school board meeting agenda packet - hendry county · 2016-01-12 · school board meeting agenda...

SCHOOL BOARD MEETINGAGENDA PACKET

FOR

January 12, 2016

THE SCHOOL BOARD OF HENDRY COUNTY,FLORIDA

Sally Berg, Chairman District 2Jon Basquin, Vice Chairman District 5Dwayne E. Brown District 1John Benkert District 3Stephanie Busin District 4

Paul K. Puletti, Superintendent

Revised 1/6/16

The mission of the Hendry County School District is to provide all students the opportunity to achieve at highacademic levels, equipping them to successfully pursue college or career goals.

Hendry County School BoardRegular Meeting

Tuesday, January 12, 20165:30 p.m.

School Board Sub-office, 475 E. Osceola Ave., Clewiston, FL

AGENDA ITEMS

1. CALL TO ORDER

2. INVOCATION AND PLEDGE

3. RECOGNITIONS –a. CMS Beta Clubb. Clewiston Music Program Fundraiser - Carl Berner and Clay Walkerc. Clewiston Area Retirees

4. CITIZEN COMMENT ON AGENDA ITEMS

5. ITEMS FOR ACTION

a. New Personnel Allocations

6. CONSENT AGENDA

a. Minutes – 12/1/15 & 12/8/15

b. Agreements –1) District Board of Trustees of Florida SouthWestern State College - Collegiate High

School Agreement2) Ardor Health Solutions – Staffing Agreement (ESE Dept)

c. Personnel1) Recommendations2) Revised 2015-16 Dean Salary Schedule

d. Correspondence & Reports –1) Donations2) Educational Trip Requests

e. Financial Affairs –1) Approval of Purchases2) Bills (12/17/15 & 1/12/16)3) Internal Account Purchase Requests

7. BOARD MEMBER BUSINESS

a. Permission to Advertise - Policy 546 (Anti-Fraud and Procedures)b. 2015-16 Class Size Reduction Compliance Plan

8. ADJOURNMENT

N O T I C E1. Any person who desires to appeal any decision made by the School Board with respect to any matter considered at the above-noticed meeting will need a record of the proceedings, and for

such purposes may need to ensure that a verbatim record of the proceedings is made, such record includes the testimony and evidence upon which an appeal may be based.

2. This is a formal notification to the public, that written information associated with the meeting is available in alternate formats upon request, i.e., large print, Braille, etc., and auxiliary aids areavailable upon request, i.e., assistive learning device systems, sign language interpreters, etc. All services are available upon a 72 hour advanced notice. Please contact county personnel at 863/902-4244.

RECOGNITIONS

a. CMS Beta Club

b. Clewiston Music Program Fundraiser (Carol Berner and Clay Walker)

c. Clewiston Area Retirees –

Lovvorn Dixon, CMS Teacher – 35 ½ years

Mary McKenzie, CHS Paraprofessional – 29 ½ years

Esperanza Garcia, EES Secretary/Bookkeeper – 34 ½ years

TENTATIVE MINUTESHendry County School Board

Special Meeting

Tuesday, December 01, 2015

The Hendry County School Board met in Special Session beginning at 12:02 p.m. in Hendry Co.Courthouse, 2nd Fl., 25 E. Hickpochee, LaBelle, FL. Those in attendance were: Sally Berg,Chairman; Jon Basquin, Vice Chairman; John Benkert and Dwayne E. Brown, Members; andPaul K. Puletti, Superintendent.

The meeting was called to order by Chairman Berg.

Pledge & Invocation — Chairman Berg led the Board and guests in the Lord's Prayer and theSalute to the U. S. Flag.

Public Comments - Chairman Berg asked if there was anyone in the audience that would like toaddress the Board regarding any agenda item. There was no response.

Annual Financial Report (FY2014-15) - Mr. Michael Yanosik, Chief Financial Officer,reviewed the Annual Financial Report (FY2014-15) and answered questions posed by BoardMembers.

On motion by John Benkert and second by Jon Basquin, the Board unanimously accepted therecommendation of the Superintendent to approve the Annual Financial Report (FY2014-15) aspresented.

Adjournment - There being no further business, Chairman Berg adjourned the meeting at 12:17p.m.

Paul K. Puletti, Superintendent Sally Bergand Secretary to the Board Chairman of the Board

TENTATIVE MINUTESHendry County School Board

Regular MeetingTuesday, December 08, 2015

The Hendry County School Board met in Regular Session beginning at 5:30 p.m. in the SchoolBoard Meeting Room, Sub-office, 475 E. Osceola Ave., Clewiston, FL. Those in attendancewere: Sally Berg, Chairman; Jon Basquin, Vice Chairman; John Benkert, Dwayne E. Brown andStephanie Busin, Members; Paul K. Puletti, Superintendent; and Michael R. McKinley, SchoolBoard Attorney.

The meeting was called to order by Chairman Berg.

Pledge & Invocation — Chairman Berg led the Board and guests in the Lord's Prayer and theSalute to the U. S. Flag.

Public Comments - Chairman Berg asked if there was anyone in the audience that would like toaddress the Board regarding any agenda item. There was no response.

Items for Action –

1. Plans –

a. 2015-16 Continuous Improvement Model, School Advisory Council Rosters &Schedule of Meetings for CES, EES, WES, CMS, & CHS – Mrs. Lori Duckstein, CMSPrincipal, and Mrs. Melissa Carter, CMS Vice Principal, provided a PowerPointpresentation highlighting initiatives to improve academic achievement at ClewistonMiddle School. After the presentation, Mrs. Duckstein answered questions posed byBoard Members.

On motion by Stephanie Busin and second by Dwayne E. Brown, the Boardunanimously accepted the recommendation of the Superintendent to approve the2015-16 Continuous Improvement Model, School Advisory Council Rosters &Schedule of Meetings for CES, EES, WES, CMS, & CHS as presented.

Consent Agenda - On motion by Jon Basquin and second by John Benkert, the Boardunanimously approved the following Consent Agenda Items and the add-on New AllocationRequest en masse as recommended by Superintendent Puletti.

1. Minutes - 11/10/15 & 11/17/15

2. Agreements & Contracts –a. Florida Gulf Coast University - Memorandum of Understanding (Professional

Development School (PDS) Partnership)b. Florida Department of Health in Hendry County - Memorandum of Agreement (School

Based Sealant Program)

December 9, 2015Page 2

c. Peter Borghese - Contract for Consultative Services (Behavior Analyst-ESE Dept)d. Paul Samerdyke - Contract for Consultative Services (School Counseling-ESE Dept)

3. Personnel –New Allocation -Paraprofessional – ESE – Eastside ElementaryAdditional support is required for the ESE program at Eastside Elementary due to theneeds of an ESE student who requires constant supervision, support for academics, healthmonitoring and assistance in reaching IEP goals. (IDEA Funding)

Recommendations –Retirement – Non-InstructionalDeborah Steelman – LaBelle Bus Driver, eff. 11/17/15

Resignation – InstructionalVirginia Vasquez – ESE Specialist, eff. 1/4/16Lonnie Hendren – LHS Teacher, eff. 1/4/16

Sick Leave Bank RequestAngela Sutton – Clew. Bus Driver, eff. 11/3/15 through 11/30/15 (13.5 days)

Transfer – Non-InstructionalStephanie Vargas – from LMS Clerk/Typist to ESE Res. Counselor, eff. 12/7/15 (New Alloc.)

Leave of Absence – InstructionalDonna Bamburg – CHS Teacher, from 11/16/15 through 2/4/16 (Medical - Requesting Family

Medical Leave)

Leave of Absence – Non-InstructionalAngela Sutton – Clew. Bus Driver, eff. 12/1/15 through 3/10/16 (Medical – Requesting Family

Medical Leave)

Appointment – SupportFrank Shin – Data Systems Support, 12 Mo., eff. 11/30/15 (New Alloc.)

Appointment – Non-InstructionalCourtney Dowd – CES School Nurse, eff. 11/30/15Tammy Landrum – LES Custodian, eff. 11/30/15Jamie Ledford – LMS Clerk/Typist, eff. 12/7/15

Additional Days/HoursMeloni Timgren – 37.25 hours for after school driving on PR# 10 and 11Rene Ibarra – 6 hours for bus driving due to driver shortageTranslating for Parent/Teacher Conference @ LES on 11/17/15:Anita Lozano Rocio Inga Derek TellezMargie Puletti Yanira Bedolla


Advanced Placement Bonuses for Teachers in 2014/2015Monica Deittrick Kyle Weyer Marc WaddellTravis Lear Harriett Rice Kyle WellmakerBryan Poepperling Tiffany Rojas Ana MarreroClaude Cadet Marsha Bechtel Lucia AguiarJoseph Kaye Alex Caldwell Nancy RodriguezSarah Talbot Catherine McVay Kelli CollinsDavid Lore Colleen Boyette

Migrant After School Tutorial 2015/2016Vermell White - CMS

Supplements – 2015/2016Chelsey Ramos – DELETE – Ass’t Basketball Coach, 50% - LHSLucia Aguiar – ADD – Lead Teacher – LHSJoe Roth – DELETE – Ass’t Softball – CHSRoger Walker – DELETE – Ass’t Soccer – CHSChris Barraza – ADD – Ass’t Soccer, 50% - CHSJoe Roth – ADD – Ass’t Soccer, 50% - CHSJoe Roth – DELETE – Athletic Facility Support, 33% - CHSRoger Walker – ADD – Athletic Facility Support, 33% - CHS

After School Bus Drivers/Attendants and Substitutes 2015/2016Phillis Henry Autherine Small Devon EdwardsJessica Lang Nelta Jean Patricia BrownYvonne Fletcher Lawanda Williams Kathy GrimsleyAnnie Brown Jewel Blocker Debra BrightDenise Brookins Deanna Cherry Jacqueline CrespoMaria Cruz Nora Knespler Anita LouxGuadalupe RodriguezEfrain Santiago

Common Core Companion Meeting @ COES on 11/6, 11/9, 11/13, or 11/16/15Paul Aho Kyle Devine Jacqueline FutchAmanda Howard Susan Smith Kimberly StittVicki Sutter Kelly Macks Amy VaughtMaggie Solomonides Dora Escobedo

Short-Term After School Tutoring for ELA Assessment Retake @ LHSChristel WilliamsEusyher Mendoza

Preparing and Presenting the International Christian Academy Reading/Math Nighton 11/10/15Tammy Bass Pamela M. CooperKimberly Jordan Sue Smith


Geometry PLC Teaching Methods & Planning Meeting @ CHS on 11/3/15Tori Cotton Lauren KriczkyVicki Parantha Charles Roth

Book Study on Standards/Lesson Planning @ CHS on 11/12/15Travis Lear Kaleigh Limper Sarah NaciukBernard Pinero Alison Sanchez Katrina SummersPhillip Summers Mary Thomas

Data Analysis Meeting @ CMS on 11/16/15Chelsey Brown Ansley Cockram Sean HolliganJuanita James Danielle Jean Eduardo MartinezLory Moss Delores Newsome Mercedes NunezAurea Perera Sandra Perry Alexis PriceDaniel Soto Samuel Thomas Dena WeekleyRobert Weekley Catisia Williams

Lesson Study WorkshopsBrooke Barnes Danielle Dasher Maggie PenningtonLillian Ramos April White Nicole BalonRonald Dierks Linda Elkins Amanda HowardAdam Pennington Aurea Perera Marrisa HolmanMary McMillan Rushie Osby Caitlyn SayersPatricia Walls

Stipends for Mentors and Coordinators for SPDG Check and Connect 2015John Klinger Leighanne Lederer Chelsea BrownSamuel Thomas Travis Lear Valentina RossiSusan Gilreath Robert Weekley Juanita JamesTamara Belcher-Hansen Jennifer Pacheco Melissa CarterTiffany Carter Delores Newsome Ansley CockramNatalie Hester Sharon Lee Yolanda FordJohnny Brown Louisa McLymont Samantha OrtizDeborah Panton Vermell White Woody ClarkAurea Perera Mary Meador Dena WeekleyKolisa Franklin Josh Groves Michael WillisKaleigh Limper Tiffany Rojas Cynthia DeLa SalasJackie Willis Monica Deittrick Ryan Pertersmark

4. Correspondence & Reports –a. Donations

1) $1,000.00 from H.E. Foundation Inc. to Clewiston High School for the Boys’Basketball Team.

2) The following donations were received by Clewiston High School for the Taste ofClewiston event:


a) $100.00 – Clewiston Chamber of Commerceb) $40.00 – Suncoast Credit Union

3) The following donations were received by Clewiston High School for the CriminalJustice Department:

a) $400.00 – Clewiston Chamber of Commerceb) $400.00 – Economy Cars of Clewistonc) $150.00 – Asa Ernest & Betty Godseyd) $143.00 – Anna Jo Springfield

4) The following donations were received by Clewiston High School for the KeyClub:

a) $100.00 – Carlota & Jeff Barwickb) $60.00 – Mike’s Nurseryc) $30.00 – Zachary C. Waddelld) $30.00 – Larry Kaskeye) $30.00 – Roberto Sanchezf) $100.00 – Morris Ridgdill

5) $500.00 from LaBelle Rotary Foundation Inc. to Country Oaks Elementary Schoolto be used to update the library.

6) Christmas Tree T-Shirts, valued at $597.55 from Maxis Printing to EastsideElementary School for the Kindergarten students.

5. Financial Affairs –a) Approval of Purchases

1) 1612053, Close Up Foundation, Alexandria, VA in the amount of $24,113.60 formigrant students to attend a Civic Education Program in Washington, DC.

2) 1612118, CDW-Government, Inc., Vernon Hills, IL in the amount of $6,033.03 forhardware and software to install Chromebook.

3) 1612127, NASCO, Fort Atkinson, WI in the amount of $5,454.70 for supplies inmath classes at Clewiston Middle School.

4) 1612135, Ridgdill & Son Construction, Clewiston, FL in the amount of $16,500.00for a bus loop driveway extension at Eastside Elementary School.

5) 1612136, ESSI, Fort Myers, FL in the amount of $24,000.00 for an AC controlsystem at Clewiston High School Bldg. 400.

6) 1612142, Orsenigo Repair & Maintenance, Belle Glade, FL in the amount of$7,210.00 for water heater repairs at Clewiston High School Gym.

7) 1612145, SS Solutions, LLC, St Augustine, FL in the amount of $20,724.00 forcontracted services (Esperanza Garcia) at Eastside Elementary School.


b) Bills11/19/15Fund Warrant Numbers AmountGeneral Operating 148270-148406 $1,859,011.88Debt Service & Capital Outlay 006423-006427 28,338.63Special Revenue – Other 046110-046137 808,606.24

12/8/15Fund Warrant Numbers AmountGeneral Operating 148407-148518 $2,114,543.91Debt Service & Capital Outlay 006428-006435 56,929.36Special Revenue – Other 046138-046146 235,025.36

c) Deletion of Property Record Items (See Finance Dept. for Deletion List dated 12/8/15)

d) Internal Account Purchase Requests1) LHS – South Gulf Football Officials Association, Ft. Myers, FL in the amount of

$4,974.00 for Varsity and Jr. Varsity Football Officials for 2015 season. (SoleSource)

2) LHS – South Gulf Basketball Officials Association, Cape Coral, FL in the amountof $6,937.00 for Boys’ & Girls’ Basketball Officials for 2015-16 season. (SoleSource)

3) LHS – Oake Hall in the amount of $4,600.80 for cap & gowns.4) LHS - Fan Cloth, Arlington, TX in the amount of $2,914.00 for Soccer fundraiser.5) CES – Scholastic Book Fairs, Kennesaw, GA in the amount of $3,251.35 for Book

Fair sales. (Sole Source)

e) Permission to pay the Bills on 12/17/15

Note: The Financial Statement for October 2015 was presented to Board Members.

Board Member Business -

a) Superintendent Puletti informed the Board that no one was applying for the ReadingConsultant position that had been previously approved under the Student Achievement Planand requested permission to change the position from a consultant (no benefits) to a full-timeemployee with benefits. It was the consensus of the Board to authorize the Superintendent tochange the Reading Consultant position as requested.

b) Discussion - Schedule Workshops with Neola regarding Board Policies - SuperintendentPuletti shared information received from Neola regarding the need to schedule four workshopsto complete the work on the policy revisions. If the workshops can be scheduled betweenDecember-March it is reasonable to have the project complete and all the policies adopted bynext school year. It was consensus of the Board to schedule these workshops beginning at1:00 p.m. on the following dates: January 26, 2016, February 9, 2016, February 23, 2016 andMarch 8, 2016.


c) Reminder - Golden Apple Presentations - The Superintendent reminded Board Members ofthe Golden Apple Presentation schedule that will begin tomorrow morning in Clewiston.

d) Financial Update - Mr. Michael Yanosik, Chief Financial Officer, provided a financialupdate for the Board and answered questions posed by Board Members.

Adjournment - There being no further business, Chairman Berg adjourned the meeting at 7:01p.m. and the Board went into Executive Session to discuss exempt by Florida Statutes.

________________________________ _____________________________Paul K. Puletti, Superintendent Sally Bergand Secretary to the Board Chairman of the Board

1/12/16 BOARD MEETING - PERSONNEL

Retirement – Non-InstructionalMary McKenzie – CHS Para, eff. 12/18/15

Termination – Non-InstructionalDavid Montane – LMS Para, eff. 12/4/15 p.m. (Probationary)Efrain Santiago – LaBelle Bus Driver, eff. 12/11/15Margaret McCormick – LES Para, eff. 12/11/15

Resignation – Non-InstructionalMayra Egley – Fed. Prog. Advocate/Recruiter, eff. 12/15/15 (Personal)

Leave of Absence – InstructionalDebra Morrell – CMS Teacher, eff. 1/5/16 through 6/30/16 (Personal)

Transfer – AdministrationAmanda Howard – COES, from Teacher to Dean, 11 mo., eff. 1/5/16 (rep. Jones)

Transfer – Non-InstructionalDanielle Pack – LMS, from Custodian to ESE Paraprofessional, eff. 1/6/16 (rep. Montane)

Change-in-Designation – AdministrationRobin Jones – from COES Ass’t. Prin., to Reading Consultant, District In-house, eff. 1/4/16

Change-in-Designation – Non-InstructionalYanira Bedolla – LES, from ESE Para to ESE Self-Care Assistant, eff. 10/5/15Melissa Sarabia – COES, from ESE Para to ESE Self-Care Assistant, eff. 10/5/15

Appointment – InstructionalHeidi Dana – COES Teacher, eff. 1/4/16 (rep. Hopster)

Appointment – Non-instructionalSamantha Kozinski – EES Para, ESE, eff. 1/5/16 (New Alloc.)Scherrie Davis – CHS Para, ESE, eff. 1/5/16 (rep. McKenzie)Efrain Santiago – LaBelle Bus Driver, eff. 12/14/15Margaret McCormick – LES Para, eff. 12/14/15Tasheika Harper – Clewiston Bus Driver @ 4 hrs/day, Flex run, eff. 11/30/15

Appointment – AVID TutorVictoria Ortiz, eff. 1/5/16

Appointment – Student Workers, 2015/2016Aaron Robinson – LHS

Appointment – Homebound TeachersLisa Brookins

1/12/16 BOARD MEETING – PERSONNEL – Page 2

Appointment – Extra-Curricular Bus Driver TraineeMatthew James Miller, eff. 12/21/15

Reading Endorsement Bonus (Title II Funds)Auria Perera - CMS

Additional Days/HoursScherrie Davis – add’l 30 min/day to assist with Student Supervision in the a.m. @ CHSMike Kemp – add’l 32 hours of tutoring for 2 CHS students needing extra assistanceClaude Cadet – LHS will purchase planning period at different times to help tutor a student in needAugusta Ross – add’l ESE Support for 2015/2016 due to level of need of an individual studentMeloni Timgren – Clew. Trans., add’l 30 hours on Payroll #12 (After school)

Parent Teacher Conferences @ CES on 11/17/15LaDawn HayesMelissa LunaCruz Martinez

Supplements – 2015/2016Carlos Rodriguez – ADD – Soccer Ass’t Coach – LHSMario Lopez – ADD – Soccer Ass’t Coach, 50% - LHSJef Frost – ADD – Soccer Ass’t Coach, 50% - LHSLisa Brookins – ADD – Girls’ Tennis Head Coach – LHSLucas Talada – ADD – Boy’s Tennis Head Coach – LHSSusan Gilreath – ADD – Lead Teacher – CMSKimberly Ibebunjo – ADD – Instr. Tech. Specialist, 50% (1st Semester) – CESEileen Pearson – ADD – Instr. Tech. Specialist, 50% (2nd Semester) - CES

Take Stock in Students Supplements 2015/2016Michelle Zimmerly – LHSVeronica Roquett – CMSDiane Raulerson – LHSLaurinda Barraza - CHS

After School Homeless TutorialSue Smith, eff. 1/11/16Eileen Pearson, eff. 1/5/16

Saturday School @ Eastside, eff. 1/4/16Jacqueline Hoopes Amanda Howard (EES) Ivette PorthDenise Gibson Jacqueline Booth Karen RichardsonAnissa Mahrougui Kristin Mann Linda ElkinsKathryn Gibbs Ronald Dierks Maggie PenningtonCaitlin Sayers Lillie Ramos Brooke BarnesBarbara Penny Elizabeth Williams


Common Core Companion Book Study @ COES on 12/8/15Kelly RhinehartMaggie SolomonidesAmy Vaught

Teaching Strategies GOLD TrainingAmanda Nelson Irma Alaniz Lisa BellTamara Parrish Ingrid Gutierrez Michelle BennettCandace Swaggerty Flora Talada

CPI Training on 7/28,29/15 and/or 1/4/16Jessica Vasquez Tina Derrnger Anna JassoJennifer Ruble Shirley Hixson Rhonda WelkyCindy Romero Michelle Woosley

Math PLC Book Study @ LMS on 11/16/15Erica Burke Laura Chambliss Brett MayoTracy Murphy Bharat Patel Faye ReedMark Steinke

Inter-rator Reliability & Grading Training @ LHS on 11/18/15Matthew Cherry Diana Chesler Sara ChildersMaureen Crockett Lonnie Hendren Joseph KayeDiane Onorato Jennifer Randolph Bridget UpdykeChristel Williams

Lesson Study Projects on 11/7/15Jacqueline Booth Linda Elkins Aurea PereraPatricia Walls April White Brooke BarnesDanielle Dasher Maggie Pennington Lillian Ramos

Required training for UAP-AED and CPR TrainingLory Moss Nora Ramirez Terri GarciaGabriela Hayes Marti Barnes Cecelia SelfNora Richmond Jeffrey Burton

Professional Development Stipend for Check & Connect Training 2015Diana CheslerMaureen DoucetteMartha Carranza

Professional Development Stipend for SIM Training (Subaward SPDG)Taynika Artache Jacqueline FordEusyher Mendoza Bridget UpdykeChristel Williams


Professional Development for Unpacking the Standards on 12/1/15 @ LESCathy Burchard Angela Carmona Priscilla CintronRhonda King Cathy Kirby Laura LoftonWendy O’Ferrell Crystal Robbins Tina SargentSandra Van Wagner

Professional Development for Unpacking the Standards on 9/24/15 @ CESMaranda Berner Jamila Burns Linda Butler-MosleyErin Clark Christina Cozad Kristin DeWeeseMelinda Gebhardt Shawn Grooms Ingrid GutierrezWanda Hand Kimberly Ibebunjo Cathleen JessonSusana Kettler Erin Kosko Isabel LoredoLee Lowe Claudia Lozano Scott McKeanBarbara Morrell Jalyce Morris Tracy OwensLindsey Paige Tamara Parrish Eileen PearsonChasity Poling Loraine Reis-Forshee Catherine RivasMary Beth Rodriguez Izabel Roa Allison SheltonMarianne Torgler Yesenia Zamora

New Personnel Job Description (See Attachment)Reading Consultant, District In-house

1/12/16 BOARD MEETING

CORRESPONDENCE & REPORTS

1) Donations

a) The following donations were received by Clewiston High School for the Girls’ SoccerTeam:

1. $200.00 – Dr. Earle E. Edwards2. $500.00 – Cross Training Ministries, Inc.

b) $100.00 from Cecil O. Akin to Clewiston High School for the Key Club.

c) Three (3) TV’s, total value of $65.00, from Career Source of SW Florida to ClewistonHigh School .

d) Twenty-five (25) $30.00 Gift Cards, Total value of $750.00, from First Bank ofClewiston to Eastside Elementary School to be distributed to children in need.

e) $1,000.00 from LaBelle Rotary Club to Country Oaks Elementary School resulting fromthe Spaghetti Dinner Fundraiser.

f) $900.00 from LaBelle Rotary Club to LaBelle Elementary School resulting from theSpaghetti Dinner Fundraiser.

g) $15,000.00 from Southwest Florida Community Foundation, Inc. to LaBelle High Schoolto be used for baseball and softball field renovations.

2) Educational Trip Requests

a) CHS - Approx. 115 CHS Senior Students + 15 chaperones to travel by charter bus toOrlando, FL 4/8/16 to attend Senior Grad Bash at Universal Studios.

FINANCIAL AFFAIRS

1) Approval of Purchases (See Attached)

2) Bills (12/17/15 & 1/12/16) (See Attached)

3) Internal Account Purchase Requests

a) EES – Annett Bus Lines, Sebring, FL in the amount of $3,092.00 for charter buses forthe 5th grade Universal field trip. (Quotes: Stylus Transportation - $3,100; DolphinTransportation - $3,300)

b) EES – Universal Studios, Orlando, FL in the amount not to exceed $8,000.00 foradmission and meal tickets for 5th grade field trip. (Sole Source)

c) CHS – America Charters, Inc., Ft. Myers, FL in the amount of $5,062.50 for theremaining balance for three (3) charter buses for Grad Night. (Note: Total price is$6,750) (Quotes: US Coachways - $7,401.22; MBI Tours - $7,800)

d) CHS – Walsworth Publishing, Des Moines, IA in the amount of $2,829.76 for 2015Yearbook.

e) LHS – Scholastic Book Fairs, Kennesaw, GA in the estimated amount of $2,500.00for Book Fair sales.

f) LHS - Hampton Inn, Fort Myers, FL in the amount of $2,117.88 for six (6) hotelrooms (2 nights each) for SAC Accreditation Team Members. (Note: Room cost -$159.00 per night) (Quotes: Hotel Indigo - $208.00 per night; Holiday Inn - $180.50per night)

g) LHS – Team C Sports, Punta Gorda, FL in the amount of $12,486.00 for BaseballScoreboard, includes freight and installation. (Quotes: OES Scoreboards -$13,385.00; Northeast Scoreboards - $13,500.00)

BOARD MEETING01/12/20162015/2016

Purchase Orders

1. 1612168, Contrax Furnishings, Gainesville FL in the amount of $10,031.10 for purchasingfurniture for Westside Elementary School. (LCIF)

2. 1612238, UW Center for Education Leadership, Seattle, WA in the amount of $11,650.00 forprofessional development educational leadership 5D assessments. Twenty people will beattending the 2 day meeting. (General)

3. 1612245, Hendry County School Board Transportation Department LaBelle/Clewiston, inthe amount of $7,944.95 for LaBelle and Clewiston mileage (month of November, 2015).(Federal)

4. 1612286, Ridgdill & Son Construction, Clewiston, FL in the amount of $14,200.00 for baserock and prep for parking lot repair at LHS. (LCIF)

5. 1612288, Ridgdill & Son Construction, Clewiston, FL in the amount of $19,000.00 forasphalt repairing LHS parking lot. (LCIF)

CONTRAX FURNISHINGS 1612168690 N.E. 23RD AVENUEGAINSVILLE, FL 32609-3708

12/04/2015376-0001-5-000-7400-6420-000-00000-00000-00 10,031.10

1 FURNITURE FOR WESTSIDE ELEMENTARY SCHOOL 10,031.10PO-SHIPPING-TRANSPORTATION $****10,031.10

UW CENTER FOR EDUCATIONAL LEADERSHIP 16122389709 3RD AVE NE SUITE 306SEATTLE, WA 89115

12/15/15100-9140-5-000-6400-3100-000-96480-6S001-00

2 OPENING INSTITUTE - 2 DAYS WITH ONE CEL 3,575.0000 7,150.00FACULTY IN JUNE, 201620 5D ASSESSMENTS - ADMINISTER THE 5D 225.0000 4,500.00ASSESSMENT TO 20 PARTICIPANTS WITH EACHPARTICIPANT RECEIVING AN INDIVIDUALREPORT

9140-CORD OF FED PROJ $****11,650.00HENDRY COUNTY SCHOOL BOARD 1612245TRANSPORTATION DEPARTMENT

12/16/152835. CLEWISTON MILEAGE FOR NOV., 2015 1.7000 4,820.521837. LABELLE MILEAGE FOR NOV., 2015 1.7000 3,124.43

420-9141-5-000-7800-4500-000-2126A-6CB01-00 5,958.71420-9143-5-000-7800-4500-000-2176A-6CF01-00 1,986.24

9140-CORD OF FED PROJ $*****7,944.95RIDGDILL & SON CONSTRUCTION 1612286P.O. BOX 447CLEWISTON, FL 33440

01/05/16376-0001-5-000-7400-6820-000-00000-16386-00

1 Base rock and prep for parking lot 14,200.0000 14,200.00repair at LHS

PO-SHIPPING-MAINTENANCE:LABELLE $****14,200.00RIDGDILL & SON CONSTRUCTION 1612288P.O. BOX 447CLEWISTON, FL 33440

01/05/16376-0001-5-000-7400-6820-000-00000-16386-00

1 asphalt for parking lot repair at LHS 19,000.0000 19,000.00PO-SHIPPING-MAINTENANCE:LABELLE $****19,000.00

Dec. 17, 2015

FUND BEG. ENDINGCHECK CHECKNUMBER NUMBER AMOUNT

I GENERAL OPERATING 148519 - 148674 $3,374,077.86

II & III DEBT SERV. & CAPT. OUT 6436 - 6442 $ 75,694.99

IV SPECIAL REV. – OTHER 046147 - 046169 $ 802,215.98

TOTAL: $4,251,988.83

JAN. 12, 2016

FUND BEG. ENDINGCHECK CHECKNUMBER NUMBER AMOUNT

I GENERAL OPERATING 148675 - 148773 $ 202,769.53

II & III DEBT SERV. & CAPT. OUT 6443 - 6448 $ 29,427.31

IV SPECIAL REV. – OTHER 046170 - 046182 $ 21,991.14

TOTAL: $ 254,187.98

BOARD MEMBER BUSINESS

a. Permission to Advertised – Policy 546 (Anti-Fraud and Procedures) – See Attached

b. 2015-16 Class Size Reduction Compliance Plan – See Attached

HENDRY COUNTY SCHOOL DISTRICT

NOTICE OF RULE DEVELOPMENT or MODIFICATION

SUBMITTED BY: C. Gordon Swaggerty, Jr. DATE: 1/12/16

SUBJECT AREA OR EXISTING RULE: 546 Anti-fraud and Procedures

EXECUTIVE SUMMARY OF PURPOSE: The proposed rule establishes the antifraud andprocedures.

CITATION OF SPECIFIC LEGAL AUTHORITY: 1002.32, 1001.41, 1001.42, 1001.43,119.07(1) and 1012.31 F.S.

I. Fraud or the concealment of fraud is prohibited by The School Board of Hendry County andwill not be tolerated.

II. This policy applies to any fraud, suspected or observed, involving District employees,outside support organizations, vendors, contractors, volunteers, outsideagencies doing business with the School Board and any other persons or parties in aposition to commit fraud on the School Board.

III. Fraud includes, but is not limited to, knowingly misrepresenting the truth or concealment of amaterial fact in order to personally benefit or to induce another to act to his/her detriment.

Actions constituting fraud include but are not limited to:

A. Falsifying or unauthorized altering of District documents.

B. Theft, embezzlement or misappropriation of District funds.

C. Accepting or offering a bribe, gifts or other favors under circumstances that indicatethat the gift or favor was intended to influence an employee’s decision-making.

D. Disclosing to other persons the purchasing/bidding activities engaged in, orcontemplated by the District in order to give any entity, person or business an unfairadvantage in the bid process.

E. Causing the District to pay excessive prices or fees where justification is notdocumented.

F. Unauthorized destruction, theft, tampering or removal of records, furniture, fixturesor equipment.

G. Using District equipment or work time for any outside private business activity.

IV. Any funds detected or suspected to be fraudulent by any staff member or other person shallbe reported immediately to Human Resources Director for guidance as to whether pursuit ofan investigation is warranted. The obligation to report fraud includes instances where anemployee knew or should have known that an incident of fraud occurred. Any investigationrequired shall be conducted without regard to the suspected wrongdoer’s length of service,position/title, or relationship. Investigations shall be conducted in a confidential manner.

V. Violation of this policy shall result in disciplinary action, and may result in termination ofemployment, termination of contract or legal action.

VI. The Superintendent or designee shall develop procedures to implement this policy.Procedures shall include but not limited to:

A. Employee notification and education;

B. Self-Assessment of risk of fraud;

C. Reporting suspected or detected fraud;

D. Investigation of fraud;

E. Consequences and disciplinary action.

VII. The Human Resources Director and Superintendent will review all documented allegationsof fraud and are responsible for the investigation.

However the District has made a considered evaluation that the investigation of anonymousreporting would result in non-productive use of resources and unjustifiable complaints.

If the preliminary investigation is concluded with the finding that there is probable cause, areferral shall be made to the appropriate law enforcement agencies.

The Hendry County School Board is committed to protecting its financial resources, property,information and other assets. The School Board will not tolerate the commission of fraud or theconcealment of fraud by any employee.

The purpose of this policy and procedures it to establish certain principles for and expectationsof School Board employees in order to prevent fraud, provide for the investigation of suspectedfraud, provide for consequences for engaging in any manner of fraud, and to increaseawareness of possible fraud.

Fraud includes, but is not limited to:1. Knowingly misrepresenting a fact;2. The concealment of a fact or information by an employee for the personal benefit of an

employee or other person;3. The inducement of another by an employee to act to his/her detriment when done with

the scope of a person’s employment by the School Board; or4. The submittal of false or fabricated documentation or information, regardless of the

manner or mode by which the submittal or communication is made, in order to receive a

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benefit or in response to any lawful inquiry by a supervisor or other appropriate Districtofficial.

Actions constituting fraud include, but are not limited to:1. Falsification or unauthorized alteration of School Board, School District, state, or other

official or governmental document, in the course and scope of employment by theSchool Board, regardless of the manner in which the document is stored, maintained, orgenerated, including, but not limited to: Claims for payment or reimbursements-including, but not limited to submitting false

claims for travel or overtime; Absences from the worksite request(s) – including but not limited to Temporary

Duty Elsewhere, Sick Leave, Sick Leave Bank Applications, misuse of sick leave,or the like;

Any school, School District, or School Board file, record (either physical, electronic,photographic, audio or other form of storage);

Checks bank drafts, any other financial documents, or financial records; Student records; Maintenance records; Fire, health and safety reports; Professional certification, licensure, or educational degree or evidence of any

academic honor or achievement; Any other School Board, School District, school record, or employment related

document of any kind whatsoever; or Submittal of false or fabricated documents or documentation in support of any

claim for any benefit.

2. Submittal of false or misleading information in support of a claim of benefit, regardless ofthe manner or mode of communication including, but not limited to, a telephonicnotification to the appropriate cost center, personally or through a third party, of illness inorder to avoid an absence without leave status for failure to report or remain on duty.

3. Accepting or offering a bribe, gift, or other favors under circumstances that indicate thatthe gift or favor was intended to influence an employee’s decision making.

4. Disclosing to other persons the purchase/bidding activities engaged in or contemplatedby the School Board in order to give an entity, person or business an unfair advantage inthe bid process.

5. Causing the School Board to pay excessive prices or fees where justification is notdocumented.

6. Unauthorized destruction, theft, tampering or removal of records, furniture, fixtures, orequipment.

7. Use of School Board, School District, or school equipment or work time for any outsideprivate or personal business activity.

This policy and procedures apply to any fraud, suspected, or observed, involving any SchoolBoard or School District employee, substitute teachers, volunteers, members of any direct

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support organization, and any other persons or parties in a position to commit fraud on theSchool Board, regardless of the suspected wrongdoer’s length of service or position/title, office,or relationship with the School Board, School District, or any District School.

REPORTING PROCEDURES

Any known or suspected fraud shall be reported immediately to the Superintendent. Ifthe allegation involves the Superintendent, the report shall be made to the ChiefFinancial Officer and the Board’s General Counsel.

If the observed or suspected fraud involves a Board member a report shall be madeimmediately to the Hendry County School Board Attorney.

Individuals may anonymously report policy violations, and known suspected fraud to theSuperintendent. Such reporting may be made via telephone, voice mail, written letter orany other means the individual would like to use to anonymously make a report.

Failure to report fraud shall be grounds for discipline, up to and including termination andreporting to the Professional Practices Services with the Florida Department ofEducation, as required by law.

A false or malicious allegation of fraud is a violation of this procedure and shall begrounds for disciplinary action up to and including termination.

INVESTIGATION RESPONSIBILITIES

Upon receipt of a report of fraud, the Superintendent shall determine whether pursuit ofan investigation is warranted and if so, shall cause an investigation to commence. TheSuperintendent shall assign the task of conducting the investigation to the ChiefFinancial Officer, Assistant Superintendent of Human Resources or any other member ofthe District management staff that he/she feels can most effectively carry out theinvestigation. The investigation shall include any and all District personnel who haveany information pertinent to the investigation. If the fraud involves any financial orDistrict property issues the District’s Chief Financial Officer and other appropriate staffmembers shall assist in the investigation.

District personnel shall be required to maintain accurate records of all reported known orsuspected fraud.

If the investigation reveals that fraudulent activities have occurred, decisions for referralto the appropriate law enforcement and or regulatory agencies for independentinvestigation shall be made in conjunction with the Superintendent, legal counsel, andappropriate members of management. If the investigation pertains to theSuperintendent these decisions will be made by the Chairman of the Board, legalcounsel, and appropriate members of management.

At the conclusion of the investigation the Superintendent and appropriate members ofmanagement shall determine the disciplinary consequences if any that shall be carriedout. Discipline for a fraud violation may result in termination or some lessor penaltyincluding, but not limited to, suspension without pay.

CONFIDENTIALITY

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Great care shall be taken in the investigation of allegations of fraudulent activities.Unauthorized individuals shall not attempt to personally conduct investigations orinterviews related to claims of fraudulent activity.

Individuals shall not discuss the case, facts, suspicions, or allegations with anyoneinside or outside the school District unless specifically asked to do so by theinvestigating authority or legal directive.

To avoid incurring damage to an individual’s reputation and to protect the District frompotential civil liability, the results of investigations conducted by the District shall not bediscussed or disclosed with anyone other than those persons directly associated with thecase(s) who have a legitimate need to know in or to perform his or her duties andresponsibilities.

Upon the conclusion of the preliminary investigation or at such time as the preliminaryinvestigation ceases to be active, the complaint and all such materials shall be openthereafter to inspections pursuant to Florida Statutes sections 119.09(1) and 1012.31.

CONSEQUENCES

Violation of the Hendry County School District Policy 546 Anti-Fraud or violation of theseprocedures may result in termination or some lessor penalty including, but not limited to,suspension without pay or reprimand.



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