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SAP NetWeaverIT Scenario Overview <insert scenario name>

SAP NetWeaver Product Management, SAP AG

Enterprise Reporting, Query & Analysis in NW 7.0Variant: Information Broadcasting

Agenda

Data BurstingOverview

Exception BroadcastingBroadcasting to PrintersMulti Channel BroadcastingOthers

© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 3

Why Enterprise Reporting, Query & Analysis

Fast & reliable BI data access on every organizational levelAn

y us

er ty

pe

Information Consumers Highly intuitive Composites & BI Apps

PatternEnterprise Reports

Business UsersAdHoc & Personalization, Web & Excel Integration

Business Process Experts

for modeling & deployment

An integrated and state-of-the art modeling environment For all types of queries, reports, and analyticsFor business users and ITFor BI data & external data

A state-of-the art BI runtime for the masses:High visual appeal & usabilityHigh performance use of BIMass distribution

A seamless integration intoMS Excel SAP NetWeaver PortalKnowledge management &

collaboration capabilitiesComposite applicationsEn

terp

rise

Repo

rting

,

Query

& A

naly

sis


Enterprise Reporting, Query, & Analysis - Benefits

The scenario comprises all ways that BI data is provided to end-users and how end-users interact with BI data

Composite Applications (Embedded BI)

Ad Hoc Analysis

Excel Integration

BI Applications

Enterprise Reports

Reducing TCO by Minimizing the training costs for end-users (state-of-the art UIs) Use of an adaptable and flexible BI modeling environment (SAP Business Explorer & SAP NetWeaver Visual Composer)

Driving ROI by Extending the reach to masses of usersAvoiding the IT bottle neck by enabling the business userProviding high end-user productivity Guaranteeing fast and informed business decisions on all company levels


Enterprise Reporting, Query, & Analysis – Scenario Variants

Query, Reporting & Analysis DesignDescribes how IT and/or business users can design and deploy standard reporting and analysis for large groups of end-users.

Ad Hoc Query & AnalysisDescribes how business users can analyze, configure and personalize ad hoc queries on various data sources

Excel IntegrationDescribes how business users can model and interact with BI databy fully leveraging MS Excel capabilities (Add-On in Excel: BEx Analyzer)

Information BroadcastingDescribes how IT and/or business users can distribute BI data at a required time (ad hoc, scheduled, when data is changed, or based on exceptions), via various channels (e-mail, printer or portal) and in various formats

Embedding BI into ApplicationsDescribes how to embed and use BI capabilities within applications


Business Explorer Suite

NW04s Business Explorer Suite (BEx)

BEx Query Designer

Information Broadcasting

Web Analyzer

WebApplication

Designer

MS Excel Add-inReport

Designer

7.0 BEx Web BEx AnalyzerBI Pattern

7.0 Portal

SAP BI Info Provider3rd Party BI

Usage Type BI Java including the usage types Portal & AS Java is required for using the 7.0 BEx Explorer Suite


Composite

User Interfaces

Enterprise ReportBI App MS ExcelAd Hoc


Enterprise Reporting, Query and Analysis

BI Consumer ServicesBI Consumer Services

DataSources

Web Analyzer

WebApplication

Designer

Analyzer(Add-In)

ReportDesigner

MS Excel Integration

Reporting and Analysis Design

Ad Hoc Query & Analysis

SAP Business Explorer Suite (BEx)SAP NetWeaver

Visual Composer

Embedded BI

BI Extension

Kit

Other Services &

BA

PIS

SAP Operational

Data*

Non-SAP Operational

Data* Info Provider

3rd-Party BI Data BEx Queries

SAP NetWeaver BI

* Not available for SAP Business Explorer BICS connection yet


BEx Design- & Runtime

BI (based on AS ABAP) BI Java (based on AS Java & Portal)

ADSXML

Runtime Layer

Broadcasting BEx Web Planning KM

Persistence Layer

Web Apps Queries QueryViews

InfoProviders

Internet Grafic Service Adobe Document Service

Platform

BEx Design Tools BEx Web Apps, Queries, Reports & PatternsBEx Web AdHoc

Analysis & Excel Integration

IT & Business User

Business User Information Consumer

BI SKILLS: high low no

Reports

Queries

Applications


Scenario Variant 4: Information Broadcasting

BroadcastingBroadcastingSetting Creation

(5) Save Setting

(7) System determinesDistr. Type

(6) Schedule Setting

(1) Start Broadcaster

(3) Select Output Format

(4) Select Distribution Type

(2) Select BI object(query, query view, workbook, Web template or report)

(8) determinesReceiver

(9) determines alert ifdefined

(10) Broadcasts …

Alerting

(11) Check Alert Category

BI User Interaction

(13) Access BI Data

(14) Analyze Data (if applicable)

(15) Personalize Data (ifapplicable)

(17) Use KM Services (ifapplicable) Edit, Copy, move, delete, download, rename, subscribe to, change permissions of, send, give feedback to, download or add to favorites

(18) Use Export/Printing Services (if applicable)

(16) Integrate Documents (ifapplicable)

(19) Use Information Broadcasting

(12) Deliver Alert e.g to UWL

UsageType:

BI Java,

EP

BITool:

BEX Broadcaster



Information Broadcasting allows you to make objects with Business Intelligence content available to a wide variety of users according to their needs

… the right information: based on BEx Queries, Views, Workbooks, WebApplications & Enterprise Reports

… in different formats: HTML, MHTML, PDF, ZIP, Printer Formats, Online Links, SAP Alerts…

… to the right people: e.g. single users, groups, distribution lists, user-specific or Role-specific (incl. Non-SAP Users)

… in different channels: e-Mail, Portal, BEx Portfolio (Unified access based on Knowledge Management Folders), Collaboration Rooms, Universal Work List…

… at the right time: event driven, exception driven, Ad-Hoc, scheduled


Information Broadcasting - Enhancements

Additional new broadcastingfeatures include:

New Object TypesQuery Views

Formatted Reports

New Distribution TypesData Bursting Broadcast to recipients derived from BW master data and optionally adapt the output format for each recipient

Exception broadcasting - Create Alert settings based on defined exceptions

Integration into SAP Alert Framework &UWL

New Output Options

Printers

PDF Files


Access to Business Explorer Role

Acess to Broadcaster via the Portal, any BEx Tool, any query, workbook, web application


Information Access and Collaboration

KM Services enabled on top of any broadcasted BI data as well as on any documentattached to BI data

Use KM Services for:SubscriptionFeedbackDiscussionCollaborationRatingTREX searchNotesDownload


Behind the Scenes: Broadcasting into KM

Intuitive, Personalized Access to structured and unstructured data via

BEX Portfolio in PortalCollaboration RoomsKnowledge Management Folders

Rich Set of Services for End-Users

Unified Information AccessRepository Manager allow access to information residing in different repositories (e.g BI, KM)

BEx Portfolio & Collaboration Rooms

Repository Services

Repository FrameworkBI Document Repository Manager

Repository Manager CM

Store

other RMs…

Feedback Subscription

Search Classification

Precalculated BI Data can be broadcasted as PDF, HTML, MHTML, XLS into any document repository connected via a Rep. Manager

Links to online data in BI can be broadcasted

KM Folder


KM Services & BI

KM Services can be used on any broadcasted data (regardless of its physical storage location, as long as it is accessible via aRepository Manager)

Available KM Services depend on the capabilities of the Repository Manager that is used

KM Services can be used on any BI object that is broadcasted to a KM Folder

via the CM Repository Manager for broadcasted BI queries, reports, workbooks, query views and web applications in PDF, HTML etc.via the Repository Manager for BI Metadata for broadcasted online links to BI queries, reports, query views and web applications


Broadcasting BI-external data

Visual Composer BI

Kit

UDI

XMLASAPQuery JDBC ODBO

Business Explorer Suite (BEx)

BEx Query Designer


Web Analyzer

WebApplication

DesignerMS Excel

Add-inReport

Designer

BEx Web

DB Connect BAPI Service

API File XML/A

BEx AnalyzerBI Pattern

BI Consumer Services

BI Platform

Data Warehouse

Enterprise Portal

Analytic Engine Meta Data Mgr

KM/ Collaboration

Business Explorer Suite


Broadcast of an Ad-Hoc Analysis

Web-based Ad-hoc Design Leveraging BroadcastingEasy navigation, when dropping characteristics on top of rows or columnsEasy filtering, when dropping a characteristics to filter areaPersonalized FiltersSaving and distribution of analysis results through strong portal integrationClose integration to Information Broadcasting and Knowledge ManagementWizard-based definition of exceptions and conditionsAd-Hoc Query on top of SAP BW and 3rd party data(via XMLA Connectors)

Broadcast

Agenda




Data Bursting

Data BurstingThis capability allows you to broadcast user-specific data based on master data in BI.

Example: burst a cost center report according to each cost center manager and retrieve the e-mail addresses from a master data attribute


Data BurstingData Bursting

Make sure the e-mail addresses of your receoves are retrievable via BI masterdata


Data BurstingData Bursting

Make sure the e-mail addresses of your receoves are retrievable via BI masterdata

Send Document unchanged

The recipient list is retrieved via the master data and every recipient receives the same document

Attribute for Recipient Determination

Every recipient receives just the view on the data relevant for him/her

Agenda




Overview: Exception Broadcasting Architecture

NW Application Server

BEx Broadcaster

BEx Query with Exception Central Alert Framework

BI

Other Applications

Exception BroadcastingIntegration of Exception Reporting

Searching queries for exceptions that have occurred

Distribution of exceptions that have occurred by e-mail or with the Alert Framework

Send a Short Text via SMS or Pager

Send a Long Text via E-Mail or Fax

Send an Alert to the UWL


Exception Broadcasting

Query Designer 1. Create Exception…

Broadcaster 2. Create Broadcasting Section…

Broadcast whenever a certain exeption takes place

Broadcast only for specific exception level



Choose Alert Category to transfer text information via the broadcast (optional)


Information Broadcasting in BW 3.5 & NW04s

Schedule and run the broadcast


Create an Alert Category in the Central Alert Server

In order to broadcast via the central alert framework of the SAP NetWeaver AS you have to create an Alert Category in the Central Alert Server

Use transactioncodeALRTCATDEF to access themaintenance.Enter a description and maintain thebasic propertiesfor the Alert Category.


Create a Container for the Alert

Create Container Elements for BI parameters that you want to transfer via the broadcast

Container Element created


Maintain Texts for the Alert message

Create the Message title and a Message text. You can include text variables that you set-up in the Broadcaster as well as from the Alert Framework


Add Optional Subsequent Activities

Here you can enter a URL which should be checkedby the recipient in order to react to the alert.

Here you can enter a text for a subsequent activity.


Assign the Alert to End-Users

You have to assign the alert to end-users. The central alert frameworkof SAP WebAS provides you with three options:

Fixed Recipients: Here you can enter the names of recipients whoshould get the alert.

Recipients Via User Roles: Here user roles can be entered – all users assigned to the roles will get the alert.

Subscription Authorization: Here you can enter user roles as well – all users assigned to these roles will have the option to subscribefor the alert later.


Configuring the UWL – Alert Framework Connection

You can define connections to system as alert providers to the UWL

Via user mapping the UWL knows which alert containers a user isassigned to (either via the users or ist roles).

Depending on the user the UWL can determine and display the user‘s alerts from different connected systems


Access to the UWL via the Business Explorer Role


Access to the UWL via the Business Explorer Role

Universal Worklistcentralized way to access work and relevant informationAggregates workflow task items from multiple and different systems Enables end users to make direct decisions and actionspersonalization of the presentation of work items

Agenda




Broadcast to Printer

Broadcast to PrinterBroadcast to any printer based on Post Script (PS), Printer Common Language (PCL) & PDF.

The Adobe Document Servce is used to generate the necessary format

Printers can be set-up in SAP AS: SAP Menu Tools CCMS Print


Broadcast to Printer

Broadcast to PrinterLayout and Header/Footer can be determined for each Broadcast setting

Agenda




Multi Channel Broadcasting

Multi Channel BroadcastingAfter selecting an output format you can choose different channels and different receivers for each channel

Agenda




Value Set

Value SetThe Broadcaster enables you to fill precalculated value set variables with values for characteristic values in the background

The precalculated value sets are available as variable values in BEx queries

Typical use cases:analyzing target groups since you can specify a fixed value

when complex selections are involved such as with a Top n inquiry, used to improve query performance


Value SetValue Set

After you have defined the Broadcaster setting, you can schedule it

you can use the precalculated value set in a value set characteristic variable.

The value of this variable is the value set ID created in the Broadcaster setting

The variable can be ready for input and you can select different value sets in the variable screen at the query runtime.

Broadcaster

Query Designer


Fill OLAP & MDX Cache

Fill OLAP & MDX CacheYou can warm up the OLAP Cache & MDX Cache with BEx Queries


Broadcast to Precalculation Store

Broadcast to Precalculation StoreYou can precalculate web templates via the Broadcaster. Via the Command

Wizard in the Web Application Designer you can create URLs that can call up precalculated web templates


Information Broadcasting & Reporting Agent

The replacement of the 3.x Reporting Agent by Information Broadcasting in 7.0

The functions of the Reporting Agent are replaced by the Information Broadcaster

Old Reporting Agent scenarios still run in 7.0 based on the Reporting Agent

The Reporting Agent is not developed any further. It is removed from the 7.0 Data Warehousing Workbench. You can now only reach the Reporting Agent using transaction code REPORTING_AGENT.

A migration of Reporting Agent settings and Reporting Agent packages by broadcast settings is not planned.

SAP recommends covering Reporting Agent scenarios using Information Broadcasting.


BEx runtime

BEx Information BroadcastingIn 7.0 the BEx Broadcaster is shipped in an 3.x version and in a 7.0 versionThe 3.x version is started from the 3.x BEx tools and/or the context menu of Web Applications running on the old runtimeThe 7.0 version is started from 7.0 BEx tools and/or context menu of Web Applications running on the new runtimeExisting BW 3.x broadcasting settings can still be maintained and processed with the 3.x version of the Broadcaster If you use the new Broadcaster,you can build settings on all queries in the system but you have to build them from scratch. You cannot use already existing 3.x broadcasting settings for queriesYou can build settings on all Web Applications that were built or converted with the 7.0 WAD. You cannot build settings on old WebApplications.BW 3.x broadcasting settings for workbooks can be used as before. There are no changes.


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