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School of Business and Economics Wilfrid Laurier University, Waterloo, Ontario, Canada N2L 3C5

Tel: 519.884.0710 Ext. 2745 Fax 519.884.2357 http://www.wlu.ca/sbe/phd sbephdmasters@wlu.ca

2012/2013 PhD/MFin/MSc HANDBOOK 1

TTaabbllee ooff CCoonntteennttss Academic Schedule ......................................................................................................................................................... i WLU Campus Map & Parking .......................................................................................................................................... Director’s Welcome Letter ............................................................................................................................................ ii Preface .......................................................................................................................................................................... iii The Programs ................................................................................................................................................................ iv

DEPARTMENTAL INFORMATION Important Contacts ......................................................................................................................................... 1 Program Information Student Funding ................................................................................................................................ 3 PhD/MFin/MSc Offices ..................................................................................................................... 3 Meeting Rooms ................................................................................................................................. 3 Student Committee Representatives ................................................................................................ 4 Program Computer & Software Support ........................................................................................... 4 My Learning Space/Desire 2 Learn ..................................................................................... 4 PRISM RESOURCES .............................................................................................................. 4 SBE Computer Labs ............................................................................................................. 5 Computer Account .............................................................................................................. 6 Teleconference Room ....................................................................................................................... 6

One Card…….…………………………………………………………………………………………………………………….…………....6 Photocopying .................................................................................................................................... 7 Notice Boards .................................................................................................................................... 7 Student Mail Folders ......................................................................................................................... 7 Information Technology Services (ITS) .............................................................................................. 7 Library ............................................................................................................................................ 7 Laurier International ......................................................................................................................... 7 Laurier Writing Centre ...................................................................................................................... 7

PROGRAM REGULATIONS Responsibilities Department/Faculty ......................................................................................................................... 8 Student ............................................................................................................................................ 8 Supervisor ........................................................................................................................................ 9 Registration Course Availability ........................................................................................................................... 10 Independent/Directed Studies Courses .......................................................................................... 10 Adding and Dropping Courses ......................................................................................................... 10 Deadlines Concerning adding or Withdrawing from Courses ......................................................... 10 Fees for Additional Courses ............................................................................................................ 11 Auditing Courses ............................................................................................................................. 11 Ontario Visiting Graduate Student Plan .......................................................................................... 11 Management Research Graduate Student Association .................................................................. 12 Registration Status Full-time Master’s or Doctoral Degree Candidates ......................................................................... 13 Inactive Status ................................................................................................................................. 13 Withdrawal from the University .................................................................................................................. 14

2012/2013 PhD/MFin/MSc HANDBOOK 2

Academic Standing Master’s and Doctoral Students...................................................................................................... 15 Grade Equivalency........................................................................................................................... 15 Evaluation ....................................................................................................................................... 15 Completion of Course Work ............................................................................................................ 15 Master’s Program ............................................................................................................................ 16 Doctoral Program ............................................................................................................................ 16 Academic Probation ........................................................................................................................ 16

Graduate Studies Appeals Committee Grade Petitions ............................................................................................................................... 17

Degree Program Time Limits ........................................................................................................................ 19 Graduation ................................................................................................................................................... 20 Co-operative Option Requirements .............................................................................................................. 21 Course Description Information ................................................................................................................... 22 Protecting Your Privacy: Implications for Teaching and Learning .............................................................. 23 ADDITIONAL INFORMATION Fees Payment of fees .............................................................................................................................. 25 Settlement of Accounts ................................................................................................................... 26 Overdue Accounts ........................................................................................................................... 26 Tax Receipts .................................................................................................................................... 26 Awards and Financial Assistance Fellowships and Scholarships .......................................................................................................... 28 Awards Policy .................................................................................................................................. 28 Teaching Assistantships................................................................................................................... 28 Travel Funding for Doctoral Students …………………………………………………………………………………………..31 Scholarships – General Graduate Studies Office or the Student Awards Office. Bursaries and Loans Academic Medals Governor General’s Academic Medal ............................................................................................. 37 Medals for Academic Excellence at the Graduate Level ................................................................. 37 Campus Services . .......................................................................................................................................... 38

2012/2013 PhD/MFin/MSc HANDBOOK i

Academic Schedule – 2012/2013

Event Fall 2012 Winter 2013 Spring 2013

GRADUATE STUDENT ORIENTATION (Wilfrid Laurier University Graduate Students’ Association)

September 10-16

GRADUATE STUDENT ORIENTATION (SBE) September 26 CLASSES BEGIN

September 10

January 7

May 6

LAST DAY FOR LATE REGISTRATION AND FOR ADDING FULL-CREDIT COURSES

September 23

January 20

May 19

PAYMENT OF FEES DUE

August 30

December 17

April 25

LAST DAY FOR WITHDRAWING FROM FULL-CREDIT COURSES WITHOUT FAILURE

November 5

March 8

July 2

READING WEEK (no classes)

Feb 18 - 22

LAST DAY OF CLASSES

December 7

April 8

August 2

EXAMINATION PERIOD (Tentative)

December – 13 - 19

April – 11- 30

TBA

TERM ENDS

December 19

April 26

August 15

CONVOCATION

October 26

June 3 - 7

UNIVERSITY HOLIDAYS

(NO CLASSES – UNIVERSITY CLOSED)

Sept. 3 (Labour Day)

Oct. 8

(Thanksgiving)

Dec. 22 – Jan 1

(University closed)

Feb. 18 (Family Day) March 29 (Good Friday – make up Friday class April 15 )

May 20 (Victoria Day) July 1 (Canada Day – make up day July 7) August 5

(Civic Holiday – make up Monday class August 6)

Final day for submitting applications for convocation: August 1 (For Fall Convocation) and January 15 (For Spring Convocation) Important: Some of these dates may be revised so it is recommended that you check the Graduate Calendar for Academic Dates found on their website.

2012/2013 PhD/MFin/MSc HANDBOOK ii

Director’s Welcome Letter On behalf of all the faculty and staff at Laurier Business and Economics, I would like to congratulate you on your selection and welcome you to our PhD/MFin/MSc Programs in Management. That you were chosen for one of our programs from among many outstanding candidates attests to your academic achievements and your potential for leadership in the future.

Laurier Business and Economics is nationally and internationally recognized for its excellence in business education and quality of its faculty. The student is the center of our focus, where diversity, internationalism and transculturalism in student and faculty are sought, valued and nurtured. Fundamental to the achievement of our mission is commitment to rigorous research and dissemination of knowledge.

Our research-based programs while young are being noted for the development of excellent researchers in the field of management. Over the past years, our students have presented their papers in national and international conferences, have published their articles in academic journals and have received funding from government agencies. We are committed to provide the best learning opportunity to you and we look forward to your contributions in making our program among the best in North America.

We hope that this handbook in addition to the Governance Documents that are available on our website will provide answers to your inquiries. If you have any other questions, please do not hesitate to visit our office or call (519) 884-0710, extension 2745.

Thank you for your interest in our programs. We hope you will find your time with us is only the start of learning about the field of your interest and of many life-long friendships.

Cordially Yours,

Hamid Noori, PhD Director, PhD & Research-based Masters Programs in Management

2012/2013 PhD/MFin/MSc HANDBOOK iii

PPrreeffaaccee This handbook, which is drawn largely from the University Graduate Calendar, has been compiled by the PhD & Research-based Masters Programs in Management Office to familiarize you with departmental practices and regulations, and is not an official publication of Wilfrid Laurier University. This handbook complements the governance structure documents for the PhD/MFin/MSc programs. If you have questions which are not addressed in this handbook, please feel free to contact the Senior Administrative Assistant, the Director, or the Faculty of Graduate & Postdoctoral Studies (FGPDS).

Students are responsible for ensuring that all program requirements are met and for understanding all regulations in the Graduate Calendar. The SBE guidelines and policies outlined here remain subject to the regulations in the WLU Graduate Studies Calendar.

Course offerings may change from time to time; check with the Programs’ website for up-to-date information. Please ensure that you consult the Deadlines table provided in the handbook (page i), and note those dates relevant to your selection of program options: e.g. course registration deadline, tuition payment deadline. It is the student’s responsibility to ensure that required deadlines are met.

More information about all of our programs can be found at:

http://www.wlu.ca/sbe/phd

Please refer to the links on the left side bar of our website which includes documents such as:

The Governance Structure for all programs (although there is overlap, the Graduate Handbook is not meant to replace the Governance Structure) (under “Program Information”)

Program Newsletters (under “Program Information”)

Class schedules

Program Outlines

Course Outlines

Office directory

Additional program related information (under “Program Information”)

You will need to use your Novell Username and Password to access some of these sections.

2012/2013 PhD/MFin/MSc HANDBOOK iv

TThhee PPrrooggrraammss The School of Business & Economics (SBE) at Wilfrid Laurier University is one of the largest and most innovative business schools in Canada. SBE offers a Doctoral Degree in Management within five unique fields: Accounting, Organizational Behaviour/Human Resource Management, Marketing, Operations & Supply Chain Management, and Financial Economics. We also offer two distinct Research-Based Masters Programs: Master of Finance and MSc in Management. The latter is offered in Organizational Behaviour/Human Resource Management, Supply Chain Management, and as a unique Executive program in Technology Management (for further information on this program visit laurieremtm.ca).

The PhD in Management Program

Our PhD in Management Program is designed to develop graduates skilled in research with both theoretical and practical understanding of the complex problems of business management. Our doctoral program provides excellent preparation for academic, professional and research careers.

Each year, we accept only a select cohort of students in each discipline. The first cohort of students in our Accounting and Marketing doctoral programs commenced in September 2011.

The MSc in Management Program

A. MSc in Management (OB/HRM)

The OB/HRM program takes a strategic perspective on micro and macro processes in the management of organizational behaviour and human capital. The primary objective of MSc in OB/HRM field is to train students to become independent research investigators in the area of organizational behaviour/human resource management. It is designed to develop graduates skilled in research with both theoretical and practical understanding of the complex problems of this field of study. The graduate of this program are expected to work as research analysts in the field of OB/HRM in the public and private sectors. Alternatively, the MSc in OB/HRM field could serve as an intermediate degree for admission to the PhD Program in Management in the field of OB/HRM.

This program is designed to give students in depth knowledge of research methods and OB/HRM principles. In preparation for the major research paper, which serves as the capstone of the program, the MSc candidate in this field will complete courses and seminars in research methodology and statistics, in addition to the content-based courses.

B. MSc in Management (SCM)

Supply chain management has played a dominant role in the success of not-for-profit and for-profit organizations, as well as in service or manufacturing organizations. Laurier’s School of Business and Economics is recognized as a pioneer in the SCM field among the Canadian business schools. It was awarded the 2005 Oracle/SCL Innovation Award by Supply Chain & Logistics Canada (SCL) in recognition of outstanding vision, leadership and innovation. Laurier’s MSc in SCM is a unique multi-disciplinary program which is built on the strengths of SBE.

This program is designed to expose students to the core elements of diverse issues in SCM and prepare them to undertake their individual major research project which serves as the capstone of the program. Like the MSc in OB/HRM, in addition to being a terminal program, the MSc in SCM field could serve as an intermediate degree for admission to the PhD Program in Management in the field of Operations and Supply Chain Management.

2012/2013 PhD/MFin/MSc HANDBOOK v

The Master of Finance Program

The Master of Finance (MFin) program aims at candidates who wish to acquire depth and breadth in Finance to work as analysts and researchers with investment banks and other financial institutions.

Building on financial economics theory, the MFin curriculum covers courses in economics, corporate finance, accounting, and econometrics and its applications to finance databases such as Compustat, CRSP and CFMRC. In addition to these core courses, the program also covers a variety of finance courses which together will provide the necessary skills required for a research or analyst position in the financial services sector. As a capstone of the program, students will be required to complete a major research project in key areas of financial management: financial markets, corporate finance and governance, or options and futures.

The graduate of the MFin should be able to use the skills learned in the program to conduct empirical research in equities, fixed incomes, derivative products, corporate finance and portfolio management. In addition to training the analysts for the financial services industry in Canada, the MFin degree may also be considered as an intermediate degree for admission into the PhD in Management: Financial Economics program.

2012/2013 PhD/MFin/MSc HANDBOOK 1

IImmppoorrttaanntt CCoonnttaaccttss In addition to the Dean and Associate Deans, each department has professors who hold administrative positions. The Director of the PhD & Research-based Masters Program, Dr. Hamid Noori, carries out many important duties that will have an impact on you (and is the person you will most likely see if you have a special problem or concern).

School of Business and Economics

Dean: Dr. Micheál Kelly SBE3232 Ext. 2671 Associate Dean: Faculty Development & Research: Dr. Peter Carayannopoulos SBE3238 Ext. 2774 Associate Dean: Academic Programs:

Dr. Kim Morouney SBE3239 Ext. 2485

PhD & Research-based Masters Programs Office

Director: Dr. Hamid Noori SBE2218 Ext. 2571

E-mail: hnoori@wlu.ca The Director is responsible for all academic-related matters including student recruitment, student program and conduct and the governance of the programs.

Senior Administrative Assistant: Cora Hennel-Greer SBE3261 Ext. 2745 E-mail: sbephdmasters@wlu.ca The Assistant is the first person you should see in the office if you have questions or concerns regarding the administration of the program. She is here to assist in making your university years as rewarding and uncomplicated as possible. The Assistant can provide basic information on academic policies and procedures, and will direct you for further assistance, if necessary. Be sure you drop by and introduce yourself.

Faculty of Graduate Studies

Dean: Dr. Joan Norris 1-102 Ext. 3324

Associate Dean: Dr. Tamas Dobozy 3-118 Ext. 3324

Manager, Graduate Administration: Helen Paret 1-102 Ext. 3132

Graduate Admissions & Records Officer: Jennifer Williams 1-102B Ext. 3536

Records & Data Management Coordinator: Vanessa McMackin 1-102 Ext. 3127

Graduate Records Assistant: Sheila Verway 1-102 Ext. 2617

Information on the Faculty of Graduate Studies can be accessed through their site:

www.wlu.ca/gradstudies

2012/2013 PhD/MFin/MSc HANDBOOK 2

Field Coordinators

Field coordinators represent their respective field and are responsible for academic issues directly related to their field. They liaise between their academic area and the PhD & Research-based Masters Office.

PhD Areas Accounting: Dr. Bruce McConomy bmcconom@wlu.ca P3008 Ext. 2890 Finance: Dr. Ben Amoako-Adu bamoakoadu@wlu.ca P3070 Ext. 2327 Marketing: Dr. Nicole Coviello ncoviello@wlu.ca P3012 Ext. 2054 OB/HRM: Dr. Laurie Barclay lbarclay@wlu.ca P2076 Ext. 2884 O/SCM: Dr. Kevin Hendricks khendricks@wlu.ca P3020 Ext. 3970

MFin/MSc Areas Finance: Dr. Brian Smith bsmith@wlu.ca P3040 Ext. 2953 OB/HRM: Dr. Laurie Barclay lbarclay@wlu.ca P2076 Ext. 2884 O/SCM: Dr. Kevin Hendricks khendricks@wlu.ca P3020 Ext. 3970

Academic Advisors Academic advisors are assigned to incoming students by the academic area. They serve as mentors and are responsible to provide guidance to their assigned student(s) when needed. Academic advisors could become the student’s thesis supervisor if both sides agree to such an arrangement. A full list of SBE faculty members can be found on the Faculty/Staff online listing.

Co-operative Education

Marketing Manager, Co-operative Education

Laurie Lahn e-mail: llahn@wlu.ca The Marketing Manager is accountable for the development of graduate co-op programs by interviewing and selecting students for admission, securing career related work term opportunities for students which provide them with marketable employment skills, monitoring student employment performance, and interacting with academic and professional bodies in order to strengthen ties between co-op, Laurier and the business community.

Career Development Centre

The Career Development Centre for the School of Business & Economics Graduate Programs provides assistance and guidance to PhD and Masters students and alumni regarding employment and career-related issues. The Career Centre provides one-on-one employment and/or career advising appointments, specialized workshops on specific employment-related topics, and special events

Manager, Career Development, SBE Graduate Programs

Frances Humphreys email: fhumphreys@wlu.ca

2012/2013 PhD/MFin/MSc HANDBOOK 3

PPrrooggrraamm IInnffoorrmmaattiioonn Student Funding

When a student is admitted to the PhD & Research-Based Management programs, his or her funding level is determined competitively as the admissions process continues. As a result, students will have differing levels of financial support, in terms of both assistantship and scholarship funding.

When students are admitted they receive one letter from FGPDS (signed by the Dean of Graduate Studies and Research) and another from the Director of the PhD & Research-Based Management Programs. The letter from the Director welcomes you to the program you have been admitted to.

Students also receive a letter from FGPDS stating “your funding profile may resemble the following:” but the amounts in this letter are given by way of example only. A given student's funding details are given on the assistantship or scholarship contracts they receive along with the letter.

Students with assistantship or scholarship funding receive contracts from FGPDS detailing their assistantship and scholarship support for the first two terms.

PhD / MFin / MSc Offices

There are five offices exclusively for use by PhD & Research-based Masters Programs graduate students – P2019, P2104, P3045, P3000, SBE2200, SBE3200 and SBE3269. Incoming students will be allowed access to these rooms starting on September 6, 2012. The rooms are furnished with individual work areas and with a computer, printer, phone and bookshelves. Let Cora Hennel-Greer know in advance if you require more printer toner or paper, as ordering this can take a few days. The following guidelines apply to the use of graduate student rooms:

1. Do not divulge the entry code for your room to anyone.

2. Do not post anything that could be viewed as offensive by other members of the Laurier community.

3. Work quietly in the graduate offices. Small group meetings are allowed, but should not become boisterous. Faculty members work in the offices around you. Larger group meetings should be held elsewhere. Non-program students should not attend meetings in these offices.

4. Alcohol is not permitted in the room under any circumstances.

5. Users of the room have a responsibility for keeping the room tidy.

6. Equipment in the rooms is exclusively for the use of PhD & Research-based Masters Programs graduate students, for course and research work.

Meeting Rooms

If you wish to book a room for group meetings (or presentations that require a console unlocked), you may do so by filling out an online booking form. Please be sure to include your name, the fact that you are a PhD/MFin/MSc graduate student, the date needed, the time requested, and the preferred room number. Indicate if you require access to the audiovisual console and there will be instructions on how to obtain the console key. Contact the PhD office if you have any questions.

2012/2013 PhD/MFin/MSc HANDBOOK 4

Student Committee Representatives

Committees and the corresponding student representative are required for the following:

Faculty of Graduate Studies Committee – contact the Graduate Student Association if you are interested in this committee

SBE Council – to be elected in September

Curriculum Committee – to be elected in September

PhD/MFin/MSc Student Committee – various positions; should be initiated by the student body

Management Research Graduate Student Association (MRGSA)

The MRGSA’s mandate is to encourage interaction between students in the research-based graduate programs at both personal and professional levels. The association will organize social gatherings and create opportunities to present and discuss research initiatives and funding strategies. It will also be active in the orientation of new students. This will be the inaugural year for the association with officers being elected in September 2012. The association will be applying for status and funding through the GSA.

Program Computer & Software Support

All the offices assigned to Doctoral/MFin/MSc students are equipped with computer facilities. Students are provided with necessary software and access to related data bases. SBE has a dedicated ITS (Information Technology Services) support team lead by Marek Krawiec. Marek can be reached at ext 3836, email: mkrawiec@wlu.ca or visiting his office in P3016. Full details regarding the computer and software support for students can be found in our SBE PhD & Research-based Masters Computer & Software Support overview online.

1) My Learning Space/Desire 2 Learn

My Learning Space (MLS) is an online learning platform that faculty members may choose to use for their course(s). Students can access MLS online after they have been enrolled as users in courses with MLS sections. Note that not all courses will use MLS as part of the course structure. Students will be informed by instructors if MLS will be used.

2) PRISM RESOURCES

PRISM RESOURCES is an SBE student-run organization that provides extensive hardware/software accessibility as well as various related training opportunities to business and economics students. Every term, all SBE students pay a $125 SBE Graduate Student Computer Support and Services Fee that provides graduate students with full membership in PRISM RESOURCES and access to all its services, including printing, resource rentals, training, a digital library, and a dedicated computer lab with specialized software for graduate student use. Students can opt out of this fee by the second week of classes by visiting P1029. For full information visit the PRISM RESOURCES website at: http://www.prismresources.ca/ . MFin students cannot opt out of this fee as PRISM RESOURCES runs mandatory Bloomberg Terminal training sessions to prepare them for their co-op work terms. Unless they choose to opt out, all PhD and MSc/MFin students have automatic membership of this organization and could therefore benefit from its available resources.

2012/2013 PhD/MFin/MSc HANDBOOK 5

The PRISM RESOURCES labs are located in: P1029, P1005 (known as "Masters Centre" dedicated to all MSc, MABE, MBA, and MFin students as well as our PhD students), P1023 (Training Centre) and P2199 (Collaboration Centre). Software available to students in these labs includes:

7-Zip (Zip compression/decompression) Adobe reader/flashplayer Adobe Shockwave player Java Core FTP Dia (Drawing application) Quicktime player Openoffice VLC (Video Lan Client) Windows movie maker MSN Windows Live Messenger

Skype Microsoft office – 2007 Firefox Internet explorer Windows media player Blackberry desktop manager Arena Itunes Eview7 Stata Visio

Mylaurier learning space on desktop Mylaurier email on desktop crystal ball .rar reader (rar expander) bbedit (Bare Bones - html and text editor) Adobe CS3 (Masters Centre only) Desktop link to digital library (coming soon)

The extensive list of software available in these labs provides an alternative source of technologies. Students are strongly encouraged to make use of the Masters Centre in P1005 to address their needs. To access this centre or any of the PRISM labs, students are required to have a Laurier OneCard as well as a Novell account. Remote access is not available. Students are advised to consult with PRISM with regards to bookings and conditions for usage requirements. The PRISM RESOURCES customer service desk can be visited in person in the P1029 lab, or at customerservice@prismresources.ca or extension 2255. NOTE: To print, funds must first be deposited on your One-Card (visit www.wlu.ca/onecard for more information).

3) SBE Computer Labs

In addition to PRISM RESOURCES, there are also several university sponsored computer labs located around the campus for use by all students. The locations of these labs are listed below.

Bricker Academic Building: BA206, BA207

Peters Building: P1033

Science Building: N1041, N1043, N1055 In particular, P1033 can be booked for specialized classes through the PhD & Research-based Masters office.

2012/2013 PhD/MFin/MSc HANDBOOK 6

Specific software available to students in these labs includes:

7-Zip Adobe AIR Adobe Reader Adobe Shockwave Adobe Shockwave Flash Amaya Apple - Bonjour Apple - iTunes Apple - QuickTime Apple Mobile Device Service Apple Software Update ArcGIS 10 Arena ATI - Catalyst Control Center ATI External Event Utility Audacity Beyond 20/20 Professional Biostat. Inc - Power And Precision Bloodshed Software - Dev-C++ Clark Labs - Idrisi32 Core FTP Dia

EASy68K Kurzweil 3000 Maple 15 MatLab2007 Matlab2011a Microsoft - Internet Explorer Microsoft - Office 2007 Microsoft - Visual Studio 2010 MiKTeX Mozilla Firefox MyItLab Novell Client Novell GroupWise Novell iPrint Nvivo 9 OpenOffice PSPad PuTTY Python Quartus R RealPlayer SP (32-bit)

EASyBIN Eclipse ESET NOD32 Eview7 EVMove GIMP Google Earth Google Chrome (browser) IDLE (Python GUI) Igor Inkscape Java(TM) Platform SE JCreator LE SAS SPSS Statistics STATA11 Stylizer Symantec Ghost Enterprise ToolBook II VLC media player WinShell Xmind

Similar to the labs managed by PRISM Resources, students are encouraged to use the public computer lab in P1033 when necessary. To access any of these labs, students are also required to have a Laurier OneCard as well as a Novell computer account. Remote access to these labs is not available.

4) Computer Account & Email

All students are issued a computer account on registration. Along with your account new students will be given access to university’s student MyLaurier email system. Your user name consists of the first 4 letters of your last name and 4 digits of your student ID (usually the last 4) with the extension @wlu.ca. If a student’s last name has less than 4 letters, the letter “x” is added after the last name to make a total of 4 letters.

e.g. John Smith 019001234 smit1234 Email: smith1234@wlu.ca

Sun Lu 012345678 luxx5678 Email: luxx5678@mylaurier.ca

See the Information Technology Services website for further pertinent information for students.

Teleconference Room

Normally, booking a teleconference room needs to go through the bookings office at bookings@wlu.ca. However, there is a special phone/video conference room in Arts 3C30 that can be reserved particularly for meetings that require these facilities. This is available directly through Media Technology Resources in P1035 (x2285).

2012/2013 PhD/MFin/MSc HANDBOOK 7

OneCard

The OneCard is one of the most important pieces of identification you will have while at Wilfrid Laurier University. To obtain your Onecard, or to replace a lost or stolen card, visit the OneCard Office located in the Concourse. Your first OneCard is given to you free of charge. Please note that there is a $20 charge for a replacement card. New students must provide Government Photo Identification and their Registration Receipt before their first OneCard will be issued. You can use it as a library card, photo ID, and for photocopying or purchases on and off campus.

Photocopying

Photocopiers are located in different locations. The nearest copier machine is at the Concourse area. The Hub also offers services such as binding, lamination, etc. Copiers are located on the 2nd and 6th floors of the Library building. Copiers use OneCard only. Funds must first be deposited on your OneCard.

Notice Boards

The notice boards located in each office will be used in posting schedules, room changes, job postings, etc.

Student Mail Folders

Mail slots are located in the PhD & Research-based Masters Programs Office (SBE3261) and are used to forward mail and papers/course work for our graduate students. We will try and email you to notify you if you have mail, but this may not always be possible. It is your responsibility to check your mail slot weekly for information.

Laurier Writing Centre

The Laurier Writing Centre has recently launched the Assignment Planner, an online writing resource created by the Writing Centre that takes students through the process of researching and writing an academic paper. It guides them to complete an assignment over a projected timeline by breaking down the process into 11 steps. It suggests the time it should take to accomplish each step before the due date, and provides email reminders to help students manage their time. Each step gives succinct advice on a particular aspect of the research or writing process and introduces students to evidence-based strategies, examples, and links to relevant online resources to improve their writing.

2012/2013 PhD/MFin/MSc HANDBOOK 8

RReessppoonnssiibbiilliittiieess Department/Faculty Responsibilities

All graduate students are enrolled in a department, a faculty (Music, Social Work and SBE) or the Seminary. The home academic unit is responsible for ensuring that all students have been fully informed about all the statements, guidelines and policies in the Graduate Calendar pertaining to integrity in the conduct of research, the style guide and equity in communications, the use of information technology, the harassment/discrimination policy, and the creation and ownership of intellectual property. The home academic unit should also ensure that changes in graduate regulations do not jeopardize the status of graduate students admitted under previous regulations. Where regulations change, students have the option of completing their program under either the old or the new regulations.

Student Responsibilities

In order to receive a graduate degree from Wilfrid Laurier University, students must meet:

all requirements of the department, school, faculty or seminary in which they are registered;

all regulations of the Faculty of Graduate Studies

all financial obligations to the university.

Students are responsible for understanding and adhering to the regulations of the Faculty of Graduate Studies. Students should read the Graduate Calendar each year in order to understand and comply with all regulations pertaining to registration, the adding and dropping of courses, residence requirements, degree program requirements, the deadlines for the completion of course work, and the deadlines and procedures for thesis and comprehensive examinations. Students should read and pay special attention to all the statements, guidelines and policies in the Graduate Calendar pertaining to academic and research misconduct, ethics in research, conflict of interest, the student code of conduct and discipline, integrity in the conduct of research, the style guide and equity in communications, the use of information technology, harassment and discrimination, and the creation and ownership of intellectual property. To ensure that students receive accurate and official interpretations of regulations, or information about program requirements, all questions should be addressed to the graduate officer/program director/ program co-ordinator in the home department, school or faculty. In addition to the general rules of the university, some academic units may have additional requirements or rules that must be fulfilled. The Dean of the Faculty of Graduate & Postdoctoral Studies must approve, in writing, any exceptions to a regulation. Students have a responsibility to maintain regular contact (i.e., at least monthly at the dissertation/research project/thesis stage) with their faculty advisor or dissertation/thesis supervisor. All raw data collected for any dissertation/thesis/research project must be made available for evaluation at the request of the supervisor of the research project. It is the student’s responsibility to provide the correct address information to the Graduate Studies Office. This can be done by filling out a form or submitting the information online. Invoices from the Business Office and any printed materials from the Graduate Studies Office are mailed to your local address. Your T4A slips (for income tax purposes) will be mailed to your Home/Permanent address. The PhD & Research-based Masters Administrative Assistant must be informed of any address change as well.

2012/2013 PhD/MFin/MSc HANDBOOK 9

If students have questions, concerns or problems, the normal channel of communication is to discuss the matter with the course instructor or the supervisor. If further assistance is needed, the matter should be discussed with the graduate officer/program director/program coordinator and/or the chairperson or dean of the academic unit. Finally, the problem or concern can be addressed to the Dean or Assistant Dean of the Faculty of Graduate Studies. The ultimate levels of appeal are the Petitions Committee of Graduate Faculty Council and the Senate Student Appeals Committee. Complete information regarding eligible appeals and procedures may be obtained from the university Graduate Studies Office.

Supervisor Responsibilities

In programs where a dissertation/thesis/research project is required, each student is supervised by a specific member of the faculty. However, unforeseen circumstances may require a change in supervisor prior to the completion of the student's program requirements. If this occurs, the graduate officer, program director or program coordinator will assist the student in obtaining a new supervisor.

In order to ensure that graduate students receive continuous supervision while planning, writing or defending a dissertation/thesis/research project, faculty who will be absent from campus (e.g., sabbatical, illness, political leave, research) for an extended period of time (i.e., more than two continuous months) should not agree to act as a dissertation/thesis supervisor or to serve on dissertation/thesis committees. If a faculty member who is serving as a dissertation/thesis supervisor or as a member of a dissertation/thesis committee finds that he/she will be on leave for more than two continuous months, the student and the faculty member should meet with the graduate officer/program director/program coordinator to decide who will be responsible for the student during the period of absence. Normally, the faculty member will be replaced. However, there may be circumstances (e.g., the faculty member will be residing in Kitchener-Waterloo while on leave, or the dissertation/thesis is nearly completed) where the faculty member and the student agree to have the faculty member remain as a supervisor or committee member.

2012/2013 PhD/MFin/MSc HANDBOOK 10

RReeggiissttrraattiioonn By registering and paying fees, students assume responsibility for understanding and abiding by the regulations and procedures of the university. Moreover, it is the students' responsibility to establish and maintain communication with their faculty advisor or thesis supervisor. To ensure that students receive accurate and official interpretations of regulations, or information about program requirements, all questions should be addressed to the graduate officer/program director/program coordinator in the home department, school, or faculty. All master's and doctoral students must register for three terms each year commencing approximately September 1, January 1, and May 1. Registration dates for WLU students are outlined in the academic schedule section of the graduate calendar. Candidates who fail to maintain continuous registration will be required to withdraw from the program unless they have been granted inactive status or a leave. No dissertation defence will be scheduled or held without registration being completed prior to the proposed date of the defence.

Course Availability

As far as possible, each program attempts to provide a full range of core courses and electives. However, every course listed in the Graduate Calendar is not available in every session or every year. Students may enroll in graduate courses in another department with the permission of the course instructor and the home department or faculty. Additional fees may be charged for these courses.

Independent/Directed Studies Courses

Students who register for an independent/directed studies course must submit the approved directed studies form to the senior administrative assistant for MSc/MFin/PhD programs at the time of registration, and the signed letter of agreement within one month of registration.

Adding and Dropping Courses

Students wishing to add or drop courses must do so before the deadlines listed in the Graduate Calendar. Forms, which can be obtained from the office of the dean or director of the program in which the student is enrolled, must be completed by the student and authorized by the department chairperson, the instructor, and the Dean of Graduate Studies and Research. Dropping all courses in any given term does not constitute withdrawal from the program or the University. See the Withdrawal from the University section for more information.

Deadlines Concerning Adding or Withdrawing from Courses

A course must be added no later than 12 calendar days from the first day of classes. This regulation applies to spring term, fall term, winter term, and full-credit courses taken over the September - April academic year. The final dates for withdrawing from courses without penalty of failure are listed in the academic schedule section of this calendar. A grade of F will be assigned if a student withdraws after the final date.

2012/2013 PhD/MFin/MSc HANDBOOK 11

Fees for Additional Courses

Upon receipt of a recommendation from graduate officers/program directors/program co-ordinators, students may be authorized by the Dean of Graduate Studies to take undergraduate courses at Laurier for which no additional fee will be assessed if at least one of the following conditions exists:

in the judgment of the student's advisory committee and/or the graduate officer/program director/program co-ordinator; the student would benefit from the course(s) in order to write the dissertation/thesis/research project;

the student's undergraduate training is such that clearly there is need for enrichment in some area;

a specific graduate course requires prerequisite knowledge which the student does not have and must acquire in order to complete the course.

This arrangement will be limited to one course per term and to a maximum of three half-credit courses during the full tenure of graduate studies for any graduate student at Laurier. Students wishing to take additional courses which do not meet the above criteria will be charged for these courses at the general graduate student rate.

Auditing Courses

As a candidate for a graduate degree, a student may register to audit the equivalent of one full-credit course in any graduate or undergraduate program at Laurier without being assessed any additional fees. Courses taken for audit will not count for credit towards the student's degree program, nor will the student be allowed to write final examinations or receive grades for courses which are audited. However, students are expected to attend regularly and participate fully by completing all other elements of the course.

Courses which are audited will be recorded on the student's transcript and the term "AUD'' will appear in lieu of a grade. If the instructor reports that the student did not attend, the course will be removed from the student's record. In order to audit a course, students must enter the course number and designation "audit'' on their registration form and obtain the written approval of their graduate officer/program director/program co-ordinator and of the course instructor. Graduate students who wish to audit more than the equivalent of one full-credit course during their tenure as graduate students at Laurier will be assessed an additional fee.

Ontario Visiting Graduate Student Plan

The Ontario Visiting Graduate Student (OVGS) Plan allows a registered graduate student of an Ontario university (home university) to take graduate courses at another Ontario university (host university) while remaining registered at the home university. The students pay fees to their home university and are classified as "visiting graduate students'' at the host university where they pay no fees. Visiting students are still eligible for awards at their home university.

The student completes a visiting graduate student form which must be obtained from the graduate office of the home university. On this form the student must indicate the course(s) to be taken and the term when the course is offered at the host university. Admission is not complete until the form has been approved by the department chairperson and graduate dean of both the home university and the host university.

The course(s) selected must be at the graduate level and must be required for the student's degree program, and not be available at the home university. Such courses may not be "extra" or "audit" courses. The student

2012/2013 PhD/MFin/MSc HANDBOOK 12

is subject to any regulations of the home university (e.g., the maximum number of courses which may be taken at another Ontario university).

Specifically, part-time students are not eligible to take courses under this plan. Normally consideration is given for no more than one half-credit course to be taken under the OVGS Plan, if all other conditions are met.

If students withdraw from the course at the host university they must notify the home university by filling out the appropriate OVGS withdrawal form by the deadline date for dropping courses stated in the host calendar. If the student does not do so, the course will be counted as a failure.

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RReeggiissttrraattiioonn SSttaattuuss Full-time Master's or Doctoral Degree Candidates

In order to qualify as full-time, graduate students must:

be pursuing studies as a full-time occupation;

identify themselves as full-time graduate students;

be designated by the university as full-time graduate students;

be geographically available and visit the campus regularly. Without forfeiting full-time status, graduate students, while still under supervision, may be absent from their university (e.g., visiting libraries, doing field work, attending a graduate course at another institution, etc.) provided that, if any such period of absence exceeds four weeks in any one term, written evidence shall be available in the Graduate Studies Office to the effect that the absence has the approval of the chairperson of the department and the Dean of Graduate Studies;

not be regularly employed by the university for more than an average of 10 hours per week. (See guidelines for teaching assistantship responsibilities.)

Inactive Status

Students may petition for either one or two terms of inactive status at a time when circumstances prevent them from working on either their course work or their thesis. Normally, inactive status will be approved only once for a maximum of two terms. Students who require more than two terms of leave should voluntarily withdraw from their program (see policy on Withdrawal from the University) until they are ready to return to their studies.

Inactive status for maternity/parental leave may be granted for up to three consecutive terms and is not subject to the one-time only provision.

Students who are granted inactive status will not be required to pay fees during that term; consequently, they will not have access to university facilities or faculty. Terms spent on inactive status are not included in the calculation of the time to completion.

A petition for inactive status should indicate:

i) the number of terms of inactive status requested;

ii) the date of commencement of the first such term; and

iii) the reason(s) why inactive status is required (including documentation if applicable).

A petition to the Graduate Student Appeals Committee (GSAC) is required.

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WWiitthhddrraawwaall ffrroomm tthhee UUnniivveerrssiittyy A student who wishes to withdraw from the university must report to the dean or director of the program in which the student is enrolled in order to complete the Graduate Student Withdrawal Form. The Student Identification Card must be handed in at the time of withdrawal. A student who withdraws without submitting the completed Graduate Student Withdrawal Form will not be eligible for any refund of fees, nor exemption from fees in the event that fees have not been paid at the time of withdrawal. Students who have withdrawn in good standing may request readmission within one year of withdrawal without completing the required application forms or paying any required application fee. If more than one year has elapsed since the withdrawal date, a new application for admission is required. Students, who, by failing to register or be granted an approved leave, shall be deemed to have terminated their candidacy in the program and will be required to re-apply. Each applicant for readmission must pay any applicable application fee, must include a letter indicating a proposed schedule for the completion of all degree requirements, and must agree to be interviewed by representatives of the graduate program. Students who have been readmitted may be required to complete additional course work. Students who withdraw from the university at any time retain the final grades in courses completed prior to the date of their withdrawal. Students who withdraw after the deadline for dropping courses will have those courses in their program recorded as a failure and these will be included in the cumulative grade point average (GPA). The refund policy is outlined in detail in the fees section of the Graduate Calendar. Students who withdraw or change their status to part-time before the end of term will be required to repay, on a weekly prorated basis, any scholarship funds previously paid to the student.

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AAccaaddeemmiicc SSttaannddiinngg The final standing in a course is recorded with grade points assigned to letter grades as follows:

Master's and Doctoral Students

A+ 12

A 11

A- 10

B+ 9

B 8

B- 7

F 0

Grade Equivalency

For those wishing to establish percentage equivalency to letter grades submitted for student evaluation at Laurier, the following percentage conversion may be adopted. Please note this table is for information purposes only.

Grade Grade Point Conversion

A+ 90-100

A 85-89

A- 80-84

B+ 77-79

B 73-76

B- 70-72

C+ 67-69

C 63-66

C- 60-62

Evaluation

To gain standing in a course, a student must meet the course requirements for attendance, term work and examinations. In accordance with good teaching practice, every instructor should distribute a course outline which includes evaluation procedures, and shall review and explain course requirements with each class, preferably at the first meeting or, in any case, within the first two weeks of the beginning of class.

Completion of Course Work All course work must be completed by the last day of classes. Under exceptional circumstances an extension may be granted for the completion of course work. MA/MES/MMT/MSc/MFin/PhD, MSW and MBA students requesting an extension must complete the Request for Extension to Complete Course Work form by the first day of classes in the following term. An interim grade of “Incomplete” will be submitted by the course instructor in lieu of a final grade.

2012/2013 PhD/MFin/MSc HANDBOOK 16

The Graduate Student Appeals Committee (GSAC) must approve any extension of a due date for course work beyond one term. If a student requests an extension beyond the end of the next term, the student and instructor must complete the “Petition for Extension to Complete Course Work” form (see “Forms” on the Faculty of Graduate & Postdoctoral Studies website). The instructor must submit this form to the appropriate graduate officer or program director and then the form must be forwarded to the Chair of the Graduate Student Appeals Committee (in the Graduate Studies office) in accordance with the rules and procedures of graduate student petitions (see "Student Appeals" in the Graduate Calendar). The maximum extension to be requested is for one additional term.

When any request for an extension of a due date for course work is granted, the student remains responsible for completing the work by the extended due date. In instances where an interim designation of “Incomplete” has been submitted in lieu of a final grade, if a passing grade or a request for further extension is not submitted within 7 days of the extended due date, the Incomplete designation will automatically convert to an F grade.

Master's Program

Masters students must attain at least a B- grade in each course and must present and defend an acceptable thesis/research paper when required by the program. Any candidate who obtains an F grade in any course may be required to withdraw from the program. An MA/MES/MMT/MFin/MSc student who receives an F grade may, on the recommendation of the department, be placed on probation. Special academic conditions may prevail during the probationary period. However, an MA/MES/MMT/MFin/MSc student who receives an F grade in more than one course (sequentially or concurrently) will be required to withdraw from the program A student will not be allowed to repeat or do supplemental work more than once in any one course or in more than two courses during the entire program.

Doctoral Program

Doctoral students must attain a minimum B grade in each course taken in fulfilment of the doctoral degree requirements. In addition, doctoral students are required to submit, by April 15 annually, a report outlining their progress in the program over the past year. This report is to be submitted to their academic unit. The academic unit/supervisory committee reviews the report and completes the annual evaluation of a student's overall program of studies and research to determine whether progress is deemed satisfactory. A copy of the evaluation form, available on the Faculty of Graduate and Postdoctoral Studies website, must be filed with the Office of Graduate & Postdoctoral Studies by June 1. In the event that progress is deemed unsatisfactory, the department may recommend to the dean of Graduate & Postdoctoral Studies that the student be required to withdraw.

Academic Probation

A master's or doctoral student who has failed a course, or who is permitted to continue in a program without fully meeting some requirement, may be classified as a probationary student following a formal review by the department, school or faculty. The student will remain on probation until the course or its equivalent is successfully completed or until some predetermined requirement or condition has been met. Failure to remove the probationary status within three terms will result in the student being required to withdraw from the program.

2012/2013 PhD/MFin/MSc HANDBOOK 17

GGrraadduuaattee SSttuuddeenntt AAppppeeaallss CCoommmmiitttteeee The Graduate Student Appeals Committee shall consist of 7 members including: the Dean (or designate) of the Faculty of Graduate & Postdoctoral Studies (who will chair the committee and be non-voting except in the case of a tied vote); 3 graduate students (from 3 different Faculties, elected from the graduate student body); 3 faculty members (from 3 different Faculties, all with graduate faculty status, elected by Graduate Faculty Council); the manager of graduate administration (or designate) (non-voting, recorder of minutes). For additional information please refer to the new Petitions Policy for Graduate Students can be found in the Graduate Calendar. For the full proposal, please see the Graduate Faculty Council meeting materials posted on the FGPDS website. Note that there are separate forms for:

extended absence from campus while registered full time

withdrawal from the University

first request for extension to complete coursework

Grade Petitions

The course instructor bears the primary responsibility for assigning grades. In all but exceptional cases, students who believe that the final grade in a course or the grade on a course assignment does not reflect their academic performance should first meet with the course instructor to review the evaluation procedures and the decision on the assignment(s), examination(s), or other course requirement(s) in question.

In the unusual event that the instructor is unavailable or unwilling to meet with the student, or if the student believes that his or her concerns have not been addressed after a meeting with the instructor, the student should submit a formal, written request for a grade reassessment to the chairperson of the department or the program co-ordinator (for the Faculties of Arts, Science), associate dean (SBE, FSW, Music), or principal dean (Seminary). If the instructor is an administrative officer (e.g., chairperson, associate dean), the written request should be submitted to his or her immediate supervisor. The written request for grade reassessment must be submitted within six weeks of receiving the final grade from the Office of the Registrar, but a request for a grade reassessment of a course assignment can be made before a final grade is received.

The written request for grade reassessment should detail the student’s concern and include supporting documentation (e.g., a copy of the graded assignment, as well as an unmarked copy of the assignment). Each department, Faculty, or School may have individualized processes for formal grade reassessment, but typically this will involve having at least one other instructor who has taught the course in question or who is familiar with the content of the course reassess an unmarked copy of the assignment(s), examination(s), or other course requirement(s) in question. The administrative officer who receives the formal request for grade reassessment will inform the student of his or her decision in writing within four weeks of receiving the request. The grade reassessment may cause the grade to be raised, lowered, or remain the same.

2012/2013 PhD/MFin/MSc HANDBOOK 18

Grade reassessment is generally settled at this point; however, the student may appeal the decision on a final grade to the Graduate Student Appeals Committee (SAC). Grades on course assignments can be appealed only after final grades are received. For appeals of decisions on grade reassessments, the student shall address a letter of petition to the Chair of the Graduate SAC. In the letter, the student must clearly and fully state the decision being appealed, the grounds for appeal, the remedy being sought, and any special circumstances that warrant an appeal of the reassessment.

With some limitations (i.e., there must be new evidence or evidence of a substantial procedural irregularity), a decision of the Graduate SAC regarding grade reassessment may be appealed by the student to the Senate Student Appeals Committee (SAC), in accordance with the Procedures for Considering Appeals by the Senate SAC. These procedures are posted on the Laurier website (Procedures for Considering Student Appeals) and are also available at the Office of the Registrar and the Office of the Dean of the Faculty.

2012/2013 PhD/MFin/MSc HANDBOOK 19

DDeeggrreeee PPrrooggrraamm TTiimmee LLiimmiittss Students must maintain continuous registration every term to the end of the term in which all degree requirements, including course requirements, dissertation/thesis/research paper and oral examination, are completed. No defence will be scheduled or held without registration being completed prior to the proposed date of the defence. Candidates who fail to maintain continuous registration will be required to withdraw from the program unless they have been granted inactive status. Master's students will be required to complete the program requirements in no more than six terms. Doctoral students will be required to complete the program requirements, including the defence, within four years of acceptance into the doctoral program from a master's degree or within six years of acceptance into the doctoral program from a bachelor's degree.

Students who require an extension to their degree program time limits must petition to the Graduate Student Appeals Committee (petition form is available on the Faculty of Graduate and Postdoctoral Studies website). If the petition is not approved or if a student fails to submit a petition, he or she will be withdrawn from the program and will have to apply for readmission.

Note: For students in full-time programs who change their registration status to part-time, 3 terms of part-time registration will be considered equal to 1 term of full-time registration for the purpose of calculating degree program time limits.

2012/2013 PhD/MFin/MSc HANDBOOK 20

GGrraadduuaattiioonn Application to Graduate

Application forms are available online, whether or not you plan to attend in order for the degree to be conferred. The printing of your degree for Convocation is done on the basis of the information provided on this form. Should this information be incorrect, you will be asked to pay the cost of re-printing the parchment. A graduation fee will be applied to your account and applications submitted after the deadline date will be charged a late fee. Apply early. If applying AFTER the deadlines but no later than May 1 for spring and Oct 1 for fall, your late fee should be sent to the Business Office immediately. If academic documentation for graduation is not received by the final date for late application to graduate, the student will have to postpone graduation to the following convocation.

Graduation Information Packages

Maps, itineraries and other details regarding convocation are available for pick up early in April for Spring graduands and are mailed in early October for Fall graduands. Part-time students and those not currently registered will have their packages mailed to the home address on record in the Office of the Registrar. Contact jocarter@wlu.ca if you have any concerns regarding the processing of your application.

Mailing of Degrees Post-Convocation:

If you did not attend convocation, please e-mail smathews@wlu.ca in order to make arrangements to have the degree/diploma couriered to you after the ceremony in June or October. You may also pick up your degree in the Office of the Registrar - ID is required. You can also give a third party written authorization to pick up the degree on your behalf. To request a duplicate degree for this ceremony or a previous one, you may print the request form using Adobe Acrobat and mail it in to the Office of the Registrar or submit the Degree Replacement request form on-line. If you require a certificate or parchment of degree standing or a 'visa' certificate in lieu of the actual degree to be conferred at a later ceremony, contact smathews@wlu.ca.

2012/2013 PhD/MFin/MSc HANDBOOK 21

CCoo--ooppeerraattiivvee OOppttiioonn RReeqquuiirreemmeennttss

Students in the Master of Finance program are required to complete two co-op work terms. Prior to being admitted to the program, students must submit a cover letter, rèsumè, application form and transcript of their graduate program to the Department of Co-operative Education. The MFin field coordinator and the co-op Marketing Manager will interview each student and make a decision based on the applicant's academic record, interview performance, recent work experience, recent volunteer service to their community, and extracurricular activities at university. Co-op students support the administration of the Laurier Co-op program by paying fees in the fall and winter terms of year one. The Co-op Office supports participants in their job search efforts and preparation for interviews through workshops and individual attention. Students may choose to complete their co-op work terms in terms 2 and 4 (Winter 2013 & Fall 2013) OR terms 3 and 4 (Spring 2013 & Fall 2013).

Towards the end of the work term, supervisors complete a written performance review, while students discuss their experience in a work term report that will be reviewed by a co-op co-ordinator and the Field Coordinator for the MFin program. After completing their second work term, co-op students return to campus for a final academic term (Winter 2014). In order to proceed to their first work term, all co-op students must be in good academic standing and must have completed all of the core requirements of term one (and term two, if applicable).

2012/2013 PhD/MFin/MSc HANDBOOK 22

CCoouurrssee DDeessccrriippttiioonn IInnffoorrmmaattiioonn Course A course is a unit of study in a discipline identified by a unique course number and having a specific credit weight.

Course Number The course number consists of a letter abbreviation indicating the subject area of the course (see list below) followed by a three-digit number to which, in some instances, an additional letter is appended.

BU Business PO Political Science EC Economics PS Psychology GG Geography EN English HI History MA Math SK Social Work SY Sociology

Credit Weight The credit weight of the course is the relative weight assigned to the course and is generally based on the value assigned under the system previously used at WLU: a full-credit (1.0) course (also referred to as one credit) corresponds to the former two-term course; and a half-credit (0.5) course corresponds to the former one-term course. Normally, a full-credit course is taught over two terms and a half-credit course over one term. However, courses may be taught over other periods of time than those listed.

Course Description The course information is followed by a brief description of the content of the course (more information is often available from the department). The description is followed, where applicable, by a prerequisite, co-requisite or credit exclusion statement. Any deviation from the normal number of contact hours for a course, namely three per week, will be noted at the end of the course descriptions or in the notes preceding the list of courses. Course descriptions can be found in the Graduate Calendar.

List of Abbreviations Indicating Term F = fall F-W = fall and winter W = winter S = spring

Prerequisite A prerequisite for a course states a condition which must be satisfied prior to registration in the course. This condition may consist of: (a) obtaining credit for one or more courses, or (b) a particular registration status, such as registration in a specific program and/or in a specified year.

Co-requisite A co-requisite for a course states a condition which must be satisfied concurrently with registration in the course. This condition will normally require registration in a specified course unless credit is already held for the co-requisite course.

Exclusion An exclusion is a statement indicating either that a student cannot hold credit for both the course to which the exclusion statement is attached and any course listed in the exclusion statement or that the course cannot be counted for credit in the program or towards the degree listed.

2012/2013 PhD/MFin/MSc HANDBOOK 23

PPrrootteeccttiinngg YYoouurr PPrriivvaaccyy:: IImmpplliiccaattiioonnss ffoorr TTeeaacchhiinngg aanndd LLeeaarrnniinngg The Ontario Freedom of Information and Protection of Privacy Act (FIPPA) applies to all universities in Ontario. The purpose of FIPPA is to allow public access to university information and to protect personal information.

Ten Things to Know about the Privacy of Information

1. All information on privacy (including this list) is found on Laurier’s Privacy Office website. Click on the

privacy tab on the bottom of any Laurier web page to access it. 2. If the safety of any person is clearly in jeopardy, Laurier’s Privacy Office can release that person’s

information (contact your supervisor, Laurier’s Ombudsperson or Information & Privacy Officer for more information).

3. It is acceptable to use (post, pass around, etc.) names in class if necessary, but advise students and

offer alternatives if possible. You might include this statement in your syllabus:

“Students’ names may be divulged in the classroom to other members of the class. Students who are concerned about such disclosures should contact the course instructor to identify whether there are any possible alternatives to such disclosures.”

4. Posting student names, numbers, grades, or any other personal information in publicly accessible

areas, such as on office doors, is not acceptable. Use Mylaurier.ca as an alternative. For more information on Mylaurier, visit https://www.mylaurier.ca/home.htm.

5. Any completed student work, such as assignments, examinations, essays or lab reports, should be

considered records containing personal information. Hence, handing back assignments requires reasonable supervision. Only the owner should see or receive the record.

6. Protect students’ personal information when transporting assignments, essays, examinations, grade

sheets, petition files and so on. For example, encrypt electronic files on mobile devices or lock up hard copies in the trunk of your car.

7. Students’ personal information, once collected, must be retained for one year. This practice is

applicable to tests, examinations and other submissions not returned to the student. 8. Parents or others should not be given information about students aged 16 years or older. Assume all

Laurier students are older than 16. 9. Your teaching materials, such as lecture notes, overheads, and examination questions, and your

unpublished research materials, such as data, notes, and drafts, are not accessible through Ontario’s freedom of information law.

10. Personal information about you that is related to your official capacities at Laurier is not protected

under Ontario’s privacy law. Assume any record you make while at Laurier, other than those mentioned in 9 above, is accessible by the public.

2012/2013 PhD/MFin/MSc HANDBOOK 24

For more information In doubt about privacy? Have questions? Contact Shereen Rowe, University Secretary & General Counsel – University Information & Privacy Officer, ext. 2037, srowe@wlu.ca, or visit the website at www.wlu.ca/privacy.php. Learn about Laurier University Policy 10.1 on Information Availability and Privacy Protection at www.wlu.ca – Governance & Policies. Learn more about the Freedom of Information and Protection of Privacy Act (FIPPA) at: www.e-laws.gov.on.ca/html/statutes/english/elaws_statutes_90f31_e.htm.

2012/2013 PhD/MFin/MSc HANDBOOK 25

FFeeeess The Board of Governors reserves the right to make changes in the fee schedule without prior notice. All fees are charged per term unless otherwise indicated. Students are responsible for the payment of fees that arise from registration and are indebted to the university for fees and/or fee penalties incurred prior to the receipt of written Cancellation of Registration notification in the Office of the Registrar. A student is considered registered when a student registers in courses either via the web using the Laurier Online Registration Information System (LORIS) or by submission and approval of the appropriate forms to the Office of the Registrar. It is the student's responsibility to provide correct address information to the University. Addresses can be corrected and updated via your LORIS account. Current fee details can be found on the Faculty of Graduate & Postdoctoral Studies website or on the Business Office website.

Payment of Fees

Fees are charged on a per term basis for registered students, and are due as follows:

Fall Term 2012: August 30, 2012 Winter Term 2013: December 17, 2012 Spring Term 2013: April 25, 2013

Fees are due regardless of whether a statement has been received. Full account information, updated regularly, is available online by following directions on the Laurier Online Registration Information System (LORIS) at http://telaris.wlu.ca. Fees assessed as a result of changes to registration are due and payable at time of assessment. Failure to make payment in full by the due date may result in deregistration and subsequent fee penalties. Students wishing to withdraw from programs with opt-out options (Extended Health and Dental) must follow the procedures and deadlines established by those individual programs. It is not sufficient to notify the Business Office of the intention to opt out. Payment can be made online or through telephone banking (student ID number is the Account number) and at most financial institutions in Canada with your invoice remittance form. Payment can also be made by cheque (certified or non-certified), money order or direct debit. Post-dated cheques are not acceptable. In the case of payments made by non-certified cheque, no refunds will be issued for at least 21 days following payment by non-certified cheque. Any holds which are placed on an account will not be cleared for at least 21 days following payment by non-certified cheque. Any student with a poor payment record may be required to pay with a certified payment methods. Fees for courses added after the due date each term are due immediately. The most complete, up-to-date information on payment options can be found on the Business Office website. The current Graduate Calendar also includes fee details. Students should contact the Business Office regarding any questions about fee statements or payment.

2012/2013 PhD/MFin/MSc HANDBOOK 26

Settlement of Accounts

Students who register after the late registration date must pay all fees, including late registration penalties, at the time of registration. Any additional fees assessed after the student has registered are due and payable at time of assessment. An additional charge of 1.25 percent per month (16.08 percent per annum) will be assessed on all accounts not paid in full. Students paying with OSAP will be charged all penalties. Credit for scholarships or bursaries will be given only if proof is presented.

The university reserves the right to de-register any student if suitable payment has not been made. Penalties may be applied for de-registration and subsequent re-registrations. Any student with a poor payment record may be required to pay with a certified payment, money order or cash.

Overdue Accounts

Overdue accounts include: fees unpaid (or overdue) resulting from outstanding tuition and incidental fees, parking violation fines outstanding, library (WLU, the University of Waterloo and the University of Guelph) fines, residence or food service charges, unpaid balance in the Bookstore, disciplinary obligations imposed by the Office of the Dean of Students, or charges owing to other university offices, clubs, etc. Interest charges of 1.25 percent monthly (16.08 percent per annum) will be assessed on all outstanding balances. Students paying with OSAP will be charged all penalties. Holds will be placed on overdue accounts at the end of the first month of term. Individuals with accounts overdue will not receive final grade reports, will not be allowed to register for a subsequent term, graduate, receive an official university transcript nor will an official university transcript be released on their behalf in any manner until the account has been paid in full by cash, debit, certified cheque or money order. Holds on overdue accounts will not be released until 21 days after receipt of non-certified payment. Overdue accounts may be referred to a collection agency.

Tax Receipts

WLU students can view and print their official T2202A Tuition and Education Amounts Certificate tax receipt from LORIS. This is the government approved form, which shows your eligible tuition and education credits for the taxation year. Please ensure that you click on the "Print" version radio button to print off the official copy.

For faster and more efficient processing, the university has discontinued the automatic mailing of information regarding tuition and education amounts that can be claimed for income tax purposes. You are not required to submit printed confirmation of these amounts with your income tax return unless specifically requested by the Canada Revenue Agency. Please note, for more information on processing your income tax return, refer to the Canada Revenue Agency Student Guidelines. Account Administrators at the Business Office are not at liberty to advise on tax returns. For your convenience, T2202A Tuition and Education Amounts tax receipts are available to students online on the LORIS system to view and print. To obtain your tax receipt, log into the "Secure Area" in LORIS, and under "Student Services" the T2202A Tax form can be viewed or printed in the "Canadian Tax Forms" section. Please note, you must choose the "Print" option if you would like an official printout of your tax form for submitting with your tax return.

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The Business Office can print or reprint recent T2202A tax forms as well as tax forms prior to 2002, however there is a $10.45 charge for each copy requested. T2202A forms for 2002 onwards can be viewed and printed on LORIS for free.

Please note that other tax forms such as T4A's for any scholarships or bursaries, or T4's for any income earned at Wilfrid Laurier University will be mailed before the end of February each year. For information regarding tax forms such as T4's and other tax information regarding employee payment from the University, please contact the Payroll Department.

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AAwwaarrddss aanndd FFiinnaanncciiaall AAssssiissttaannccee Fellowships and Scholarships

Information regarding graduate fellowships and scholarships is posted on the graduate studies bulletin board in the Concourse of the Dr. Alvin Woods Building and at the Careers Information Centre at 232 King Street North, Waterloo. Information is published in For Your Information, a publication of the Careers Information Centre, and in The Cord, the weekly student newspaper. Further information, application forms and advice may be obtained from the Graduate Studies Office.

The success of a scholarship application depends on more than high marks, although an “A” standing is usually required. Letters of recommendation are extremely important. They should be written by faculty who have taught and know the student's plans, ability and potential. It is necessary that applications be complete in every detail and that the supporting documentation be forwarded by the stated deadline.

Students should apply early in the fall for external scholarships which are tenable in the following year. Most deadlines are in October or November, with notification in April and awards commencing in September.

Awards Policy

Since there may be a maximum amount of funds that can be awarded and held by a student, full-time graduate students who accept an award that is not directly administered by WLU must immediately inform their department chairperson and the Dean of the Faculty of Graduate Studies, in writing. This requirement applies to any awards or assistance offered by any agency or institution. To be eligible for WLU Graduate Scholarships and Teaching Assistantships, which are awarded on a competitive basis, students must be full-time graduate students in good standing who are taking a normal full-time course load as defined by the requirements of their program. If, following admission, students are placed on academic probation, they may, on the recommendation of the department or faculty, be deemed ineligible to receive these awards.

Teaching Assistantships

Teaching Assistantships (TAs) are awarded on a competitive basis to qualified full-time graduate students. Teaching assistants are expected to serve the university in teaching and/or research for an average of 10 hours per week for 13 weeks (130 hours per term). The details of the assignment are specified by the department or faculty to which the assistant is assigned.

Guidelines for Teaching Assistantship Responsibilities

All teaching assistantships (TAs) are conditional on registering as a full-time student and on maintaining a full-time course load, as defined by the department, during the term in which the assistantship is held.

Assistantship contracts may be cancelled due to unsatisfactory performance (academic or assistantship related).

Wilfrid Laurier University reserves the right to reduce the employment responsibility of a student who holds a major external award for the year in which the award is held.

Teaching responsibilities will be assigned by the Department, and may not exceed 130 hours per term.

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Responsibilities to undertake work in support of an ongoing research project may be assigned only with the approval of the Dean of Graduate Studies.

Teaching assistants are paid on the bi-weekly payroll dates (or monthly, in certain circumstances). Payment is made by direct deposit. Questions regarding payroll, deductions, etc. should be directed to the Payroll Office.

This salary represents payment in full, including vacation pay, for performing TA duties as specified by the Department. Assistants are required to serve the university in teaching for no more than the hours specified for the contract period. Please note that full-time graduate students may not be gainfully employed more than 10 hours per week on average within the university.

An assistantship is awarded from university operating funds to enable departments with graduate programs to provide: (a) assistance to faculty with their teaching responsibilities, and (b) graduate students with teaching experience. As a result, TAs might be expected to provide informal and formal advice to students; assist in the grading of tests, papers, lab reports and final exams; and conduct tutorial or lab sessions. Assistantship functions shall not include clerical, technical or administrative work not related to teaching. A teaching assistant cannot work more than an average of 10 hours per week or a maximum of 130 hours per term. To ensure that there is a fair, equitable and consistent interpretation of this regulation, the following guidelines are to be employed:

1. The definition of the number of hours per week includes: attendance at lectures, preparation time if a teaching assignment (e.g., tutorial, lab, lecture, seminar); meeting time with the instructor; formal office hours. Voluntary attendance at professional development workshops or seminars does not count toward the maximum number of hours per week or term.

2. The number of hours students work each week may vary – in some weeks an instructor may require a TA to work more or less than 10 hours per week because of the scheduling of such course requirements as mid-term exams, term papers, lab reports or final exams.

3. Faculty must recognize that graduate students also have graduate course requirements which must be met, and these may be due at about the same time as they are carrying out their TA duties (especially in mid-term or at the end of term). Thus, a TA cannot be required to work more than 15 hours in any one week, or more than 10 hours per three-day period, regardless of the urgency of the task. Any exceptions to this maximum must be agreed to, in writing, by the TA at least three weeks in advance of the particular week in which the 10- or 15-hour limits are to be exceeded.

4. All TA responsibilities should be completed by the official last day of term. 5. Hours not required in one term cannot be carried forward to a subsequent term. 6. To revise a TA term the student must submit the request in writing (via email) to their advisor,

the field coordinator and the area coordinator for approval. Once the request has been approved the student must submit the authorization information to the program office for processing.

7. Where disputes arise, the TA shall consult with the immediate supervisor and the graduate officer in an attempt to resolve the matter. Should this process fail to resolve the dispute, written correspondence on the matter should be addressed to the department chairperson by both faculty and TA. If the above consultations should fail to resolve the dispute, a ruling will be sought from the Dean of Graduate Studies.

Please reference the FGPDS website for current student funding information.

Your supervisor will submit an evaluation of your performance at the end of each term using the following form:

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PhD & Research-Based Masters Programs in Management

ASSISTANTSHIP EVALUATION Teaching Assistant

Research Assistant Graduate Assistant

Supervisor:

Term:

Student’s Name:

Course:

Number of Hours:

Supervisor Comments:

Student Comments:

Student Instructor

Date Date

Please return to the PhD & Research-based Masters Office

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Travel Funding for Doctoral Students

Doctoral students are encouraged to participate in major academic conferences in order to showcase their research and to practice presenting their work. The SBE PhD program has a travel conference policy for the provision of funds for qualifying PhD students. Requests for funding approval must be submitted in advance of travel. Students will be notified in writing of the approval or disapproval of their funding request, and what expense amount they have been approved for. Full details regarding this process and allowable expenses can be found in our online Travel Expense Overview for Doctoral Students.

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BBuurrssaarriieess aanndd LLooaannss Further information may be obtained from the Student Awards Office (2nd Floor, 202 Regina Street); (519) 884-0710 ext 4254.

AAccaaddeemmiicc MMeeddaallss –– GGrraadduuaattiinngg SSttuuddeennttss Academic medals are awarded on the basis of overall academic standing. The Graduate Awards Committee adjudicates the competitions for the academic medals.

Governor General’s Academic Medal

This medal is awarded at the fall convocation to the graduate student who achieves the highest academic standing in a master's or doctoral degree program at either the spring or fall convocation.

Medals for Academic Excellence (Gold Medals)

At each of the spring and fall convocations up to eight medals for outstanding graduate work may be awarded, as follows:

1. At the master's level, one medal, if merited, in each of the six major graduate divisions, namely, Faculty of Social Work, Faculty of Music, Faculty of Arts, Faculty of Science, School of Business and Economics and the Seminary.

2. At the doctoral level, one medal, if merited, in each of the Faculty of Social Work, Faculty of Arts, the Faculty of Science and the School of Business and Economics.

3. Awards may be granted only when candidates' records meet the following criteria:

normally a minimum overall GPA of at least 10.5 in course work;

normally a minimum of A- in any course;

at the master's level, the examination committee considers the thesis work or research paper (where applicable) to be outstanding;

the examination committee members consider the dissertation to be outstanding, and the external examiner attests to the outstanding nature of the dissertation;

practicum work (where applicable) is categorized as outstanding by the practicum supervisor.

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CCaammppuuss SSeerrvviicceess

CAMPUS SERVICE

EXT

Accessible Learning 3086

Accessibility @ Laurier (AODA) 3208

Athletics and Recreation 2184

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