Scholars’ Mine Update

ITCC Open Forum

3/15/2013

What is Scholars’ Mine

• The Institutional Repository for Missouri S&T• Stores and provides open access to the

scholarly digital resources of the university community– Faculty publications– Graduate student works – Departmental publications– Conference proceedings

• Preserves intellectual output

Platform Migration

• Announced at February ITCC (2/13) meeting that migration would occur between 2/21 and 3/8

• Completed successfully

Why Did We Migrate

• Originally developed in Documentum– Documentum was problematic– No batch processing– No mass updates– Slow and cumbersome processing created

continued delays– Any changes or customization required

programming

Why Did We Migrate

• Replacing Documentum with TerminalFour provided an opportunity to address these issues

• We did not choose TerminalFour because– TerminalFour would require extensive customization– Concern about what would happen when the campus changed

content management systems again in the future– Declining IT and Library recourses needed to continue supporting

a TerminalFour based repository– Better options were available that were specifically designed for

institutional repositories

• We chose to join the other UM campuses in a system wide repository known as MOspace.

MOspace

• Hosted in Columbia by Library Systems• Platform supported by a staff of 3• Governed by Merlin Digital Projects

Committee (MPDC) – Missouri Education and Research Libraries

Information Network (MERLIN)• Collaborative projects across all the system

libraries (catalog, electronic resources, etc.)

MOspace

• DSpace based repository– Was developed by MIT and HP– Used by over 1300 educational, government, private

and commercial institutions• Directory of Institutions using DSpace - http://

www.dspace.org/whos-using-dspace/Repository-List.html

– Freely available as open source software– Continuous development by the community of users– Largest community of users and developers worldwide– Can manage and preserve all types of digital content

MOspace

• Our peer institutions using DSpace include:– Georgia Tech - https://smartech.gatech.edu/– MIT - http://dspace.mit.edu/

Current Status of Scholars’ Mine

• Exists as an independent community within MOspace– Our own branding, community structure and

content– Our own governance and policies

• All preexisting URLs are automatically redirected

Current Status of Scholars’ Mine

• The ability to view content by laboratories and research centers is currently unavailable

• This content is under review and will be re-indexed to ensure accuracy

• Functionality provided by campus IT which uses Scholars’ Mine content required redevelopment– Estimated completion by IT is mid-April – The customized search tool and people search (Office of Sponsored

programs)– Faculty Web pages

• Paper listing is currently static• The link for “Scholars’ Mine Paper Listing” has been removed• The link for departments and labs has been removed

– Questions about this can be addressed to Lance Callaway (lacalla@mst.edu)

Moving Forward

• One of the major problems with the Documentum based repository has been our inability to provide complete lists of faculty publications– With this new platform and it’s added functionality we

can begin to address this problem– Through the Spring and Summer we will be

conducting a review of faculty publications and add citations for missing publications

– As this process progresses we will be contacting Departments and individual faculty directly

Moving Forward

• To ensure adequate and effective faculty input we are expanding the role of Scholars’ Mine Faculty Advisory Group– This group meets once a semester to aid in

planning and to provide advice, comment, and criticism

– The ITCC now has direct representation in this group

Moving Forward

• In late Spring or early Summer the DSpace platform will be updated – Additional functionality will be available– Details on this functionality will be provided at

a later date

Demo Time

• scholarsmine.mst.edu