sap reconciliation fico with copa add-on tool

Reconciliation SAP FI, CO with CO-PA

SAP ICR_002-Add-on (Tool-kit)

Fast Month-End-Closing,Process reconcile SAP FI, CO CO-PA

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Process reconcile SAP FI, CO CO-PA

Nick Scherer, [email protected] M: +41 79 833 22 33

Closing Process Without ICR-Add-on ReconciliationCompany 1300

Local Closing ProcessCompany 1200Local Closing ProcessCompany 1100

Local Closing ProcessCompany 1000Local Closing Process

Goods Issue (COGS) USD 3.000

Company 2300Local Closing ProcessCompany 2200

Local Closing ProcessCompany 2100Local Closing ProcessPartner COPA

Local Closing Process

i.e. COGS USD 3.500

Analysis of differences isvery difficult

Many different ways of excel

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Local ClosingFind differences not easy

Wehre are the wrong documents?

Many different ways of excellists must be created to find the differences

Missing processes cannotbe showed

No communication andtraking supportbetween controller andlogistic

Posting Period closed Processes partly reversed, Currency differences Cost estimation differences FI-GL, UKV, Reported by

cost element

Reconciliation with ICR-tool-kit Enable analysis early in the

closing process Avoid differences altogether Navigation to the source

document

Closing Process with ICR_002-Add-on, Recon. FI/CO CO-PA Company 1300


Local Closing ProcessCompany 1000Local Closing Process

Receivables 2000: EUR 5.000Payables 2000: USD 3.000




Receivables 1000: USD 3.500Payables 1000: EUR 3.000

USD 2.000




Receivables 2000: EUR 5.000Payables 2000: USD 3.000




Receivables 1000: USD 3.500Payables 1000: EUR 3.000

USD 2.000

Intercompany Reconciliation Communicate with responsible

accountants Post corrections




FI-GL-Account EUR 5.000CO-Cost Element USD 3.500


Local Closing ProcessCompany 2100Local Closing ProcessPartner COPALocal Closing Process

Characteristic/ValuefieldsUSD 3.500 5.000

Reconciliation FI with CO-PA Find differences easy as part of

local closing process Navigate all relevant documents

per mouseclick Communication- and Tracking

function available Reconcile any time in the month

Monitoring value flow

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Local Closing ProcessesElimination of Differences

Goods issue Invoice in CO-PA

EUR 5.000 EUR 5.000USD 3.500 USD 3.500

Monitoring value flow Reconcile in local currency And much more

Reconciliation Process flow with ICR_002-Add-on

Data Selection (1) Data Matching(2)

Data Presentation

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Communication(4)

Data Presentation

& Analysis(3)Post Corrections *

* Available through programming interface (BAdI) or Online posting in case of errors

New Reconciliation Functionality with ICR_002-Add-on

Agenda: Single Steps of ICR_002 Add-on Supported Business Processes Data model Data selection automated matching and storage Data presentation and reconciliation

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Communication- and tracking support Availability Technical aspects Implementation, see the last slide FAQ:

Is this tool replacing the Account-based CO-PA? yes Can all postings in FI, CO-OM, CO-PC be reconciled automatically with

CO-PA? yes

Steps of Reconcile FI/CO with CO-PA

Retrieve relevant data from FI, CO-OM and CO-PA Store relevant data in central system Global Special Ledger Assign documents automatically based on customizable business

rules (hard rules; e.g. same reference, Sales Order, Material-number, and so on)

Access central system (local or group accountants, controller) Find matching documents using customizable business rules (soft

rules; e.g. same document date, local currency, and amount)

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rules; e.g. same document date, local currency, and amount) Assign matching documents Communicate with other users by e-mail and workflow Enhancement of functionality possible through BAdI (e.g. posting of

correction documents in operative and/or reconciliation system) Posting from FI,CO can be overtaken Online and in Batch into the

Special Ledger Postings in CO-PA can be overtaken in Batch or start the TC:

FBICS2 - GL Accounts: Select Documents into the Ledger.

Supported Business Processes

Reconciliation of Open Items at key date GL accounts with open item management Customer/vendor accounts with open item management

Reconciliation of documents according to posting date GL accounts with posting in FI,CO-OM and CO-PA IRC_002-Add-

on

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Data Model

Mandatory characteristics Company Partner company Document Number Transaction currency Amount in transaction currency Local currency

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Amount in local currencyAdditional characteristics

Any additional document characteristics Material number Sales Order Sales Order item Purchase Order / Item

Any customer definable characteristics

Data Selection with SAP-Integration

SAP Integration Data selection across SAP systems Access via RFC (Remote Function Call) Function modules for data selection are available for

4.6C R/3 Enterprise SAP ERP

Components for data selection

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Components for data selection FI Documents FI Open Items on GL accounts FI Open Items from sub-ledgers BAdIs to select Data from outside of FI and SAP-System

Automatic derivation of Company from company code Group account from operative account

Data Selection from Non-SAP Systems

Non-SAP systems SAP provides a programming interface for the data selection of documents

and/or balances Pull principle

Data selection program calls customer specific data selection logic (BAdI)* Data selection program stores data in ICR database Example: Read from legacy system

Push principle Non-SAP application calls SAP function module

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Non-SAP application calls SAP function module SAP function module stores data in ICR database Example: customer creates web transaction for supplying data

(*) BAdI = Business Add In in ABAP Objects

Data Selection & Storage: FI, CO CO-PA, ICR_002

Control tables RFC destinations Last selection

Data selection process

SL Global Ledger Y2 Tables:

FBICRC002AFBICRC002T

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Reconciliation System

FBICS2BAdI

Online/U-exit

BSEG

BKPF

Online Posting from FI, MM, SD, CO-OM, into Ledger Y2

Posting from FI, MM, SD, CO-OM, to CO-PA are extracted by TC: FBICS2 Into Ledger Y2

CO-PACO-OM

CO-PC

Data Selection Further Aspects

Pre-requisites Data delivery from the source systems contains global characteristics

Standard validations Valid companies Valid group accounts

Customer specific validations SAP provides BAdI

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SAP provides BAdI User-exit Examples for customer specific validations

Valid combinations of company/profit center Valid characteristics for any sub-assignments . . .

Monitoring Storing of logs for data selection per company Information: date, time, user,

Data Storage

Technical aspects Documents are stored in reconciliation system using standard FI-SL

functionality (2 Tables: Line-items and sum items) Standard reporting tools for FI-SL are available for reconciliation data:

Report Writer / Report Painter Drill-down reporting Data export to SAP Business Information Warehouse

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Data export to SAP Business Information Warehouse

Functional aspects Changes to documents will not be overwritten by new data selection

Reconciliation of Open Items Data selection program determines whether document has been transferred before only

new documents are added; cleared documents are deleted Reconciliation of documents

Delta selection (only newly posted documents are transferred)

Data Selection, Storage, Presentation, Analysis

Summary Select data from operative systems (e.g. as scheduled

background job from SAP systems and flat file upload for non SAP systems)

Store data in central Reconciliation System (ERP2005) Assign documents automatically using customizable rules (e.g.

matching reference numbers,,) Present data to accountants responsible for reconciling

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Present data to accountants responsible for reconciling differences (local accountants or group accountants depending on organizational structures)

Using communication tools like e-mail Store communication or process status to specific problem

processes Replacing completely the Account-based CO-PA Accelerate closing and Reconcile process significant.

Data Presentation: User Interface

Hide / Show the following slides depending on options: SAP iTutor available in same folder Live Demo in the system Use slides SAP iTutor for ICR_002-Add-on not available at this moment See next slides as an overview

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Omya SAP-CC

Data Presentation: User Interface Functions

Data Presentation: User Interface Layout

Unassigned documents of selected Unassigned documents of selected

Differences to bereconciled perpartner

Unassigned documents of selected company; flexible layout to show any information contained in Reconciliation DB

Unassigned documents of selected partner; flexible layout to show any information contained in Reconciliation DB

Assigned documents for selected business relationship

Data Presentation and Reconciliation Functionality

Functionality

Assign documents / delete assignments Set status (e.g. communication and processing status) Find matching documents using customizable rules

Correct transaction or local currency and amount manually Correct amount, wrong transaction or local currency manually

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Communication support Template based mails Contact person database

Customer specific functions through BAdI Standard functions can be deactivated

Availability

The new functionality is contained in mySAP ERP 2005.mySAP ERP 2004 is generally available as of March, 1st, 2005.Customers need a license for mySAP ERP or mySAP Business Suite. This may imply a change of contract from SAP R/3 or R/3 Enterprise to mySAP.

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Technical Aspects

Reporting Report Writer / Report Painter Drill-down reporting Export to BW A new FI-SL Global Ledger is a must for ICR_002-Add-on

User interface SAPGUI for Windows or

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SAPGUI for Windows or SAPGUI for HTML

Assignment to component ECC 5.0 (= ERP Core Component) Functionality is not contained in isolated BW/SEM installation

Service Portfolio in the ICR-environment from SPC:

IRC-003: Intercompany reconciliation for Customer / Vendor ICR-003: Implementation of NON-SAP companies, customer/Vendor ICR-002: Reconcile FI, CO-OM with CO-PA, as an Add-on Solution with several

BAdIs ICR-001: Any matching issue with external or internal SAP Data

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Nick Scherer, SPC Scherer & Partner GmbH dispose over 20 years of SAP-Business Consulting experience in many different Business Processes.

More see under http://www.spc4saparis.ch / Project Expericence

Implementation scenario for ICR-002-Add-on

Live demo with this ICR_002 Tool-kit Analyze your System environment Analyze process flow from FI-GL, MM, SD,,, to CO-PA Create offer for implementation and Add-on Implementing, testing, training the solution and over give the

documentation to the Customer For more information and question, please ask

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For more information and question, please ask Nick Scherer Raebeweg 8 CH-6402 Merlischachen Switzerland M: +41 79 833 22 33 E: [email protected] I: www.spc4saparis.ch

sap reconciliation fico with copa add-on tool

Documents

local closing processcompany

local closing processfigl

local currency

cocost element usd

copasap icr

reconciliation fi

fico copa company

differences easy