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Scholar Chapter Training Part 2 October 02, 2014

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RECAP: Required Events Point System HSF Opportunities Event Reporting Marketing Name Logo Social Media HSF Events HSF Registration On the Go Webpages Material Requests Mini-grant Requests Scholar Chapter Resource Page Homework 2 Agenda

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Scholar Chapters Events (4 Types) Scholarship Informational Academic Event Career Event Outreach Event *Must do one of each Chapter Involvement Examples: Student Org. Fairs Tabling at events EX. UCCS Hispanic Heritage Month Celebration If applicable, volunteer at an HSF event. (Minimum of 3 members) Other Activities Examples: General meeting, academic event, career event, outreach event, social Total = 8 Activities 3 Required Activities

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Affiliates Events (4 Types) Scholarship Informational* Academic Event Career Event Outreach Event *Must do the Scholarship Informational Chapter Involvement Examples: Student Org. Fairs Tabling at events If applicable, volunteer at an HSF event. (Minimum of 3 members) Other Activities Examples: General meeting, academic event, career event, outreach event, social Total = 4 Activities 4 Required Activities

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Each event that is executed will be worth a certain amount of points that will be considered at the end of the year towards the Scholar Chapter Awards. These points along with the quality of the events and application will be used to determine the Scholar Chapter Awardees. 5 Point System

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PointsActivity 3 Events Scholarship Informational Academic Event Career Event Outreach Event 6

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PointsActivity 2Chapter Involvement Examples: Participation in Recruitment Events (org. fairs, tabling) Volunteer at an HSF Event or Conduct Presentation/Recruiting on behalf of HSF Examples: College Camp College 101 Youth Leadership Institute Latinos Uniting & Networking for Advancement (LUNA) Leaders in Education Awards (Local Los Angeles Chapters Only) Alumni Hall of Fame (Local New York Chapters Only) HSF Requested Chapter Presentations 7

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8 PointsActivity 1Other Activities: Examples: General member meeting Meeting with local chapters Additional scholarship info., academic, career, outreach events

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PointsActivity 2Examples: If you do not properly submit all event forms required and in a timely manner. If you have bad communication with the Scholar Chapter Coordinator. If you do not adhere to the policies set forth by your institution and HSF. 9 Lose Points

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HSF Opportunities 10

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College 101 Free, bilingual, multi-media, two-hour college preparation and financial aid workshops, primarily for high school students and parents College Camp Free, bilingual, and multi-media half-day, college and financial aid preparation workshops for middle and high school students and parents 11 HSF Programs Hispanic Scholarship Fund Overview

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Youth Leadership Institute (YLI) Three-day, overnight conferences for outstanding Latino high school juniors designed to give students the practical tools they need to successfully apply to top universities, have full access to financial aid, pursue scholarship opportunities, and excel in college and beyond National Leadership Conference Annual, national leadership conference for approximately 150 top HSF Scholars, to foster leadership skills, career development, and a lifetime of service and philanthropy 12 HSF Programs Hispanic Scholarship Fund Overview

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Mentor Match Pairs students with HSF Alumni and other top professionals who serve as mentors for an academic year to accelerate HSF Scholars success throughout their undergraduate experience Scholar Chapters Student programs at over 30 college campuses across the country, focused on supporting HSF Scholars, promoting academic success in local communities, engaging Latino students, and serving as a student support network 13 HSF Support Services Hispanic Scholarship Fund Overview

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Latinos Uniting & Networking for Advancement (LUNA) Receptions held throughout the U.S. to bring HSF Scholars and Alumni together with other distinguished professionals and community leaders to further career aspirations, professional networking, and higher education for Hispanics Scholar Celebration Intimate receptions in various cities, celebrating HSF Scholars, their accomplishments, and their families, before the start of the fall semester 14 HSF Special Events Hispanic Scholarship Fund Overview

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Alumni Hall of Fame (AHOF) Annual gala event, in New York City, honoring distinguished Latinos whose personal journeys to success exemplify the goals and values of the Hispanic Scholarship Fund Leaders in Education Awards (LEA) Recognizes HSF Scholars and Parents, Community and Corporate Partners, and other leaders for the contributions they have made/are making to advance higher education for Latinos 15 HSF Marquee Events Hispanic Scholarship Fund Overview

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16 Event Reporting DeadlineForm At least 30 Days Before HSF - Event Participation Request Form (If requesting alumni and HSF representatives) 3 Weeks BeforeScholar Chapter - Event Registration Form Day of Event Scholar Chapter - Event Evaluation Form (For event participants) 48 Hours After the Event Event Sign-In Sheet (Excel) 1 Week After Scholar Chapter - Post-Event Form

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Event Participation Request Form https://forms.hsf.net/view.php?id=42113 Event Registration Form https://forms.hsf.net/view.php?id=24749 Event Evaluation Form https://forms.hsf.net/view.php?id=23814 https://forms.hsf.net/view.php?id=23814 Event Sign In Sheet (Excel Sheet- Available on SC Resource Page) Post-Event Form https://forms.hsf.net/view.php?id=40454 17 Forms

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For all other Scholar Chapter Activities, please submit: HSF Event Participation Request Form (If requesting HSF alums/reps) Scholar Chapter - Event Registration Form Scholar Chapter Event Evaluation Form (Attendees) Event Sign-In Sheet Scholar Chapter - Post-Event Form Includes: 4 Events (Scholarship Informational, Academic, Career, Outreach) Any additional activity including general meetings 18 All Scholar Chapter Activities (Except Chapter Involvement Events)

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For involvement activities, please submit only: Event Sign-In Sheet (make sure to include your volunteers) Scholar Chapter - Post-Event Form Examples: Student Org. Fairs Tabling at events EX. UCCS Hispanic Heritage Month Celebration 19 Chapter Involvement Activities (Excluding HSF Events) Points= 2 points

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For HSF events (volunteer events), please submit only: Scholar Chapter - Event Registration Event Sign In Sheet (Volunteers) Scholar Chapter - Event Evaluation Form (Volunteers ) Examples: College Camp College 101 LUNA Presentation on behalf of HSF 20 HSF Events Points = 2

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* For High School Outreach events make sure to have each volunteer submit an Outreach Volunteer Form.Outreach Volunteer Form 21

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Marketing 22

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Official Name: HSF Scholar Chapter at Institution Name EX. HSF Scholar Chapter at University of California, Riverside Should be abbreviated as HSF at Institution Name/Initials EX. HSF at UCR or HSF at University of California, Riverside 23 Name

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24 Official Logos

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25 Continuing

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26 Dons

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When using social media for Scholar Chapter purposes, please refer to the Scholar Chapter Social Media and Procedures Guidelines available on the Scholar Chapter Resource Page. Official HSF Pages: facebook.com/HispanicScholarshipFund facebook.com/HispanicScholarshipFund twitter.com/HSFNews twitter.com/HSFNews instagram.com/hsfphotos instagram.com/hsfphotos youtube.com/user/HSFvideos youtube.com/user/HSFvideos linkedin.com/company/hispanic-scholarship-fund linkedin.com/company/hispanic-scholarship-fund Official Scholar Chapter Facebook groups 28 Social Media

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29 Facebook Group Usage Sharing Scholar Chapter/HSF event information Sharing HSF opportunities Sharing local/campus resources and opportunities (that are relevant to the Chapters goals) Connect with other student organizations Communicate with local and campus students Remember to always link to official HSF.net/HSF Scholar Chapter page for event information, member registration, and HSF opportunities.

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30 Social Media Expectations Maintain a professional and personable tone Be polite and courteous Any private or confidential information should not be shared Stay relevant - Post only things that contribute to the purpose of the Scholar Chapter Use of obscene or derogatory language is prohibited No paid advertising allowed Beware of the authenticity of social media posts to prevent copyright or intellectual property infringement Do not break the law nor share anything that can potentially promote breaking the law Any questions regarding scholarships or HSF programs, refer to the official HSF website.

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Do not use any sponsor logos without prior approval Do not share contact information for anyone without approval Keep it professional 31 General

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32 HSF Events http://hsf.net/en/events

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https://my.hsf.net/en/registration-on-the-go 33 HSF Registration On the Go

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34 Webpages

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Please submit material requests to the Scholar Chapters Coordinator at least 2 weeks before an event. Chapters can currently request: HSF Pens HSF Lanyards HSF Scholar Chapter T-shirts (Board only) More items will be available soon! 36 Material Request

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HSF Scholar Chapter funds that Scholar Chapters are allowed to request (Up to $250 per mini-grant). It is first- come, first-served. The requests will be available starting October 6 th. Two Application Cycles ($3,000 available each cycle): October 6, 2014 November 17, 2014 January 5, 2015 April 13, 2014 (Semester schools) January 5, 2015 May 11, 2014 (Quarter schools) 37 Mini-grants

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To apply for mini-grants: President must submit Leadership Agreement President must submit W-9 Form Establish an e-board Submit Official Campus Organization Verification* 38 Mini-grant Eligibility

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1.Submit the Event Registration Form You are allowed to request up to $250 per mini-grant. Once your Event Registration Form is received, the Scholar Chapters Coordinator will review your request. If your request is approved, you will receive an email from the Coordinator. 2.Pay for items 3.Submit required Event Forms (Sign-In Sheets, Post-Event, etc.) 4.Submit your Expense Report. (You have to upload your receipts in the form so please do not lose your receipts and always keep the original until reimbursed!)Expense Report. 5.Get reimbursed! 39 Mini-grant Request

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We do not reimburse for gift cards, t-shirts, or social events/fundraisers. We do reimburse for food, paper goods, copies, transportation, speaker parking, etc. 40 Mini-grant Use

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41 Resource Page

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Due October 16 th : Advisor Form Year Calendars Email: Official Campus Organization Verification Due October 30 th : Request to Change/Update Webpages Form Ongoing: Prep for transition to official HSF Facebook groups 42 Homework

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Thank you! 43 Scholar Chapter Training Part 1