scheduling w/excel
DESCRIPTION
Scheduling w/Excel. Admin Choice for Specials. Bob Cornacchioli [email protected] www.derotechnical.com. Participants will learn: Alternative method of scheduling Mostly elementary schools Learn scheduling language - PowerPoint PPT PresentationTRANSCRIPT
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Participants will learn:•Alternative method of scheduling•Mostly elementary schools•Learn scheduling language•Move from a 1 day/1 period to a M –F schedule with many periods per day. •Discuss Mass Enrolling students•Target Audience - Admin and Secretaries
www.derotechnical.com for more resources
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Bob CornacchioliCEO - DERO Technical Services
Contractor - PowerDataSolutions- ANCGroup
Trainer - Pearson Systems
Evangelist/Process Assistant- Level Data
Marketing - ParkBench Software
Director of Technology and Media Services – Shrewsbury Public Schools (16 yrs)PowerSchool Administrator ( 6 yrs)
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Filling in the NCAA Brackets - $10Having Kansas playing an 11th seed to get in the Final Four- $10Being in Junction City on the night of the NCAA Championship
PRICELESS
$@#@#!!!!!
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Scheduling with Excel
Courses - SectionsTeachers Numbers - RoomsDays-Expressions - Periods
Dependent SectionsEOY - Mass Enroll
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What do you have now?
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Or this?
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Convert it to this!
Course NameCourse NumberTerm LengthExpression- When does it meet?HR(1-6) would place a √ for each day
TeacherRoom – Where does it meet?Grade Level – N/ASection Number- VIP!!! Plenty of ideas here!!
Max Enrollment
Dependent Sections- If enrolled in this class students would also get these courses
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Bell ScheduleGray means w/HR Teacher
PERIODS 7(A)
3(C) 3(E)
8(B), 7(D)
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Unique Course Number Schema
65601First two digits = Content AreaMiddle digit = School IDLast two digits = Grade Level
Highlands = 0Smith = 1Riverside = 2Thorpe = 3Great Oak =4
65000, 65001, 65002, 65003, 65004, 6500565100, 65101, 65102, 65103, 65104, 6510565200, 65201, 65202, 65203, 65204, 6520565300, 65301, 65302, 65303, 65304, 6530565400, 65401, 65402, 65403, 65404, 65405
Can be used for
AM/PM K etc
This is important for assigning standards to classes as well!
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Sections Schema
Art
Music
Media
PE
Morning Meeting
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Sections Schema: Period-Cycle-HR
Art
Music
Computers
PE
Homeroom
521011st # = Period 52nd # = CycleLast 3 #’s = HR
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Bell ScheduleGray means w/HR Teacher
PERIODS 7(A)
3(C) 3(E)
8(B), 7(D)
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Dependent
Morning Meeting – HR (M-F)
When a new student arrivesMASS ENROLL into
Morning Meeting SectionAnd
Students automatically get All Dependent Sections
Sec t ions
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Scheduling Spreadsheet
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Term ID
Term ID = Scheduling Year 2006= 1600, 2009=1900
What if a course last less than a full year, what would the term ID be?
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Term ID’s for Less than Full Year Courses!
Full Year Course = 2100T1 =2101, T2=2102, T3=2103
C1=2104, C2=2105, C3=2105, C4=2106, C5=2107, C6=2108
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If you are importing – double √√√
Full Year Course = 1900T1 =1901, T2=1902, T3=1903
C1=1904, C2=1905, C3=1905, C4=1906, C5=1907, C6=1908
Your numbers have to match
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Importing Schedule into PowerSchool
1. Special Functions2. Importing and Exporting3. Quick Import4. Table- Sections (Master Schedule)5. Find TXT file ( converted XLS file )6. Match column names to those in PS
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Import into the Sections (Master Schedule)
Never REMOVE √
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Suggested Field Map
Removes Column Headers that were used in Excel√
Name is not used in PS,but I use it as a visual clue.
Do you know your teacher numbers?
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After Import – RED is BAD!
1. After importing PowerSchool displays a page with your results.
2. RED is an error and it “clearly” tells you ( HA!) what these mean. Go slow it’s doable
3. Typical Errors:– Bad teacher numbers– Expression is wrong– Term ID is wrong/not set
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Mass Enroll: Power of Depend_Sec 95701.1 gets 98701.1,65701.1,70701.1,92701.1,60701.1
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1. Before EOY, with lists in hand, select current grade level.2. From the function options choose
Select Students by Hand
GOT LISTS!
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WITH LISTS…
1. Hold the Command Key down on a Mac
2. Select each student in Mrs. Jones Grade 1 HR for next year
3. Select Function Options at the bottom
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Mrs. Jones Grade 1 HR for 2011
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Accessing Your Stored Selections1. Stored Selections2. Check √ in your
selections3. Go Functions to Mass
Enroll
AFTER EOY AFTER EOY AFTER EOY
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Mass Enroll Function
AFTER EOY AFTER EOY AFTER EOY
AFTER EOY AFTER EOY AFTER EOY
1. Course.Section this identifies your teachers/rooms and periods2. Enrollment Date – NORMALLY first day of school .3. This date is always the date of your action, you must change it!
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Questions and Answers