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School District of Osceola County

Facilities, Planning, Maintenance & Construction

Monthly Update – March 2007

Construction Workshop27 March 2007

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Report Contents1. Planning Services Division Update

Property Acquisition Summary School Concurrency Update General Issues Update

2. Permitting Services Division Update Activity Report – Permits, Inspections, C.O.’s

3. Design and Construction Services Division Update 2006-2007 Goals Capital Outlay Planned Projects Update Major Projects Highlight Reports Projects in Design & Bidding Tax Savings Summary – New Schools General Issues Update

4. Maintenance Services Division Update Capital Projects & Routine Projects Update Portable Update Administrative Initiatives General Issues Update

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Planning – Property Acquisitions1. Elementary I (Anthem Park)

Property acquisition has been closed. School is scheduled to open in August ’07. Annexation into City of St. Cloud pending.

2. Elementary J (Harmony) Closing for site acquisition is completed. Comprehensive Development Plan Application has been submitted to Osceola

County for Approval.

3. Elementary K (Flora Ridge) Ownership of school site to be transferred from EFBD to SDOC after construction

of school.

4. Elementary L (Poinciana) Contract with Avatar Properties for acquisition of the school site pending. Staff working to determine scope and budget for adjacent intersection

improvements required by Osceola County. Comprehensive Development Plan Application has been submitted to Osceola

County for Approval.

5. Middle CC (Westside DRI) Developer will convey the property to the SDOC through their EFBD. Assessments

will be used to fund the site acquisition at no cost to SDOC. Site Due Diligence Underway Coordination with Osceola County Parks and Recreation on Shared Park Facilities

is on-going Comprehensive Development Plan Application has been submitted to Osceola

County for Approval.

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Permitting – Activity Report

Activity Report 2/15/07 – 3/15/07

YTD

Inspections Performed 34 278

Inspection Hours 46 281

Certificates of Occupancy 2 45

Certificates of Completion 2 88

Permits Issued 6 59

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Maintenance – Small Projects/Portable Update1. Current/Recent portable work.

Hickory Tree Annex – Installed 4 portables. Ventura ES – Installed 3 portables, and removed 7 portables.

Moved playground equipment due to portable locations. Gateway HS – Replaced 2 old portables with new portables. Horizon Transportation – Installed 1 portable. TECO – Remodeled 4 portables for IT. Administration Complex – Remodeled 2 portables for Sonya

Espinoza. Planning to begin for upcoming Summer Portable Program.

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Maintenance – Initiatives1. Managers accreditations: Certified Facilities Managers

through International Facilities Managers Association.2. Planning and Scheduling Matrix: Establish rotational

maintenance schedule for each site.3. Consolidated job descriptions.4. Manpower allocation: Forecasting of additional manpower

needs for 3-5 years, 5-7 years, 7-10 years, and 10-15 years.5. Vehicle assessment by mileage and condition.6. Feasibility Study on adding ancillary sites (Poinciana and St.

Cloud) by mileage, fuel costs, and increased productivity.7. Establishing an electronic customer service survey linked to

the website.

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Design & Construction - 2006-2007 Goals1. Completion/Start of all Capital Outlay Planned

Projects within the fiscal year. Completion/Start of 90% of ’06-’07 projects by July Workshop.

2. Construction complete and open new schools for August ’07.

Substantially Complete HS “EEE” July ’07. Substantially Complete ES “I” July ‘07.

3. Design and start construction for new schools opening in ’08.

Start construction on ES “J” by July ’07. Start construction on ES “L” by July ’07, pending site acquisition. Substantially Complete ES “K” October ’07. Start construction on Sports Authority Conversion in 3rd Quarter,

pending resolution on re-zoning with City of Kissimmee.

4. Implement Management Initiatives. Publish a Process & Procedures Manual; 50% 1st draft copy for January

’07. Development & implementation of programs to assist in department

operations and project administration.

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Capital Outlay Program Status – ’06-’07

• The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

• 62% of the Planned Project Capital Program is either completed or started. 40% of Not Started Projects are planned Summer Projects.

$6,807,000 50%

$1,563,294 12%

$1,970,000 15%

$6,874,206 50% 26 Completed Projects

39 Started & Not Completed

9 Not Started

9 On Hold

Capital Projects Update- 2006-2007

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Project Highlight – Sunrise ElementaryProject Name: Sunrise Elementary "E"

ScheduleDate of Commencment or Notice to Proceed 5/25/2005Contract Substantial Completion Date: 3/24/2006Approved Time Extensions (work days): 0Projected Substantial Completion Date: 5/31/2006Projected Final Completion Date: 2/15/2007

FinancialOriginal GMP Contract Amount: 13,132,791.00$

Change Orders:CO#1 (3,000,878.53)$ CO#2 364,988.00$ CO#3 1,589,088.00$

Subtotal (1,046,802.53)$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ CTA#1 (31,488.00)$ CTA#2 (21,068.00)$ CTA#3 (8,934.00)$ CTA#4 (20,643.00)$ CTA#5 (16,207.00)$ CTA#6 (3,625.00)$ CTA#7 (17,389.00)$ CTA#8 (5,998.00)$ CTA#9 (21,686.00)$ Current Contingency Balance 2,962.00$

Revised GMP Contract Amount: 12,085,988.47$

Value of Completed Payments: 11,363,678.00$

Percent Complete based on Completed Payments: 94%

Notes:1 Closeout of project is underway with discussions on final claims

recently made by CM for the building portion and for off-site related work required by the county.

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Project Highlight –Elementary KProject Name: Elementary K As of: 3/26/2007 11:09

ScheduleDate of Commencment or Notice to Proceed 11/13/2006Contract Substantial Completion Date: 10/13/2007Approved Time Extensions (work days): 0Projected Substantial Completion Date: 10/13/2007Projected Final Completion Date: 11/13/2007

FinancialOriginal GMP Contract Amount: 15,001,617.00$

Change Orders:Subtotal -$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ Contingency Balance 150,000.00$

Revised GMP Contract Amount: 15,001,617.00$

Value of Completed Payments: 1,709,921.00$

Percent Complete based on Completed Payments: 11%

Notes:1

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Proposal expected for rescinding of site electrical, aluminum wiring, value engineering similar to Elementary I, for approximately $71,000 add.Construction progress is on schedule for contracted Substantial Completion. Progress: The Tilt panels are erected and the erection of structural steel is in progress. Developer has not yet received SFWMD. The SFWMD permit has been resubmitted and awaiting comments back on possible mitigation credits which may need to be paid totalling $150,000.00. Permit is expected within 60 days. DEP permits have been received for sanitary and potable water.

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Project Highlight –Elementary IProject Name: Elementary "I"

ScheduleDate of Commencment or Notice to Proceed 6/28/2006Contract Substantial Completion Date: 6/30/2007Approved Time Extensions (work days): 0Projected Substantial Completion Date: 6/30/2007Projected Final Completion Date: 9/30/2007

FinancialOriginal GMP Contract Amount: 15,975,000.00$

Change Orders:CO#1 (2,617,288.23)$ CO#2 (931,906.30)$ CO#3 56,920.00$ CO#4 73,794.00$ CO#5 302,821.00$ CO#6 110,812.00$ CO#7 (483,059.74)$ Subtotal (3,487,907.27)$

Contingency Transfer Authorizations:Beginning Contingency 173,725.00$ CTA#1 (2,984.00)$ CTA#2 20,440.00$ CTA#3 1,321.00$ CTA#4 78,723.00$ Contingency Balance 76,225.00$

Revised GMP Contract Amount: 12,487,092.73$

Value of Completed Payments: 9,235,152.16$

Percent Complete based on Completed Payments: 74%

Notes:1

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Change order submitted for adding approximately $98,000 for potable water line extension to Neptune Rd, as required by the city to complete the water loop. Time sensitivity required change directive issuance.Change Order submitted adding approximately $88,880 for reclaimed water line extension to Neptune Rd, as required by the city to complete the reclaimed water loop. City has agreed to reimburse SDOC for this cost. Time sensitivity required change directive issuance.Change Order submitted to rescind the value engineering credit received for the parking lot lighting for $110,812. Time sensitivity required change directive issuance.Progress - Construction is currently on schedule. Drywall is 99%complete on the second floor, painting and ceiling grid is in progress on the second floor. First floor - Framing is 80% complete, the wings are painted and celing grid is being installed, Quarry and wall tile is in place in the kitchen, wall tile has begun in the toilet rooms. Site - Curbing is being installed, lime rock has been placed sanded and tacked. Water lines are complete to Neptune Road.

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Project Highlight – Elementary I

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Project Highlight – High School EEEProject Name: High School EEE

ScheduleDate of Commencement or Notice to Proceed 11/2/2005Contract Substantial Completion Date: 7/1/2007Approved Time Extensions (work days): 0Projected Substantial Completion Date: 7/1/2007Projected Final Completion Date: 10/1/2007

FinancialOriginal GMP Contract Amount: 46,950,000.00$

Change Orders:CO#1 (9,306,941.51)$ CO#2 56,970.00$ CO #3 486,886.00$ CO #4 748,503.00$ CO #5 121,064.75$ CO #6 129,147.52$ Subtotal (7,764,370.24)$

Contingency Transfer Authorizations:Beginning Contingency 278,887.00$ CTA#1 (29,417.00)$ CTA#2 48,300.00$ CTA#3 10,257.68$ CTA#4 6,590.91$ CTA#5 37,483.00$ CTA#6 20,129.00$ Current Contingency Balance 185,543.41$

Revised GMP Contract Amount: 39,185,629.76$

Value of Completed Payments: 25,705,079.51$

Percent Complete based on Completed Payments: 66%

Notes:1

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4 Construction progress is on schedule for 7/1/07 Substantial Completion. Substantial completion walk thru for Bldg 8 is scheduled for 3/28/07, walk thru for Bldg 7 is scheduled for 4/11/07.

Exposure on sports lighting as lease through Power Provider is not available. Costs are being evaluated and compared through different vendors. Possible cost addition of approximately $600,000 to the project costs. This exposure is within current overall project budget.

Multiple PR's and ASI's have been organized and brought forward as change orders and contingency transfers during this period.

Progress: Overall Project is 72% complete, Bldg. 1 90%, Bldg. 2&3 60%; Bldg. 4&5 are 80%; Bldg. 6 is 80%; Bldg.7 is 93%; Bldg.8 is 98%. Onsite parking and roads 88%.

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Project Highlight – High School EEE

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Project Highlight – High School EEE

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Design & Construction – Request for Services

1. RFQ’s under development – to Purchasing April/May 2007 . Geotechnical & Materials Testing for: OCSA; MS CC. CM @ Risk for: OCSA; Schools Master Plan; MS CC. HVAC Test & Balance for: OCSA; MS CC. Design Build for: Classroom additions. A/E Design for: ES Prototype. Due Diligence Preliminary Engineering Site Review Services Due Diligence Environmental Assessment Services Due Diligence Traffic Study Services

2. Advertised RFQ’s – March 2007. A/E Design for HVAC Systems at OCSA.

3. In Review/Selection Process – March/April 2007. CM @ Risk for: ES L; Sports Authority Conversion A/E Design for: MS Prototype District Staff Augmentation Continuing Services CM for Minor Projects

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Design & Construction – Owner Direct Purchase Program Tax Savings Summary – New Schools

A B C D E F

Facility Purchase Orders Estimated Tax

Savings Paid To Date Accumulated Tax

Savings P.O.'s reconciled

to GMPTax Savings

reconciled to GMP

High School EEE 10,848,551$ 653,764$ 4,897,639$ 446,340$ 9,306,942$ 900,000$

Elementary I 3,990,553$ 241,701$ -$ 125,524$ 3,990,553$ 241,701$

Elementary J -$ -$ -$ -$

Elementary K 955,235$ 57,864$ -$ -$ 150,000$

Totals: 15,794,339$ 953,330$ 4,897,639$ 571,864$ 13,297,494$ 1,291,701$

Report Legend:A- Total Current Owner Direct Purchase Orders per facility. B- Total Tax Savings estimated based on face value of Purchase Order.C- Amount of Purchase Order paid through the end of the month.D- Amount of Tax Savings accumulated based on C.E- Amount of Purchase Orders that have been deducted via Change Order to the GMP.F- Amount of Tax Savings that have been accounted/deducted in the GMP.

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Wrap Up