school of health professions office of academic and student affairs henry j. cavazos, j.d. associate...
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School of Health Professions
Office of Academic and Student Affairs
Henry J. Cavazos, J.D. Associate Dean for Academic and Student Affairs
Darlene BordelonAdministrative Associate
Michelle ConleyStudent Recruiting and Events
Coordinator
Mary Ellen BeaupreAdministrative Secretary
Theresa PyeCoordinator I
We’d like to re-introduce ourselves
How can we help you?
School of Health Professions
Office of Academic and Student AffairsThe Office of Academic and Student Affairs (ASA) performs a number of roles for its constituents: students, staff, faculty, department chairs, and the dean. These include a wide range of student services such as recruitment, marketing, admissions, academic support, counseling, tutoring, student organization sponsorship, student advocacy, and representing students on a variety of institutional committees and task forces.
ASA supports the student grading and promotion committees of each department and of the school by interpreting UT System and institutional policies and procedures and overseeing student academic appeals and disciplinary proceedings.
Other Services Our Office Provides:• Maintain clinical affiliation contracts• Coordination of student background checks• Compilation and management of commencement programs• Compilation and management of SHP bulletin• Maintain school academic calendars• Coordination of Emergency Management• Student Grievances• Coordination of course scheduling• Coordination and compilation of school book orders• Coordination of SHP grades• Liaison between SHP and Academic Resources, Bookstore,
Library, & Enrollment Services• Approval of access to student portals such as Campus Solutions,
MyStar & MyUTMB• Review student audits for clearing of graduates/completers• Coordination and management of SHP organizations• Tutoring
School of Health Professions
Office of Academic and Student AffairsAdditional roles include:
Liaison role–between school/departments/students and specific service areas, e.g., Enrollment Services, Library, Auxiliary Enterprises, Classroom Services, external faculty evaluation vendor.
Ministerial functions–conducting degree audits and clearing students for recommendation to the faculty to award their degrees; preparing or reviewing periodic reports to the University, Board of Regents, Texas Coordinating Board, legislative bodies, accrediting agencies, professional associations and others; preparing and submitting for approval the school bulletin; developing student fee and tuition proposals; negotiating and preparing agreements for faculty outside the school who teach interdisciplinary SHP courses; overseeing school’s affiliation contracts; conducting external academic reviews; maintaining and publishing the school academic calendar.
Teaching duties–ASA faculty members maintain teaching duties and participate in the faculty practice plan; serve on departmental, school, and institutional committees and task forces.
Help desk recommendations–referring individuals to the appropriate individuals, offices and units regarding academic policies, procedures, and services.
Clearinghouse mission–collecting and disseminating news and information used in decision making, planning and evaluation. Special assignments—as determined by the dean.
School of Health Professions
Henry J. Cavazos, J.D. Associate Dean for Academic and Student AffairsP 409.772-3004 E [email protected] O # 4.222
• Oversight for student grievances
• Oversight for SHP Curriculum Committee
• Oversight for SHP Commencement
• Oversight for SHP Orientation
• Oversight for tuition and fee changes
• Review and approve academic forms
• Teaching duties within Respiratory Care
• Provide strategic management leadership to SHP department
chairs and faculty for program accreditation/reaccreditation,
external academic review, academic issues, faculty
development and evaluation, curriculum development and
review, legal matters, compliance with UT Regents Rules and
institutional policies, student recruitment and admission,
student handbooks, student support services, Texas Higher
Education Coordinating Board, student background checks,
student infractions and discipline, ADA accommodations
compliance, Title IX compliance, student degree audits,
departmental student policies
• Prepare reports for UTMB and UT System leadership, the
Texas Coordinating Board, SACS, and other state and federal
agencies
What I do
School of Health Professions
Darlene BordelonAdministrative AssociateP 409.772-9411 E [email protected] O # 4.224
• Maintain the SHP Academic Calendar• Manage the ASA website• Oversight for staff & faculty access requests for
MyStar/Campus Solutions & MyUTMB• Oversight for course scheduling within
MyStar/Campus Solutions• Manage incoming students purchased background
checks• Prepare the SHP Bulletin• Prepare the SHP Dean’s List• Serve as liaison to legal office, bookstore (compile
book orders), parking office, campus security, Biocommunications, Classroom Services (submit yearly room requests), and Enrollment Services
• Serve as “super user” for SHP within MyStar/Campus Solutions, providing SHP staff & faculty with support in navigation of systems
• Maintain and process all CUF forms, course numbers and names of all SHP courses, while serving on the school’s Curriculum Committee as an ad-hoc member
• Process all students’ electronic academic forms (i.e., grade changes, course credit, schedule change, registration forms)
• Process all student tutor hires and submit payroll for processing
• Clear students eligible for graduation by verification of coursework
• Prepare the SHP Commencement Program• Provide backup for Affiliation Agreement Coordinator• Serve as course coordinator for ASA faculty courses• Oversee ASA functions (i.e., budget process,
timekeeping, etc.)• Manage inventory for ASA department
What I do
School of Health Professions
Mary Ellen BeaupreAdministrative SecretaryP: (409)772-3030 E: [email protected]#: 4.226
STUDENT LIAISON• Admissions/Orientation duties.• Request student roles for IS applications for incoming
students. • Distribute welcome emails to incoming students. • Manage updates to modules within Blackboard SHP
Orientation 101 module. • Maintain SHP Users email distribution group.• Request and distribute badges, and troubleshoot badge
problems. • File and route documentation of background checks to
students when requested. • Compliance training coordinator. • Assign locker rentals. • Monitor student non-disclosure status for both active
students and those on leave of absence. • Lead the SHP Student Ambassador Society, meeting
with the ambassadors and supporting their events. • Assist organizations in finding resources. • Act as student liaison to Student Life Office for student
organization resources.• Oversee student organization re-registration each fall.
• Promote student participation in Syndrome and coordinate SHP photo submissions.
• Arrange room reservations for student groups, tutoring and events through Classroom Services Produce posters for student activities.
• Assist and support Coordinator II as needed with student related events such as commencement, and activities.
• Conduct student enrichment workshops.• Review and relay email announcements to students.• Review, approve and monitor postings on SHP bulletin boards. • Assign tutors to student and faculty requests.• Coordinate the SHP student tutor assignments. • Approve tutor time cards.• Proctor ADA accommodation exams for SHP students, time permitting. • Track students' ADA accommodation requests and prepare usage and
effectiveness reports.
NEWSLETTER EDITOR• Editor of the SHP Student Electronic Newsletter (The Splash! Page).
OTHER DUTIES• Answer primary ASA Student Affairs phone line and direct calls
accordingly and refer students to appropriate campus resources. • Provide other clerical support, accounts payable and travel, services.
What I do
School of Health Professions
Michelle ConleyStudent Recruiting and Events CoordinatorP 409.772-3006 E [email protected] O # 4.230
Recruitment & Marketing• Marketing coordinator for the entire school in the creation of brochures,
programs, marketing and recruitment materials, communications, web-site updates, and presentations as required for events as needed ensuring brand/identity standards and guidelines.
• Work closely with designated faculty from each department to design plans that address their particular needs and target their intended audiences.
• Establish and refine the school’s recruitment plan, documenting and reporting on target prospective students, tracking RFI’s and prioritizing programs.
• Prepare statistical and informational reports for presentation to Dean’s office, Chairs and UT System.
• Provide program information to potential students, current students and departmental faculty and staff by developing a comprehensive knowledge of the nature, functions and trends of the school’s programs.
• Coordinate and participate in student recruitment activities to include Open Houses, Transfer and Graduate Fairs.
Academic and Student Affairs Support• Serve as Co-chair and Secretary for the SHP Scholarship Committee
and manage the SHP student scholarship award process and distribution.
• Coordinate and participate in new student orientation events for both SHP and in collaboration with University Student Services.
Special Events• Coordination and logistical aspects of all special events working in
conjunction with the Office of the Dean and the academic and administrative departments as necessary to include development functions, Advisory Council activities, Student Scholarship Luncheon, Commencement, SHP Causeway FunD Run/Walk, and other school-wide events.
• Student recruitment and retention events include Open Houses, Career Fairs, New Student Orientation and other student related events.
Alumni Affairs/Relations• SHP Liaison to the Office of Alumni & Parent to assist in the
development and implementation of programs designed to strengthen the alumni network and to foster the work of the Alumni Association, as well as organize alumni related activities for SHP.
• Provides updates to University Advancement Services for Raiser's Edge, the institutional development database.
Development• Works with the Dean’s Office, Chairs and the Office of Department to
identify key individuals for cultivation, stewardship, and recognition at special events and programs. Collaborate with the Office of Development to assist and support coordination of fundraising efforts such as annual fund campaigns to solicit alumni and friends for funds for student support and scholarships.
• Development Stewardship the SHP with regard to fundraising, acknowledgment letters, and preparation of appropriate reports such as gift transmittal receipts.
What I do
School of Health Professions
Theresa PyeCoordinator I
What I do as a part-time employee:
• Oversee and process contracts with clinical affiliates and preceptors• Maintain clinical affiliations databases• Communicate to SHP Clinical Education Directors and their counterparts at clinical facilities
the status of pending contracts • As necessary, negotiate contract clauses and terms with facilities’ clinical education directors
and legal officers• Prepare clinical affiliations reports and updates for SHP Chairs’ Council and the SHP Clinical
Education Directors meetings
School of Health Professions
UTMB Catalog and SHP BulletinThe catalog of The University of Texas Medical Branch at Galveston consists of five separately published components.
The UTMB Catalog provides general information, including degrees and programs offered, admission, orientation and registration, tuition and fees, academic policies, student life, student support services, and the institutes. Each bulletin for the four UTMB schools provides the school’s calendars, program–specific degree requirements, course offerings, and other school–specific information.
The catalog is effective with the 2012–2014 academic year, and each of the component bulletins is effective until a subsequent bulletin is published. Copies of the most current issue of the catalog or any of the bulletins are available on line at http://www.utmb.edu/enrollmentservices/catalog.asp
Approved corrections, edits, deletions and additions to the catalog and bulletins are also available at this site.
Below are the links to the
General Information Catalog
School of Health Professions Bulletin