school of humanities graduate orientation 2018 · period of scholarship vs period of candidature 2....

School of Humanities Graduate Orientation

2020

Welcome to SoH

Assistant Professor Winnie Sung

Assistant Chair (Graduate Education)

School of Humanities

Administrative TeamIvy GohManager

Christina SeetSenior Executive

Eng Qiao EnSenior Executive

Graduate Education Coordinators

ChineseAsst. Prof. Chang Yuan

EnglishAsst. Prof. Christopher Trigg

HistoryAsst. Prof. Scott Anthony

HistoryAsst. Prof. Jessica Hinchy

PhilosophyAsst. Prof. Olav Benjamin Vassend

Linguistics and Multilingual StudiesAssoc. Prof. Tan Ying Ying

Graduate Education at SoH

Graduate Education Matters

By Ivy Goh

Graduate Education at SoH1. Period of Scholarship vs Period of Candidature2. Graduation Requirements

a) Scholarship Requirementsb) Seminar Attendancec) Scholarly Communication and Impact Seminard) Communications / Writing Training Programme for PhD Studentse) Epigeum Research Integrity Course (ERIC)f) Confirmation Exercise aka Qualifying Examination (QE)g) Thesis Submissionh) Summary

3. Plagiarism and Academic Fraud Policy4. Leave Matters5. Graduate Students’ Office

Period of Scholarship/Candidature

Extension of candidature requests need to be put up only if a student has exceeded the maximum candidature period.

PhD Full Time Part TimeScholarship Period 4 Years Not Applicable

Candidature Period Up to 5 Years Up to 7 Years

MA Full Time Part TimeScholarship Period 2 Years Not Applicable

Candidature Period Up to 3 Years Up to 4 Years

Students on Scholarship must perform teaching duties to fulfil the Scholarship requirements.Work done should not exceed 10 hours a week.

If the total required hours are not met by the time the thesis is submitted for examination, the Scholar will have his/her transcript (both unofficial and official), student status letter, conferment letter and degree scroll (for graduating student) withheld until the fulfilment of the requirement.

Scholarship Requirements

Degree International Students

Singaporeans and Singapore Permanent Residents

Date of Completion

Can teach before Confirmation?

PhD Students Under NTU Research Scholarship (RSS)Graduate Assistantship Programme (GAP)

416 208 6 months before graduation

No

PhD Students under the Nanyang President Graduate Scholarship (NPGS)Graduate Assistantship Programme (GAP)


No

MA Students Under NTU Research Scholarship (RSS)Graduate Assistantship Programme (GAP)


Yes

MA Students Under Teaching Assistantship (TA-Ship)

N/A 108 Before graduation Yes

MA Students Under CoHASS Tuition Grant N/A (i) 36 Teaching Hours; or(ii) 100 Hours of Admin/Research Duties

Before graduation Yes

Mandatory Teaching Duties

Scholarship Requirements

Degree Minimum Hours Per Semester

Minimum Semesters to Teach

Total Minimum Teaching Hours

PhD Students Under NTU Research Scholarship (RSS) Graduate Assistantship Programme (GAP)

48 Hours 3 144 Hours

PhD Students under the Nanyang President Graduate Scholarship (NPGS)Graduate Assistantship Programme (GAP)


MA Students Under NTU Research Scholarship (RSS)Graduate Assistantship Programme (GAP)

32 Hours 2 64 Hours

MA Students Under Teaching Assistantship (TA-Ship)


MA Students Under CoHASS Tuition Grant (i) 36 Teaching Hours; OR(ii) 100 Hours of Admin/Research Duties

1 36 Hours

For students under NTU Research Scholarship

Scholarship RequirementsOptional Research Assistant (RA) Duties

1. After fulfilling the mandatory teaching hours, students may also use research duties to fulfil the GAP Hours.2. No preparation time is to be clocked in this assignment.3. The RA duty should go beyond the scope of the research project undertaken by the student to fulfil the

requirement of the Post Graduate Research programme.

Optional Other Developmental Assignments (ODA)

1. After fulfilling the mandatory teaching hours, students may also use other developmental assignments tofulfil the GAP Hours.

2. ODA includes assistance with conferences/seminars, administrative duties etc.3. A brief description of the work done should be provided.4. The Assistant Chair’s endorsement is required for work done under this category.

For students under CoHASS Tuition Grant

Administrative or Research Duties

1. Instead of teaching hours, students may also use Administrative or Research Duties to fulfil their CoHASS Tuition Grant Requirements.

All students must attend 10 Seminars Per Academic Year

Seminar AttendanceRequirement 5 per semesterWho All StudentsProof of Attendance Submit to Christina at the end of every

semesterFailure to MeetRequirements

Stipends will be withheld

Types of Seminars Allowed Can be of a different discipline or different division or even from a different school (if they allow). The seminar should be beneficial to a Graduate student’s professional development and must be an Academic Talk. It has to be a seminar/colloquium/online course organised by a university, a national library, or national museum.

Develop a strong foundational knowledge in the scholarly research and publishing environment which you may be less acquainted.

Scholarly Communication & Impact Seminar

Requirement Compulsory Seminar and tied to renewal of scholarshipCompletion Deadline Within the 1st yearSeminar Frequency Conducted monthly – there are a few runs each month

(only need to attend one)Seminar Duration 3 hoursWhere to Sign Up? https://libguides.ntu.edu.sg/sci/scimpactseminar

Library In Charge Ms Daphne Seah – [email protected] to know Can count as one of your seminar requirements

https://libguides.ntu.edu.sg/sci/scimpactseminar

mailto:[email protected]

The programme consists of three components, two compulsory and one optional. The three components of the Programme are as follows:

Communications/ Writing Training Programme for PhD Students

(A) Compulsory Complete 39 training hours of communications courses

(B) Compulsory 3-minute thesis (3MT) presentation symposium organised by the Graduate Student Club.

Optional Students who need one-on-one tutoring can schedule appointments with special tutors at LCC Communications Cube or NIE Grad Centre for individualised feedback on their writing and oral communication skills.

Who Full Time and Part Time PhD Students

When Before thesis submission


S/N Course Contact Hours AU Grade

1.HWG705The Craft of Academic Writing(Recommended pre-QE)

19.5 1.5 Pass/Fail

2.HWG706Academic Publishing(Recommended post-QE)

19.5 1.5 Pass/Fail

3.A901

Speaking Academia19.5 1.5 Pass/Fail

(A) Compulsory CoursesPick 2 out of 3 courses listed below – complete 39 training hours


(B) Compulsory 3 Minute Thesis Organised by the SoH Graduate Student Club

Background Participants will be asked to prepare a presentation of their thesis in 3 minutes.

Who All PhD Students.PhD students must participate in the Heats at least once.Participation will be reflected in their transcript.

Prize Prizes will be awarded to the top 3 winners.The top prize winner will have the opportunity to compete at a National level.

Epigeum Research Integrity Course (ERIC)

ERI701: Epigeum Research Integrity Course (ERIC)

Enrolment New students auto-enrolled to course by OAS

Passing Criteria

100% score for module quizzes, 80% for Standard Course Quiz and 80% for Track-specific Quiz.• Multiple attempts permitted

Completion

• Course to be completed by first semester failing which student will be assigned an “F” grade which is reflected in transcript.

• Students who fail will be auto-enrolled in Sem 2

• Course carries 0 AUs.

Validity• Certification valid for 3 years, after which

ERIC-Concise is needed. (Details available at a later date.)

Track Title

1 Biomedical Sciences

2 Natural and Physical Sciences

3 Engineering and Technology

4 Social and BehaviouralSciences

5 Arts and Humanities

Students should choose the Arts and Humanities Track.

Epigeum Research Integrity Course (ERIC)Course Code ERI701 (Duration of course – 8 hours)Who All StudentsAccess Students to access course via NTULearn, and

choose Arts and Humanities Track

Before ExamReview Course Contentand Complete Module Quizzes

Available from 11 Aug 2020 to 25 Sept 2020

Trial Quizzes This mimics the actual exam, students are encouraged to practice these before their final exam

Final Exam (Online Examination)Date 10 Nov 2020 (Tuesday)

Confirmation Exercise / QE

Confirmation Panel 3 members (One chairperson and two panel members)

Who 1. All PhD Students 2. MA Students from English Programme

Purpose To present research progress that students have made since admission

Confirmation Exercise / QEReports to be submitted to Graduate Office

1 supervisor-approved softcopy

Length of Report The report should be about 10,000 to 20,000 words with 1.5 line spacing. Include a word count on your title page.

Panel’s Recommendation Will be conveyed by the School to Office of Admissions (OA)

Passing of Confirmation PhD Students on NTU Research Scholarship will receive a $500 stipend increment after passing Confirmation.

Failure of Confirmation Candidates who do not pass the QE may be required to undergo the process again within a fixed period or may face termination.

Confirmation Exercise / QEConfirmation Report Breakdown

• An abstract;• A concise statement of the research topic;• A justification for the choice of topic;• A thorough literature review and critical summary

of previous research;• An explanation of the conceptual framework used;• An outline of the preliminary work that has been

done;• Plans for future research work and areas to be

explored;• A tentative table of contents for the thesis;• A workplan/timeline for the future – this should be

3 pages in length;• A brief bibliography and a list of publications or

presentations made during probationary candidature.

1. *Appointment of Examiners should be done at least 3 months before the submission of thesis.

2. Submit the Application for Thesis Submission Form.3. Update the correct thesis title when submitting the thesis through the online system.4. Ensure all pages are properly numbered.5. Get your thesis checked for plagiarism via turnitin or iThenticate.6. Examination fee will be charged as follows:

• PhD - $214• MA - $160.50

7. After you have submitted your thesis, you can check this link to find out roughly when you’ll be receiving your conferment letter. http://www.ntu.edu.sg/STUDENTS/GRADUATE/ACADEMICSERVICES/Pages/conferment.aspx

Thesis SubmissionPrevent delays in submission of thesis

*The identity of thesis examiners and oral panel members are confidential to students

http://www.ntu.edu.sg/STUDENTS/GRADUATE/ACADEMICSERVICES/Pages/conferment.aspx

Unless otherwise stated, the thesis should not exceed the following number of words:

Thesis SubmissionWord Limit

* including footnotes, but excluding appendices, bibliography, maps, chats, statistical tables, graphs, illustrations, etc.

* the above word limit is a general guide, please check with your subject area for the specific word limit

Master’s Thesis PhD Thesis

40,000 80,000

PhD Candidates (Full Time)

Summary of Graduation RequirementsBefore 18 Months (by 1.5 years)

Coursework Requirement 6 courses or 18 AUs

Minimum CGPA 3.50

Seminar Attendance 15

Research Integrity Online Course Pass ERI701

Scholarly Communication and Impact Seminar

Attend one session

HWG702 (Small Group Teaching) Pass For candidates who do not pass HWG702 in time –There will be no backdating of stipend increment ($500) when they subsequently pass HWG702.

HWG703 (Graduate English) Pass

Confirmation Exercise Present to Panel and Pass

PhD Candidates (Full Time)

Summary of Graduation Requirements

Before 42 Months (by 3.5 years)GAP Fulfil all hoursCommunication Courses Fulfil 39 Hours3 Minute Thesis (3MT) Participate in 3MT

Before Scholarship Ends (48 Months / by 4 years) or Before Candidature Ends (60 Months / by 5 years)

Seminar Attendance 25 (for scholarship holders) and 35 (for non-scholarship holders)

Final Thesis Submit Final Thesis

PhD Candidates (Part Time)Summary of Graduation Requirements

Before 24 Months (by 2 years)Coursework Requirement 6 courses or 18 AUsMinimum CGPA 3.50Seminar Attendance 20Research Integrity Online Course

Pass ERI701


Attend one session

Confirmation Exercise Present to Panel and Pass

PhD Candidates (Part Time)


Before 42 Months (by 3.5 years)Communication Courses Fulfil 39 Hours3 Minute Thesis (3MT) Participate in 3MT

Before Candidature Ends (84 Months / 7 years)Seminar Attendance 50Final Thesis Submit Final Thesis

MA Candidates (Full Time)Summary of Graduation Requirements

Before 12 Months (by 1 year)Coursework Requirement 3 courses or 9 AUsMinimum CGPA 3.00 or 3.50 (for TA-Ship Scholars)Seminar Attendance 10Research Integrity Online Course

Pass ERI701


Attend one session

Progress Report Submit a satisfactory progress report from their supervisor

Confirmation Exercise Present to Panel and Pass (For English Programme only)

MA Candidates (Full Time)


Before 18 Months (by 1.5 years)GAP Fulfil all hours

Before Scholarship Ends (24 Months / 2 years) or Before Candidature Ends (36 Months / 3 years)

Seminar Attendance 10 (for scholarship holders) or 20 (for non-scholarship holders)

Final Thesis Submit Final Thesis

MA Candidates (Part Time)

Summary of Graduation RequirementsBefore 12 Months (by 1 year)

Coursework Requirement 3 courses or 9 AUsMinimum CGPA 3.00Seminar Attendance 10Research Integrity Online Course

Pass ERI701


Attend one session

Progress Report Submit a satisfactory progress report from their supervisor

Confirmation Exercise Present to Panel and Pass (For English Programme only)

MA Candidates (Part Time)


Before Candidature Ends (48 Months / 4 years)Seminar Attendance 30 Final Thesis Submit Final Thesis

Definitions• Plagiarism

‘to use or pass off as one’s own, writings or ideas of another, without acknowledging or crediting the source from which the ideas are taken’.

• Academic FraudA form of academic dishonesty involving cheating, lying and stealing.

• Facilitating Academic DishonestyThis includes allowing another student to copy an assignment that is supposed to be done individually, allowing another student to copy answers during an examination/assessment and taking an examination/assessment or doing an assignment for another student.

Plagiarism Policy

Penalty Guidelines• Schools in HASS apply the following penalty policies on

plagiarism:

Notwithstanding the standard policy listed above, HASS reserves the right to apply other penalties, or escalate the penalty, if they are deemed to be warranted in the circumstances.

Plagiarism Policy

1st Offence Student will receive one (1) letter grade down and depending on the seriousness of the offence and in some cases, zero mark may be awarded.

2nd Offence Student will be given a ‘Fail’ grade for the subject in question.

3rd Offence Expulsion from Programme.

Procedures• Students are to read the write-up on academic integrity and the NTU

Honour Code (http://www.ntu.edu.sg/ai/Pages/academic-integrity-policy.aspx)

• Students are required to check that all written assignments are their own work and where relevant, references need to be provided.

• Students are to ensure that they submit their written assignments/assessments with the signed declaration on the originality of their work.

• Students are required to sign and submit the “Declaration of Authorship” form for their written assignments and other assessments.

Plagiarism Policy

http://www.ntu.edu.sg/ai/Pages/academic-integrity-policy.aspx

Leave Matters for Full Time StudentsUnofficial Leave /

Vacation LeaveLeave of Absence (LOA) Maternity Leave

(Similar to LOA)

• No carrying forward• No half-day leave• To be used for personal

overseas travels• Stipends not deducted• Subject to supervisor’s

approval

• Counted towards maximum period of candidature and period of scholarship

• Stipend will be stopped• Administrative fee of

$53.50 per semester to retain their names on the register

• Surrender student pass if LOA is more than 3 months

• Subject to Associate Chair (Research)’s approval

• Full scholarship stipend will be granted up to a limit of 8 weeks

• Medical certificate must be issued by a medical practitioner registered with the Singapore Medical Council.

21 days More than 21 days 8 weeks

Leave Matters for Full Time StudentsReservist In Camp Training Medical Compassionate Leave

• Singapore citizens only• Stipends will not be

deducted

• Including hospitalizationand maternity leave

• Must be supported by valid medical certificate issued by a registered medical practitioner in Singapore

• Used for bereavement ofan immediate family member

• Taken within 7 calendar days of the death date of the family member

• Immediate family member refers to student’s spouse, child, parent, parent-in-law and grandparent

• Stipends will not be deducted

Duration of Reservist 60 days 3 working days

Leave Matters for Full Time StudentsA full-time research student may be granted leave subject to satisfactory academic progress of the student and approval of the School.It will be the responsibility of the students to ensure that

1. They have made covering arrangement for their teaching duties/assignments2. They are not required to attend any courses during the leave period3. In times of emergency, they shall keep their supervisors informed within 24

hours4. They shall report to their supervisors immediately after their return from leave5. Full Time students must apply for vacation leave if they are travelling overseas

for personal reasons. They will be subject to disciplinary action if they fail to do so.

Procedure for Leave Application

Leave Matters for Full Time Students

Procedure for Leave Application (Other Types of Leave)

Leave Matters for Full Time Students

Overseas Research/Conference Leave

The above amounts allocated are for both overseas research attachments and overseas conference leave. Funding applications are subject to availability of funding.

Overseas Research / Conference Leave Application Subject to Supervisor’s and Assistant Chair (Graduate Education)’s approvals

Criteria for Funding Application Must present a paper

Who Can Apply for Funding? Students on NTU Research Scholarship

When to submit application? 6 weeks before departure. Application form should be complete with Supervisor and Head’s approvals

Who Can Apply for Overseas Conference Leave or Overseas Research Attachment without Funding?

All Students

Scholarship Stipends will not be withheld during this period

Graduation Requirements Should still be met during the timeline given

Funding for PhD Students $5,000 per candidature

Funding for MA Students $1,500 per candidature

Graduate Students’ OfficeTemporary Office Building

Due to limited space, allocations are subject to availability Full Time students will be assigned a cubicle, if available. Otherwise, they

will take a long table while waiting for a cubicle to be freed up. Here are a list of items provided for all our Graduate Students:

› Dedicated office for Graduate Students accessible only by student card› Shared Photocopier › Shared Network Printer › Pedestal drawer/Lockers for Storage› Discussion Room› Pantry

Print and Photocopy limit – per candidature› MA (Print – 7,000 pages, Photocopy – 3,000 pages)› PhD (Print – 20,000 pages, Photocopy – 8,000 pages)

Graduate Students’ Office

Safe Distancing

Team A – Monday, Wednesday, Friday Team B – Tuesday, Thursday, Saturday Sunday – CLOSED If you decide to come to the TOB Office, please send us the following information 3 working days in advance for our records. Please send the information to [email protected]


Name Team A(Monday, Wednesday, Friday)

Team B(Tuesday, Thursday, Saturday)

Cubicle Number

Day Date in TOB Office(DD/MMM/YYYY)

Duration of Stay(What time to what time)

Purpose of Visiting the TOB Office


Compulsory Precautionary Measures

Hand sanitisers are available at the doors, you are advised to sanitise your hands every time you enter or leave the office.

Wear a mask at all times to suppress transmission and save lives. Use the SafeEntry and NTU QR Code to check-in and check-out to facilitate

contact tracing when necessary. Maintain safe distancing of at least 1-metre apart for all activities. See a doctor if unwell, especially those with fever or respiratory symptoms

(such as cough or runny nose). When dining-in at food courts, canteens and F&B outlets, adhere strictly to

the 1-metre rule between each patron. Give your full cooperation to our safe distancing ambassadors.


[email protected]

Contact Us


Administrative Information and Formshttps://soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/

Administrative-Information-and-Forms.aspx

For MA Studentshttps://soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/For-MA-

Students.aspx

For PhD Studentshttps://soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/For-PhD-

Students.aspx

https://soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/Administrative-Information-and-Forms.aspx

https://soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/For-MA-Students.aspx

https://soh.ntu.edu.sg/Programmes/Graduate/CurrentStudents/Pages/For-PhD-Students.aspx

Questions and Answers

school of humanities graduate orientation 2018 · period of scholarship vs period of candidature 2....

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