sap mm logistics invoice verification end-user manual-post parked invoice

17
PROJECT A-SURE User Training Manual MATERIAL MANAGEMENT LOGISTICS INVOICE VERIFICATION - POSTING OF PARKED INVOICE CUSTOMER: PTCL IMPLEMENTATION PARTNER: SIEMENS PAKISTAN Date: 17 November, 2007 Author(s): Siemens Pakistan

Upload: yzmercan

Post on 15-Nov-2014

172 views

Category:

Documents


11 download

DESCRIPTION

You can download this and other SAP MM Inventory Management End User Manuals from http://sapdocs.info/sap/materials-management-2/sap-mm-end-user-tutorials/Want to get more SAP Downloads, Tutorials, Guides ? visit http://sapdocs.info

TRANSCRIPT

Page 1: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

PROJECT A-SURE

User Training Manual

MATERIAL MANAGEMENT LOGISTICS INVOICE VERIFICATION - POSTING OF PARKED

INVOICE

CUSTOMER: PTCL

IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan

Page 2: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 2  Version 001  

Document Number

Document Number Document Date

Post parked invoice.doc/001 17 November, 2007

Version History

Version Number Version Date Summary of Changes Ref: Minutes of Review

01 / 001 17 November, 2007 NA NA

Page 3: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 3  Version 001  

TABLE OF CONTENTS

1.  LEGEND ..................................................................................................................... 5 

2.  TRANSACTION ACCESS PATH: INVOICE OVERVIEW ......................................... 6 

2.1.  REQUIRED USER INPUT ......................................................................................................... 6 2.2.  SAP SCREEN SNAP .............................................................................................................. 6 2.3.  DESCRIPTION ........................................................................................................................ 6 

3.  INVOICE OVERVIEW - SELECTION CRITERIA ....................................................... 7 

3.1.  REQUIRED USER INPUT ......................................................................................................... 7 3.2.  SAP SCREEN SNAP .............................................................................................................. 7 3.3.  DESCRIPTION ........................................................................................................................ 7 

4.  SEELCTION CRITERIA FOR LIST OF PARKED INVOICES ................................... 8 

4.1.  REQUIRED USER INPUT ......................................................................................................... 8 4.2.  SAP SCREEN SNAP .............................................................................................................. 8 4.3.  DESCRIPTION ........................................................................................................................ 8 

5.  INVOICE OVERVIEW: INVOICE DOCUMENTS ....................................................... 9 

5.1.  REQUIRED USER INPUT ......................................................................................................... 9 5.2.  SAP SCREEN SNAP .............................................................................................................. 9 5.3.  DESCRIPTION ........................................................................................................................ 9 

6.  CHANGE PARKED INVOICE DOCUMENT ............................................................ 10 

6.1.  REQUIRED USER INPUT ....................................................................................................... 10 6.2.  SAP SCREEN SNAP ............................................................................................................ 10 6.3.  DESCRIPTION ...................................................................................................................... 10 

7.  POST DOCUMENT .................................................................................................. 11 

7.1.  REQUIRED USER INPUT ....................................................................................................... 11 7.2.  SAP SCREEN SNAP ............................................................................................................ 11 7.3.  DESCRIPTION ...................................................................................................................... 11 

Page 4: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 4  Version 001  

8.  INVOICE DOCUMENT POSTED ............................................................................. 12 

8.1.  REQUIRED USER INPUT ....................................................................................................... 12 8.2.  SAP SCREEN SNAP ............................................................................................................ 12 8.3.  DESCRIPTION ...................................................................................................................... 12 

9.  REFRESHED LIST ................................................................................................... 13 

9.1.  REQUIRED USER INPUT ....................................................................................................... 13 9.2.  SAP SCREEN SNAP ............................................................................................................ 13 9.3.  DESCRIPTION ...................................................................................................................... 13 

10.  TRANSACTION ACCESS PATH: DISPLAY INVOICE DOCUMENT ................... 14 

10.1.  REQUIRED USER INPUT ..................................................................................................... 14 10.2.  SAP SCREEN SNAP .......................................................................................................... 14 10.3.  DESCRIPTION .................................................................................................................... 14 

11.  DISPLAY INVOICE DOCUMENT ........................................................................... 15 

11.1.  REQUIRED USER INPUT ..................................................................................................... 15 11.2.  SAP SCREEN SNAP .......................................................................................................... 15 11.3.  DESCRIPTION .................................................................................................................... 15 

12.  FOLLOW-ON DOCUMENTS... .............................................................................. 16 

12.1.  REQUIRED USER INPUT ..................................................................................................... 16 12.2.  SAP SCREEN SNAP .......................................................................................................... 16 12.3.  DESCRIPTION .................................................................................................................... 16 

13.  ACCOUNTING ENTRIES ....................................................................................... 17 

13.1.  REQUIRED USER INPUT ..................................................................................................... 17 13.2.  SAP SCREEN SNAP .......................................................................................................... 17 13.3.  DESCRIPTION .................................................................................................................... 17 

Page 5: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 5  Version 001  

1. Legend

ICONS EXPLANATION

Create (F5)

Change (F6)

Display (F7)

Copy (Shift+F9)

Delimit (Shift+F1)

Delete (Shift+F2)

Overview (Shift+F8)

Cancel (F12)

Save (Ctrl+S)

Back (F3)

Exit (Shift+F3)

Cancel screen (F12)

EXAMPLES EXPLANATION

The field is mandatory - it must be filled in order to proceed

Page 6: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 6  Version 001  

2. Transaction Access Path: Invoice Overview

2.1. Required User Input Access the transaction screen.

2.2. SAP Screen Snap

2.3. Description   To display the list of Parked Logistics Invoices Documents, you can take help of the Invoice Overview Transaction as follows: Logistics --> Materials Management --> Logistics Invoice Verification --> Further Processing --> MIR6 - Invoice Overview Alternatively, you can access the transaction screen directly by typing the transaction code in the command field: MIR6

Page 7: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 7  Version 001  

3. Invoice Overview - selection criteria

3.1. Required User Input Double click where shown.

3.2. SAP Screen Snap

3.3. Description   The Invoice Overview is used to display a number of different types of invoices via suitable selection in the initial screen. Note different criteria available for displaying the list of invoices.

Page 8: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 8  Version 001  

4. Selection Criteria for List of Parked Invoices

4.1. Required User Input In the frame 'Entry Type', set indicators for following options: • Invoices Verified Online • Help/Parked Invoices In the frame 'Invoice Status', set indicator for following options: • Parked Optional: In the field 'Processor', maintain the SAP id of person who has parked invoices.

4.2. SAP Screen Snap

4.3. Description   To display the list of parked Invoices, suitable selection criteria should be selected as shown. Also, if you want to have a list of invoices parked by a specific person, then you can also maintain the SAP User id of that person as a selection criterion.

Page 9: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 9  Version 001  

5. Invoice Overview: Invoice Documents

5.1. Required User Input Click on the 'Item Change' button (pencil symbol) to call the Parked Invoice in change mode.

5.2. SAP Screen Snap

5.3. Description   All the invoice documents satisfying the provided selection criteria are displayed here. You can scroll right & left to view the details of vendor and document status.

Page 10: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 10  Version 001  

6. Change Parked Invoice Document

6.1. Required User Input Review and make changes in document (if required). Optional: Maintain some meaningful description in the Header Text field.

6.2. SAP Screen Snap

6.3. Description   The document is displayed in change mode. You can review / verify and make changes to the header & Item data if required.

Page 11: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 11  Version 001  

7. Post document

7.1. Required User Input Click on 'Post' button.

7.2. SAP Screen Snap

7.3. Description   As you post the document the parked invoice will get posted however no new invoice document will be generated but the status of the same document is updated to 'Post'.

Page 12: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 12  Version 001  

8. Invoice Document Posted

8.1. Required User Input Note the message on 'Message Line' Click on the 'Refresh' button to update the list.

8.2. SAP Screen Snap

8.3. Description   As you click on the post button, the system displays the message on 'Message Line' about the posting. Note that the document number is same as for parked document.

Page 13: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 13  Version 001  

9. Refreshed List

9.1. Required User Input Click where shown.

9.2. SAP Screen Snap

9.3. Description   As you click on Refresh button, the posted invoice disappears from the list. This is because of the selection criteria that you have defined in the initial screen. (i.e. display parked invoices only)

Page 14: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 14  Version 001  

10. Transaction Access Path: Display Invoice Document

10.1. Required User Input Access Transaction Screen.

10.2. SAP Screen Snap

10.3. Description   To display Logistics Invoice Document, you can use the Display Invoice Document Transaction as follows: Logistics --> Materials Management --> Logistics Invoice Verification --> Further Processing --> MIR4 - Display Invoice Document Alternatively, you can access the transaction screen directly by typing the transaction code in the command field: MIR4

Page 15: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 15  Version 001  

11. Display Invoice Document

11.1. Required User Input Enter the Invoice Document number which is to be posted. Press 'Enter' key or click on 'Continue' button.

11.2. SAP Screen Snap

11.3. Description   Enter the Invoice Document Number which needs to be displayed. By default system shows the last document that was posted.

Page 16: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 16  Version 001  

12. Follow-On Documents...

12.1. Required User Input Click on application tool bar button, 'Follow-On Documents'.

12.2. SAP Screen Snap

12.3. Description   In the displayed document, you can also have a look at the accounting entry that has been generated. (same as shown in the simulation mode)

Page 17: SAP MM Logistics Invoice Verification End-User Manual-Post Parked Invoice

    

 CONFIDENTIAL 

Post parked invoice.doc/001  Page 17  Version 001  

13. Accounting Entries

13.1. Required User Input Analyze 'Accounting Entries' Click on 'back' button to return.

13.2. SAP Screen Snap

13.3. Description   Note that the same accounting entries are generated here as displayed in the simulation mode.