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KHI DESIGN AND TECHNICAL SERVICE

SAP Business One

Project Team Kickoff Meeting

August 11, 2010

1. Project Objectives

2. Project Scope

3. Project Organization Chart

5. Project Timeline

4. Project Tasks and Responsibilities

6. Next Steps

SAP AG 2006 – Slide 3

Project Objectives

To enhance the processing and recording of transactions.

To generate timely and accurate reports.

To generate analysis reports as basis for decision making.

To be recognized among the best in the industry by having the “SAP Business One” as a partner in your daily business activities.


Project Scope (Organizational)

The implementation of SAP Business One will cover only KHI DESIGN AND TECHNICAL SERVICE

The system will be installed, configured and implemented in one site only: KHI DESIGN AND TECHNICAL SERVICE, 20/F 6788 Ayala Avenue, Oledan Square, Makati City Philippines 1226

In the event that KHI DESIGN AND TECHNICAL SERVICE has other offices and storage locations, the Business One system will still be configured to accommodate the business process for these sites. However, the system will be installed centrally in one location (defined above) and will be accessed remotely by the other offices and locations, via leased line or DSL connection, provided that only one (1) database will be configured.


Project Scope (Functional)

SAP Business One Implementation shall include the following modules:

Financials and Banking Sales – A/R Fixed Assets Procurement Process and Payment Process


Project Scope (System)

SERVER (Min) CLIENT (Min)

MS windows 2000 ProfessionalorMS Windows XP

CPU 1x Intel Pentium IV 1x Intel Pentium IIIRAM 2 GB 128 MB

System Partition: 500 MBData Partition: 2 GB

CD ROM Drive X24 or higher X24 or higherDisplay 640 x 80 with 256 bit colors or higher 800 x 600 with 24 bit colors or higher

MS Internet Explorer 5.5 MS Internet Explorer 5.5MS Windows 2000 MS Windows 2000 or XPMS SQL Server 2000, port 1433* MS Data Access Components 2.6MS IIS, port 80*MS Data Access Components 2.6

* Not necessary to register ports.

Software

Operating System MS Windows 2000 Server/Advanced Server

HDD Free Space 500 MB

Recommendation:

Server - Pentium IV Dual Core 1.8GHz Processor– 4GB RAM

Workstation - Pentium IV 2.0 GHz Processor- 512MB RAM


Project Scope (Project Monitoring and Control)

Project shall be tracked and monitored through: Project Status Report – to be published weekly and

distributed to all Project Team Members, Project Sponsors and Stakeholders.

Project Team Meeting – to be held weekly and participated by all Project Team Members.

Project Steering Committee Meeting – to be held once a month and participated by the Project Steering Committee Members and the Project Managers.

The project shall be controlled through the Project Change Management Process. Any change in the requirements that impacts cost and schedule shall be managed through the Project Change Administration.

The Project Steering Committee shall review and approve all change requests.


Project Organization Chart

STEERING COMMITTEE

FUNCTIONAL TEAM TECHNICAL TEAM

PROJECT MANAGEMENT

KEY

USERS

END

USERSDEVT ADMIN


Project Team Organization

KHI

PROJECT MANAGER - Ms Cherry Dimapilis

FUNCTIONAL CONSULTANTS: - Purchasing AP - Fixed Assets - Sales AR - Financial/Banking TECHNICAL CONSULTANTS: - System Admin. - Developer - Ms Cherry Dimapilis

FastTrack (withheld)

(Project Manager) (withheld)

(Functional Consultant)

1. Introduction and Project Goals

2. Project Timeline



5. Project Timeline

6. Next Steps



STEERING COMMITTEE


PROJECT MANAGEMENT

KEY

USERS

END

USERSDEVT ADMIN


Responsibilities of the Steering Committee (SC)

Provides and confirms decisions on matters concerning policies, issues, scope and planning of the project. Meets once a month or as needed.

Oversees the progress of the project and plays a proactive role throughout the implementation by:

Resolving conflicts through mandated or arbitrated decisions Removing obstacles and resistance the team may encounter by

mandating the team’s authority Acting as the final decision maker when necessaryScheduling meetings as necessary to resolve issuesReinforcing project sponsorship by disseminating information

throughout the company on a periodic basis.Approving necessary documents



STEERING COMMITTEE


PROJECT MANAGEMENT

KEY

USERS

END

USERSDEVT ADMIN


Responsibilities of the Project Management

Plan, direct and manage the overall project Resolve project, design and implementation issues Mobilize staff in accordance with the Project Plan Deliver detailed task list, deliverables and responsibilities Issue handling and resolution procedures Submit consolidated monthly implementation status reports Attend Steering Committee and Project Management meetings



STEERING COMMITTEE


PROJECT MANAGEMENT

KEY

USERS

END

USERSDEVT ADMIN


Responsibilities of the Functional Team

Provide information and document “AS-IS” and “TO-BE” business processes and procedures

Implement and communicate the “TO-BE” business processes and change initiatives

Create functional /integrated system test scripts Conduct User Acceptance Testing (UAT) Create end user manuals for training Conduct End User Training (EUT) Create user authorization profiles Execute “GO-LIVE!” plan Provide post-production support to end users



STEERING COMMITTEE


PROJECT MANAGEMENT

KEY

USERS

END

USERSDEVT ADMIN


Responsibilities of the Technical Team

Configure the SBO software in accordance with the approved “TO-BE” Business Process

Ensure that technical environment is ready for Project Team Maintain Technical Environment Participate in Maintenance Activities Participate in the revisions of the Technical Procedures and

Operations Manual


2. Project Scope



5. Project Timeline

6. Next Steps


Project Timeline

Project preparation

Detailed Process Analysis

11

Configuration and Testing

22

August August September Sept/October

Timetable in Months

Deploy/Postproduction

support

Deploy/Postproduction

support

44

LLL

Go-Live:Final Preparation forGo Live

33


Stages and Milestones

Final Preparation for Go Live

Configuration and Testing

Detailed Process Analysis

Project preparation

11

22

33Deploy/

Postproduction

support

Deploy/Post

production support

44

LGo LiveGo Live

ProcedureProcedure

Procedure

Productive system

Prototype

Stable system & confident users

Project plan- Kickoff- Standards- Refined scope

Conceptual Design

- Detailed Requirements- GAP Analysis


2. Project Scope



5. Project Timeline

6. Next Steps


Next Steps

Day 1 : Actual Kick OffProject Plan Scheduling with KHI & Team Members

Day 2: SBO Overview and Business Process Workshop

Pre-requisites:Project Office/Room ( with network / internet facility, communication

facility, at least 2 workstations and printer)“As-Is” Business Process Documentation, Process Flow Chart, etc. Existing Chart of AccountsExisting list of Business Partners


Next Steps

END OF SLIDE SHOW

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