sap fi replenishment of petty cash user manual guide
DESCRIPTION
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PROJECT A-SURE
User Training Manual
Financial Accounting CASH ACCOUNTING
REPLENISHMENT OF PETTY CASH
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan Engineering Company Limited
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FI‐BL‐005.01/001 Page 2 Version 001
Document Number
Document Number Document Date
FI-BL-005.01/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November 2007 NA NA
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TABLE OF CONTENTS
1. SAP EASY ACCESS .................................................................................................. 5
1.1. REQUIRED USER INPUT ......................................................................................................... 5 1.2. SAP SCREEN SNAP .............................................................................................................. 5 1.3. DESCRIPTION ........................................................................................................................ 5
2. CASH RECEIPTS ....................................................................................................... 6
2.1. REQUIRED USER INPUT ......................................................................................................... 6 2.2. SAP SCREEN SNAP .............................................................................................................. 6 2.3. DESCRIPTION ........................................................................................................................ 6
3. INPUT HELP ............................................................................................................... 7
3.1. REQUIRED USER INPUT ......................................................................................................... 7 3.2. SAP SCREEN SNAP .............................................................................................................. 7 3.3. DESCRIPTION ........................................................................................................................ 7
4. SEARCH ..................................................................................................................... 8
4.1. REQUIRED USER INPUT ......................................................................................................... 8 4.2. SAP SCREEN SNAP .............................................................................................................. 8 4.3. DESCRIPTION ........................................................................................................................ 8
5. INPUT SELECTION .................................................................................................... 9
5.1. REQUIRED USER INPUT ......................................................................................................... 9 5.2. SAP SCREEN SNAP .............................................................................................................. 9 5.3. DESCRIPTION ........................................................................................................................ 9
6. AMOUNT .................................................................................................................. 10
6.1. REQUIRED USER INPUT ....................................................................................................... 10 6.2. SAP SCREEN SNAP ............................................................................................................ 10 6.3. DESCRIPTION ...................................................................................................................... 10
7. PROFIT CENTER ..................................................................................................... 11
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7.1. REQUIRED USER INPUT ....................................................................................................... 11 7.2. SAP SCREEN SNAP ............................................................................................................ 11 7.3. DESCRIPTION ...................................................................................................................... 11
8. PERSONNEL NUMBER ........................................................................................... 12
8.1. REQUIRED USER INPUT ....................................................................................................... 12 8.2. SAP SCREEN SNAP ............................................................................................................ 12 8.3. DESCRIPTION ...................................................................................................................... 12
9. ROW SELECTION .................................................................................................... 13
9.1. REQUIRED USER INPUT ....................................................................................................... 13 9.2. SAP SCREEN SNAP ............................................................................................................ 13 9.3. DESCRIPTION ...................................................................................................................... 13
10. SAVE ...................................................................................................................... 14
10.1. REQUIRED USER INPUT ..................................................................................................... 14 10.2. SAP SCREEN SNAP .......................................................................................................... 14 10.3. DESCRIPTION .................................................................................................................... 14
11. EXIT ........................................................................................................................ 15
11.1. REQUIRED USER INPUT ..................................................................................................... 15 11.2. SAP SCREEN SNAP .......................................................................................................... 15 11.3. DESCRIPTION .................................................................................................................... 15
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1. SAP Easy Access
1.1. Required User Input Enter "fbcj" then press Enter.
1.2. SAP Screen Snap
1.3. Description Either follow the Menu path and double click on "FBCJ - Cash Journal" OR type "FBCJ" in the command line and press Enter.
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2. Cash Receipts
2.1. Required User Input Click on the Cash receipt tab page
2.2. SAP Screen Snap
2.3. Description The 'Cash receipts' tab page is used to record cash receipts into the cash journal.
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3. Input help
3.1. Required User Input Click on the "Input Help" button.
3.2. SAP Screen Snap
3.3. Description The ‘Input help’ button assists the user by presenting a drop down list of possible input values.
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4. Search
4.1. Required User Input Click "OK" button.
4.2. SAP Screen Snap
4.3. Description Enter company code in the selection restrictions. The possible input values are limited by executing a search.
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5. Input selection
5.1. Required User Input Double click relevant line.
5.2. SAP Screen Snap
5.3. Description Make a selection from the list presented.
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6. Amount
6.1. Required User Input Enter "50000" then press Enter.
6.2. SAP Screen Snap
6.3. Description Enter the net amount receivable or received in the field. Advance / revenue amount may differ because of automatic adjustment of sales tax etc.
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7. Profit Center
7.1. Required User Input Enter "228" the press Enter
7.2. SAP Screen Snap
7.3. Description Scroll right to find relevant field to enter profit center value. A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company". Press F4 to see and select possible values. Always use controlling "1100" to search for profit center.
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8. Personnel Number
8.1. Required User Input Enter "10000085" then press Enter.
8.2. SAP Screen Snap
8.3. Description Scroll right to find relevant field to enter personnel number. Enter personnel number of the relevant employee. The personnel number is the key assigned to an employee. Personnel number is the only feature within a client which is unique to an employee.
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9. Row selection
9.1. Required User Input Click on row selection button.
9.2. SAP Screen Snap
9.3. Description The whole row must be selected in order to save the transaction, using this button.
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10. Save
10.1. Required User Input Click on "Save Selection" button.
10.2. SAP Screen Snap
10.3. Description The "Save Selection" button saves the selected row only in cash journal. However, the general ledger is not updated at this time.
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11. Exit
11.1. Required User Input Click on Exit button.
11.2. SAP Screen Snap
11.3. Description This icon enables the user to go to SAP Easy Access menu.