sap fi replenishment invoice user manual guide
DESCRIPTION
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PROJECT A-SURE
User Training Manual
Financial Accounting CASH ACCOUNTING
REPLENISHMENT INVOICE
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited
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Document Number
Document Number Document Date
FI-BL-005.02/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS .................................................................................................. 7
1.1. REQUIRED USER INPUT ......................................................................................................... 7 1.2. SAP SCREEN SNAP .............................................................................................................. 7 1.3. DESCRIPTION ........................................................................................................................ 7
2. DOCUMENT DATE .................................................................................................... 8
2.1. REQUIRED USER INPUT ......................................................................................................... 8 2.2. SAP SCREEN SNAP .............................................................................................................. 8 2.3. DESCRIPTION ........................................................................................................................ 8
3. DOCUMENT TYPE ..................................................................................................... 9
3.1. REQUIRED USER INPUT ......................................................................................................... 9 3.2. SAP SCREEN SNAP .............................................................................................................. 9 3.3. DESCRIPTION ........................................................................................................................ 9
4. COMPANY CODE .................................................................................................... 10
4.1. REQUIRED USER INPUT ....................................................................................................... 10 4.2. SAP SCREEN SNAP ............................................................................................................ 10 4.3. DESCRIPTION ...................................................................................................................... 10
5. POSTING DATE ....................................................................................................... 11
5.1. REQUIRED USER INPUT ....................................................................................................... 11 5.2. SAP SCREEN SNAP ............................................................................................................ 11 5.3. DESCRIPTION ...................................................................................................................... 11
6. DOCUMENT CURRENCY ........................................................................................ 12
6.1. REQUIRED USER INPUT ....................................................................................................... 12 6.2. SAP SCREEN SNAP ............................................................................................................ 12 6.3. DESCRIPTION ...................................................................................................................... 12
7. DOCUMENT HEADER TEXT ................................................................................... 13
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7.1. REQUIRED USER INPUT ....................................................................................................... 13 7.2. SAP SCREEN SNAP ............................................................................................................ 13 7.3. DESCRIPTION ...................................................................................................................... 13
8. POSTING KEY ......................................................................................................... 14
8.1. REQUIRED USER INPUT ....................................................................................................... 14 8.2. SAP SCREEN SNAP ............................................................................................................ 14 8.3. DESCRIPTION ...................................................................................................................... 14
9. ACCOUNT ................................................................................................................ 15
9.1. REQUIRED USER INPUT ....................................................................................................... 15 9.2. SAP SCREEN SNAP ............................................................................................................ 15 9.3. DESCRIPTION ...................................................................................................................... 15
10. AMOUNT ................................................................................................................ 16
10.1. REQUIRED USER INPUT ..................................................................................................... 16 10.2. SAP SCREEN SNAP .......................................................................................................... 16 10.3. DESCRIPTION .................................................................................................................... 16
11. PAYMENT TERMS ................................................................................................. 17
11.1. REQUIRED USER INPUT ..................................................................................................... 17 11.2. SAP SCREEN SNAP .......................................................................................................... 17 11.3. DESCRIPTION .................................................................................................................... 17
12. BASELINE DATE ................................................................................................... 18
12.1. REQUIRED USER INPUT ..................................................................................................... 18 12.2. SAP SCREEN SNAP .......................................................................................................... 18 12.3. DESCRIPTION .................................................................................................................... 18
13. LINE ITEM TEXT .................................................................................................... 19
13.1. REQUIRED USER INPUT ..................................................................................................... 19 13.2. SAP SCREEN SNAP .......................................................................................................... 19 13.3. DESCRIPTION .................................................................................................................... 19
14. POSTING KEY OF NEXT LINE ITEM .................................................................... 20
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14.1. REQUIRED USER INPUT ..................................................................................................... 20 14.2. SAP SCREEN SNAP .......................................................................................................... 20 14.3. DESCRIPTION .................................................................................................................... 20
15. ACCOUNT .............................................................................................................. 21
15.1. REQUIRED USER INPUT ..................................................................................................... 21 15.2. SAP SCREEN SNAP .......................................................................................................... 21 15.3. DESCRIPTION .................................................................................................................... 21
16. AMOUNT ................................................................................................................ 22
16.1. REQUIRED USER INPUT ..................................................................................................... 22 16.2. SAP SCREEN SNAP .......................................................................................................... 22 16.3. DESCRIPTION .................................................................................................................... 22
17. PROFIT CENTER ................................................................................................... 23
17.1. REQUIRED USER INPUT ..................................................................................................... 23 17.2. SAP SCREEN SNAP .......................................................................................................... 23 17.3. DESCRIPTION .................................................................................................................... 23
18. LINE ITEM TEXT .................................................................................................... 24
18.1. REQUIRED USER INPUT ..................................................................................................... 24 18.2. SAP SCREEN SNAP .......................................................................................................... 24 18.3. DESCRIPTION .................................................................................................................... 24
19. PERSONNEL NO. .................................................................................................. 25
19.1. REQUIRED USER INPUT ..................................................................................................... 25 19.2. SAP SCREEN SNAP .......................................................................................................... 25 19.3. DESCRIPTION .................................................................................................................... 25
20. MORE DATA .......................................................................................................... 26
20.1. REQUIRED USER INPUT ..................................................................................................... 26 20.2. SAP SCREEN SNAP .......................................................................................................... 26 20.3. DESCRIPTION .................................................................................................................... 26
21. REFERENCE KEY 2 .............................................................................................. 27
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21.1. REQUIRED USER INPUT ..................................................................................................... 27 21.2. SAP SCREEN SNAP .......................................................................................................... 27 21.3. DESCRIPTION .................................................................................................................... 27
22. DOCUMENT MENU ................................................................................................ 28
22.1. REQUIRED USER INPUT ..................................................................................................... 28 22.2. SAP SCREEN SNAP .......................................................................................................... 28 22.3. DESCRIPTION .................................................................................................................... 28
23. SIMULATE .............................................................................................................. 29
23.1. REQUIRED USER INPUT ..................................................................................................... 29 23.2. SAP SCREEN SNAP .......................................................................................................... 29 23.3. DESCRIPTION .................................................................................................................... 29
24. POST ...................................................................................................................... 30
24.1. REQUIRED USER INPUT ..................................................................................................... 30 24.2. SAP SCREEN SNAP .......................................................................................................... 30 24.3. DESCRIPTION .................................................................................................................... 30
25. DOCUMENT NUMBER .......................................................................................... 31
25.1. REQUIRED USER INPUT ..................................................................................................... 31 25.2. SAP SCREEN SNAP .......................................................................................................... 31 25.3. DESCRIPTION .................................................................................................................... 31
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1. SAP Easy Access
1.1. Required User Input Enter "F-43" then press Enter.
1.2. SAP Screen Snap
1.3. Description Either follow the Menu path and double click on " F-43 - Invoice - General" OR type "F-43" in the command field.
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2. Document Date
2.1. Required User Input Enter "10.10.2007" as document date, then press Tab
2.2. SAP Screen Snap
2.3. Description The document date is the date on which the original document was issued. The document date may not be the same as the posting date on which G/L account balances or customer and vendor balances are updated. The document date can be the issue date of an invoice or a payment, for example.
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3. Document Type
3.1. Required User Input Enter "SK" as document type, then press Tab.
3.2. SAP Screen Snap
3.3. Description The document type classifies the accounting documents. It is stored in the document header. Attributes that control the entry of the document, or which are themselves noted in the document, are defined for each document type.
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4. Company Code
4.1. Required User Input Enter "1100" as company code, then press Tab.
4.2. SAP Screen Snap
4.3. Description The company code is an organizational unit within financial accounting. Enter "1100" for PTCL or "1300" for Paknet.
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5. Posting Date
5.1. Required User Input Enter "10.10.2007" as posting date.
5.2. SAP Screen Snap
5.3. Description Date which is used when posting the document in Financial Accounting or Controlling.
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6. Document Currency
6.1. Required User Input Enter "PKR" as document currency, then press Tab.
6.2. SAP Screen Snap
6.3. Description Enter document currency in currency key field. Currency Key represents the currency for amounts in the document. Use F4 to see and select allowed inputs.
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7. Document Header Text
7.1. Required User Input Enter "Petty Cash Replenishment" as header text, then press Enter.
7.2. SAP Screen Snap
7.3. Description The document header text contains explanations or notes which apply to the document as a whole, that is, not only for certain line items.
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8. Posting Key
8.1. Required User Input Enter "31" as posting key then press Tab.
8.2. SAP Screen Snap
8.3. Description Posting key specifies the nature of the account (e.g. GL account, Customer account, Vendor account etc.) and controls the debit / credit indicator of the amount. Press F4 to search and select possible values.
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9. Account
9.1. Required User Input Enter "2200011" as Vendor account number then press Enter.
9.2. SAP Screen Snap
9.3. Description Account for which posting is to be made. Account number could be GL number, customer number or vendor number depending on posting key selected. Use F4 to search and select possible values.
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10. Amount
10.1. Required User Input Enter "50000" then press Tab.
10.2. SAP Screen Snap
10.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments etc.
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11. Payment Terms
11.1. Required User Input Enter "Z000" then press Tab.
11.2. SAP Screen Snap
11.3. Description Key for defining payment terms composed of cash discount percentages and payment periods.
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12. Baseline Date
12.1. Required User Input Enter "10102007" then press Tab.
12.2. SAP Screen Snap
12.3. Description Date to which the periods for the cash discount deadline and the due date for net payment refer. This is the case for line items in open item accounts. For line items in G/L accounts, the item is due immediately on this date because there are no cash discount specifications. During document entry for open item accounts, the date may be defaulted. For this, a terms of payment key must have been specified in the customer's/vendor's master record for which a default value is requested in the document. The proposed date can be overwritten. If the cash discount rates (and days) have not been entered, the baseline date for payment is the same as the due date.
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13. Line item Text
13.1. Required User Input Enter "Petty Cash Replenishment", then press Enter.
13.2. SAP Screen Snap
13.3. Description Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign (=XXXX).
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14. Posting Key of next line item
14.1. Required User Input Enter "40" as posting key then press Tab.
14.2. SAP Screen Snap
14.3. Description Posting key specifies the nature of the account (e.g. GL account, Customer account, Vendor account etc.) and controls the debit / credit indicator of the amount. Press F4 to see and select possible values.
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15. Account
15.1. Required User Input Enter "4651002" as GL account number then press Enter.
15.2. SAP Screen Snap
15.3. Description Account for which posting is to be made. Account number could be GL number, customer number or vendor number depending on posting key selected. Use F4 to search and select possible values.
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16. Amount
16.1. Required User Input Enter "*" then press tab.
16.2. SAP Screen Snap
16.3. Description During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount of the final line item is then the balance of all the line items previously entered. Amounts you enter may be changed automatically by the system if automatic postings are made during postings e.g. Tax adjustments, Cash discount adjustments etc.
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17. Profit Center
17.1. Required User Input Enter "208" then press Tab.
17.2. SAP Screen Snap
17.3. Description A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company". Press F4 to see and select possible values. Always use controlling "1100" to search for profit center.
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18. Line item Text
18.1. Required User Input Enter "Cash Journal # 0810", then press Enter.
18.2. SAP Screen Snap
18.3. Description Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign (=XXXX).
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19. Personnel No.
19.1. Required User Input Enter "10000085" as personnel number, then press Enter.
19.2. SAP Screen Snap
19.3. Description The personnel number is the key assigned to an employee. Personnel number is the only feature within a client which is unique to an employee.
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20. More data
20.1. Required User Input Click on "More data" button.
20.2. SAP Screen Snap
20.3. Description Click on "More data" button on the toolbar to enter additional information.
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21. Reference Key 2
21.1. Required User Input Enter "0810" then press Enter.
21.2. SAP Screen Snap
21.3. Description For all cash journal related transactions, reference key 2 will be used to store relevant cash journal number.
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22. Document Menu
22.1. Required User Input Click "Document" to access the menu.
22.2. SAP Screen Snap
22.3. Description To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting document after execution of all Substitutions, execution of all validations and creation of automatically created line Items.
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23. Simulate
23.1. Required User Input Choose "Simulate" from the menu.
23.2. SAP Screen Snap
23.3. Description To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting document after execution of all Substitutions, execution of all validations and creation of automatically created line Items.
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24. Post
24.1. Required User Input Click "Save" icon to post the transaction.
24.2. SAP Screen Snap
24.3. Description Click on post / save button to post accounting entries.
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25. Document Number
25.1. Required User Input Click where shown.
25.2. SAP Screen Snap
25.3. Description Note document number for future reference.