saturday, january 23, 2016 towards an easy use of circabc communication and information resource...
DESCRIPTION
3 Customise the IG Search documents Administer your IG (Leaders) Manage Access profiles Invite a new user Invite an applicant Manage the user profiles Remove membership CIRCABC Open Source Software Help & Contact ContentsTRANSCRIPT
![Page 1: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/1.jpg)
Wednesday, May 3, 2023
Towards an easy use of CIRCABCCommunication and Information Resource Centre for
Administrations, Businesses and Citizens
By DIGIT-CIRCABC-SUPPORTDIGIT A3 – EGIS
![Page 2: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/2.jpg)
2
ContentsWhat is CIRCABC?
Access to CIRCABC (ECAS)
Interest group
Manage your account
Visit the Library
Download a documentModify the properties of a documentUpload a documentCheck out/in a documentManage multilingual informationBulk-upload documentsRecover deleted documents
Notification
Newsgroups
![Page 3: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/3.jpg)
3
Contents
![Page 4: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/4.jpg)
4
What is CIRCABC?
Is a service managed and provided by DIGITUnder IDABC (now ISA) frameworkhttp://ec.europa.eu/isa
CIRCABC is used to create collaborative workspaces where communities of users can work together over the web and share information and resources.
This multilingual application offers distribution and management of documents in any format, with fined grained security.
![Page 5: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/5.jpg)
5
What is CIRCABC?
Try CIRCABCas an online service at
https://circabc.europa.euhttps://circabc.acceptance.europa.eu for testing & training (Only from EC)
![Page 6: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/6.jpg)
6
What is CIRCABC?
CIRCABC contains
Content Management & Communication functionalitiesUser management featuresCollaborative groups, so-called « interest groups »
![Page 7: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/7.jpg)
7
Access to CIRCABC (ECAS)
Internal and External user can get into CIRCABC through ECAS.External user should change the domain
![Page 8: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/8.jpg)
8
Interest group (IG)
Information in CIRCABC: a three-level structure
Headers
Categories
Interest groups
![Page 9: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/9.jpg)
9
Interest group (IG)
![Page 10: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/10.jpg)
10
Interest group (IG)
![Page 11: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/11.jpg)
11
Interest group (IG)
3 access modeswith membership: you can access if
you are logged in CIRCABCyou have membership of this group
through registered access: you can access ifyou are logged in CIRCABC
via public access: anonymous visitors can access
no login is required
Membership is the default access mode
![Page 12: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/12.jpg)
12
Interest group (IG)
Various types of access
![Page 13: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/13.jpg)
13
Manage your account
Once logged, You can access administration from anywhere inside CIRCABC
![Page 14: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/14.jpg)
14
Check your memberships (My Memberships)
Manage your account
![Page 15: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/15.jpg)
15
Take a look at the events & meetings scheduled
Manage your account
![Page 16: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/16.jpg)
16
Edit your user account
Manage your account
![Page 17: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/17.jpg)
17
Visit the Library: What is it?
The Library is the place where the documents are stored, shared and managed
This service is made of spaces & content
Any space can contain sub-spaces & content
Users with role Lib-admin, Lib-fulledit or Lib-Manageown can create spaces and add content into the Library
![Page 18: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/18.jpg)
18
Visit the Library: What is it?Library = spaces + content
![Page 19: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/19.jpg)
19
Visit the Library: What is it?
The spaces are structured like the Library itself
![Page 20: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/20.jpg)
20
Visit the Library: What is it?
You can perform different actions depending on your role in the Library
![Page 21: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/21.jpg)
21
Look at the properties of a document
you may see some properties from the main page of the library, depending on how the leaders have configured the library
![Page 22: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/22.jpg)
22
Look at the properties of a document
Else, you can reach the details page via the icon titled View details
![Page 23: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/23.jpg)
23
Visit the LibraryDownload a document
Level 1
![Page 24: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/24.jpg)
24
Visit the LibraryDownload a document by e-mail
You can download by e-mail from the “content” pane or from the properties of the document
![Page 25: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/25.jpg)
25
Visit the LibraryUpload a document
You choose the action Add content from the menu Library
![Page 26: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/26.jpg)
26
Visit the LibraryUpload a document
You can modify properties of the first-uploaded document
![Page 27: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/27.jpg)
27
Visit the LibraryUpload a document
The document is now accessible from the Content pane.
![Page 28: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/28.jpg)
28
Visit the Library Modify the properties of a document
To edit the properties of a document…Click the View details icon from the content pane
![Page 29: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/29.jpg)
29
Manage multilingual information
Make multilingual through view details
![Page 30: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/30.jpg)
30
Bulk-upload documents
Upload the contents along with their structure (folders) at a same time
![Page 31: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/31.jpg)
31
Recover deleted documentsThe deleted spaces or documents can be recovered
You can select a location where to recover the item.Otherwise it will be recovered to its original place.
![Page 32: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/32.jpg)
32
Newsgroups
Where members can exchange their views
![Page 33: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/33.jpg)
33
Notifications
Define your notification : - in the current space or forum - in the whole Library or Newsgroup
![Page 34: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/34.jpg)
34
Search documents
Through simple or advanced search
![Page 35: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/35.jpg)
35
IG customisation (1)
Logo, Description, Contact
![Page 36: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/36.jpg)
36
Navigation Preferences (Ability to customize column field and number of row)
IG customisation
![Page 37: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/37.jpg)
37
Provides useful information about the current Interest Group. ‘Mini-website’ as content of the ‘information’ service
Information
![Page 38: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/38.jpg)
38
Other services
Where members can schedule events and meetings.
Where members can launch surveys (coming soon)
Gives an overview of the members of the current interest group.
To perform system administration functions.
![Page 39: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/39.jpg)
39
Manage Access profiles
Set a role (basic user right) per service on each profile of the interest group.
![Page 40: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/40.jpg)
40
Manage the access profiles
The roles related to the ‘Library’ serviceIn green, you can see the actions allowed
![Page 41: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/41.jpg)
41
Invite a new user
Two ways of offering membership:Invite registered usersAccept applications
![Page 42: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/42.jpg)
42
Invite a new user
![Page 43: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/43.jpg)
43
Invite an applicant
View applicant and grant membership
![Page 44: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/44.jpg)
44
Manage user profiles
Any member with role “diradmin” or “dirManageMembers” may modify a user profile
![Page 45: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/45.jpg)
45
Remove membership
‘Membership’ can be found in the ‘Administration’ menu of the interest group.
![Page 46: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/46.jpg)
46
CIRCABC Open Source Software
An OSS (Open Source Software) version of CIRCABC is available for public administrations, businesses and citizens of the European Union.
It contains the same functionalities as the version used in the Commission.The OSS version is available on OSOR at:http://forge.osor.eu/projects/circabc
![Page 47: Saturday, January 23, 2016 Towards an easy use of CIRCABC Communication and Information Resource Centre for Administrations, Businesses and Citizens By](https://reader036.vdocuments.net/reader036/viewer/2022062317/5a4d1af57f8b9ab059981472/html5/thumbnails/47.jpg)
47
Questions time
The questions we cannot answer there…The support team via your local helpdesk (EC) or to [email protected]
MyIntracommhttp://myintracomm.ec.europa.eu/serv/fr/digit/serv_for_it_teams/it_infra_tools/circabc/Pages/index.aspx
The user guide athttps://circabc.europa.eu/w/browse/69603bf4-d923-432e-ba5b-a8fe8ac773cbhttps://circabc.europa.eu/w/browse/1cc24c94-c571-4191-b414-8bdf766151ec
ECAS Documentationhttps://circabc.europa.eu/w/browse/3d50490e-d2bf-4b6e-b139-eac5b001fbd2
Thank you for your attention