school councils & parent societies orientation for new school council chairs september 30, 2010

School Councils & Parent School Councils & Parent SocietiesSocieties

Orientation for new School Council ChairsOrientation for new School Council Chairs

September 30, 2010September 30, 2010

September 30, 2010September 30, 2010 Presented by: Gordon WalkerPresented by: Gordon Walker

School School CouncilCouncil

School ActSchool Act section 22(1) section 22(1) Is Advisory/consultative in natureIs Advisory/consultative in natureCBE Administrative Regulation 5001CBE Administrative Regulation 5001

Advise the principal and the board on matters Advise the principal and the board on matters relating to the schoolrelating to the school

Consult with principal on meeting standards of Consult with principal on meeting standards of education set out by Ministereducation set out by Minister

Consult with principal on fiscal management Consult with principal on fiscal management requirements of board and superintendentrequirements of board and superintendent



Separate entity from school & boardSeparate entity from school & boardAlberta School Council Resource ManualAlberta School Council Resource ManualMay make May make “…bylaws governing its meetings

and the conduct of its affairs.”bank accountsbank accounts

Two signatures requirement (rec. 3 with auth.)Two signatures requirement (rec. 3 with auth.) Follow sound business practicesFollow sound business practices

Supporting documentation, including minutesSupporting documentation, including minutes No pre-signed cheques pre-signed cheques Deposit funds, intact, into bank accountDeposit funds, intact, into bank account



Regular MeetingsRegular MeetingsPublished (distributed) AgendasPublished (distributed) Agendas

Financial ReportFinancial ReportList of Cheques (since last report)List of Cheques (since last report)

Published (distributed) MinutesPublished (distributed) Minutes


Parent Parent SocietySociety or or AssociationAssociation

Registered under ‘Registered under ‘Societies Act’Societies Act’Bylaws, Purpose/Objectives filedBylaws, Purpose/Objectives filed

Separate OfficersSeparate OfficersAt least two authorized signatories (three is better) At least two authorized signatories (three is better)

on bank account(s)on bank account(s)

Established for FundraisingEstablished for FundraisingAccess to casino, and other gamingAccess to casino, and other gamingPrincipal and Staff Principal and Staff may be members but be members but should

not be officers, nor exercise control be officers, nor exercise control

Liaise with school through School CouncilLiaise with school through School Council


Parent Parent SocietySociety or or AssociationAssociation NotNot a a Registered CharityRegistered Charity by virtue of being a society or by virtue of being a society or

associationassociation May obtain May obtain Registered CharityRegistered Charity status through Canada status through Canada

Customs and Revenue AgencyCustoms and Revenue Agency Cannot issue Receipts for Income Tax Purposes (Donation issue Receipts for Income Tax Purposes (Donation

Receipts) without being a Receipts) without being a Registered CharityRegistered Charity Donation Receipts Donation Receipts may be issued (by CBE) by forwarding be issued (by CBE) by forwarding

monies through school to CBE, subject to monies through school to CBE, subject to Admin. Regulation Admin. Regulation 7009 – Donations from the Community7009 – Donations from the Community



Separate Meetings, Agenda, Minutes, etc.Separate Meetings, Agenda, Minutes, etc.Meeting can be immediately Meeting can be immediately afterafter School School

Council meetingCouncil meetingSound Business PracticesSound Business Practices

Two signaturesTwo signatures required on cheques required on chequesDo Not pre-sign blank chequespre-sign blank chequesAppropriate supporting documentation for Appropriate supporting documentation for

disbursements; minutes where appropriatedisbursements; minutes where appropriateRegular Financial ReportsRegular Financial Reports



Items purchased with donated funds become the Items purchased with donated funds become the property of the Calgary Board of Educationproperty of the Calgary Board of Education

School can make purchases (subject to Admin. Regulation School can make purchases (subject to Admin. Regulation 7001 – Purchase of Goods and Services)7001 – Purchase of Goods and Services)

Advantages of school making purchases…Advantages of school making purchases… Less work for SocietyLess work for Society School entitled to GST Rebate on purchases it makesSchool entitled to GST Rebate on purchases it makes Pricing and StandardsPricing and Standards Donation made to school to cover purchasesDonation made to school to cover purchases


On-line ResourcesOn-line Resources

Societies:Societies:

http://www.servicealberta.ca/716.cfmhttp://www.servicealberta.ca/716.cfm School Councils – Alberta Education: School Councils – Alberta Education:

http://education.alberta.ca/parents/role/schoolcohttp://education.alberta.ca/parents/role/schoolcouncils.aspxuncils.aspx

Calgary Board of Education – Parents: Calgary Board of Education – Parents: http://www.cbe.ab.ca/Parents/default.asphttp://www.cbe.ab.ca/Parents/default.asp

school councils & parent societies orientation for new school council chairs september 30, 2010

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