03SSelect include assetSSelect no AUC or summary management of AUC (Asset under capitalization)SSave
CCreate like wise for all the assets (G3000 Furniture &Fixtures, G3100 Vehicles)
GGo to next entryGGive G4000AAccount determination G40000SScreen layout G400NNumber range 02SSelect include assetSSelect Line item settlementSSave
DD efine number ranges Transaction code AS08
NNote: Transaction code SNRO meant for all the number ranges in SAP
PPath > SPRO > IMG > Financial Accounting > Asset Accounting > Organization structure > Asset classes > Define number range intervals
GGive Company code 0506SSelect change intervalsSSelect insert intervals
NNumber FFrom No TTo No
001 11 11000Enter & again insert interval
002 11001 22000Enter & again insert interval
003 22001 33000Enter & again insert interval
004 33001 44000Enter & again insert interval
005 44001 55000Enter & again insert interval
006 55001 66000EEnter & again insert interval
SSave
CC reation of account groups
GGo to transaction code OBD4SSelect new entriesGGive chart of accounts 0506
CChart of Acc AAcc. GGrp NNameFFrom A/c To A/c
00506 FFAST FFixed Assets 2200600 20069900506 AACDP AAccumulated Depreciation 1100600 10069900506 DDEP DDepreciation 4400600 40069900506 OOINC OOther Income (Gain on sale of FA) 3300600 300699
00506 OOEXPOOther Expenditure (loss on sale of FA) 4400700 4400799
SSave
CC reation of necessary GL accounts
CCreation of Land AccountTTransaction code FS00GGL A/c Number 200605CCompany code 0506GGroup Fixed AssetsBBalance sheet itemCControl data tabRReconciliation for AssetsSSelect line item displaySSort key 018 (F4)TTax category only input tax allowedSSelect Posting without tax allowedCCreate bank interest tabFField status group G067
CCreation of Building accountGGL A/c Number 200610SSelect with template GL A/c No. 2200605 company code 0506CChange text to Buildings account
CCreation of Plant & Machinery AccountGGL A/c Number 200615SSelect with template GL A/c No. 2200605 company code 0506CChange text to Plant & Machinery
CCreation of Furniture & Fixtures AccountGGL A/c Number 200620SSelect with template GL A/c No. 2200605 company code 0506CChange text to Furniture & Fixtures
CCreation of Vehicles AccountGGL A/c Number 200625SSelect with template GL A/c No. 2200605 company code 0506CChange text to Vehicles
CCreation of Work-In-ProgressGGL A/c Number 200630SSelect with template GL A/c No. 2200605 company code 0506CChange text to WIP Capital
CCreation of Accumulated Depreciation Buildings Account
GGL Account number 100610GGroup Accumulated DepreciationBBalance sheet itemSSelect control data tabRReconciliation for AssetsSSelect line item displaySSort key 018 (F4)TTax category only input tax allowedSSelect Posting without tax allowedCCreate bank interest tabFField status group G067SSave
CCreation of accumulated depreciation Plant & MachineryGGL Account number 100615 SSelect with template GL A/c No. 1100610 company code 0506CChange text to Acc. DDep. PP & M
CCreation of accumulated depreciation Furniture & FixturesGGL Account number 100620SSelect with template GL A/c No. 1100610 company code 0506CChange text to Acc. DDep. FF & F
CCreation of accumulated depreciation VehiclesGGL Account number 100625SSelect with template GL A/c No. 1100610 company code 0506CChange text to Acc. DDep. VVehicles
CCreation of Depreciation account
GGL A/c number 400610AAccount group DepreciationPProfit & Loss accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018SSelect create bank interest tabFField status group G001
CCreation of other income account
GGL account number 300610 Sale of asset accountPProfit & Loss accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018CCreate bank interest tabFField status group G052
CCreation of profit on sale of assetGGL account number 300615PProfit & Loss accountPProfit on sale of asset accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018CCreate bank interest tabFField status group G001
CCreation of loss due to scrappingGGL account number 400705PProfit & Loss accountLLoss due to scrapping of asset accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018CCreate bank interest tabFField status group G001
CCreation of loss on sale of assetGGL account number 400710PProfit & Loss accountLLoss on sale of asset accountCControl data tabOOnly balances in local currencyLLine item displaySSort key 018CCreate bank interest tabFField status group G001
II ntegration with GL
TTransaction code AO90
PPath > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Assign GL A/c’s
GGive chart of depreciation 0506 & Enter
SSelect 0506DDouble click on account determinationGGo to positionGGive account determination G10000 & Enter
SSelect G10000 LandDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200605LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710SSave
GGo back 2 times
SSelect G11000 BuildingsDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200610LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710DDouble click on depreciationAAccumulated depreciation GL A/c No 100610EExpenses account for ordinary depreciation GL A/c No 400610SSave
GGo back 2 times
SSelect G20000 Plant & MachineryDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200615LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710DDouble click on depreciationAAccumulated depreciation GL A/c No 100615EExpenses account for ordinary depreciation GL A/c No 400610SSaveGGo back 2 times
SSelect G30000 Furniture & FixturesDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200620LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710DDouble click on depreciationAAccumulated depreciation GL A/c No 100620
EExpenses account for ordinary depreciation GL A/c No 400610SSave
GGo back 2 times
SSelect G31000 VehiclesDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200625LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710DDouble click on depreciationAAccumulated depreciation GL A/c No 100625EExpenses account for ordinary depreciation GL A/c No 400610SSave
GGo back 2 times
SSelect G40000 WIP CapitalDDouble click on Balance sheet accountsAAcquisition: Acquisition & Prod__ cost GL A/c No 200630LLoss made on asset retirement GL A/c No 400705CClosing account revenue account from sale GL A/c No 300610GGain from asset sale GL A/c No 400710SSave
DD etermination depreciation areas in asset class
TTransaction code OAYZ
PPath > SPRO > IMG > FAG > Asset Accounting > Valuation > Determine Dep. AAreas in asset class
GGive chart of depreciation 0506 & EnterGGo to positionGGive asset class G1000 (give minimum either alpha or numeric to get all in ascending order)
SSelect asset class G1100 BuildingsDDouble click on depreciation areasSSelect 01 book depreciationGGo to details buttonGGive screen layout 2000 (F4)DDe-select area deactivationGGo back 2 times
SSelect G2000 Plant & MachineryDDouble click on depreciation areasSSelect 01 book depreciationGGo to details buttonGGive screen layout 2000 (F4)DDe-select area deactivationGGo back 2 times
SSelect G3000 Furniture & FixturesDDouble click on depreciation areasSSelect 01 book depreciationGGo to details buttonGGive screen layout 2000 (F4)DDe-select area deactivationGGo back 2 times
SSelect G3100 VehiclesDDouble click on depreciation areasSSelect 01 book depreciationGGo to details buttonGGive screen layout 2000 (F4)DDe-select area deactivation
SSave
DD efine screen layout for asset master data (Imp)
PPath > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screen layout for asset master data
DDouble click on define screen layout for asset master dataSSelect G100 LandDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement)
GGo backDDouble click on define screen layout for asset master dataSSelect G110 BuildingsDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back
DDouble click on define screen layout for asset master dataSSelect G200 Plant & MachineryDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back
DDouble click on define screen layout for asset master dataSSelect G300 FurnitureDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back
DDouble click on define screen layout for asset master dataSSelect G310 VehiclesDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back
DDouble click on define screen layout for asset master dataSSelect G400 WIP CapitalDDouble click on logical field groupsSSelect 2 Posting informationDDouble click on field group rulesMMake capitalization date as required entrySSelect main number & sub numberGGo backSSelect 3 Time dependant dataDDouble click on field group rulesMMake business area as required entry((Select the fields as per client requirement) GGo back
DD efine screen layout for asset depreciation areas
TTransaction code AO21
PPath > SPRO > IMG > FAG > Asset Accounting > Master data > Screen layout > Define screen layout for asset depreciation areas
SSelect 2000 depreciation on asset sub number level
DDouble click on field group rulesMMake depreciation key as required entryMMake useful life as required entryMMake ordinary depreciation start date as required entry
DD efine number ranges for depreciation posting
TTransaction code FBN1
NNote: System defined number range for depreciation posting is 04
GGive company code 0506SSelect change intervalsSSelect insert intervalsGGive number range 04YYear 2005RRange 19001 to 20000SSelect ext check box
SS pecify intervals & posting groups
TTransaction code OAYR
PPath > SPRO > IMG > FAG > Asset Accounting > Integration with GL > Post depreciation to GL > Specify intervals and posting groups
SSelect 0506DDouble click on posting rulesSSelect 01 book depreciationGGo to details buttonSSelect monthly postingSSave
SS pecify rounding off net book value and depreciation
TTransaction code OAYO
PPath > SPRO > IMG > FAG > Asset accounting > Valuation > Amount specifications > Specify rounding of net book value and or Depreciation
SSelect 0506
DDouble click on rounding specificationsSSelect 01 book depreciationGGo to details buttonSSelect automatically calculate depreciationSSelect round to nearest valueSSave
DD efine base method
TTransaction code AFAMR
PPath > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods > Depreciation Key > Calculation methods > Define base methods
SSelect 0014 ordinary explicit percentage SSave
DD efine declining balance method
TTransaction code AFAMD
PPath > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods > Depreciation Key > Calculation methods > Define declining balance method
GGo to new entriesGGive multi level method GA 12 % SLMVValidity start from ordinary depreciation start date F4DDouble click on levelsGGo to new entriesAAcquisition year 9999 (Enter maximum means depreciation will be calculated irrespective of number of years usage)YYears 999 (Depreciation will be calculated for maximum years)PPeriods 12 (F4)BBase 01 (F4)PPercentage % 12
SSaveGGo back, select next entry
GGive multi level method GB 15 % WDVVValidity start from ordinary depreciation start date F4DDouble click on levels
GGo to new entriesAAcquisition year 9999 (Enter maximum means depreciation will be calculated irrespective of number of years usage)YYears 999 (Depreciation will be calculated for maximum years)PPeriods 12 (F4)BBase 24 (F4)PPercentage % 15
SSave
DD efine period control methods
TTransaction code AFAMP
PPath > SPRO > IMG > FAG > Asset accounting > Valuation > Depreciation > Valuation methods > Depreciation Key > Calculation methods > Maintain period control method
GGo to new entries
PPeriod control method Desc. AAcq. AAdd. RRetirement Transfer0006 01/01/08/06 01(F4) 01(F4) 08(F4) 06(F4)
SSave
DD efine Depreciation Keys Transaction code AFAMA
PPath > SPRO > IMG > Financial Accounting > Depreciation > Valuation method > Depreciation Key > Maintain Depreciation Key
GGo to new entriesGGive Depreciation key GA 12% Straight-line methodSSelect period control accounting to fiscal yearSSelect depreciation to the dayAAcquisition allowed in capitalization year NO
DDouble click on assignment of methodsGGo to new entriesDDepreciation types Ordinary DepreciationPPhase From the start of the depreciationBBase method 0014DDecline balance method 001PProduct 006MMultilevel method GACClass Straight-line Depreciation
GGo back 3 times
GGive Depreciation key GB 15% Written down value methodSSelect period control accounting to fiscal yearSSelect depreciation to the dayAAcquisition allowed in capitalization year NO
DDouble click on assignment of methodsGGo to new entriesDDepreciation types Ordinary DepreciationPPhase From the start of the depreciationBBase method 0014DDecline balance method 001PProduct 006MMultilevel method GBCClass Written down value method (Decline balance) Depreciation
SSave
GGo back 5 times
SSelect GA, GBSSelect Activate button.
AA sset Master Creation Transaction code AS01
PPath > Accounting > Financial Accounting > Fixed Asset > Assets > Create > Asset
AAsset class G1100CCompany code 0506NNumber of similar assets 1CClick on master dataGGive description Factory BuildingsCClick on time dependant data tabCCapitalization date 1.4.05BBusiness area GILCSSelect depreciation areas tabGGive Depreciation key GAGGive Useful life 8 yearsSSave
GGo back
AAsset class G2000CCompany code 0506NNumber of similar assets 1CClick on master dataGGive description Plant & MachineryCClick on time dependant data tabCCapitalization date 1.4.05BBusiness area GILCSSelect depreciation areas tabGGive Depreciation key GBGGive Useful life 10 yearsSSave
SS ub Asset master creation Transaction code AS11
PPath > Accounting > Financial Accounting > Fixed Asset > Assets > Create > Sub number > Asset
GGive main asset GL A/c Number 1001 (Buildings)CCompany code 0506NNumber of similar asset sub No 1SSelect Master dataGGive description Generator ShedCCapitalization 1.5.2005SSave
AA sset purchase posting Transaction code F-90
PPath > Accounting > Financial Accounting > Fixed Asset > Posting > Acquisition > External Acquisition > With Vendor
GGive document date 1.4.05PPosting date 1.4.05PPst key 31 GL A/c Vendor account & enterAAmount 50 crBBusiness area GILCTText Factory BuildingsPPst key 70 GL A/c 1001-0 (Factory Buildings a/c) Transaction type 100 & EnterSSelect Remove w/tax from table AAmount *, Bus. AArea GILC, Text + (calculation tax select/de select) & Save
NNote: Posting key 70 is for Debit AssetPosting key 75 is for Debit AssetTransaction type 100 is with vendors
DD epreciation Run Transaction code AFAB
PPat > Accounting > Financial Accounting > Fixed Assets > Periodic Processing > Depreciation > Execute
GGive Company code 0506GGive Fiscal Year 2005GGive Posting period 1 (i.e. ffor the first month)GGive Reason for posting run Planned posting runSSelect test run under parameters for test run & Execute (Say yes to system message)GGo backRRemove test runGGo to program on menu barSSelect execute in back groundOOutput device (select printer) & enterSSelect immediateSSelect check & Save SSystem gives message back ground job was scheduled for program RAPOST2000GGo to system on menu bar Select services, SSelect Jobs, Select Job overview and ExecuteSSelect RAPOST2000SSelect spool button and select spool numberSSelect display (F6)
HH ow to view sub asset balances Transaction code AW01
HH ow to view asset balances Transaction code S_ALR_87011965SS ales of Asset Transaction code F-92
PPath > Accounting > Financial Accounting > Fixed assets > Posting > Retirement > Retirement with revenue > With customer
GGive document date F4 F2GGive customer number 500001AAmount 50 croresBBusiness area GILCPPst key 50 GL A/c No 300610 Sale of asset AccountAAmount *, Bus. AArea GILC, Text +SSelect asset retirement & EnterGGive Asset NumberSSelect transaction type 210AAsset value date 1.6.05SSelect complete retirementSSelect continue
NNote: Transaction type 210 is with revenueTransaction type 200 is without revenue
TT ransfer of Asset Transaction code ABUMN
PPath > Accounting > Financial Accounting > Fixed Assets > Posting > Transfer > Transfer within company code
GGive document date 1.6.2005, Posting date 1.6.2005, Asset value date 1.6.2005TText transfer to plantSSelect existing asset Plant & Machinery (F4) (to which actual move is making)SSelect additional details tabGGive document type AASSave
SS crapping of Asset Transaction code ABAVN
PPath > Accounting > Financial Accounting > Fixed Assets > Posting > Retirement > Asset retirement by scrapping
GGive Asset Number 1001GGive document date 1.6.2005, Posting date 1.6.2005, Asset value date 1.6.2005TText ScrappingSSelect additional details tab, GGive document type AASSave
CC ONTROLLING
CC reation of Plant
PPath > SPRO > IMG > Enterprise Structure > Definition > Logistics General > Define, Copy, Delete, Check Plant
DDouble click on define plant
GGo to new entriesGGive plant 0506SSave
GGive Title companyNName Global Industries limited HyderabadCCountry IN & Save
AA ssign company code to plant
PPath > SPRO > IMG > Enterprise Structure > Assignment > Logistics General > Assign plant to company code
SSelect 0506SSelect assignSSelect 0506, Enter & Save
CC opy plant 1000 (SAP standard one) to Plant 0506
PPath > SPRO > IMG > Enterprise Structure > Definition > Logistics General > Define, Copy, Delete, Check Plant
DDouble Copy, Delete, Check PlantGGo to Organization object on menu barSSelect copy organization objectFFrom Plant 1000TTo Plant 0506, EnterSSay yes to system messageSSave
DD efine controlling area Transaction code OKKP
PPath > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Controlling Area
DDouble click on maintain controlling areaGGo to new entriesCControlling area 0506NName: Controlling area for GILHPPerson responsible AccountantAAssignment control Controlling area same as company codeGGive currency type 10SSystem picks up all the required parameters like currency, Fiscal year etc.CCost center standard hierarchy GIL_HierSSay yes to system message
DDouble click on Activate components / control indicatorsGGo to new entriesGGive fiscal year 2005CCost centers make component activeSSelect Account assignment activity typeSSelect order management activeSSelect commitment management activeSSelect Activiry based costing component active for parallel calculationSSelect profit centerSSelect all currenciesSSave
AA ssignment of company code
DDouble click on assignment of company codeGGo to new entriesGGive company code 0506, & Save
MM aintain number ranges for controlling document Transaction code KANK
PPath > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Number ranges for Controlling document
GGive controlling area 0506SSelect maintain groupsSSelect group on menu barSSelect insertTText controlling area for GILHNNo Range from 1 to 1000, EnterSSelect COIN Controlling through postings from FIGGo to edit on menu bar, Select Select elementSSelect RKIU Actual Overhead assessmentGGo to edit on menu bar, Select Select elementSSelect RKP1GGo to edit on menu bar, Select Select elementSSelect RKP2GGo to edit on menu bar, Select Select elementSSelect RKP3GGo to edit on menu bar, Select Select elementSSelect RKU1GGo to edit on menu bar, Select Select elementSSelect RKU3GGo to edit on menu bar, Select Select element
SSelect controlling area for GILHGGo to edit, select assign element groupSSave
MM aintain Versions Transaction code OKEQ
PPath > SPRO > IMG > Controlling > General Controlling > Organization > Maintain Versions
SSelect O Plant/Actual VersionDDouble click on settings fro each fiscal yearGGive controlling area 0506, EnterGGo to new entriesGGive Fiscal year 2005SSelect integrated planningSSelect copying allowedSSelect exchange rate type M (AVG)
CC reation of cost elements
CCost elements are of two types1. PPrimary cost elements2. SSecondary cost elements
PPrimary cost elements can be created at FI Level as well as at Controlling Level.SSecondary cost elements can be created at controlling level only.
FFor primary cost element creation GL A/c’s are must.AAll expenditure GL A/c’s should be created as cost elements.