school of health & social care introduction to copyright and the digitisation service june 2014
TRANSCRIPT
Digitisation Service and Copyright
• Leah Maughan (Digital Collections Librarian)• Julie Meale (Senior Library Assistant Digitisation)
Why Digitise?
• Benefits to students
• Off campus access to materials
• Access items in high demand or with limited
availability
• Get access to items outside of the usual collection
• Course reader (all course materials in the same place)
Why Digitise?
• Benefits to Academics
• Reduce number of copies bought
• Improve access to rare or expensive resources
• Highlight sections of a text
• Ability to organise readings into the relevant week of
the course (can stagger release of materials)
Benefits from using the Digitisation Service
• Keep you legal – we do the checks
• Quality scanning – up to 600dpi optimised for your reading
• Can provide machine readable scans on request
• Organise the staggered release of documents
• Make sure readings from books are up to date (newest
edition)
‘Having the digitised material on Blackboard, particularly articles and chapters of books that are difficult for students to access, has been a great help. It has resulted in better engagement with preparation material and has been well received by students. This is a service I have utilised for post-registration cohorts, many of whom have difficulty physically accessing library facilities due to work commitments, living out of the area or both.’Denise Jones| Senior Lecturer| School of Health and Social Care
CLA License
• Copyright Licensing Agency
• Mediate between rights holders and users
• We buy the license
• Record what we use
• CLA reimburse the copyright holder
• Not all rights holders are part of the license
• Photocopying and scanning are managed differently
• Limits apply to what we can do
CLA License
CLA License
• Covers items published in UK, USA & participating
territories
• Provide a CLA title search facility
• Teesside University need to own copy -unable to upload
materials not in collection
• (May now be possible to get clearance for web content not
freely available)
How much can be Scanned?• One whole chapter from a book
• One whole article from a journal issue
• One short story, poem or play (not exceeding 10 pages in length)
from an anthology
• One whole paper from a set of conference proceedings
• One whole report of a single case from a volume of judicial
proceedings
• or 5% of the above whichever is greater
Digitisation under the CLA license
• The CLA license only covers materials that have been
scanned by ‘authorised persons’ -in our case library staff
• Scans are only available to Teesside staff and students and
copies must not be made available to non university people
• Scans must be attached to a specific module
• Need to report all scans done to CLA
• CLA audit periodically to check compliance
Overseas students and the CLA
• Students counted in our HESA Figures are included
• Distance Learning and non-credit bearing are included
• Commercial use can be included for an additional fee
• If they have a Teesside Login and use the VLE its OK
• Students on affiliated or franchised courses are not covered
Electronic Resources• Electronic links can be provided for electronic resources in the library
collection (Factsheet for creating links)
• Link don’t download:
– The number of downloads from the publisher count toward usage.
– If you upload a copy to the VLE for 30 students to read that is 1 use
– If you link to the resource and the students download individually that’s 30 uses
– If journals aren’t being accessed subscriptions may be cancelled
– Not all publishers will allow their work to be reused this way – it may be illegal
• Problems with direct links contact the digitisation service.
How the service works
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new covershee
t
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?
NO
Yes
YesNO
Has it been used before?
Yes
Add new coversheet
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new covershee
t
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new coversheet
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new covershee
t
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new coversheet
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new coversheet
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new
coversheet
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new coversheet
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new coversheet
Upload to VLE
Record use in databa
se
Explore other options
Look at purchase
NO
Scan item
Record use in
database
E-mail arrives with new request
Is it in stock?
Can we scan?NO
Yes
YesNO
Has it been used before?
Yes
Add new coversheet
Upload to VLE
Record use in
database
Explore other options
Look at purchase
NO
Scan item
Record use in databa
se
New Developments
• Roll over – now you can move readings to wherever you
want them, library staff will log on and refresh copyright
content for you.
• Moving items between modules
Requesting new readings
• Email [email protected]
• Include the following information• Book/Journal title
• Chapter/Article
• Page No.s (journal volume/issue)
• Module code
• When you would ideally like the reading to be available to students
• We will email to confirm receipt and again when materials are
available.
Copyright
Copyright
• The law governing copyright in the UK is the 1988
Copyright, Design and Patents Act (CDPA) and amendments
• It exists to protect the intellectual standing and economic
rights of creators and publishers of all literary, dramatic,
artistic, musical, audio-visual and electronic works
• There is provision for educational use within the Act and
subsequent amendments.
Copyright & Education
• Copyright affects a variety of teaching and learning
activities:
– Course readers, copies or hand-outs for class
– Broadcasts or recordings
– Presentations and lectures
– Students work
– Copying for purpose of instruction
– Copying for purpose of examination
– Copying for purposes of non-commercial research
Copyright & Education
• Educational establishments must hold relevant licenses to
reproduce works
• Relevant licenses are underpinned by copyright exceptions for
education and instruction
• The original works of academics and students are protected by copyright
Copyright & Education
• Educational establishments must hold relevant
licenses to reproduce works
• Relevant licenses are underpinned by copyright exceptions for
education and instruction
• The original works of academics and students are protected by copyright
Using Material under Copyright License
• Do you have permission to use:
– Is the material covered by an institutional licence?
– Is there a license or information about copyright in the
material?
– Do you have direct permission from the author?
What kind of license?
• Institutional Licenses: CLA/NLA/ERA
• Creative Commons
– License chosen by the copyright owner
• Open or public domain
– Made available by the copyright owner or out of copyright
• Open Government
– Assigned to government documents intended for instruction or reuse
Terms and conditions
• CLA– Title Search or check with Digital Collections Team
• Creative Commons– Usually will link to the license
• Government websites – NHS -HMSO– Look for statement at foot of page, follow links to terms and conditions
Be Aware!
• Third party content permissions – these may be different to
the document/site as a whole
• Are they the rights holder? Does the place where you have
found the work have the right to give you the right to re-use
it?
– If you are not sure or think not DON’T DO IT!
– Remember ignorance is not a defence.
• Web content can be free to view but NOT free to use/re-use
Some advice• Linking is safer than downloading the work and uploading:
– If changes are made to permissions you don’t need to change your link
– If the rights holder removes their work you are not still displaying it
• Linking is safer but is not a failsafe, you can be prosecuted
for linking to unlawful content
• Remember if in doubt DON’T DO IT
• Seek advice from Digital Collections or Legal Services
Copyright & Education
• Educational establishments must hold relevant licenses to
reproduce works
• Relevant licenses are underpinned by copyright
exceptions for education and instruction
• The original works of academics and students are protected by copyright
Exceptions for Education – All Change
• Fair Dealing
– Since the legislation change of June 2014 most exceptions for education now
come under fair dealing
– This is not the same as the USA’s Fair Use
• Fair Dealing does not conflict with the normal exploitation of the work
• Does not unreasonably prejudice the legitimate interests of the rights
holder
• The purpose must be non-commercial
• Acknowledgement must be included if possible
Exemptions for Education-
For the purpose of instruction• Under copyright exemptions for education you can use works for
the purpose of instruction or illustration
• The material must be essential to the instruction not just making
your slides look better
• An appropriate amount of the work should be used, if you can
make the point with less of the work - use less
• Must be ‘fair dealing’
* Remember this is a UK only law – where will your slides be read?
Exemptions for Education
• As a result of the change we may be able to disseminate
exam papers more widely
• You can use images essential to teaching in presentation
and teaching materials
• We may be able to develop new ways of presenting
teaching materials
Images
• How to find images you can use:
– SitePoint 30 Creative Commons Resources
– JISC Digital Media Finding sources of audiovisual material to use
– CC Search Search for creative commons licensed images
Images• Be careful using photos the copyright owner is usually the
photographer not the subject• Can’t find what you need under license?
• Own picture
Taking photos
I don’t want to be in the picture
Taking photos
Videos
• YouTube – check permissions and consider linking rather
than downloading
• Off air recording – contact ITaCs
• Lecture capture – may pose problems with permissions
from students and copyrighted material
Attribution• Written material - normal citation• Web materials • Videos, images & photos also need attribution
You can find more information on citation in:• Pears, Richard; Shields, Graham J (2013) Cite them right: th
e essential referencing guide, 9th ed, Basingstoke : Palgrave Macmillan.
Citation or Attribution?
• Attribution: Acknowledgement of the use of someone else’s
information
• Citation: When you publish a paper that makes use of
someone else’s information
– Citation is a specific form of attribution but there are many different forms
Citation or Attribution?
Gibson (2009) ‘Attribution vs Citation: Do you know the difference?’ FGIBSON.COM Available:http://fgibson.com/2009/07/10/attribution-vs-citation-do-you-know-the-difference/ (Accessed: 16/06/2014)
Attribution vs Citation: Do you know the difference: Gibson Source: http://fgibson.com/2009/07/10/attribution-vs-citation-do-you-know-the-difference/ (CC-BY)
Attribution
• http://wiki.creativecommons.org/Best_practices_for_attributi
on
• Title, Author, Source, License
Using your own work
• Materials developed at another institution
– The copyright may be owned by the institution, consider creating them again
• Articles written by you
– Check publisher permissions sherpa.ac.uk/romeo
• Books written by you
• Books edited by you
• TeesRep
Summary
• Try to use work under license
– Institutional, open (public domain), government or creative commons
• Get permission from the rights holder
– Students/collegues may assign you right to use
– Contact the rights holder direct – try Twitter
• Use under education exemptions
– Remember must be essential and as small an amount as possible
Finally
• For more information see Copyright LibGuide
• If unable to scan can photocopy
• Problems with access contact Digital Collections
• Copyright queries contact Legal Services
• Remember risk assessment and if you are uncertain don’t
do it and seek advice
Scenario• I found this image on the internet can I use it?
• https://www.google.co.uk/search?q=fox&source=lnms&tbm=isch&sa=X&ei=66uiU6-8G6ue7AaYzYHYAw&ved=0CAYQ_AUoAQ&biw=1280&bih=863#imgdii=_
• I found this resource on the internet, can I reuse it?
• http://www.uhmlg.ac.uk/2012_springforum.html• http://www.nhs.uk/Tools/Pages/5aday.aspx
Scenario
Scenario• I want to link to library subscribed content through the VLE
• http://capitadiscovery.co.uk/teesside-ac/items?query=leadership+in+healthcare
Any Questions
Images:
• FOSDEM 2008 Main lecture theatre 2.jpg Stevenfruitsmaak Available: http://commons.wikimedia.org/wiki/File%3AFOSDEM_2008_Main_lecture_theatre_2.jpg (CC-BY 2.5)
• University of Brighton Huxley Building lecture theatre.jpg Clive Darra Available: http://commons.wikimedia.org/wiki/File%3AUniversity_of_Brighton_Huxley_Building_lecture_theatre.jpg (CC BY-SA 2.0)
• Douglas Fairbanks Robin Hood 1922 film poster.jpg Designer unknown, produced for United Artists Source: http://www.movieposters.com/order/index.php?crn=938&rn=32942&action=show_detail Available: http://commons.wikimedia.org/wiki/File:Douglas_Fairbanks_Robin_Hood_1922_film_poster.jpg