school operations management...

Miami-Dade County Public Schools

Mr. Alberto M. Carvalho

Superintendent of Schools

Mrs. Valtena G. Brown Deputy Superintendent/Chief Operating Officer

School Operations

August 2015

School Operations Management Guide


The School Board of Miami-Dade County, FL

Ms. Perla Tabares Hantman, Chair Dr. Lawrence S. Feldman, Vice Chair

Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Ms. Lubby Navarro

Dr. Wilbert "Tee" Holloway Dr. Martin Karp Dr. Marta Pérez

Ms. Raquel A. Regalado

Student Advisor Logan Schroeder-Stephens

Mr. Alberto M. Carvalho Superintendent of Schools

Mrs. Valtena G. Brown Deputy Superintendent/Chief Operating Officer

School Operations

Introduction The Bureau of School Operations is your resource for guidance and support, and to further assist you in your day to day operational functions. The School Operations Management Guide has been developed to aid you in managing the operational tasks required for a smooth and seamless opening of schools and school year. In order to facilitate these requirements, the guide provides various items and tasks to complete for school-site principals to review with their administrative teams, faculty and staff. Additionally, the appendices provide a list of pertinent School Board Policies and important information that must be reviewed with staff and acknowledged by each.

If there are any questions concerning any part of the School Operations Management Guide, please call the bureau, office, or department responsible for the items in question.

Bureau of School Operations 305 995-4242 Valtena G. Brown, Deputy Superintendent/Chief Operating Officer, School Operations

• Mr. Steffond Cone, Assistant Superintendent, School Operations

• Mr. Orlando Alonso, Administrative Director, Transportation Administration • Mr. George Nunez, Administrative Director, ABC, Athletics and Activities • Ms. Penny Parham, Administrative Director, Food & Nutrition

• Mr. Robert Gornto, Assistant Superintendent, Adult Vocational/Community

Education/Division of Innovation, Opportunity and Access

• Mr. Luis E. Diaz, Administrative Director, Division of Educational Opportunity and Access

• Dr. Reginald Johnson, Administrative Director, Adult Vocational/Community Education/Summer Services

• Mr. Paul Wilson, Administrative Director, 5000 Role Models

• Ms. Tiffanie Pauline, Assistant Superintendent, Charter Schools

• Mr. Arnold Montgomery, Administrative Director, Office of Educational, Equity, Access and Diversity

• Ms. Cynthia Gracia, Administrative Director, School Operations

• Ms. Renny Neyra, Director Parent Academy • Pierre Rutledge, Director, Teenage Parent Program

• Dr. Linda Amica-Roberts, Administrative Director, School Operations/Tier 2 and Tier 3 School

Support

• Mr. Mark Zaher, Director, School Operations/Special Programs Emergency Management & Critical Incident Response

• Ms. Sylvia Godoy, District Chairperson, Juvenile Justice & Foster Care Services • Ms. Maria Hernandez, Instructional Supervisor, Special Programs • Ms. Wilma Steiner, Director, Comprehensive Health Services

Part I: Table of Contents Part II: Principals’ Items to Review Part III: School Calendars

• 2015-2016 School Calendar: Elementary and Secondary • 2015-2016 School Calendar: Adult/Vocational Education • 2015-2016 School Calendar: Juvenile Justice Education

Part IV: Year-at-a-Glance Calendar of Events Part V: Management Guide Principals’ Task List

Part VI: Faculty and Staff Acknowledgement Form Part VII: Operational Protocols

• Operational Protocols (Self-Reflection) • Positive Mealtime Experience Protocols (Self-Reflection) • Maintain a Healthy School Environment (Self-Reflection) • Getting Ready for an Audit (Self-Reflection) • Protocol Guidelines for Official School Board Events

Part VIII: Appendix

• Appendix A – Identifying and Updating Your School’s Juvenile Court Contract (JCC) Persons

• Appendix B – M-DCPS Media Release Parental Consent Form

• Appendix C – District Critical Incident Response Team (DCIRT) Notification Procedures Incident Reporting

• Appendix D – Instructional Materials (Requesting assistance acquiring additional

quantities of instructional materials needed)

• Appendix E – Statute 1003.31 Students Subject to Control of School

• Appendix F – Crisis Hotline Reporting Weekly Briefing #15885

• Appendix G – Miami Dade County Public Schools Emergency Operations Plan (EOP) Teacher’s Responsibilities

• Appendix H – Foster Care Students Transfer and Withdrawal Guidelines

• Appendix I – 2015-2016 Procedures for Teacher Roster Verification

• Appendix J – Greater Miami Athletic Conference Policy G1 Regarding Behavior

at Athletic Events and The Superintendent’s Directive

• Appendix K – Supplement Information for K-8 Intramural Program for Students in Grades 6-8

• Appendix L – Miami Dade School Police Department Letter

• Appendix M – School Based Alternatives to Suspension Plan

• Appendix N – Code of Student Conduct Letter

• Appendix O – Opening/Closing Hours of School for the 2015-2016

• Appendix P – Suggested K8 Center Intramural Activities

• Appendix Q - Interim Report Card Schedule

• Appendix R – ConnectEd Quick Tips (Creating/Sending Messages)

Part IX: Resources

• e-Handbooks Policy Listing http://ehandbooks.dadeschools.net/manualsprint.asp

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ITEMS FOR REVIEW AND ACTION BY THE PRINCIPAL

New items for the 2015-2016 School Year All School Levels Review School Board Policy 6610: Internal Accounts All School Levels Review School Board Policy 3210 - Standards of Ethical

Conduct which includes the requirement for certificated employees to self-report within forty-eight (48) hours to appropriate authorities any arrest and final dispositions of such arrest

All School Levels Have on file valid copies of Florida Educator’s Certificates for all instructional personnel

All School Levels Review School Board Policies 3120 – Employment of Instructional Staff

All School Levels Review META training report T231367 (Control D) All School Levels Review the Positive Mealtime Experience Protocols and

Maintain a Healthy School Environment Protocols All School Levels Review the revised School Board Policy 7540.03 – Student

Network and Internet Acceptable Use and Safety, as it relates to responsible and acceptable use of the network as a tool for learning in the District

All School Levels Review the Bring Your Own Device (BYOD) policies and documents found at the BYOD district page – http://wifi.dadeschools.net

All School Levels Review procedures for requesting additional instructional materials and to report discrepancies (errors) of instructional materials deliveries received at the school. These procedures appear in Sections 2 and 3, of the Instructional Materials Department Procedures Manual. The manual can be accessed at http://im.dadeschools.net

All School Levels Review Truancy Procedures Handbook at: http://ehandbooks.dadeschools.net/policies/101.pdf

All School Levels Review E-Handbook Procedures for Reporting Student Accidents as well as School Board Policy 8442 – Reporting Accidents

All School Levels Review E-Handbook Worker’s Compensation Procedures Manual as well as School Board Policy 6430 – Illness or Injury In-Line-Of-Duty – Instructional and Non-Instructional

All School Levels Review School Board Policy 2330 Homework. This policy is revised and should be reviewed with staff

All School Levels Review the revised School Board Policy 7540.03 - Student Network and Internet Acceptable Use and Safety, as it relates to responsible and acceptable use of the network as a tool for learning in the District

All School Levels Review the Digital Citizenship resources and activities found on the District’s Digital Citizenship website, http://digital.dadeschools.net/digital_citizenship.asp, and encourage teachers to integrate them into classroom instruction and guide students on using information and social media tools ethically and responsibly

All School Levels Review Truancy Procedures Handbook at: http://ehandbooks.dadeschools.net/policies/101.pdf

All School Levels Provide parents with the M-DCPS Media Release Parental Consent Form (7489).

Elementary and/or K8 Center Schools

Review Mobile Device Project Implementation Guide located at http://digital.dadeschools.net/school_resources.asp for procedures regarding managing mobile devices. (K-8 Centers and Jump Start Elementary Schools only)


Review the Asset Tracking Management System User Guide located at http://digital.dadeschools.net/school_resources.asp for instructions on assigning, tracking and collecting student and teacher mobile devices. (K-8 Centers and Jump Start Elementary Schools only)


Review the Mobile Device Reference Guide located at http://digital.dadeschools.net/school_resources.asp for how to’s and tutorials on using the district-issued mobile devices.

Middle and Senior High Schools

Digital Convergence Initiative

1. Review Mobile Device Project Implementation Guide located at: http://digital.dadeschools.net/school_resources.asp for procedures regarding managing mobile devices.

2. Review the Mobile Device Reference Guide located at: http://digital.dadeschools.net/school_resources.asp for how to’s and tutorials on using the district-issued mobile devices.

3. Review the Asset Tracking Management System User Guide located at: http://digital.dadeschools.net/school_resources.asp for instructions on assigning, tracking and collecting student and teacher mobile devices.

4. Review tutorials and support documents located at: http://digital.dadeschools.net/school_resources.asp for digital applications used with district-issued mobile devices.

Continued

Items for Principals to Review (All School Levels)

FOR IMMEDIATE REVIEW

Strikes prohibited. Florida Statute 447.505

No public employee or employee organization may participate in a strike against a public employer by instigating or supporting, in any manner, a strike. Any violation of this section shall subject the violator to the penalties provided.

1. Review budget, personnel allocations, and procedures

2. Review School Board Policy 2125 Educational Excellence School Advisory Councils

(EESAC) as required by State Statute.

3. Review School Board Policy 2111 Parental Involvement – A Home- School-District Partnership. Review all documents relative to teacher/parent communication (i.e.: M-DCPS/UTD Contract Article XX, Section 11. Distribute a copy of Policy to parents. It may be accessed in English, Spanish, and Haitian-Creole at http://parents.dadeschools.net.

In addition, all mandated school level strategies and responsibilities for parental involvement are itemized in this Policy. For technical assistance in implementing any part of the Policy, please contact the Office of Parental Involvement at 305-995-1265.

4. Review appropriate union information with staff, including accessing appropriate contracts, location of the bulletin boards, identification of building steward and EESAC member.

5. Review School Board Policy 8470 – Notification of Registered Sexual Predators.

6. Review salary supplements and waiver of contractual guideline procedures.

7. Review School Board Policy 7230: Donations & Gifts of Property.

8. Review School Board Policy 6610: Internal Accounts.

9. Review Manual of Internal Fund Accounting including Payroll Processing Procedures

Manual; Travel Policies & Procedures and P-Card.

10. Review School Board Policy 5114: Foreign Student Registration, regarding the new school site responsibilities.

11. Review with all faculty/staff (i.e. Instructional, Non-instructional, custodial, clerical, etc.)

amended School Board Policy 8462: Student Abuse and Neglect. All new employees must acknowledge in writing that they have been apprised of the procedures.

12. Update your school’s Juvenile Court Contact (JCC) Persons.

(Appendix A - Identifying and Updating Your School’s Juvenile Court Contact Persons)

13. Review amended School Board Policy 5131: Parent Choice Student Transfer FM3281.

14. Review and inform all employees of the District’s implementation of the employment-related provisions of the Americans with Disabilities Act (ADA) http://ehandbooks.dadeschools.net/policies/4/ada_act.pdf and The Family Medical Leave (FMLA) guidelines http://leaveretirement.dadeschools.net/fmla.asp

15. Review School Board Policy 5200 – Attendance

16. Review the 2015-2016 School year Student Attendance Reporting Procedures

http://ehandbooks.dadeschools.net/policies/89.pdf

17. Review School Board Policy 5517.01 - Against Bullying and Harassment, and related information in the Code of Student Conduct.

18. Review School Board Policy 2460 - Exceptional Student Education. Access the Exceptional Student Education Policies and Procedures at http://ehandbooks.dadeschools.net/policies/149.pdf

19. Review Fair Labor Standards Act (FLSA) guidelines regarding dual-employment and

maximum allowable hours that may be worked by part-time/substitute employees

20. Review School Board Policies 2410 - School Health Services Program as it relates to student health services.

21. Review School Board Policies 5330 - Use of Medication as it relates to students and the need for medication.

22. Review School Board Policies 5341 - Emergency Medical Authorization as it relates to

students participating in school events either on or off campus.

23. Review School Board Policies 5320 - Immunization, as it relates to mandatory immunization compliance.

24. Review School Board Policy 3210 - Standards of Ethical Conduct which includes the requirement for certificated employees to self-report within forty-eight (48) hours to appropriate authorities any arrest and final dispositions of such arrest.

25. Review the Emergency Operations Plan (EOP) found in the Employee Portal in the “Emergency Preparedness/Recovery” application under the Applications/Sites tab.

26. Review School Board Policy 4425 - Nursing Mothers. Principals are to facilitate an

adequate location for nursing mothers within the parameters of the Labor Contract while investigating the policy through the collective bargaining process.

27. Review the Progress Monitoring Plans (PMP) Eligible Report to identify students that may need a Progress Monitoring Plan, as specified by 1008.25 (4) (b). A Weekly Briefing with instructions will be disseminated to Principals once the report is available.

28. Review the Protocol Guidelines for Official School Board Events

29. Have on file valid copies of Florida Educator’s Certificates for all instructional personnel.

30. Review School Board Policies 3120 – Employment of Instructional Staff.

31. Review META training report T231367 (Control D).

32. Review the Positive Mealtime Experience Protocols and Maintain a Healthy School Environment Protocols.

33. Provide parents with the M-DCPS Media Release Parental Consent Form (7489).

Items for Principals to Review with Administrative Staff (All School levels)

1. Review School Board Policy 6152 – Student Fees.

2. Review the Student Progression Plan regarding Teacher-Parent Communication. http://ehandbooks.dadeschools.net/policies/93.pdf

3. Review M-DCPS Safety Program at http://outreach.dadeschools.net/Handbook/6.1__MDCPS__Safety__Program.pdf and Health Inspection Reports at http://safety.dadeschools.net/pdfs/health_inspections.pdf

3. Appoint a safety committee chairperson and safety committee; explain committee duties

and responsibilities.

4. Review related information in the Code of Student Conduct; http://studentservices.dadeschools.net/bullying/pdfs/Bullying_Compliance_Checklist.pdf

5. Review the Code of Student Conduct located at http://ehandbooks.dadeschools.net/policies/90/index.htm. Ensure that the District approved letter from the Principal on your school’s letterhead accompanied by the Acknowledgement of Receipt and Review, and parent flyer goes home with students on the first day of school.

6. Review the roles of student services personnel. (Refer to the most recent edition of the

document) http://studentservices.dadeschools.net/pdfs/css_program.pdf Comprehensive Student Services Programs, PK-Adult, which is included as a part of School Board Policy 2411-School Counseling.

7. Review School Board Policy 8330 -Student Educational Records and inform staff of the requirement to note any review of records on the Record of Access Card.

8. Review instructions for administering the free and reduced-price meal program when this

information is published and disseminated. Determine the school’s policy for providing nourishment to students who are not approved for free meals and do not have lunch money.

9. Refer to Manual of Procedures for Managerial Exempt Personnel

http://www.dadeschools.net/employees/labor_union/Mep/index.htm and the M-DCPS School-site MEP Evaluation System Observation and Evaluation Forms and Procedures for Leadership Practice Manual at http://ehandbooks.dadeschools.net/policies/58.pdf

10. Discuss and plan in-service activities for administrative, instructional, and

non-instructional staff. Coordinate with Professional Development (PD) Liaisons to survey the PD needs of the faculty and staff.

11. Review the procedure for documenting and collecting information necessary to complete the Payroll Certification Report. This mandated documentation of time on task is required for all full and part-time employees who are assigned and funded through federal and state grants.

12. Review procedures for reporting incidents through the Automated Incident Reporting System (AIRS) and the District’s Critical Incident Response Team (DCIRT) notifications protocol. (See Appendix C)

13. Review Statute 1003.31 – Students subject to control of school http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=1000-1099/1003/Sections/1003.31.html (Appendix E)

14. Review the District handbook - Incident Reporting located at: http://ehandbooks.dadeschools.net/user_guides/180.pdf

15. Review procedures to complete the Payroll Certification Report. This mandated documentation of time on task is required for all full and part-time employees who are assigned and funded through federal and state grants.

16. Review Field Trip Procedures at: http://ehandbooks.dadeschools.net/policies/131.pdf

17. Review Transportation Policies at: http://ehandbooks.dadeschools.net/policies/42.pdf

18. Review Employee Attendance Procedures at: http://ehandbooks.dadeschools.net/policies/89.pdf

19. Review Crisis Prevention/Intervention Documents at: http://studentservices.dadeschools.net/crisis/crisis_mgmt.asp

20. Review Crisis Hotline Reporting Form. (Appendix F) Procedures - Weekly Briefing #15885

21. Review and complete page 1 of the Bullying and Harassment Compliance Checklist: http://studentservices.dadeschools.net/bullying/pdfs/Bullying_Compliance_Checklist.pdf

22. Review the revised School Board Policy 7540.03 – Student Network and Internet

Acceptable Use and Safety, as it relates to responsible and acceptable use of the network as a tool for learning in the District.

23. Review the Bring Your Own Device (BYOD) policies and documents found at the BYOD district page – http://wifi.dadeschools.net

24. Review procedures for requesting additional instructional materials and to report discrepancies (errors) of instructional materials deliveries received at the school. These procedures appear in Sections 2 and 3, of the Instructional Materials Department Procedures Manual. The manual can be accessed at http://im.dadeschools.net

25. Review Truancy Procedures Handbook at:

http://ehandbooks.dadeschools.net/policies/101.pdf

26. Review E-Handbook Procedures for Reporting Student Accidents as well as School Board Policy 8442 – Reporting Accidents.

27. Review E-Handbook Worker’s Compensation Procedures Manual as well as School Board Policy 6430 – Illness or Injury In-Line-Of-Duty – Instructional and Non-Instructional.

Items for Principals to Review with Faculty and Staff

1. Review the School Operations’ webpage at http://schooloperations.dadeschools.net/ for

all special event information and “Toolkits”.

2. Review new opening and closing hours of school. School Board Item D-66 approved May 13, 2015. http://pdfs.dadeschools.net/Bdarch/2015/Bd051315/agenda/d66rev2.pdf (Appendix O)

3. Review the K-12 Comprehensive Research-based Reading Plan.

http://languageartsreading.dadeschools.net/

4. Review the procedures to implement the Progress Monitoring Plan, Student Performance Conference, and the K-12 Comprehensive Research-based Reading Plan (K-12 CRRP).

5. Thoroughly inform and clarify for all teachers and administrative staff the contents of the Code of Student Conduct (Elementary or Secondary) and the Code of Conduct for Adult Students and make provisions for conveying the contents to all students.

6. Ensure that all faculties review the Code of Student Conduct (COSC) with students and how to access the COSC online. The link to the Code of Student Conduct is available at: http://ehandbooks.dadeschools.net/policies/90/index.htm. In addition, post the link to the Code of Student Conduct (COSC) in a highly visible location on your school’s website easily accessible to teachers, staff, students, parents/guardians, and the community.

7. Review procedures for removing disruptive students - Procedures for removing disruptive students should allow for ready removal from class, notification to principal or designee, and a statement from the teacher detailing the misbehavior and previous action taken. An assignment to a previously designated location will be made by the principal or designee. Parents should be informed within the same day, if possible, of procedures for getting a student back in class any time the removal is for more than one day. Miami-Dade County Public Schools Code of Conduct link is: http://ehandbooks.dadeschools.net/policies/90/index.htm .

8. Review and implement the procedures for the distribution, collection, and submission of

student accident insurance forms. Materials and instructions will be provided before the opening of school.

9. Review performance assessment criteria and procedures; include time-lines and documents related to observations and evaluations. (Refer to M-DCPS/UTD Contract, Article XIII, Evaluation) Provide copies to all certified staff members.

10. Review the Code of Ethics and the Principles of Professional Conduct for the Education Profession in Florida and the Standards of Competent Professional Performance (Florida State Board of Education Administrative Rules, 6B-1, 6B-5).Provide copies and acknowledgement of receipt to all certified staff members. http://eac.dadeschools.net/CodeOfEthics.asp

11. Review http://ehandbooks.dadeschools.net/policies/52/pdfs/Section4.pdf procedures

with appropriate personnel (club sponsors, activities directors, department chairperson, athletic department personnel, etc.).

12. Maintain all personnel files, in file jackets (with inserts), for all full-time employees in accordance with School Board Policy 1590: Personnel Files.

13. Review HIV/AIDS Education Program Resources. http://aidseducation.dadeschools.net/resources.asp

14. Review policies and procedures included in staff handbooks as provided by the Office of Professional Standards. (Refer to the Office of Professional Standards Procedures Manual), http://ops.dadeschools.net.

15. Review the current Guidelines for Implementation of Miami-Dade County Public Schools District Plan for Services to English Language Learners (ELLs). http://ehandbooks.dadeschools.net/policies/168.pdf

16. Review the Emergency Operations Plan (EOP) Teacher’s Responsibilities. (Appendix G).

17. Remind all staff members of the professional responsibility of each educator to provide

the principal with a copy of a current valid Florida Educator's Certificate and copies of other documentation such as Statement of Eligibility and/or college transcripts, as may be applicable (Florida State Board of Education Administrative Rule 6A-1.0503). https://www.flrules.org/gateway/RuleNo.asp?title=FINANCE%20AND%20ADMINISTRATION&ID=6A-1.0503

18. Remind all teachers of the requirements related to African-American History, Holocaust, Hispanic, and Women’s contributions to the history of the United States, character education, and the sacrifices made by veterans.

19. Remind all staff members of the required Daily Attendance Procedures as outlined in the Student Attendance Reporting Procedures Grade PK-12 from The Federal and State Compliance Office (FASCO). School Board Policy 5200 – Attendance.

20. Review membership of Educational Excellence School Advisory Council (EESAC). School Board Policy 2125 – Educational Excellence School Advisory Council.

21. Inform all employees of the district’s Exposure Control Plan, Blood-borne Pathogens Standard and the availability of the Hepatitis B vaccination series. Eligible employees will be notified as to training dates for initial or annual training sessions which they must attend.

22. Refer to the document, Employee Assistance Program Guidelines (EAP), and advise

staff of the services provided by the program and the procedures for voluntary self-referral.

23. Review policies and guidelines for working with school volunteers, including procedures for background checks, clearance, and placement (Jessica Lunsford Act). Access link at: http://procurement.dadeschools.net/JessicaLunsfordAct.asp .

24. Remind all staff members to contact Intergovernmental Affairs and Grants Administration

prior to developing and/or submitting any grant application, except for those submitted to the Education Fund (The Ed Fund) www.educationfund.org/

25. Inform teachers of the availability of grant opportunities published in a monthly newsletter available on the Intergovernmental Affairs and Grants administration website at http://grants.dadeschools.net/funding_newsletter.asp.

26. Review the district’s nondiscrimination policy covering both students and employees, as contained in: School Board Policy 1362–Discrimination/Harassment; School Board Policy 1362.02- Anti-Discrimination/Harassment: Complaint Procedures School Board Policy 5517 Anti-Discrimination/Harassment: Students

27. Review Florida Department of Education Professional Development System Evaluation protocol standards which contains procedures for developing Deliberate Practice Growth Target Form 7575 for each classroom teacher. The PD System Evaluation protocol standards may be accessed at http://prodev.dadeschools.net .

28. Implement the specific directives and procedures identified in the Instructional Performance Evaluation and Growth Systems (IPEGS). Prior to implementation, review with all certified instructional personnel, all of the components of the system used for evaluation pursuant to section 1012.34, Fla. Stat. http://ipegs.dadeschools.net/.

29. Review Field Trip Handbook to include - in-house field trip procedures. http://ehandbooks.dadeschools.net/policies/131.pdf

30. Review transportation E-Handbook and Miami-Dade County Public Schools’ electronic Transportation Handbook for School Staff. http://ehandbooks.dadeschools.net/policies/42.pdf

31. Review the school’s policy for providing nourishment to students not eligible to receive a free meal and who do not have money (school funds, PTA funds or PTA/school provided sandwich, etc.)

32. Review School Team (SST) procedures with staff. http://ehandbooks.dadeschools.net/policies/149.pdf

33. Review the time lines related to Individual Educational Plans (IEP’S) and re-evaluation as stipulated in the Policies and Procedures for the Provision of Specially Designed Instruction and Related Services for Exceptional Students available at http://spededservices.dadeschools.net/.

34. Review the Division of Special Education Local Education Agency (LEA) Implementation Guide available at http://spededservices.dadeschools.net/.

35. Review the time lines related to Educational Plans (EP’s) and gifted education procedures as stipulated in the Policies and Procedures of Specially Designed Instruction and Related Services for Exceptional Students. http://ehandbooks.dadeschools.net/policies/149.pdf

36. Review Florida KidCare program. Florida KidCare provides high quality, low cost

health insurance for uninsured children aged birth to 18. KidCare includes MediKids, Healthy Kids, The Children's Medical Services Network (CMS) for children with special health care needs, and Medicaid. Miami-Dade County Public Schools is a recipient of a Boots on the Ground School Partnership contract for marketing and outreach services. Go to www.floridakidcare.org for enrollment procedures.

37. Review BeSafe Anonymous Reporting System. http://hoover.dadeschools.net/portable_doc/68128_Be_Safe_Anonymous_Reporting_System_Flyer.pdf

38. Review School Board Policy School Board Policy 2410 School Health Services Program.

39. Review School Board Policy School Board Policy 8453 Direct Contact Communicable Diseases.

40. Review School Board Policy School Board Policy 5136.02 SEXTING:

http://studentservices.dadeschools.net/sexting/index.asp.

41. Review M-DCPS Procedures Manual, Empowering Students to Engage in Positive Communication: http://ehandbooks.dadeschools.net/policies/27.pdf .

42. Review Foster Care Students Transfer and Withdrawal Guidelines. (See Appendix H)

43. Review School Board Policy 5517.03: Dating Violence or Abuse.

44. Review Teacher Roster verification procedures (Appendix I) , obtain acknowledgement of procedures reviewed and Instruct teachers to schedule on their outlook calendar Teacher Roster Verification dates (See Year at a Glance…Calendar of Events)

45. Review legislative changes effective July 1, 2014, that affect instruction, academic programs, and student progression. These are disseminated via Weekly Briefing prior to the publication of the 2014-2015 Student Progression Plan.

46. Review Policy 8390 Animals on District Property and amendments to School Board Policies 7510, Use of District Facilities; 8400, Health and Safety Issues; and 9160; Public Attendance at School Events.

http://www.neola.com/miamidade-fl/search/policies/po8390.htm http://www.neola.com/miamidade-fl/search/policies/po7510.htm http://www.neola.com/miamidade-fl/search/policies/po8400.htm http://www.neola.com/miamidade-fl/search/policies/po9160.htm

47. Review School Board Policy 2330 Homework. This policy is revised and should be reviewed with staff.

48. Review the revised School Board Policy 7540.03 - Student Network and Internet Acceptable Use and Safety, as it relates to responsible and acceptable use of the network as a tool for learning in the District.

49. Review the Digital Citizenship resources and activities found on the District’s Digital Citizenship web site, http://digital.dadeschools.net/digital_citizenship.asp, and encourage teachers to integrate them into classroom instruction and guide students on using information and social media tools ethically and responsibly.

50. Review Truancy Procedures Handbook at: http://ehandbooks.dadeschools.net/policies/101.pdf

Items for Principals to Review (All Title I Schools)

1. Review guidelines for the implementation of Title I Administration 2015-2016 Handbook (inclusive of Florida Statute, School Board rules and administrative directives.)

2. Conduct the Title I Annual Meeting.

3. Review Title I Administration School-Site Compliance Reference Document 2015-2016.

4. Schedule and conduct the FLDOE required Title I Annual Meeting. 2015-2016 PowerPoint template and documents for this meeting will be accessible at: http://title1.dadeschools.net/FDOE_reqs.asp NCLB-Parental Involvement.

Items for Principals to Review (Elementary and/or K-8 Center Schools)

1. Review plans for the implementation of the After-School Care program. Please log on to www.dadecommunityschools.net “employees only” link for more information. For further assistance, please contact the Office of Community Education and Before/After School Programs at (305) 817-0014.

2. Please review the School Improvement Plan (SIP) “Activities Associated with Elementary School Student Retention”. (Elementary grades only)

3. Review Suggested K8 Centers Intramural Activities (Appendix P)

4. Review Mobile Device Project Implementation Guide located at http://digital.dadeschools.net/school_resources.asp for procedures regarding managing mobile devices. (K-8 Centers and Jump Start Elementary Schools only)

5. Review the Asset Tracking Management System User Guide located at http://digital.dadeschools.net/school_resources.asp for instructions on assigning, tracking and collecting student and teacher mobile devices. (K-8 Centers and Jump Start Elementary Schools only)

6. Review the Mobile Device Reference Guide located at http://digital.dadeschools.net/school_resources.asp for how to’s and tutorials on using the district-issued mobile devices.

Items for Principals to Review (Middle Schools Only)

1. Middle School Athletic & Activity Programs

a. Athletic & Activity Facilitator –Each traditional middle school principal will assign a member of the faculty to serve as the Athletic & Activity Coordinator at their respective school site. The coordinator will assist the principal in overseeing the overall operations of the extracurricular athletics and activities programs to

ensure compliance with all Middle School Athletic Programs and district-wide activities policies, rules and procedures. The coordinator will also attend and participate in all meetings and workshops scheduled by the Division of Athletics, Activities, and Accreditation,.

b. Middle School Athletic Eligibility Requirements – The eligibility of all student

athletes is predicated on the following: 1. Earned a minimum 2.0 GPA in both academic and conduct in the

assigned marking period of the sport in which the student athlete is competing.

2. A Varsity student athlete born before September 1, 2000 (be less than 15

years 9 months old at the start of the season) may not compete in this team category.

3. A Junior Varsity student athlete born before September 1, 2002 (be less

than 13 years) may not compete in this team category. Beginning with student entering grade 6 in 2015-2016, and thereafter, a student who reaches the age of 15 on or after September 1st, and who has not exceeded his/her three-year limit of eligibility, may participate in middle athletics during that school year.

c. Supervision of Athletic Events/Crowd Control – Supervision at all athletic events/crowd control is mandated by the Superintendent of Schools. The principal of the home/host school shall assume full responsibility for crowd management and must identify himself/herself to the head game official. Adequate supervision requires the physical presence of the assigned administrator (Principal and/or Assistant Principal) at the athletic event site.

d. Athletic Coaching Personnel – All non-instructional coaches must possess a valid Temporary, Professional or Athletic Coaching Certificate issued by the Florida Department of Education.

e. Weather – During the school year the possibility of electrical storms, electrical strikes, and severe inclement weather increases. Therefore, emphasis must be placed on early detection and recognition of these natural occurrences. Refer to the Emergency Management Procedures Manual for appropriate action in inclement weather. You should review and discuss your school’s emergency procedures with your athletic and activities staff.

f. Booster Clubs –Review the M-DCPS Booster Club Guidelines available through:

http://ehandbooks.dadeschools.net/policies/124.pdf .

g. Club Sponsors – The principal or his/her designee must meet with all club sponsors at the beginning of the school year to review the items listed in the Club Advisor Handbook which can be found at:

http://ehandbooks.dadeschools.net/ehome.asp?Page=Main and to also review procedures for fundraising and other club related activities as specified in the Manual of Internal Fund Accounting. Clubs with national/state affiliations should also review the guidelines of these parent organizations

h. Athletic Coaching Personnel – All coaches must possess a valid Temporary, Professional or Athletic Coaching Certificate issued by the Florida Department of Education. M-DCPS does not allow volunteer coaches. Coach’s services may not be contracted until the coach has been processed and cleared by the Certification Office and registered in the Division of Athletics/Activities and Accreditation. All coaches must receive remuneration from M-DCPS for services.

2. Digital Convergence Initiative

a. Review Mobile Device Project Implementation Guide located at: http://digital.dadeschools.net/school_resources.asp for procedures regarding managing mobile devices.

b. Review the Mobile Device Reference Guide located at: http://digital.dadeschools.net/school_resources.asp for how to’s and tutorials on using the district-issued mobile devices.

c. Review the Asset Tracking Management System User Guide located at: http://digital.dadeschools.net/school_resources.asp for instructions on assigning, tracking and collecting student and teacher mobile devices.

d. Review tutorials and support documents located at: http://digital.dadeschools.net/school_resources.asp for digital applications used with district-issued mobile devices.

Items for Principals to Review (Senior High Schools Only)

1. Senior High School Activities Programs

a. Eligibility – Students who wish to compete in interscholastic competitions with a club or school group must maintain a cumulative GPA of 2.00 and an average of “C” or above in conduct. Examples would be interscholastic band competitions, debate competitions, drama competitions, etc. Must comply with M-DCPS Contract for Student Participation in Interscholastic Competitions or Performance (FM7155)

b. Club Sponsors – The principal or his/her designee must meet with all club sponsors at the beginning of the school year to review the items listed in the Club Advisor Handbook which can be found at: http://ehandbooks.dadeschools.net/policies/130.pdf and to also review procedures for fundraising and other club related activities as specified in the Manual of Internal Fund Accounting. Clubs with national/state affiliations should also review the guidelines of these parent organizations.

c. Booster Clubs – The principal must meet with all school booster clubs and review

District guidelines with them at the start of the school year. The M-DCPS Booster Club Guidelines can be found at http://ehandbooks.dadeschools.net/ehome.asp?Page=Main . It is strongly recommended that each booster club president sign for receipt of the handbook.

• Club Data – Each club sponsor must complete the individual club data

collection form by the end of October 2015.

• The required school club data collection forms can currently be found by accessing the activities directors’ website at http://activities.dadeschools.net/index.asp.

2. Senior High School Athletic Programs

a. Senior High Athletic Eligibility Requirements – To be eligible to represent your

school in interscholastic athletics, a student-athlete must:

Maintain a cumulative un-weighted 2.0 GPA. Maintain a 2.0 GPA in conduct for the previous semester. Age Limit: A student may participate at the high school level until the day he/she reaches the age of 19 years 9 months if the student has not exceeded his/her four-year limit of eligibility. The student becomes permanently ineligible at the high school level on the day he/she reaches the age of 19 years 9 months. Beginning with students entering Grade 9 in 2015-16, and thereafter, a student who reaches the age of 19 on or after September 1st, and who has not exceeded his/her four-year limit of eligibility, may participate in interscholastic athletics during that school year.

b. Submit a physical evaluation using (FM3439) for the current school year.

http://forms.dadeschools.net/webpdf/3439.pdf

c. Purchase School Board approved non-refundable Interscholastic Athletic insurance and/or football insurance

d. Must comply with M-DCPS Contract for Student Participation in Interscholastic Competitions or Performance (FM7155) and Board Policy 5845 – Student Activities. http://forms.dadeschools.net/webpdf/7155.pdf

e. Student Transfers - Students transferring into your school without a corresponding change of address will be ineligible for one full year from the date of transfer. Any questions related to athletic eligibility and transfers should be referred to your Athletic Director

f. Supervision of Athletic Events/Crowd Control – Supervision at all athletic events/crowd control is mandated by the Superintendent of Schools. The principal of the home/host school shall assume full responsibility for crowd management and must identify himself/herself to the head game official. The

GMAC Policy Regarding Behavior at Athletic Events and the Superintendent’s Directive Policy G1 (Appendix J) specifies how athletic events are to be administratively supervised. Adequate supervision requires the physical presence of the assigned administrator (principal/assistant principal) at the actual athletic event site.

g. Athletic Coaching Personnel – All coaches must possess a valid Temporary, Professional or Athletic Coaching Certificate issued by the Florida Department of Education. M-DCPS does not allow volunteer coaches. Coach’s services may not be contracted until the coach has been processed and cleared by the Certification Office and registered in the Division of Athletics/Activities and Accreditation. All coaches must receive remuneration from M-DCPS for services.

h. Booster Clubs – The Principal must meet with all the school’s booster clubs and review District guidelines with them at the start of the school year. The M-DCPS Booster Club Guidelines are available through http://ehandbooks.dadeschools.net/policies/124.pdf.

i. FHSAA Policy on Athletic Recruiting– This policy applies to any student who transfers attendance to your school at any time during the student’s high school career, after having begun the 9th grade in another school, regardless of whether the transfer occurs during the school year or during the summer period between school years. The Affidavit of Compliance with Policy on Athletic Recruiting form must be read and signed in the presence of a Notary Public by each transfer student and his/her parent or guardian. The Principal and Athletic Director of the school to which the student transfers are also required to sign the Affidavit. Affidavit can be located at: http://www.fhsaa.org/sites/default/files/ga04_affidavit_4.pdf

j. Weather – During the school year the possibility of electrical storms, electrical strikes, and severe inclement weather increases. Therefore, emphasis must be placed on early detection and recognition of these natural occurrences. Refer to the Emergency Management Procedures Manual for appropriate action in inclement weather. You should review and discuss your school’s emergency procedures with your athletic and activities staff.

3. Review Graduation Guidelines

4. Digital Convergence Initiative

a. Review Mobile Device Project Implementation Guide located at:

http://digital.dadeschools.net/school_resources.asp for procedures regarding managing mobile devices.

b. Review the Mobile Device Reference Guide located at: http://digital.dadeschools.net/school_resources.asp for how to’s and tutorials on using the district-issued mobile devices.

c. Review the Asset Tracking Management System User Guide located at: http://digital.dadeschools.net/school_resources.asp for instructions on assigning, tracking and collecting student and teacher mobile devices.

d. Review tutorials and support documents located at: http://digital.dadeschools.net/school_resources.asp for digital applications used with district-issued mobile devices.

Items for Principals to Review (Secondary Schools)

Requirements for Implementation of Blended Learning Communities, formerly known as Virtual Learning Labs..

1. The implementation of virtual education has become a large part of our student’s educational experience. For that reason we ask that the following steps be completed during the opening of school to allow for effective communication between the online provider and the school site. • All schools must designate a site administrator that will be the contact for communication

regarding the online provider during the school year and the names of all persons working as facilitators via an online survey accessible at the link below: http://surveygoldcloud.com/s/53D9B5815B2343DD/35.htm

• Review and verify that all students are enrolled in the appropriate course by Friday, September 11, 2015. For more information or questions, please contact Peter Hotung, Instructional Technology at 305-995-2909.

2. Review the community service graduation requirements.

http://socialsciences.dadeschools.net/files/Community%20Service%20Implementation%20Guidelines%20-%20Service%20Learning-%20November%202014.pdf

3. Review Contracts for Student Participation in Interscholastic Competition or Performance. (FM7155) http://forms.dadeschools.net/webpdf/7155.pdf & (FM7156) http://forms.dadeschools.net/webpdf/7156.pdf.

4. Review the senior high school graduation options http://studentservices.dadeschools.net/guidance/index.asp .

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MIAMI-DADE COUNTY PUBLIC SCHOOLS2015-2016 SCHOOL CALENDARELEMENTARY AND SECONDARY

M T W T F M T W T F M T W T F1 2 3 3 4 5 6 7 1 2 3 4

6 7 8 9 10 10 11 12 13 14 7 8 9 10 1113 14 15 16 17 17 18 19 20 21 14 15 16 17 1820 21 22 23 24 24 25 26 27 28 21 22 23 24 2527 28 29 30 31 31 28 29 30

M T W T F M T W T F M T W T F1 2 2 3 4 5 6 1 2 3 4

5 6 7 8 9 9 10 11 12 13 7 8 9 10 1112 13 14 15 16 16 17 18 19 20 14 15 16 17 1819 20 21 22 23 23 24 25 26 27 21 22 23 24 2526 27 28 29 30* 30 28 29 30 31

M T W T F M T W T F M T W T F1 1 2 3 4 5 1 2 3 4

4 5 6 7 8 8 9 10 11 12 7 8 9 10 1111 12 13 14 15 15 16* 17 18 19 14 15 16 17 1818 19 20 21 22 22 23 24 25 26 21 22 23 24 2525 26 27 28 29 29 28 29 30 31

M T W T F M T W T F M T W T F1 2 3 4 5 6 1 2 3

4 5 6 7 8 9 10 11 12 13 6 7 8 9 1011 12 13 14 15 16 17 18 19 20 13 14 15 16 1718 19 20 21 22 23 24 25 26 27 20 21 22 23 2425 26 27 28 29 30 31 27 28 29 30

New Teachers Report Recess Day Days in Grading Period

Teacher Planning Day Beg/End of Grading Period

* Teacher Planning Day No Opt Secondary Early Release

Legal Holiday

For information on employee opt days, please refer to back of calendar.

March 2016

April 2016 May 2016

February 2016

June 2016

November 2015

August 2015

January 2016

1-46

2-45

3-46

4-43

December 2015

July 2015 September 2015

October 2015

MIAMI-DADE COUNTY PUBLIC SCHOOLS

2015-2016 SCHOOL CALENDAR ELEMENTARY AND SECONDARY

August 20, 21, 2015 Teacher planning days; no students in school August 24 First Day of School; begin first semester September 3 Secondary early release day September 7 Labor Day; holiday for students and employees September 14*+# Teacher planning day; no students in school September 23*+# Teacher planning day; no students in school October 8 Secondary early release day October 29 End first grading period; first semester October 30 Teacher planning day; Professional Development Day-not available to opt; no students in school November 2 Begin second grading period; first semester November 11 Observation of Veterans’ Day; holiday for students and employees November 25 *+# Teacher planning day; no students in school November 26 Thanksgiving; Board-approved holiday for students and employees November 27 Recess Day December 10 Secondary early release day December 21- Winter recess for students and all employees with the exception of Fraternal Order of January 1, 2016 Police Employees January 18 Observance of Dr. Martin Luther King, Jr.’s Birthday; holiday for students and

employees January 22 End first semester and second grading period January 25 *+# Teacher planning day; no students in school January 26 Begin second semester; third grading period February 4 Secondary early release day February 15 All Presidents’ Day; holiday for students and employees February 16 Teacher planning day; Professional Development Day-not available to opt; no students in school March 17 Secondary early release day March 21 - 25 Spring recess for students and all employees with the exception of Fraternal Order of

Police Employees April 7 End third grading period; second semester April 8*+# Teacher planning day; no students in school

April 11 Begin fourth grading period; second semester May 30 Observance of Memorial Day; holiday for students and employees June 9 Last Day of School; end fourth grading period; second semester June 10 Teacher planning day; no students in school

NOTE: Every Wednesday students in elementary schools (Grades 2-5) and K-8 Centers (Grades 2-8) are released one (1) hour early

Job Category Beginning Date Ending Date Teachers new to the system August 13, 2015 June 10, 2016 Assistant Principals and 10-month clerical August 13, 2015 June 17, 2016 Cafeteria Managers August 17, 2015 June 10, 2016 Satellite Assistants August 19, 2015 June 9, 2016 All Instructional Staff, Paraprofessionals & Security August 20, 2015 June 10, 2016 Assistant to Cafeteria Managers/MAT Specialists August 21, 2015 June 9, 2016 Cafeteria Workers (part-time) August 24, 2015 June 9, 2016 *Teachers/paraprofessionals and school support personnel may opt to work one or two days, August 18, 19, 2015, or June 13, 14, 2016, in lieu of any one or two of the following days: September 14, 2015, September 23, 2015, November 25, 2015, January 25, 2016, April 8, 2016, and October 30, 2015, and February 16, 2016, are Professional Development Days and are not available to opt. +Teachers new to Miami-Dade County Public Schools may opt to work one or two days, June 13, 14, 2016, in lieu of any one or two of the following days: September 14, 2015, September 23, 2015, November 25, 2015, January 25, 2016, April 8, 2016, and October 30, 2015, and February 16, 2016, are Professional Development Days and are not available to opt. #Ten-month secretarial and clerical employees may opt to work one or two days, August 11, 12, 2015, or June 20, 21, 2016, in lieu of any one or two of the following days: September 14, 2015, September 23, 2015, November 25, 2015, January 25, 2016, April 8, 2016, and October 30, 2015, and February 16, 2016, are Professional Development Days and are not available to opt.

MIAMI-DADE COUNTY PUBLIC SCHOOLS2015-2016 CALENDAR

JUVENILE JUSTICE EDUCATION

M T W T F M T W T F M T W T F1 2 3 3 4 5 6 7 1 2 3 4

6 7 8 9 10 10 11 12 13 14 7 8 9 10 1113 14 15 16 17 17 18 19 20 21 14 15 16 17 18 1920 21 22 23 24 24 25 26 27 28 21 22 23 24 2527 28 29 30 31 31 28 29 30

M T W T F M T W T F M T W T F1 2 3 2 3 4 5 6 7 1 2 3 4

5 6 7 8 9 9 10 11 12 13 7 8 9 10 11 1212 13 14 15 16 17 16 17 18 19 20 21 14 15 16 17 1819 20 21 22 23 23 24 25 26 27 21 22 23 24 2526 27 28 29 30* 30 28 29 30 31


4 5 6 7 8 9 8 9 10 11 12 7 8 9 10 11 1211 12 13 14 15 15 16* 17 18 19 14 15 16 17 1818 19 20 21 22 22 23 24 25 26 27 21 22 23 24 2525 26 27 28 29 30 29 28 29 30 31


4 5 6 7 8 9 10 11 12 13 14 6 7 8 9 10 1111 12 13 14 15 16 16 17 18 19 20 13 14 15 16 1718 19 20 21 22 23 24 25 26 27 20 21 22 23 2425 26 27 28 29 30 30 31 27 28 29 30

M T W T F Teacher Planning Day

1 * Teacher Planning Day No Opt 1-30 4-50

4 5 6 7 8 Legal Holiday 2-49 5-32

11 12 13 14 15 Recess Day 3-49 6-30

18 19 20 21 2225 26 27 28 29


January 2016

July 2015

Days in Grading Period

Saturday Classes

Secondary Early Release

Beg/End of Grading Period

July 2016

May 2016 June 2016

February 2016 March 2016

April 2016

August 2015 September 2015

October 2015 November 2015 December 2015

MIAMI-DADE COUNTY PUBLIC SCHOOLS 2015-2015 SCHOOL CALENDAR JUVENILE JUSTICE EDUCATION

July 1-8, 2015 Summer Break Days, no compensation July 9 Begin Summer grading period August 19 End Summer grading period August 20 Teacher planning day; no students in school August 21 Teacher planning day; no students in school August 24 Begin first grading period, first semester September 3 Early release day for students; half-day planning for teachers September 7 Labor Day; holiday for students and employees September 14* Teacher planning day; no students in school September 19 Saturday classes September 23* Teacher planning day; no students in school October 3 Saturday classes October 8 Early release day for students; half-day planning for teachers October 17 Saturday classes October 29 End first grading period October 30 Teacher planning day; Professional Development Day – not available to opt; no students in School November 2 Begin second grading period; first semester November 7 Saturday classes November 11 Observance of Veterans’ Day; holiday for students and employees November 21 Saturday classes November 25* Teacher planning day; no students in school November 26 Thanksgiving; Board-approved holiday for students and employees November 27 Recess day December 10 Early release day for students; half-day planning for teachers December 12 Saturday classes December 21 – Winter recess for students and all employees with the exception of Fraternal Order of Police January 1, 2016 Employees January 9 Saturday classes January 18 Observance of Dr. Martin Luther King, Jr.’s Birthday; holiday for students and employees January 22 End second grading period; first semester January 25* Teacher planning day; no students in school January 26 Begin third grading period; second semester January 30 Saturday classes February 4 Early release day for students; half-day planning for teachers February 15 All Presidents’ Day; holiday for students and employees February 16 Teacher planning day; Professional Development Day – not available to opt; no students in School February 27 Saturday classes March 12 Saturday classes March 17 Early release day for students; half-day planning for teachers March 21-25 Spring recess for students and all employees with the exception of Fraternal Order of Police

Employees April 2 Saturday classes April 7 End third grading period; second semester April 8* Teacher planning day; no students in school April 11 Begin fourth grading period; second semester April 16 Saturday classes April 30 Saturday classes May 14 Saturday classes May 19 End of fourth grading period; second semester May 20* Teacher planning day; no students in school May 23 Begin fifth grading period May 30 Observance of Memorial Day; holiday for students and employees June 11 Saturday classes July 1 End of fifth grading period July 4 Recess day – no compensation July 5* Teacher planning day; no students in school *Teachers/paraprofessionals, school support personnel, and 10-month secretarial/clerical employees may opt to work one or two days July 7, 2016, and July 8, 2016, in lieu of any one or two of the following days: September 14, 2015, September 23, 2015, November 25, 2015, January 25, 2016, April 8, 2016, May 20, 2016, and July 5, 2016. October 30, 2015, and February 16, 2016, are Professional Development Days and are not available to opt.

MIAMI-DADE COUNTY PUBLIC SCHOOLS2015-2016 SCHOOL CALENDAR

ADULT/VOCATIONAL EDUCATION

M T W T F M T W T F M T W T F3 4 5 6 7 1 2 3 4 1 210 11 12 13 14 7 8 9 10 11 5 6 7 8 917 18 19 20 21 14 15 16 17 18 12 13 14 15 1624 25 26 27 28 21 22 23 24 25 19 20 21 22 2331 28 29 30 26 27 28 29 30*

M T W T F M T W T F M T W T F2 3 4 5 6 1 2 3 4 19 10 11 12 13 7 8 9 10 11 4 5 6 7 816 17 18 19 20 14 15 16 17 18 11 12 13 14 1523 24 25 26 27 21 22 23 24 25 18 19 20 21 2230 28 29 30 31 25 26 27 28 29

M T W T F M T W T F M T W T F1 2 3 4 5 1 2 3 4 18 9 10 11 12 7 8 9 10 11 4 5 6 7 815 16* 17 18 19 14 15 16 17 18 11 12 13 14 1522 23 24 25 26 21 22 23 24 25 18 19 20 21 2229 28 29 30 31 25 26 27 28 29

M T W T F M T W T F M T W T F2 3 4 5 6 1 2 3 19 10 11 12 13 6 7 8 9 10 4 5 6 7 816 17 18 19 20 13 14 15 16 17 11 12 13 14 1523 24 25 26 27 20 21 22 23 24 18 19 20 21 2230 31 27 28 29 30 25 26 27 28 29

M T W T F New Teachers Report Recess Day

1 2 3 4 5 Teacher Planning Day Beg/End of Grading Period

8 9 10 11 12 * Teacher Planning Day No Opt Legal Holiday

15 16 17 18 1922 23 24 25 26 Days in Grading Period

29 30 31


November 2015 December 2015 January 2016

July 2016

August 2015 September 2015 October 2015

March 2016 April 2016

May 2016

1-762-693-71

August 2016

February 2016

June 2016

MIAMI-DADE COUNTY PUBLIC SCHOOLS 2015-2016 SCHOOL CALENDAR

ADULT/VOCATIONAL EDUCATION

HOLIDAYS 2015 September 7 Labor Day November 11 Veterans’ Day November 26 Thanksgiving Day

HOLIDAYS 2016 January 18 Observance of Dr. Martin Luther King, Jr.’s Birthday February 15 All Presidents’ Day May 30 Observance of Memorial Day

Number of School Days in TRIMESTER 1

Number of School Days inTRIMESTER 2

Number of School Days in TRIMESTER 3

Aug Sept Oct Nov Dec Jan Feb Mar Apr Apr May June July Aug

6 19 21 17 13 18 19 18 14 5 21 22 20 3

TOTAL: 76 TOTAL: 69 TOTAL: 71

TOTAL TRIMESTER DAYS STUDENTS ARE IN SCHOOL = 216

*Teachers may opt to work one or more days, August 18, 19, 2015, in lieu of any of the teacher planning days except August 21, 2015, and the designated Professional Development Days, October 30, 2015, and February 16, 2016. Also, at the discretion of the principal, teachers may opt to conduct classes on a teacher planning day in lieu of a regularly scheduled class day during those times when special events and activities scheduled by the day school program disrupt on-campus adult education programs.

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YEAR-AT-A-GLANCE …………..CALENDAR OF MEETINGS/EVENTS (This calendar of meetings/events includes all meetings and/or community events involving administrators, instructional or non-instructional staff)

Page 1

DATE AND TIME PARTICIPANTS EVENTS/MEETINGS LOCATION CONTACT INFO.

Synergy Sessions Session A: Week 1 July 6, 2015 - July 10, 2015 Session B: Week 2 July 13, 2015 - July 17, 2015 Session C: Week 3 July 20, 2015 - July 24, 2015

Principals and selected staff (leadership teams)

Synergy Summer Institute/ Master Schedule Review Sessions • Session A: July 6 and 7 • Session B: July 13 and 14 • Session C: July 20 and 21

Miami Jackson Senior High School 1751 N.W. 36th Street Miami, FL 33142

Dr. David Moore, Assistant Superintendent Office of Academics and Transformation 305-995-1405 (Synergy) Dr. Maria P. de Armas, Assistant Superintendent, Office of Academics and Transformation , 305-995-4202 and Ms. Cynthia Gracia, Administrative Director, School Operations, 305-995-1891 (Master Schedules)

Monday, July 13, 2015 – Wednesday, July 15, 2015

All Principals Mandatory CATT II Training Hialeah Gardens Senior 11700 Hialeah Gardens Blvd. Hialeah Gardens, FL 33018

Ms. Tricia Fernandez, Administrative Director Office of Professional Development & Evaluation 305-995-7616

Monday, July 20, 2015 – Wednesday, July 22, 2015

All Principals Mandatory CATT II Training Center for Professional Learning 525 NW 147 Street Miami, FL. 33168

Ms. Tricia Fernandez, Administrative Director Office of Professional Development & Evaluation 305-995-7616

Monday, July 27, 2015

Title I Schools’ Principals

Professional Development for Principals of Schools Implementing the Title I School wide Program (Mandatory)

Booker T. Washington 1200 NW 6th Avenue Miami, FL 33136

Ms. Bernadette Montgomery, District Director Mr. Edgardo L. Reyes, Executive Director Title I Administration 305-995-1253

Tuesday, July 28, 2015 Title I Schools’ Principals


Southwest Miami SHS 8866 SW 50th Terrace Miami, FL 33165


Thursday, July 30, 2015 – Friday, July 31, 2015

Selected Principals Principal Induction Center for Prof. Learning 525 NW 147 Street Miami, FL 33168

Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305-995-7616

Monday, August 3, 2015

Title I Schools’ Principals


Booker T. Washington 1200 NW 6th Avenue Miami, FL 33136


Tuesday, August 4, 2015 Title I Schools’ Principals

Professional Development for Principals of Schools Implementing the Title I School wide Program

Southwest Miami SHS 8866 SW 50th Terrace Miami, FL 33165



Page 2


Thursday, August 6, 2015 Friday, August 7, 2015

Charter School Principals

Charter Schools First Quarterly Principals’ Meeting

Miami Arts Homestead 3000 SE Ninth Street Homestead, FL 33033

Dr. Pamela G. Sanders-White Charter School Support 305-995-1403

Friday, August 7, 2015 Postal notification cards mailed to students

Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175

Saturday, August 7, 2015 Rollover Processing – ISIS will be inactivated at 4:00 p.m. on August 7, 2015. Rollover processing begins August 3, 2015. ISIS will be down until 5:30 a.m. on Thursday, August 13, 2015.


Monday, August 10, 2015 – Tuesday, August 11, 2015

Assistant Principals Assistant Principal Induction Center for Professional Learning 525 NW 147 Street Miami, FL. 33168


Monday, August 10, 2015 – Friday, August 14, 2015

HCiOS nurses, health aides and school social workers

Health Connect in Our Schools Health Team Opening of School Meeting

Florida International Univ. 11200 SW 8th Street Miami, FL. 33199

Ms. Wilma Steiner, Director Comprehensive Health 305-995-1238

Monday, August 10, 2015 – Friday, August 14, 2015

HCiOS Provider Staff Health Connect in Our Schools Professional Development

Florida International Univ. 11200 SW 8th Street Miami, FL. 33199

Ms. Wilma Steiner, Director Comprehensive Health Services 305-995-1238

Tuesday, August 11, 2015 – Wednesday, August 12, 2015

Pre-Kindergarten Teachers

Office of Early Childhood Programs Opening of Schools Meeting for Pre-Kindergarten Teachers

Center for Professional Learning (CPL) 525 NW 147 Street Miami, FL. 33166 Training Room 6

Ms. Pilar L. Baldwin, District Supervisor Office of Early Childhood Programs 305-995-1997

Tuesday, August 11, 2015 Wednesday, August 12, 2015 Thursday, August 13, 2015

Selected VPK Teachers

UF/MDCPS VPK Academy Peer Coach’s Training

Coral Park Elementary 1225 SW 97 Avenue Miami, FL. 33174


Tuesday, August 11, 2015- Wednesday, August 12, 2015

VPK Teachers Teaching Strategies GOLD State Mandated Training

Coral Park Elementary 1225 SW 97 Ave Miami, FL 33174



Page 3


Tuesday, August 11, 2015, 7:30 AM

All Senior High School Principals, Athletic Directors, and Activities Directors

Opening of School Workshop Hialeah Gardens SHS 11700 Hialeah Gardens Blvd. Hialeah Gardens, FL 33018

Mr. George A. Núñez, Administrative Director School Operations 305-995-7626

Wednesday, August 12, 2015 Transportation Information for students for the 2015-2016 school year will be posted on the District’s web site for the Transportation Routing System application (WTRS).


Thursday, August 13, 2015 – Friday, August 14, 2015 8:00 a.m. – 3:30 p.m. Monday, August 17, 2015 – Tuesday, August 18, 2015 8:00 a.m. – 3:30 p.m.

New Teachers New Teacher Orientation Miami Jackson Senior 1751 NW 36th Street Miami, FL 33142 St. Thomas University 16401 NW 37th Avenue Miami Gardens, FL 33054

Ms. Wandarece Ruan, Administrative Director Office of Professional Development & Evaluation 305-995-7616

Thursday, August 13, 2015 Principals/AP’s, District Personnel

South Region Office Opening of Schools Professional Development Central Region Office Opening of Schools Professional Development

Felix Varela Senior 15255 SW 96th Street Miami, FL. 33196 Central Region Office 5005 NW 112 Avenue Doral, FL 33178

Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891

Friday, August 14, 2015 Principals/AP’s, District Personnel

North Region Office Opening of Schools Professional Development

Barbara Goleman Senior 14100 NW 89th Avenue Miami, FL. 33018


Friday, August 14, 2015 New Gradebook Attendance Managers

School Electronic Gradebook Training

Information Technology Services (ITS) 13135 SW 26 Street Miami, FL 33175

Ms. Annabel Prida, Supervisor Technical Training 305-995-3883

Monday, August 17, 2015 8:00 AM – 12:00 PM Tuesday, August 18, 2015 8:00 AM – 12:00 PM

Attendance Clerks and Registrars

Opening of Schools Meeting for Attendance Clerks/Registrars

Barbara Goleman Senior 14100 NW 89th Avenue Miami Lakes, FL 33018 Coral Reef Senior 10101 SW 152 Street Miami, FL. 33157

Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7324


Page 4


Mon., August 17, 2015 Wed., August 19, 2015

All Head Start Teachers, Center Directors, Early Head Start Staff and Assistants, Early Head Start Associate Educators and Assistants and Head Start District Staff

Head Start and Early Head Start Pre-service Conference

Hyatt Regency Downtown 400 South East Second Avenue Miami, FL. 33131

Dr. Maria Riestra-Quintero, Executive Director Office of Early Childhood Programs 305-995-7632

Monday, August 17, 2015 8:30 AM - 11:30 AM

All Elementary/K-8 Center Assistant Principals

Florida Kindergarten Readiness Screener (FLKRS) Training

School Board Admin. Bldg. 1450 NE 2nd Avenue, Auditorium Miami, FL 33132

Ms. Kim Roy, Instructional Support Specialist Office of Early Childhood Programs 305-995-1588

Monday, August 17, 2015 12:30 PM -3:30 PM

All Elementary/K-8 Center Reading Coaches


School Board Administration Bldg. 1450 NE 2nd Avenue, Auditorium Miami, FL 33132


Monday, August 17, 2015 Middle Schools ITS processes Opening of Schools Reports (Middle Schools)


Monday, August 17, 2015 8:00 - 8:30 AM

Attendance Clerks and Registrars

Training on Free and Reduced Meal Application

Barbara Goleman Senior High School 14100 NW 89 Avenue Miami Lakes, FL 33018

Ms. Penny Parham, Administrative Director Department of Food and Nutrition 786-275-0420

Tuesday, August 18, 2015

All Principals’ and Assistant Principals’

Central Region Office

Miami Senior High 2450 SW 1st Street Miami, FL. 33135

Dr. Janice Cruse-Sanchez, Administrative Director Central Region Center 305-499-5050 ext. 5058

Tuesday, August 18, 2015 10:00 AM

All Principals and Assistant Principals, Vice Principals, Adult Education Principals, DCSAA Employees, MEP Employees, Non-School Site Executive Directors and Above

Superintendent’s Opening of Schools Address

Arsht Center’s Knight Concert Hall 1300 Biscayne Blvd. Miami, FL. 33132

Ms. Daisy Gonzalez-Diego, Chief Communications Officer Office of Communications 305-995-2060


Page 5


Tuesday, August 18, 2015 1:00 PM

All Adult/Vocational and Community Principals’ and Assistant Principals’

Adult/Vocational and Community Education

Hialeah-Miami Lakes Adult Center 7977 W. 12 Avenue Hialeah, FL 33014

Ms. Pamela Johnson, Instructional Supervisor Adult/Vocational & Community 305-579-0311

Tuesday, August 18, 2015 All School Site Food Service Managers, Satellite Assistants and District Departments of Food and Nutrition Staff

Opening of Schools Meeting for Food and Nutrition

Hialeah Gardens Senior High School 11700 Hialeah Gardens Boulevard Hialeah Gardens, FL 33018


Tuesday, August 18, 2015 Attendance Clerks and Registrars

Training on Free and Reduced Meal Application

Coral Reef Senior 10101 SW 152 Street Miami, FL 33157


Tuesday, August 18, 2015 8:00 AM

All Middle School Principals and Athletic/Activity Coordinators

Middle School Athletic Program Meeting

Shenandoah Middle 1950 SW 19th. Street Miami, FL. 33145

Mr. George A. Núñez, Administrative Director School Operations 305-995-7626

Wednesday, August 19, 2015 8:00 AM


North Region Office

Milander Center for Entertainment 4800 Palm Avenue Hialeah, FL 33013

Ms. Sally Alayon , Administrative Director North Region Center 305-572-2800

Wednesday, August 19, 2015 8:00 AM


South Region Office

Robert Morgan Educational Center 18180 S.W. 122 Avenue, Miami, FL 33177

Ms. Reva VanGates, Administrative Director South Region Center 305-595-7022

Wednesday, August 19, 2015 Senior High Schools ITS processes Opening of Schools reports (Senior High Schools)


Wednesday, August 19, 2015 Middle Schools Opening of School reports for Middle Schools available for pick up at ITS



Thursday, August 20, 2015 12:00 p.m.-3:30 p.m.

Kindergarten Chairpersons


School Board Administration Bldg. 1450 NE 2nd Avenue, Auditorium Miami, FL 33132



Page 6


Friday, August 21, 2015 All Schools Opening of School reports for all schools available for pick up at ITS



Friday, August 29, 2015 All Schools ITS will inactivate students remaining online as No-Shows with withdrawal code DNE


Tuesday, September 1, 2015 – Thursday, September 3, 2015

Principals Scaled Leadership Regional Administrator Meetings Region Specific


Tuesday, September 1, 2015 All Principals Designate Flu Mist “Champion” and submit name All Schools

Wilma Steiner, Director Comprehensive Health Services 305-995-1238

First Semester September 2, 2015 – May, 2016,

Region Administrative Directors; Principals

Monthly Region Office of Professional Standards (OPS) Meetings

Respective Region Offices Ms. Joyce M. Castro, Administrative Director Office of Professional Standards 305-995-7007

Tuesday, September 8, 2015 – Thursday, September 10, 2015

Assistant Principals Scaled Leadership Regional Administrator Meetings Region Specific


Open House Dates September 8-10, 2015 September 16-17, 2015 September 28-29, 2015 September 30-October 1, 2015

• Elementary /K8 Centers • Middle Schools • Senior High • Special Centers

Respective Schools


September 8-10, 2015 September 16-17, 2015 September 28-29, 2015 September 30-October 1, 2015

All Title I Schools Title I Annual Parent Meeting – (occurs during Open House)

All Title I Schools

Ms. Bernadette Montgomery, District Director Title I Support Programs 305-995-1202

September 9, 2015 8:00 AM – 12:00 PM

New School Homeless Liaisons

School Homeless Liaison Training

Camillus House 1603 NW 7th Avenue Miami, FL 33136

Debra Albo-Steiger, Project Manager Project UP-START Homeless Education Division of Student Services 305-995-7558

Thursday, September 10, 2015 iLEAD Mentors iLEAD New Mentor Training Florida International University 11200 SW 8 Street Miami, FL 33199



Page 7


Friday, September 11, 2015 Principals All schools must designate a site administrator that will be the contact for communication regarding FLVS during the school year and the names of all persons working as facilitators.

Mr. Peter Hotung, Instructional Support Specialist Instructional Technology 305-995-2909

Friday, September 11, 2015 Newly hired Instructional Professionals

IPEGS Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168

Ms. Tricia Fernandez, Administrative Director Office of Professional Development & Evaluation 305 995-7616

Monday, September 14, 2015 School Operations, Select Personnel

School Operations’ Opening of Schools Meeting TBD


Monday, September 14, 2015- Thursday, September 25, 2015

Principals and FTE Preparers

FTE Workshops (Mandatory)

Information Technology Services (ITS) 13135 SW 26 Street Miami, FL 33175 Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168

Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411

Wednesday, September 14, 2015

iLEAD participants iLEAD Seminar

TBD


Tuesday, September 15, 2015 New Principals Principal Induction

TBD


Wednesday, September 16, 2015

Head Start/Early Head Start Principals

Head Start/Early Head Start Training TBD



Page 8


Wednesday, September 16, 2015 Wednesday, October 14, 2015 Tuesday, November 10, 2015 Tuesday, January 19, 2016 Tuesday, March 8, 2016 Tuesday, April 12, 2016 Tuesday, May 3, 20216 8:30 AM – 12:30 PM Friday, September 18, 2015 Friday, October 16, 2015 Thursday, November 12, 2015 Thursday, January 21, 2016 Thursday, March 10, 2016 Thursday, April 14, 2016 Thursday, May 5, 2016 8:30 AM – 12:30 PM

All School Counselors

Elementary School Counselors (North) Professional Development Elementary School Counselors (SOUTH) Professional Development

Jose Marti Mast 6-12 Academy 5701 West 24th Avenue Hialeah, FL 33016 Paul W. Bell Middle 11800 NW 2nd Street Miami, FL. 33182


Thursday, September 17, 2015 Principals Money Does Matter Support Program TBD


Thursday, September 17, 2015 Head Start/Early Head Start Assistant Principals



Thursday, September 17, 2015 New APs AP Induction

TBD


Friday, September 18, 2015 Selected Aspiring Principals

Principal BENCH Academy

TBD


Monday, September 21, 2015 and Tuesday, September 22, 2015

Newly appointed Assistant Principals with IPEGS responsibilities

CATT I Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168


Monday, September 21 – Friday, October 16, 2015

United Way Employee Participants

United Way Employee Campaign

Respective Schools Ms. Diana Venturini, Director Office of Community Engagement 305-995-1367


Page 9


Friday, September 23, 2015 Newly appointed Administrators with IPEGS responsibilities



September 24, 2015 December 3, 2015 February 24, 2016 May 12, 2016

School Sites Interim Reports (Appendix R)

Respective Schools Information Technology Services (ITS) 13135 SW 26 Street Miami, FL. 33175

Thursday, September 24, 2015 Wednesday, October 21, 2015 Wednesday, November 18, 2015 Wednesday, January 13, 2016 Wednesday, March 16, 2016 Wednesday, April 20, 2016 Wednesday, May 4, 2016 8:30 AM – 12:30 PM

Student Services Chairpersons

Middle School Student Services Chairpersons Professional Development

iTech @ Thomas A. Edison Educational Center 6101 NW 2nd Avenue Miami, FL 33127


Monday, September 28 –Friday, October 2, 2015

Mandatory for Administrators

Truancy Intervention Program Workshops

TBD


Monday, September 28, 2015-Friday, October 2, 2015

Selected Principals and Assistant Principals

Instructional Rounds

TBD


Tuesday, September 29 - Wednesday, 30, 2015


TBD


Tuesday, September 29, 2015 – Thursday, October 1 , 2015

All Assistant Principals & newly appointed Principals & Administrators with IPEGS responsibilities

CATT II (must complete CATT I prior to taking CATT II)

Center for Professional Learning 525 N.W. 147 Street

Miami, FL 33168



Page 10


Wednesday, September 30, 2015 Wednesday, October 28, 2015 Friday, November 20, 2015 Wednesday, January 27, 2016 Wednesday, March 30, 2016 Wednesday, April 27, 2016 Friday, May 6, 2016 8:00 AM – 12:00 PM

Senior High School Student Services Chairpersons, Adult Education Counselors, CAP Advisors

Senior High School Student Services Chairpersons Adult Education Counselors CAP Advisors Professional Development

iTech @ Thomas A. Edison Educational Center 6101 NW 2 Avenue Miami, FL 33127


October, 2015 Assistant Principals Superintendents of Schools Assistant Principal Leadership Meetings Face to Face

TBD Ms. Cynthia Gracia, Administrative Director School Operations 305-995-1891

Thursday, October 1, 2015 – Friday, October 30, 2015

Students United Way Student Campaign Respective Schools Ms. Diana Venturini, Director Office of Community Engagement 305-995-1367

Friday, October 2, 2015 All Title I Schools Review, develop and implement: 2015-2016 Title I School’s PIP

All Title I Schools Mr. Pedro Arteaga, Executive Director Title I Administration 305-995-1716

Monday, October 5, 2015 iLEAD participants iLEAD Seminar

TBD


Monday, October 5, 2015 Selected Aspiring Principals


TBD


Monday, October 5, 2015 Tuesday, October 7, 2014 8:00 AM -12:00 PM Tuesday, October 6, 2015

Elementary and Middle School (North/Central) designated Homeless Liaisons Senior High School designated Homeless Liaisons

School Homeless Liaison Meeting

Camillus House 1603 NW 7th Avenue Miami, FL 33136 Job Corps Homestead 12350 SW 285th Street Homestead, FL. 33033

Ms. Debra Albo-Steiger, Project Manager Project Up-START Homeless Education Division of Student Services 305-995-7558

Monday, October 5 – Friday, October 9, 2015

Principals & Registrars

Mandatory Student Registration Procedures for new Administrators & Support Staff

TBD Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411


Page 11


Tuesday, October 6, 2015 – Thursday, October 8, 2015



Wednesday, October 7, 2015 Newly hired Instructional Professionals



Wednesday, October 7, 2015 8:00 AM -12:00 PM

Elementary and Middle School (South) designated Homeless Liaisons


Job Corps Homestead 12350 SW 285th Street Homestead, FL 33033

Ms. Debra Albo-Steiger, Project Manager Project Up-START Homeless Education Division of Student Services 305-995-7558

Thursday, October 8 – Friday, October 9, 2015


TBD


Friday, October 9, 2015 New Principals Principal Induction

TBD


Friday, October 9, 2015 New APs AP Induction

TBD


Friday, October 9, 2015 Friday, January 8, 2016 Friday, April 1, 2016 8:00 AM – 12:00 PM

TRUST Specialists, TRUST Professional Development

Various Locations/TBD Ms. Martha Z. Harris, Administrative Director Division of Student Services 305-995-7324

Tuesday, October 13 – Thursday, October 15, 2015




FTE Survey 2


Thursday, October 12, 2015 Newly hired Administrators with IPEGS responsibilities




Page 12


Tuesday, October 13, 2015 – Tuesday, October 20, 2015

All Schools Flu Mist Campaign Healthy Schools

All Schools Wilma Steiner, Director Comprehensive Health Services 305-995-1238

Thursday, October 15, 2015 Principals Money Does Matter Support Program TBD


Thursday, October 15 – Friday, October, 16, 2015


TBD


Monday, October 26, 2015 – Friday, October 30, 2015

Selected Principals/APs


TBD

Mr. Rouben Yaghdjian, Administrative Director Office of Professional Development & Evaluation 305‐995‐7616


Principals, AP’s, FTE FTE/DECO Procedures Workshops (Mandatory)

Center for Professional Learning 525 N.W. 147 Street Miami, FL. 33168


Monday, October 19, 2015 – Wednesday, November 11, 2015

All Teachers Teacher Roster Verification Employee Portal Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411

Wednesday, October 21, 2015 Newly hired Instructional Professionals



Thursday, October 22, 2015 - Friday, October 23, 2015




Tuesday, October 27, 2015 – Thursday, October 29, 2015



Center for Professional Learning 525 N.W. 147 Street Miami, FL 33168



Page 13


Friday, October 30, 2015 Teachers (One from each school)

Fair Liaision Breakfast Tamiami Youth Fair Grounds – R. Ray Goode Building, 2nd Floor 10901 SW 24th Street Miami, FL 33165

Ms. Diana Venturini, Director Office of Community Engagement 305-995-1756

Monday, November 2, 2015 iLEAD participants iLEAD Seminar

TBD


Monday, November 2, 2015 Selected Aspiring Principals


TBD


Monday, November 2, 2015 – Friday, November 6, 2015

Selected Professional Development & Evaluation and Human Resources Administration

CATT III Master Trainers with Stronge & Associates



Tuesday, November 3, 2015 – Thursday, November 5, 2015



Friday, November 6, 2015 New Principals Principal Induction

TBD


Friday, November 6, 2015

New Assistant Principals

Assistant Principal Induction

TBD


Friday, November 6, 2015 Friday, January 22, 2016 Friday, March 11, 2016

Representatives from Local Colleges and Universities, Private Schools, Parent and Community Groups, and MDCPS

Miami National College Fair Local Planning Committee Meeting

South Florida Educational Federal Credit Union 1498 NE 2nd Avenue Miami, FL 33132


Monday, November 9, 2015 – Thursday, November 19, 2015

Principals, Registrars Registration & Problem Solving Resolutions TBD

Ms. Charlene Burks, Administrative Director Federal & State Compliance Office 305-883-0411


Page 14


Tuesday, November 10, Thursday, November 12, and Friday, November 13, 2015



Thursday, November 12, 2015

Newly hired Instructional Professionals



Thursday, November 12, 2015 – Friday, November 13, 2015


TBD


Monday, November 16, 2015 – Wednesday, November 18, 2015, November 20, 2015 and November 23, 2015

Selected Principals and APs


TBD


Thursday, November 19, 2015 Principals Money Does Matter Support Program TBD


Thursday, November 19 – Friday, November 20, 2015


TBD


Tuesday, November 24, 2015 Newly appointed Administrators with IPEGS responsibilities



December, 2015 Science Teachers STEM Expo Science Competition Registration

Department of Science website - online

Dr. Ava D. Rosales, Executive Director Department of Science 305-995-1939

Tuesday, December 1, 2015 – Wednesday, December 2, 2015

Newly appointed Administrators with IPEGS responsibilities



Monday, December 7, 2015-Friday, December 11, 2015

Selected Principals and APs


TBD



Page 15


Tuesday, December 8, 2015 – Thursday, December 10, 2015





Thursday, December 10 - Friday, December 11, 2015


TBD


Friday, December 11, 2015 Newly appointed Administrators with IPEGS responsibilities



Monday, December 14, 2015 iLEAD Participant/Selected Aspiring Principals

iLEAD/Principal BENCH Academy TBD


Tuesday, December 15, 2015 New Principals, New APs

Principal/AP Induction

TBD


Wednesday, December 16, 2015




Thursday, December 17, 2015 Central Region Staff Central Region Meeting

TBD

Dr. Janice Cruse-Sanchez, Administrative Director Central Region Office 305 499-5050

Tuesday, January 5, 2016 Newly hired Instructional Professionals



Monday, January 11, 2016 – Wednesday, January 13, 2016






Page 16


Monday, January 11, 2016 iLEAD participants iLEAD Seminar

TBD


Monday, January 11, 2016 Selected Aspiring Principals


TBD


Tuesday, January 12, 2016 -Thursday, January 14, 2016



Thursday, January 14 – Friday, January, 15, 2016


TBD


Friday, January 15, 2016 Newly appointed Administrators with IPEGS responsibilities



Friday, January 15, 2016 New Principals Principal Induction

TBD


Friday, January 15, 2016 New APs AP Induction

TBD


Tuesday, January 19, 2016 - Thursday, January 21, 2016



Wednesday, January 20, 2016 – Thursday, January 21, 2016




Thursday, January 21, 2016 Principals Money Does Matter Support Program TBD



Page 17


Tuesday, January 26, 2016 – Thursday, January 28, 2016





Monday, January 25, 2016 – Friday, January 29, 2016



TBD


Friday, January 29, 2016 Newly hired Instructional Professionals



February, 2016 Non School Site Administrator

Superintendents of Schools Non School Site Administrator Leadership Meetings Face to Face

TBD


Monday, February 1, 2016 iLEAD Participants iLEAD Seminar

TBD


Monday, February 1, 2016 Selected Aspiring Principals


TBD


Tuesday, February 2, 2016 – Thursday, February 4, 2016



Monday, February 1, 2016 -Friday, February 5, 2016

All School Counseling Professionals

National School Counseling Week TBD

Martha Z. Harris, Administrative Director Division of Student Services 305-995-7324

Monday, February 1, 2016 – Friday, February 12, 2016

AP’s & Registrars Initial Entry Registration Procedures Workshop TBD


Wednesday, February 3, 2016 Newly hired Instructional Professionals




Page 18


Friday, February 5, 2016 New Principals Principal Induction

TBD


Friday, February 5, 2016 New APs AP Induction

TBD


Friday, February 5, 2016 Saturday, February 6, 2016

Selected Teachers, Administrators Representatives from Local Colleges and Universities, Private Schools, Parent and Community Groups

Miami-Dade STEM Expo Project Check-In and Competition

Miami Dade College, North Campus 11380 N.W. 27th Avenue Miami, FL 33167

Mr. Cristian Carranza, Administrative Director Division of Academics 305-995-1939

Monday, February 8 – Friday, February 12, 2016

FTE Survey 3


Tuesday, February 9, 2016-Thursday, February 11, 2016








February 15, 2015 – March 9, 2016

All Teachers Teacher Roster Verification Employee Portal Ms. Charlene Burks, Administrative Director Federal and State Compliance Office 305-883-0411

Tuesday, February 16, 2016 Student Services Professionals

Student Services Mini-Conference

iTech @ Thomas Edison 6101 NW 2nd Avenue Miami, FL 33127

Martha Z. Harris, Administrative Director Division of Student Services 305-995-7324

Thursday, February 16, 2016 Newly appointed Administrators with IPEGS responsibilities


Ms. Tricia Fernandez, Administrative Director Office of Professional Development & Evaluation 305 995‐7616


Page 19


Wednesday, February 17, 2016




Wednesday, February 17, 2016

Head Start/Early Head Start Principals



Thursday, February 18, 2016 Principals Money Does Matter Support Program TBD


Thursday, February 18, 2016 Head Start/Early Head Start Assistant Principals



Friday, February 19, 2016 and Monday, February 22, 2016




Sunday, February 21, 2016 12:00 PM – 4:00 PM

Students, Parents, College Representatives, Community Members, MDCPS Staff, and School Board Members

Miami National College Fair Doubletree-Miami Airport Convention Center 711 NW 72nd Avenue Miami, FL 33126


Monday, February 22, 2016 – Friday, February 26, 2015



TBD







Thursday, February 25, 2016 Newly hired Instructional Professionals




Page 20


Monday, February 29, 2016 Tuesday, March 3, 2015 Tuesday March 1, 2016 8:00 AM -12:00 PM

Elementary and Middle School designated Homeless Liaisons (North/Central) Senior High School designated Homeless Liaisons


Camillus House 1603 NW 7th Avenue Miami, FL 33136 Camillus House 1603 NW 7th Avenue Miami, FL 33136

Ms. Debra Albo-Steiger, Project Manager Division of Student Services 305-995-7558

Tuesday, March 1, 2016 -Thursday, March 3, 2016



Wednesday, March 2, 2016 Newly hired Instructional Professionals



Tuesday, March 8, 2016 -Thursday, March 10, 2016



Tuesday, March 8, 2016 – Thursday, March 10, 2016





Friday, March 11, 2016 Newly hired Instructional Professionals



Tuesday, March 15, 2016 New Principals Principal Induction

TBD


Wednesday, March 16, 2016 Selected Aspiring Principals


TBD



Page 21


Wednesday, March 16, 2016 iLEAD Participants iLEAD Seminar

TBD


Thursday, March 17, 2016 New APs AP Induction

TBD


Thursday, March 17, 2016 Principals Money Does Matter Support Program TBD


March 18, 2016 March 30, 2016 March 31, 2016 April 6, 2016 April 7, 2016

Grades 3-5 -All Regions Grades 6-8 -Central Region 6-8 Grades -North and South Region PreK-2-All Regions Exceptional ED -All Regions

2016 Youth Fair Fieldtrip This event and corresponding dates are tentative-pending testing dates to be provided by FLDOE

Tamiami Youth Fair Grounds 10901 SW 24th Street Miami, FL 33165

Ms. Diana Venturini, Director Community Outreach 305-995-1756

Wednesday, March 24, 2016 8:00 AM -12:00 PM

Elementary and Middle designated Homeless Liaisons (South)


Job Corps Homestead 12350 SW 285th Street Homestead, FL 33033

Ms. Debra Albo-Steiger, Project Manager Project Up-START, Homeless Education Division of Student Services 305-995-7558

Tuesday, March 29, 2016 – Thursday, March 31, 2016






Page 22


Tuesday, April 12, 2016 – Thursday, April 14, 2016





Monday, April 18, 2016 – Wednesday, April 20, 2016





Thursday, April 21, 2016 Principals Money Does Matter Support Program TBD


Monday, May 2, 2016 iLEAD participants iLEAD Seminar

TBD


Monday, May 2, 2016 Selected Aspiring Principals


TBD


Tuesday, May 3, 2016 – Thursday, May 5, 2016



Tuesday, May 3, 2016 – Thursday, May 5, 2016





Friday, May 6, 2016 New Principals Principal Induction

TBD



Page 23


Friday, May 6, 2016 New APs AP Induction

TBD


Tuesday, May 10, 2016 -Thursday, May 12, 2016



Thursday, May 19, 2016 Principals Money Does Matter Support Program

TBD


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Page 2

DUE DATE TASK LIST Observation date(s) will be based on employment start date.

Instructional Professionals new to a school site/work location must be observed in their first 30 days of employment.

On-going Schedule safety committee meetings at least once a month As applicable As applicable, Principal and Athletic Director of the school are required to sign affidavits in accordance to FHSAA

Policy. July 6,– July 10, 2015 FTE SURVEY 1 July 10, 2015 Enter NEW (registered after 7/10/2015) students’ addresses and school assignments in ISIS. Any students registered

after this date will not be guaranteed transportation at school opening. August 6, 2015 8:00 AM Complete final transfer of Aspen Schedules (MIDDLE SCHOOLS) August 7, 2015 8:00 AM Complete final transfer of Aspen Schedules (HIGH SCHOOLS) August 8, 2015 Review procedures for reporting incidents through the Automated Incident Reporting System (AIRS) and the District’s

Critical Incident Response Team (DCIRT) notifications protocol. Review the District handbook located at: http://ehandbooks.dadeschools.net/user_guides/180.pdf and (Appendix C) “Incident Reporting”.

August 12, 2015 Submit Secondary School Bell Schedules to Federal and State Compliance Office (FASCO) August 14,2015 Submit name of the Advanced Placement coordinator and the Dual Enrollment Coordinator to Advanced Academic

Programs August 14, 2015 Review the procedure for documenting and collecting information necessary to complete the Payroll Certification

Report August 14 2015 Review new performance assessment calendar, timelines, and procedures for teachers newly hired in accordance with

Section 1012.34, Florida Statutes. http://ipegs.dadeschools.net/default.asp August 14, 2015 Review guidelines, student application (FM7525), and student log sheet (FM7533) for internship programs (i.e.,

Honors and Executive, Career Experience Opportunity, iPrep) at http://www.dadeschools.net/community.asp August 14 2015 Assign QUAD A access for WIC2 INTERNSHIP SCHL STF to designated Internship Coordinator(s) August 14, 2015 Review QUAD A authorization. Reconcile as needed August 14, 2015 Assign at least one student service employee the specific responsibility of identifying and utilizing the youth-serving

agencies within the community. August 14, 2015 Review the current School-site MEP Evaluation System with all appropriate personnel August 14, 2015 Review the Personnel Investigative Model (PIM) User’s Guide to ensure that all administrative staff members are fully

cognizant of the procedures August 14, 2015 Review Title I guidelines that are contained in the 2015-2016 Title I Administration Handbook and may be accessed at:

http://ehandbooks.dadeschools.net/ehome.asp?Page=Main August 14, 2015 Review School Volunteer Application http://ehandbooks.dadeschools.net/user_guides/166/index.html Review policies

and guidelines for working with school volunteers August 14, 2015 Review Dade Partner Proposal http://forms.dadeschools.net/webpdf/6481.pdf August 14, 2015 Review memorandum on Protocol Guidelines for Program Introductions of School Board Members and Board

Administrative Assistants http://ehandbooks.dadeschools.net/policies/171.pdf


Page 3

DUE DATE TASK LIST August 14, 2015 Introduce the Reading Coach(es) and review the role of the Reading Coach as outlined in the K-12 CRRP/Establish a

Reading Leadership Team August 14, 2015 Develop and inform all teachers of procedures for removing disruptive students from the class August 14, 2015 Review policies and procedures as provided by the Office of Professional Standards, specifically the following:

• How to Use Common Sense and Professional Judgment to Avoid Legal Complications in Teaching • Common Sense suggestions for Non-Instructional Personnel Pertinent School Board Policies

August 14, 2015 Review procedures for receipt of goods, supplies and materials with selected staff to include handling/distribution of funds, etc. http://ehandbooks.dadeschools.net/policies/52/pdfs/Section4.pdf

August 14, 2015 Review and distribute the Emergency Operations Plan (EOP) Teacher’s Responsibilities. See (Appendix G) “Miami-Dade County Public Schools Emergency Operations Plan.

August 14, 2015 Inform all employees of the District’s implementation of the employment-related provisions of the Americans with Disabilities Act (ADA) and the Family Medical Leave Act (FMLA)

August 14, 2015 Each staff member should receive and sign-off on an 8 ½” x 11” copy of the Discrimination/Harassment Poster August 14, 2015 Provide teachers with 2015-2016 Open House Dates August 14, 2015 Provide copies of and file acknowledgement of receipt to all certified staff members the Code of Ethics and the

Principles of Professional Conduct for the Education Profession in Florida and the Standards of Competent Professional Performance (Florida State Board of Education Administrative Rules, 6B-1, 6B-5). http://eac.dadeschools.net/CodeOfEthics.asp

August 14 2015 Review plans and distribute for the implementation of the four (4) intramural supplements allocated to each K-8 Center to be used for students in grades 6-8 for intramural activities only (Appendix K)

August 14, 2015 Develop a plan of action for working with students who have been retained at the end of the school year or the summer session

August 15, 2015 Have on file valid copies of Florida Educator’s Certificates for all instructional personnel. August 17, 2015 Complete “School Plan for Providing Nourishment for Students without Meal Benefits or Funds to Purchase a Meal”

and submit it to the Department of Food and Nutrition August 17, 2015 – September 4, 2015

Schedule an EESAC meeting within the first three weeks of the school year to review, amend, and approve the School Improvement Plan (SIP) posted to the Bureau of School Improvement website. Conduct elections to fill vacancies.

August 19, 2015 Print a copy of the Code of Student Conduct (COSC) in English, Spanish and Haitian-Creole, and place in an accessible location for parents/guardians to review. In addition, post the link to the Code of Student Conduct (COSC) in a highly visible location on your school’s website easily accessible to teachers, staff, students, parents/guardians, and the community.

August 21, 2015 Assign a member of the faculty to serve as the Athletic & Activity Coordinator at their respective middle school site August 21, 2015 Review and implement the procedures for the distribution, collection, and submission of student accident insurance

forms August 24, 2015 Distribute School Police letter #322 to students. (Appendix L) August 24, 2015 Begin monitoring Class Size Portal August 28, 2015 Submit school-site Professional Development (PD) needs assessment results and PD Blueprint FM7551 to Work

Location #9017: Office of Professional Development and Evaluation


Page 4

DUE DATE TASK LIST August 28, 2015 Review Florida Statutes related to instructional and administrative certification requirements (1012.42, F.S.). School

site must obtain a copy of a current, valid Florida Educator’s Certificate for each instructional and administrative employee.

August 28, 2015 Distribute the District-approved Code of Student Conduct (COSC) letters to parents/guardians on school letterhead, Acknowledgement of Receipt and Review and COSC parent flyer the first week of school. (Appendix N)

August 28, 2015 Conduct an orientation with all students on the Code of Student Conduct August 28, 2015 Submit FM2396 Special Fees and Charges School Request to Region August 28, 2015 Submit name of the TAP Coordinator to School Operations. For further assistance, please contact 305-995-1891. August 28, 2015 Inform all employees of the district’s Exposure Control Plan, Blood-borne Pathogens Standard and the availability of

the Hepatitis B vaccination series August 28, 2015 Meet with all club sponsors and booster clubs at the beginning of the school year to review the items listed in the Club

Advisor Handbook. Review procedures for fundraising and other club related activities as specified in http://ehandbooks.dadeschools.net/policies/52/pdfs/Section4.pdf

August 28, 2015 Meet with all the school’s booster clubs and review District guidelines with them at the start of the school year. Each booster club president must sign for receipt of the handbook.

August 28, 2015 Distribute copy of School Board Policy 2111: Parental Involvement, either as a hard-copy document or electronically August 28, 2015 Send MDCPS HIV STDs K-12 Curriculum Letter to parents/guardians, available online (English, Spanish, Creole) at:

http://aidseducation.dadeschools.net/forms.asp September 1, 2015 Monitor class size portal daily. September 1, 2015 Designate a site administrator as the FLVS contact and the names of all facilitators. September 2, 2015 (Observations may begin)

Review procedures for Teacher Observation and Teacher Evaluation (IPEGS) http://ipegs.dadeschools.net/ No formal observation shall be conducted during the first ten (10) days of student attendance

September 4, 2015 Complete the 2015-2016 School Based Alternative-to-Suspension Plan found in (Appendix M) September 4, 2015 Send letters and the Directory Information Opt-Out Form (http://forms.dadeschools.net/webpdf/6479.pdf ) to parents,

legal guardians, and eligible students informing them of their rights. The provisions for access to student records should also be reviewed with all appropriate clerical and student services staff members.

• Review document, Student Educational Records, “Directory Information” • Review Unlisted Telephone Notification Form (http://forms.dadeschools.net/webpdf/6603.pdf ) • Distribute and collect Press Release for all students

September 4, 2015 Review EPs and update information in SPED-EMS as needed- Teachers of the gifted and LEAs September 4, 2015 Review and update your school’s Juvenile Court Contact (JCC) Persons. (Appendix A) “Identifying and Updating Your

School’s Juvenile Court Contact Persons”) September 4, 2015 Confirm SPED-EMS login and Quad A access confirmation September 4, 2015 Delete SPED-EMS 2014-2015 student caseloads September 4, 2015 Set-up SPED-EMS 2015-2016 student caseloads September 4, 2015 Convene and consider the End of Course (EOC) waiver within the first two weeks of the 2015-2016 school year (IEP

Team) September 4, 2015 Review IEP and the Matrix of Services Information in SPED-EMS - Teachers of students with disabilities and LEAs


Page 5

DUE DATE TASK LIST September 4, 2015 Complete the SPED EMS Waiver of EOC Assessment Requirement for Students with Disabilities (IEP Team) September 5, 2015 Obtain Parents’ acknowledgement of “Receipt and Review” of the Code of Student Conduct September 11, 2015 All schedules for students with disabilities must be entered in ISIS. September 11, 2015 Submit online survey for Blended Learning Communities formerly known as Virtual Learning Labs September 11, 2015 Review and verify that all students are enrolled in the appropriate FLVS course and that courses are labelled

appropriately September 14, 2015 Submit at least one entry in the South Florida Science and Engineering Fair – A Science Technology, and Engineering

& Mathematics (STEM) Initiative and requires all Senior High Schools to offer a school-site research course where students are engaged in active research. http://pdfs.dadeschools.net/Bdarch/2008/Bd011608/agenda/H11rev2.PDF

September 15, 2015 or when FSA ELA & Algebra 1 scores are available

Review the PMP Eligible Report to identify students that may need a Progress Monitoring Plan, as specified by 1008.25 (4) (b).

September 18, 2015 Submit completed Student Services Management Agreement FM7501 September 18, 2015 Complete the Student Services School Profile (SSSP) available online (in electronic survey format) at

https://www.surveymonkey.com/s/YSW58FZ. Once completed, a copy of each school’s SSSP will be e-mailed to the corresponding school principal

September 25, 2015 Review School Improvement Plan (SIP) Peer Reviews October, 2015 Review Preliminary Teachers Teaching Out of Field (T137960101/T1379701) October 1, 2015 Distribute the Title I Program Notification Letter; 2015-2016 District Title I PIP and School-level Title I PIP Flyer; and

the 2015-2016 Title I School-Parent Compact October 1, 2015 Conduct the Title I Annual Meeting and include all other meeting’s documentation (access the PowerPoint template

and documents for this meeting at the M-DCPS Title I web site: FDOE Requirements: NCLB-Parental Involvement http://title1.dadeschools.net/FDOE_reqs.asp

October 1, 2015 Schedule and conduct the FDOE required Title I Parent Meeting 20154-2016 M-DCPS Title I PIP. Provide agenda, minutes demonstrating evidence of parent input in the development of the School level PIP and of parent involvement in the development of the Title I School-Parent Compact

October, 2015 Review DECO Teachers Teaching Out of Field (T1340N0501) October 12, 2015 - October 16, 2015

FTE Survey 2

October 19, 2015 Review “Teacher Roster Verification” Procedures with Instructional Personnel. Teachers should schedule on their Outlook Calendar – Appendix I

October 29, 2015 Complete observations for new (Probationary Contract Status)teachers, instructional support personnel, and student services personnel new to M-DCPS, and/or new to the school/work location with post-observation meeting.

October 30, 2015 Complete the individual club data collection form by the end of October 30, 2015 Senior High School Activities Directors are then required to complete the school club data collection form by the end of October 30, 2015.

October 30, 2015 Provide awareness/information re: District Policy Against Bullying and Harassment for Students, Parents, Staff and School Volunteers. (http://studentservices.dadeschools.net/bullying/)


Page 6

DUE DATE TASK LIST October 11, 2015 – November 5, 2015 Complete Online Principal Certification of Attendance – 1st Grading Period

November, 2015 Review Highly Qualified Teacher reports distributed by Regions November 11, 2015 “Teacher Roster Verification” - Appendix I November 13, 2015 Submit Page 1 of the Bullying and Harassment School Site Compliance Checklist to WL #9721 –

Attention: Daniel Ore January 8, 2016 Complete the delivery of the Bullying and Violence Prevention Curriculum (K-12). Lessons are available to download.

(http://studentservices.dadeschools.net/bullying/b-h_policy_manual.asp) February 1, 2016 Complete Online Principal Certification of Attendance - 2nd Grading Period February 8, 2016 -February 12, 2016 FTE Survey 3

February 15, 2016 Review “Teacher Roster Verification” Procedures with Instructional Personnel. Teachers should schedule on their Outlook Calendar

March, 2016 Review Highly Qualified Teacher reports distributed by Regions March 9, 2016 Deadline for Teacher Roster Verification April, 2016 Review Teachers Beyond Timeline for META Training (T231367) April 7, 2016 Complete second observation for Probationary Contract personnel with post observation meeting: observation of

Annual Contract, Professional Service Contract and Continuing Contract teachers with post-observation meeting. April 14, 2016 Complete Online Principal Certification of Attendance -3rd Grading Period June 13-17, 2016 FTE Survey 4 June 16, 2016 Complete Online Principal Certification of Attendance - 4th Grading Period

Charter School Support TBA Submit School Improvement Plan (SIP) July 27, 2015 Submit Parent/Student Handbook July 27, 2015 Submit Parent Contract July 28, 2015 Submit Emergency Contact Information July 28, 2015 Submit Conflict Resolution Designee July 28, 2015 Submit Governing Board Minutes July 30, 2015 Submit Fee Schedule August 1, 2015 Submit calendar changes for the 2015-2016 school year with appropriate programming fee. August 3, 2015 Submit Annual Unaudited Financial Statement and Annual Cost Report August 3, 2015 Submit Bank Transfer Information Letter August 3, 2015 Submit Fire Safety Permit August 3, 2015 Submit Property Lease or Deed or Space Usage Agreement August3, 2015 Submit Certificate of Insurance August 3, 2015 Submit Certificate of Occupancy August 3, 2015 Submit Health Permit


Page 7

DUE DATE TASK LIST August 3, 2015 Submit Asbestos Hazard Emergency Response Act August 3, 2015 Submit Certificate of Use August 3, 2015 Submit Occupational License August 6-7, 2015 Attend First Quarterly Principal Meeting August 4 2015 Submit Governing Board Meeting Dates August 11, 2015 Submit M-DCPS Approved Transportation Provider August 11, 2015 Submit Food Service Provider Form August 11, 2015 Submit Student Capacity August 11, 2015 Submit Management Company/Educational Service Provider August 14, 2015 Submit Annual Budget August 28, 2015 Submit Monthly Financial Report September 2, 2015 Submit Audited Financial Statement September 2, 2015 Submit Governing Board Members September 2, 2015 Submit Contract Verifying Charter School Staff not M-DCPS Employee September 2, 2015 Submit Emergency Evacuation September 14, 2015 Submit Application Accountability Report September 18, 2015 Submit Transportation Routes September 22, 2015 Submit Student Support Team (SST) (RtI) Information September 22, 2015 Submit Safety and Emergency Plan and Staff Training September 22, 2015 Submit Restriction/Disclosure of Employment of Relatives September 29, 2015 Submit Charter School By-Laws

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ACKNOWLEDGEMENT

I, _________________, ____________________, have been apprised of my Professional Name Position

Responsibilities and School Board Policies related to, but not limited to, the Code of Ethics.

Furthermore, I have been apprised of School Board Policies that reflect my professional responsibility as a Miami Dade County Public School employee.

School Board Policy Board Policy Title 1113 Conflicting Employment or Contractual Relationship 1124 Drug-Free Workplace 1129 Conflict of Interest 1139 Educator Misconduct

1170.01 Employee Assistance Program 1210 Standards of Ethical Conduct

1210.01 Code of Ethics 1213 Student Supervision and Welfare 1215 Tobacco Use 1217 Weapons 1362 Anti-Discrimination/Harassment (Post)

1362.02 Anti-Discrimination/Harassment Complaint Procedure (Post) 1380 Threatening Behavior Toward Staff Members 1590 Personnel File 2330 Homework

2411 School Counseling 3210 Standards of Ethical Conduct

5136.02 Sexting 5517 Anti-Discrimination/Harassment (Students)

5517.02 Discrimination/Harassment Complaint Procedures for Students 5517.03 Dating Violence or Abuse

6152 Student Fees 6430 Illness or Injury In-Line-Of-Duty

7540.03 Student Network and Internet Acceptable Use and Safety 8141 Mandatory Reporting of Misconduct by Certificated Employees 8330 Student Educational Records 8442 Reporting Accidents 8453 Direct Contact Communicable Diseases 8462 Student Abuse and Neglect

Appendix I Teacher Roster Verification Procedures

__________________________________________ _____________ Faculty/Staff Member Signature of Acknowledgement Date

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OPERATIONAL PROTOCOLS

Preparedness for New School Year

___ Is the current Faculty/Staff and Student Handbooks sufficient to enable the school to operate efficiently and effectively.

___ Modifications and/or updates have been made and completed to the Faculty/Staff and Student Handbooks and reflect new board policies and districtwide initiatives.

___ The school operating budget is in place for the school year.

• Funds for supplies have been allocated. • There is reasonable balance between anticipated revenue and program offerings. • All funded positions have been filled for the new school year.

___ Is there calendar of programs / activities in place for the school year.

• EESAC calendar of events • PTA/PTSA calendar of events • School Activity Calendar

___ Are EESAC by-laws updated, budget and activities approved online for the coming school year?

___ The effectiveness of past fundraising initiatives has been assessed and a schedule has been planned for the next school year to maximize income / revenue.

___ The Special Fees FM-6152 has been completed and submitted to Region for approval.

___ Fund-raising activities have been identified and approved by Region Centers.

___ The school’s website information has been updated to reflect current administration, faculty & staff, contact info, meeting dates, accountability status, etc.

___All students have been futured and Master Schedules have been entered and ready for dissemination.

___Teachers have been notified of their assignments in accordance with the United of Teachers

___ Pick and drop off areas have been identified and supervision has been assigned


Administrative Functions

___Effective routine methods of communication with the a) Principal, b) Support Staff c) members of the EESAC, d) PTA/PTSA, e) Teachers / Staff, and f) external stakeholders (business community, etc.) have been established.

___ A method or strategy to communicate emergency situations is in place and all responsible administrators and respective staff have been apprised.

___ A clear transition system of passing on information from one administrative leader (positions such as Chairpersons, Athletic Directors, Activity Directors, etc.) to those who follow as a result of assignment changes, has been established.

____The school’s vision, mission and core values have been articulated to faculty, staff, students and all stakeholders.

___ The system to solicit and select the various positions in house such as Chairpersons, Test Chairperson, Athletic Directors, etc. for the year conformed to the respective bargaining contract.

___There is a clear division of responsibilities and duties communicated among staff members to operate at peak efficiency, minimizing duplication and overlap of work.

___Tasks and projects are aligned to the Superintendent's Strategic Plan.

___ A system to solicit general volunteers has been established and encouraged.

___ A method to solicit school and community stakeholders feedback of programs’ and activities’ has been developed and communicated to assess successes and worthiness for repeat in future years.

___There are clear protocols for the conduct of faculty/staff meetings (agenda and minutes timelines, for example).

• Robert’s Rules of Order are on hand for reference, as may be necessary.

____Clear protocols for monitoring internal accounts and budget expenditures have been shared with the responsible administrative staff and faculty, respective of their responsibility.

____An internal control has been established to review the Position Control to ensure that positions have been reconciled and funded.

____New Administrator overview.

____Health inspection (inspector) etiquette.

____Protocol for distressed building.


EFFECTIVE LEADERSHIP

___ A welcome climate has been created for all stakeholders.

___ A system for recruiting students has been established with a focus on selling the MDCPS experience.

___ A strategy for succession planning has been established to mentor relationships with staff that show promise for in-house positions (department chairperson, reading coach etc.) and/or outside leadership positions (curriculum support specialist, assistant principalship, etc.)

___ A public relations strategy is in place to promote and acknowledge school’s accomplishments.

___ A systemic process by which problems are resolved is in place.

___ A clear idea of leadership characteristics that are essential to promote success has been shared with staff.

____ A clear system is in place to monitor student accountability data.

____ A systematic protocol has been created to continuously monitor student achievement throughout the school year.

____ A clear understanding of budget and its impact on the daily operation of school site exists.

Quality Control

____ The school environment is clean and promotes a healthy and safe setting.

____ Weekly/Monthly monitoring of accounts to ensure that school is operating within budget.

____School environment encourages customers to feel welcomed and valued.

____School employees are easily recognized by badge or uniform to make identification easier for customers.

___ConnectEd messages have been created and scheduled for transmission of important announcements.

___ The school’s website has been updated and a plan to periodically update has been established and timelines have been set.

___ Frontline staff (office staff, security, custodial, etc.) is welcoming and friendly.

___ Parent Resource Center has been established and is easily accessible.

Cleanliness and Safety

___ Plant Operations Cleaning Protocol have been reviewed with custodial staff.

___ One point of entry to school has been identified to all stakeholders.

___ The security monitors are in uniform (green security shirts).

___ A safety committee has been identified.


___ A calendar of meeting dates has been set for the safety committee to meet.

___ School Safety signage is evident throughout the school.

___ Security monitors are visible and easily recognized by staff, students, and parents.

___ Crisis Management Team is established and responsibilities have been delineated to appropriate staff.


Positive Mealtime Experience Protocols

___ Establish a Wellness Council at the beginning of the year. This council consisting of parents, students and cafeteria support staff is responsible in developing an action plan for promoting a positive mealtime experience

___ Conduct a meeting on promoting positive behavior, mealtime manners and handling problem behaviors with Lunchroom Monitors, Security Monitors and related personnel responsible for the supervision of the cafeteria during breakfast and lunch

___ Schedule recess before lunch in grades K-5 as often as possible

___ Establish a presence in the cafeteria during mealtimes along with Security Monitors and Lunchroom Monitors

___ Establish, Display and Review clear rules that outline expected cafeteria behavior on a regular base with students

___ Establish incentives for classes that demonstrate model student behavior in the cafeteria to foster enjoyable social interactions

___ Design the cafeteria to look more like a café and make it more inviting by exhibiting student art work promoting healthy foods and fun physical activities

___ Develop strategies for students at-risk of experiencing challenges in the cafeteria that can be implemented by the staff supervising the school cafeteria

Maintain a Healthy School Environment

___ Schedule meeting with the cafeteria staff periodically to discuss opportunities for improving the cafeteria climate

___ Create a fun way to introduce your school food service staff to students and teachers in order to give staff proud ownership of the meals they turn out

___ Create table mats with the assistance of the art teacher

___ Create art projects at least twice a year with positive messages and post throughout cafeteria

___ Play movies and/or music on special days

___ Promote Chess, Checkers, Backgammon competitions as an incentive during the last part of the lunch period

___Schedule a special guest to read to students while they eat

___ Schedule administrators to serve in the lunch line alongside cafeteria workers

___ Create a cafeteria and safety committee to establish rules, expectations and incentives

___ Develop a script for the lunch monitors to follow


___ Use wireless microphones throughout the cafeteria to allow for more movement by the lunch monitors and administrators

___ Schedule PE/recess before lunch as often as possible

___ Provide trainings for cleaning protocols, i.e., mopping, wipe down of tables

___ Create a checklist with activities to assist with the cleanliness of tables

___ Strategically schedule lunch for students

___ Encourage weekly or monthly “taste tests” where students can rate different meal options or try new foods

___ Advertise menus in advance, highlighting weekly health specials

___ Provide “grab n’ go” breakfast or a breakfast cart filled with healthy favorites as provided by the Department of Food & Nutrition

___ Display posters or encourage the art teacher to have students paint posters promoting healthy foods

___ Work together with social studies and language teachers to inspire students to learn where foods come from

GETTING READY FOR AN AUDIT Internal/Property Audit – Operational Protocols

(The following questionnaire is intended to assist in preparing for an Internal/Property Audit. These self-reflection

questions do not include the entire scope of an audit.)

INTERNAL CONTROL QUESTIONNAIRE (ICQ) SELF REFLECTION

Y or N - Does your school-site have an organizational chart that clearly defines lines of authority

and responsibility as it pertains to reviewing documents and schedules for the purpose of identifying the matrix of services to ensure compliance with district and state ELL and SPED requirements and to maximize the level of FTE funding?

Y or N - Are current job descriptions on file for each employee at your school?

Y or N - Are the staff in charge of making collections aware of the proper receipting procedures?

Y or N - Does your school-site have an up-to-date copy of the Manual of Internal Funds Accounting and procedural manuals such as, FTE Procedures, Budget Allocation Manual, Title I Manual, Matrix of Services, Payroll Processing and Procedures Manual, etc.?

Y or N – Has the Manual of Internal Funds Accounting and related policies and procedures been reviewed with all personnel, respectively?

Y or N – Have staff responsible for collecting monies, sponsoring fundraisers, fieldtrips, etc. acknowledged receipt of said policies and procedures?

Y or N - Are all monies received made payable to school?

Y or N - Has the treasurer maintained a running checkbook balance?

Y or N – Are deposits made daily to the bank?

Y or N – Are cash receipts deposited intact with no expenditures made from collections?

Y or N – Is cash that has been received and deposited reconciled monthly?

Y or N – Has the proper use of Recap of Collections Form (FM-1004) and Employee (BPI) Receipts (FM-0976) discussed with staff school wide?

Y or N – Are their strengthened procedures in place to review fundraising activities, including preparation, review and filing of Student Activity Operating Reports, Inventory and Operating Statements and Fundraising Activities Log?

Y or N – Are numerically controlled cash-receipt slips accounted for and reconciled on a regular basis?

Y or N – Have the Manual of Internal Fund Accounting been reviewed with the treasurer/bookkeeper in regards to NSF checks, guidelines, processes and timelines to prevent loss of revenues?

Y or N - Have Purchasing Credit Card Program (P-Card) guidelines been reviewed with staff for awareness and understanding of the requirements?




Y or N - Have procedures for reviewing disbursements made with the credit card and internal funds been established to ensure compliance with District Policy?

Y or N - Have purchases complied with the requirement for written quotations including requesting quotes from certified minority business enterprises?

Y or N - Have controls been established to track, safeguard and monitor utilization of mobile equipment such as iPads, purchased with school funds for school use?

Y or N - Have in-house property inventories been conducted and have discrepancies been identified and addressed according to guidelines?

Y or N - Are the EESAC, Title I, and Magnet funds spent appropriately?

Y or N - Are the EESAC expenditures properly approved by the EESAC Committee and documented in the official minutes?

Y or N - Are expenditures through Fund 9 monitored to ensure spending is kept within limits and the account is replenished in a timely manner?

Y or N - If you provide after-school services (Principal operated) is the schedule for collecting payments enforced?

Y or N – Are student registration cards immediately updated upon fee payments; and non-payments documented?

Y or N – Are pre-numbered form inventory reviewed with staff before filing to ensure its accuracy?

Y or N – Have proper utilization of the Collection/Deposits Log been enforced and collections properly safeguarded?

Y or N – Has the school-site administrator or designee met with the activity sponsor to monitor the health and well-being of the activity and made adjustments, as needed?

Y or N – Have on-line sales expectations with the yearbook/memorybook vendor been discussed?

Y or N – Have the school-site administrator or designee monitored the activity to ensure that the vendor is actively selling book throughout the year?

Y or N – Have the selling price of the yearbook/memorybook been revisited from the prior year to ensure that the yearbook/memorybook unit cost is properly estimated to charge students’ close to cost?

Y or N - Are competitive bidding policies followed on all requisitions against standing purchase orders?

Y or N – Are all requisitions reviewed by the responsible administrator to assure reasonableness and appropriate delivery address?

Y or N - Are purchases made by the school, not for school use, prohibited?




Y or N - Are the school’s ordering and receiving processes segregated to the greatest extent possible?

Y or N - Are all purchases and requisitions of goods and services reconciled with the monthly report of transactions and statement of account?



Y or N - Have payroll procedures and proper documentation of payroll hours, especially for part-time employees been reviewed with staff and administrative team?

Y or N - Has a procedure for reviewing payroll accuracy, completeness and propriety been established and reviewed with appropriate staff?

Y or N - Are periodical reviews of the sign in sheets for staff and hourly paid employees reviewed to ensure that employees are signing-in/out in a timely manner?

Y or N - Are working copies of the Payroll Attendance Sheet used to project employee hours, while the original is placed back for the employee to sign?

Y or N - Are all staff time records reviewed and electronically authorized by the Principal?

Y or N - Are undistributed paychecks returned to the Treasurer's Office after three working days? (as applicable)

Y or N - Are staff personal/sick accrual reports reviewed at each pay period by the department administrator for reasonableness?

The School Board of Miami-Dade County, Florida

Office of Public RelationsAugust 2014

Protocol Guidelines for Official

School Board Events

252098

Typewritten Text

252098

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Ms. Perla Tabares Hantman, Chair

Dr. Lawrence S. Feldman, Vice Chair

Dr. Dorothy Bendross-Mindingall

Ms. Susie V. Castillo

Mr. Carlos L. Curbelo

Dr. Wilbert “Tee” Holloway

Dr. Martin Karp

Dr. Marta Pérez




Student Advisor Mr. Julian Lafaurie

PROTOCOL GUIDELINES FOR OFFICIAL SCHOOL BOARD EVENTS

Table of Contents

TOPIC PAGE

Introduction 1

Definition of Protocol 1

Host 2

Order of Precedence 2

Honorifics and Titles for Officials 2

Invitations 3

Programs 4

Program Format 4

Program Participants 4

Precautions 5

Events 5

Prior to Event 5

Day of Event 5

Audience Seating 6

After the Event 6

Special Arrangements 6

Receiving Lines 6

Stage/Dais Seating 6

Table Seating 7

Thank You Letters 7

Graduations 8

Definitions of Terms 9

Appendices

Appendix A: Sample Invitations 10

Appendix B: Request for Superintendent’s Appearance 11

Appendix C: Insert Page 12

Appendix D: Confirmation of School Board Member Appearance 13

Appendix E: Superintendent of Schools, Event Briefing and Logistics 14-15

Appendix F: Sample Receiving Line 16

Appendix G: Sample Stage/Dais Seating 17

Appendix H: Sample Table Seating 18

Appendix I: Sample Thank You Letter 19

Appendix J: Graduation Guidelines 20


Page 1

INTRODUCTION

Good manners are invisible, subtle, silent and effortless. It’s knowing what to do, when to do it, and how to do it. Having “etiquette and protocol intelligence” gives you the edge by allowing you to focus on substantive issues. Source: www.protocolplus.net

DEFINITION OF “PROTOCOL” By definition, “protocol” generally refers to customs and rules of politeness and courtesy between individuals and society. For government, nations, and provinces, protocol is a system of conventions, procedures, and symbols which express their identity and facilitate relationships among them. Following protocol makes our interactions with others more predictable and provides a basic social framework within which to operate. The following guidelines are provided to ensure uniformity and propriety at official events of The School Board of Miami-Dade County, Florida. The information does not supersede Board Rules and applies solely to those events included in this document. Thank you in advance for serving as a role model of courtesy and respect for the children of Miami-Dade County. If you have any questions about appropriate protocol, please contact the Office of Public Relations at 305-995-4638.

http://www.protocolplus.net/


Page 2

HOST For all official District events, the School Board Chair is considered the host. In the School Board Chair’s absence, the Vice Chair becomes the official School Board host. In the absences of both the School Board Chair and the Vice Chair, the office of the School Board Chair will designate an official School Board host. For official District events the Superintendent or his/her designee may serve as Master of Ceremonies (MC). For all local events, the School Board Member that represents the voting district where the event is being held is the host. For example, a ground-breaking ceremony for a school in voting district “X” would be hosted by the School Board Member for voting district “X.” Please note that all other School Board Members must be recognized in the Order of Precedence. In addition to School Board Members, the Superintendent, local elected officials - such as Mayors, Commissioners, and County Officials - and departments with responsibilities related to the event should be invited. ORDER OF PRECEDENCE The Order of Precedence is the order in which School Board Members and other dignitaries should be acknowledged, seated, and/or placed in a procession. Order of Precedence for School Board Members School Board Chair School Board Vice Chair School Board Members (in alphabetical order) Superintendent of Schools School Board Student Advisor Order of Precedence for External Guests Senior Elected Official of local municipality (e.g., Mayor Regalado if the event occurs in the City of Miami) Federal Officials (by rank) State (by rank) Local Officials (by rank and/or alphabetical if more than one person of the same rank is in attendance, such as two County Commissioners) Other External Guests (please verify the title and the correct pronunciation of the names; recognize/list them in alphabetical order) HONORIFICS AND TITLES FOR OFFICIALS The School Board of Miami-Dade County, Florida, extends the courtesy of “The Honorable” to all elected officials. “The Honorable” is used in recognizing and in writing elected officials at the federal, state, county, and city levels. Staff members should not be addressed as “The Honorable” unless they also hold elected offices. “The Honorable” is used before an elected official’s name, not title and may be used to address former elected officials, though without their former titles. When addressing a School Board Member in public, use the appropriate title to demonstrate respect for the office. (e.g., Good afternoon School Board Member Johnson). Introductions: The Honorable (FULL NAME), Chair of The School Board of Miami-Dade County, Florida Chair (FULL NAME)

The Honorable (FULL NAME), Vice Chair of The School Board of Miami-Dade County, Florida Vice Chair (FULL NAME)


Page 3

The Honorable (FULL NAME), Member of The School Board of Miami-Dade County, Florida School Board Member (FULL NAME) At meetings, forums, and hearings: Mr. Chair or Madam Chair (FORMAL USAGE) Chair (SURNAME), (INFORMAL USAGE) Mr. Vice Chair or Madam Vice Chair (FORMAL USAGE) Vice Chair (SURNAME), (INFORMAL USAGE) School Board Member (SURNAME) Correct Usage in Correspondence

When addressing business and social correspondence, for elected officials, “The Honorable” should be spelled out and placed on the line before the officials name. The title should be on the second line. Examples of correct usage: The Honorable (FULL NAME), Chair The School Board of Miami-Dade County, Florida (ADDRESS) The Honorable (FULL NAME), Vice Chair The School Board of Miami-Dade County, Florida (ADDRESS) The Honorable (FULL NAME), Member The School Board of Miami-Dade County, Florida (ADDRESS) INVITATIONS Please coordinate District events to ensure that School Board Members and the Superintendent can attend. It is a courtesy to invite all School Board Members to all local events. However, given their busy schedules, School Board Members may need to send a designee or his/her regrets. See Appendix A on Page 10.

If you are planning a District event, please coordinate with the office of the School Board Chair to ensure that the person being invited is able to serve as host. If the School Board Chair cannot serve as host, he/she will designate the School Board Vice Chair or another School Board Member. Please contact the individual School Board Member’s office to request the attendance of that person. Given that School Board Members have many community engagements, please allow as much lead time as possible. To request the Superintendent’s attendance at a school or community event, please submit the “Request for Superintendent’s Appearance” form, FM-6598. See Appendix B on Page 11. Please allow as much lead time as possible. A minimum of four weeks is required for speaking engagements. At a minimum, when inviting a School Board Member or the Superintendent to an event, please be prepared to provide the following information:

School/Group/Individual Making the Request Contact Name and Information Name, Type, Date, Time, and Location of the Event Purpose of the Event


Page 4

Background of organization/entity Board Member’s/Superintendent’s Role Will School Board Member/Superintendent be asked to speak? What is the subject of the

presentation?

Other dignitaries invited PROGRAMS

This section offers an overview of typical program content and participants. Please feel free to adapt the following to your specific event. Organizers and planners who adapt this format should consider variables such as the weather and seating arrangements in determining the ideal program length and time limits for speakers and presenters. If the audience is standing outdoors in inclement weather, the program should be brief and time limits implemented. For the Protocol Guidelines for Program Introductions of School Board Members and School Board Administrative Assistants, please refer to the Appendices section of the School Operations 2010-11 Opening of Schools Handbook. Program Format

Call to Order Master of Ceremonies Presentation of Colors Honor Guard National Anthem and/or Pledge of Allegiance Chair or Designee Moment of Silence Chair or Designee Retire Colors Honor Guard Welcome and Opening Remarks Chair or Designee Introduction of Honored Guests Master of Ceremonies Speeches and Presentations Board Members, Superintendent, Others Special Activities Chair or Designee (Ribbon-Cutting, Groundbreaking, Unveiling) Concluding Remarks Master of Ceremonies

Program Participants Master of Ceremonies Likely candidates to be Master of Ceremonies or to make presentations at District sponsored events include the following elected officials in the designated order:

Chair, The School Board of Miami-Dade County, Florida Vice Chair, The School Board of Miami-Dade County, Florida School Board Member in whose voting district the event is held School Board Member most involved in the project, type of activity, issue, and/or

celebration at hand School Board Member selected in alphabetical order

If a District staff member is to serve as Master of Ceremonies, candidates should be considered in the following order:

Superintendent Deputy Superintendent District senior staff member most involved in the project, type of activity, issue, and/or

celebration at hand Duties of a Master of Ceremonies

Begin and end the program in a timely manner. Manage transitions between speeches and activities. Direct the audience as appropriate (e.g., different location for meals and ribbon-cutting). Assist program participants in understanding their role, purpose, and time limits.


Page 5

For printed programs, please include the most current “The School Board of Miami-Dade County, Florida” insert page. Please see Appendix C on Page 12 for a copy. The Office of Public Relations is available to provide assistance in developing talking points and speeches for School Board Members and the Superintendent. Please allow sufficient time if you request their assistance. Precautions Always have “Plan B” ready in case participants are late or unable to attend. Guests designated to perform special activities such as cutting ribbons or breaking ground must be informed in advance of their duties; this helps to ensure their presence and preparedness. EVENTS The following are the responsibilities of the person in charge of the event. There must be one lead person in charge of the event. Typically, this person is a senior staff member with a vested, responsible interest. For example, the school principal would be the lead person at his/her school opening. For definition purposes, the term “dignitaries” refers to all VIPs, elected and non-elected. Confirm the attendance of program participants and dignitaries. Make sure you have a list of all School Board Members and/or dignitaries who will attend the event, even if they are not part of the program. School Board Members and/or dignitaries who attend briefly still need to be recognized by the Master of Ceremonies. Make sure to ascertain the approximate time of arrival, if the participant will need to leave early, and any special needs he/she might have. For School Board Member appearance, please complete the “Confirmation of School Board Member Appearance” form. See Appendix D on Page 13. For the Superintendent of Schools’ appearance, please complete the “Event Briefing and Logistics’ form”, FM-7289. See Appendix E on Pages 14-15. Prior to Event (at least 48 hours in advance)

Reconfirm attendance. Provide confirmation of attendance. Provide directions to the location, including potential traffic/construction issues. Provide parking information, including parking permits, decals, or special instructions. Designate the location where the School Board Member(s)/Superintendent will be greeted

including staff person who will greet them. Day of Event (to be done by person in charge of the event or the specific designee)

Establish a “greeting” location – an area where all program participants and dignitaries

know to go to meet the person in charge or the designee. Greet all event participants and dignitaries. Always use the formal address (e.g., “Good

Morning Board Member Smith,” “Thank you for coming Dr. Medrano.)” Introduce event participants and dignitaries to one another if necessary. Prior to the event,

secure photographs of participants and dignitaries attending if you are unfamiliar with their appearance.

Ensure that all event participants and other dignitaries are comfortable – provide seating, beverage, inform them of location of the restrooms, and provide any special needs as requested.

Walk event participants through the program so that they understand the progression of events and their role (e.g., when they will speak, where will they sit/stand, length of the program, if/when they will be presented with plaque/flowers, and how they can exit the event).

Let School Board Members and/or dignitaries not participating in the event know when/how they will be acknowledged by the MC or the Chair/Designee. Ensure that you have the correct title and pronunciation of the name.


Page 6

Personally thank program participants and dignitaries for attending the event before they leave.

Audience Seating

Always reserve seating for School Board Members, the Superintendent, dignitaries, School Board Administrative Assistants, and Senior Staff.

These seats should provide easy access to the stage, especially if there is no stage seating.

Mark the seats with “reserved” signs to ensure that they are kept available. If needed, seat people needing to leave the event early close to the aisle and/or close to an

exit. After the Event

Within one week of the event send a Thank You letter to each program participant and/or dignitary who attended the event.

o If the original program participant could not to attend, make sure to send a thank you to the person who substituted.

If the Thank You letter requires a School Board Member’s and/or the Superintendent’s signature, please allow sufficient time for processing. DO NOT ASSUME A BRIEF TURN AROUND TIME.

If program participants and/or dignitaries ask for additional information or make a request, please provide a response within one week.

SPECIAL ARRANGEMENTS Receiving Lines Receiving lines are generally reserved for formal events and their purpose is to afford each guest the opportunity to greet the host, hostess, and honored guests. The receiving line should be kept as small as possible. A designated staff member may introduce each guest or guests may introduce themselves. The receiving line should be located in an area that allows guests to pass through it smoothly and proceed directly to the event. Designated staff members should help the host attend to the guests by greeting them as they finish the receiving line, accompanying them to the refreshments (if any), and involving them in conversations. At the end of the event, the host should be available near the exit to say “good-bye” to guests. The following are examples of two potential receiving lines:

Host (e.g., Board Chair, Vice Chair, Board Designee) Guest of Honor Superintendent Spouse of Host Spouse of Guest of Honor Superintendent’s Spouse

Host (e.g., Board Chair, Vice Chair, Board Designee

Guest of Honor Superintendent Spouse of Guest of Honor Spouse of Host Superintendent’s Spouse

See Appendix F on Page 16. Stage/Dais Seating

Seat guests according to the order of precedence and other considerations. Ensure that guests sit in their proper seats. For seating arrangements, you should note the following:


Page 7

Board Members, elected officials, guests of honor, dignitaries, and the Superintendent

should be seated in the front row.

To avoid any confusion, seats can be pre-assigned, with name cards placed on each seat or on the back of the seat.

The guest of honor normally is seated to the left of the host. Other guests should then be seated according to the Order of Precedence. Please see Appendix G on Page 19 for sample seating arrangements. Table Seating Table seating is a necessary procedure for formal breakfasts, luncheons, and dinners.

The Order of Precedence determines the seating arrangement for all official events. The head table is usually reserved for people who will speak, such as the School Board

Chair or Vice Chair, the Superintendent, and/or a key note speaker/guest of honor.

Guests of honor sit to the right of the host.

At official dinners, the host and his/her spouse may sit opposite each other.

At formal events, alternate women and men.

At an official dinner where there are guests that are not elected officials or high-ranking staff, the seating may be based on personal or scholastic achievement, mutual interest, linguistic ability, and/or closeness of acquaintance.

Reserve additional tables for other School Board Members and, if appropriate, their

spouses, Board Members’ Administrative Assistants, Cabinet/Senior Staff, and external dignitaries. Unless it is a formal event, the seating does not have to be assigned.

At events that involve foreign dignitaries, please consult with the United States Department

of State or Embassy to ensure proper diplomatic sensitivity. Please see Appendix H on Page 20 for sample seating arrangements. THANK YOU LETTERS Never underestimate the importance of a Thank You letter. Thank You letters convey your appreciation to the people who helped make your event a success. All official School Board events require that Thank You letters be sent under either the appropriate School Board Member’s or the Superintendent’s signature.

Within one week of the event send a Thank You letter to each program participant and/or dignitary who attended the event.

o If the original program participant could not attend, make sure to send a Thank You to the person who substituted.

When you write more than one letter, try to personalize at least one sentence to each

participant.

Make sure the Thank You letters are polite, brief, and error-free.


Page 8

If the Thank You letter requires a School Board Member’s and/or the Superintendent’s signature, please allow sufficient time for processing. DO NOT ASSUME A BRIEF TURN AROUND TIME.

Thank You letters requiring a School Board Member’s and/or the Superintendent’s

signature should follow traditional business letter format and be printed on appropriate District stationery.

Thank You notes not sent under a School Board Member’s or the Superintendent’s

signature may be neatly handwritten on school or personal stationery. Please see Appendix I on Page 19 for a sample Thank You letter. GRADUATIONS For protocol guidelines relating to graduations, please refer to the M-DCPS Division of Athletics/Activities and Accreditation’s Graduation Guidelines, located in Appendix J.


Page 9

DEFINITIONS OF TERMS Decorum: Propriety of manner or conduct; grace arising from suitableness of speech and behavior to one’s own character or to the place and occasion; decency of conduct; seemliness; that which is seemly or suitable. Dignitary: Any elected or appointed official. Examples: head of state, ministers, heads of local and municipal governments, cabinet members, and diplomats. Etiquette: Rules governing socially acceptable behavior; observance of the properties of rank and occasion; conventional decorum; ceremonial code of polite society. Honorific: A title or form of respect. Example: “The Honorable” is an honorific or courtesy title used to indicate respect for the stature of elected officials. Precedence: The right to precede in order, rank, or importance, including the right to precede others in ceremonies or social formalities; the order to be observed in ceremonies by persons of different ranks, as in international diplomatic precedence. Protocol: The customs and regulations dealing with diplomatic formality, precedence, and etiquette (in official life; comparable to etiquette used in social life). Protocol Order of Precedence: An adopted order of precedence that applies to persons who are listed for the purposes and at the levels identified. Example: The Protocol Order of Precedence for the United States applies mostly at the national and international levels and is part of the recognized system of international courtesy. Rank: An official or social position or standing. Seniority: Priority, precedence, or status obtained as the result of a person’s length of service. Title: A descriptive or distinctive appellation typically designated by right of rank, office, or attainment. Example: Chair of The School Board of Miami-Dade County, Florida. X: A journalistic symbol typically used herein to indicate that a specific number is to be substituted. Example: “School Board Member, District X,” indicates that the School Board Member’s district number must be substituted, when known, for the “X.” Sources: Merriam-Webster’s Dictionary (1996), Merriam-Webster on-line dictionary, WordNet 3.0 Princeton University 2006.

Please refer to the websites listed below and the Office of Public Relations if you need more information. White House Office of Protocol www.state.gov/s/cpr/ Miami-Dade County Office of Protocol http://www.miamidade.gov/officeofthechair/protocol.asp Protocol Plus www.protocolplus.com

http://www.miamidade.gov/officeofthechair/protocol.asp

http://www.protocolplus.com/


Page 10

APPENDIX A

Sample Invitations

Example 1

Chair (NAME) and Members of


Request the pleasure of your company at a reception for

(PERSON/EVENT NAME)

Tuesday, May 25, 2006 6:00 p.m. to 8:00 p.m.

Jungle Island 1111 Parrot Jungle Trail

Miami, Florida 33132 Regrets Only: 305-995-1000 Business Attire Example 2

You are cordially invited to attend the

(EVENT)

Presented by The School Board of Miami-Dade County, Florida and the Superintendent of Schools

Wednesday, December 14, 2006

6:00 p.m. to 8:00 p.m.

Miami Art Museum 300 N.E. 2 Avenue

Miami, Florida 33130

Cocktail Attire

Regrets Only 305-995-1000


REQUEST FOR SUPERINTENDENT'S APPEARANCE

School/Group/Individual Making the Request:

Contact Name: Phone #: Fax:

Name/Type of Function:

Date of Function: Time of Function:

Location of Function:

Theme or Purpose of Function:

Superintendent's Role:

If the Superintendent is asked to speak, what is the estimated time allotted for his remarks?

Total Estimated Time of Superintendent's Involvement:

Has parking been reserved? Please provide details and a parking permit, if necessary.

Is there anything else the Superintendent needs to know?

Signature (Cabinet Member) Please Print Name Title

Date of Request

Please return this form to Superintendent Alberto M. Carvalho at:

Miami-Dade County Public Schools M-DCPS Mail Code 99991450 N.E. 2 Avenue, Room 912 or Room 912Miami, Florida 33132

FM-6598 Rev. (09-09)


Page 12

APPENDIX C


The School Board of Miami-Dade County, Florida Ms. Perla Tabares Hantman, Chair

Dr. Lawrence S. Feldman, Vice Chair Dr. Dorothy Bendross-Mindingall

Ms. Susie V. Castillo Mr. Carlos L. Curbelo

Dr. Wilbert “Tee” Holloway Dr. Martin Karp Dr. Marta Pérez


Superintendent of Schools Mr. Alberto M. Carvalho

Student Advisor Mr. Julian Lafaurie


Page 13

APPENDIX D

Confirmation of School Board Member Appearance

THIS FORM IS TO BE PROVIDED FOR THE ATTENDEE NO LATER THAN 48 HOURS PRIOR TO THE EVENT

Contact Name: Contact Phone:

Contact email:

Name/Type of Event: Date of Event: Time of Event:

Location: (Please provide driving directions, information regarding traffic/construction delays, and parking details) Where and by whom the attendee will be greeted: (Please include contact number for day of event) Purpose of Event: Role of Attendee: (Please include talking points/key messages if appropriate, when s/he is scheduled to begin/end, how long s/he will speak, will there be questions and answers, will s/he need to introduce anyone, and any additional information needed) Other VIPs and/or Media who are scheduled to participate:

Please return this form 48 hours before the event to the appropriate attendee.

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Page 16

APPENDIX F

Sample Receiving Line

Option One Option Two Guests Enter Here Guests Enter Here

Spouse of Guest of Honor

Spouse of Host

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Guest of Honor

Host

Guest of Honor

Host

Superintendent

Superintendent’s Spouse

Superintendent

Superintendent’s Spouse


Page 17

APPENDIX G

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Page 18

APPENDIX H

Sample Table Seating Rectangular Table

Host Guest of Honor Host Guest of Honor Round Table Host Guest of Honor

The Guest of Honor sits to the right of the Host. At official dinners, the Host and his/her spouse may sit opposite each other. At formal events, alternate women and men.


Page 19

APPENDIX I

Sample Thank You Letter

February 13, 2007 The Honorable (First and Last Name), Chair The School Board of Miami-Dade County, Florida 1450 N.E. 2 Avenue, 7th Floor Miami, Florida 33132 Dear Chair (Last Name): Thank you for your participation in the Sunshine Elementary School 17th Annual Science Technology Fair. Your remarks encouraging students to study diligently and apply themselves were both timely and inspirational. I hope you enjoyed the event as much as the children enjoyed meeting you. Thank you again for your participation. I look forward to seeing you at your school’s 18

th Annual Science and Technology Fair. Sincerely, May Goodweather, Principal Sunshine Elementary School


Division of Athletics, Activities and Accreditation

GRADUATION

GUIDELINES

Revised January 2014

288182

Typewritten Text

Appendix J




Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Mr. Carlos L. Curbelo



Student Advisor Ms. Krisna Maddy

Superintendent of Schools Mr. Alberto M. Carvalho

Miami-Dade County Public Schools Division of Athletics, Activities and Accreditation

1500 Biscayne Boulevard

Suite 325 Miami, Florida 33132

Mrs. Valtena G. Brown Chief Operating Officer

School Operations 305-995-2938

Dr. Marcos M. Moran Assistant Superintendent

School Operations 305-995-7415

Ms. Karen D. Cohn Instructional Support Specialist

Division of Athletics, Activities and Accreditation 305-995-7576

Ms. Addys C. Lopez Fiscal Specialist

School Operations Division of Athletics, Activities and Accreditation

305-995-7626

1

Graduation Guidelines Graduation from Miami-Dade County Public Schools indicates that students have satisfactorily completed all requirements of law and standards for high school graduation as prescribed by the State and School Board. At appropriate times during the school year the staff will arrange for awards and recognition programs and graduation exercises. There will be no formal graduation exercises for elementary and middle schools. The purpose of Graduation Guidelines is to answer many of the questions that arise during a school’s preparation for its commencement exercises. The guidelines are written in a question and answer format to provide a more “user friendly” presentation of the issues and should be used in conjunction with Protocol Guidelines for Official School Board Events. Is there a graduation timeline for Activities Directors? A graduation timeline can be found in the M-DCPS Student Activities Handbook, Section 25 (http://activities.dadeschools.net). For your convenience a copy of that timeline has been attached to this document. (See Attachment 1.) Where can I find a list of all high school graduations?

Go to (http://activities.dadeschools.net) There is a link on the home page to a listing of all Miami-Dade County Public Schools (M-DCPS) graduations, including the site, the date, and the time. What must be included in the graduation program?

• M-DCPS Board Members’ names (See Attachment 2) • Name of the Superintendent (See Attachment 2) • Names of the Region Superintendent and Region Directors • Names of school site administrators • Names of feeder pattern principals, where applicable • List of all graduates with a disclaimer (See samples below.)

*This program reflects only graduates announced by the printing deadline. Only students who have completed designated requirements will march in this ceremony. Diplomas are issued when all graduation requirements have been completed.

*Class of 20__ as certified by the Registrar on _____________.

• Indication of cum laude, magna cum laude, and summa cum laude for

designated graduates

http://activities.dadeschools.net/


2

• Order of the ceremony • Date of the ceremony • Disclosure Statement (See Attachment 3) • Non-discrimination Statement (See Attachment 4)

Platform guests’ names are not to be included in the program; however, they should be introduced during the graduation ceremony. The School Board Member of senior high schools in his or her district, or the Superintendent of Schools, may request to bring greetings at the graduation ceremony. If they wish to bring greetings, their name may be included in the program provided the school and the Division of Athletics and Activities are notified thirty calendar days prior to the graduation ceremony. These speakers should be placed in the program according to the following examples: Greetings The Honorable_______________________, Chair

The School Board of Miami-Dade County, Florida The Honorable___________________, Vice Chair The School Board of Miami-Dade County, Florida The Honorable_____________________, Member The School Board of Miami-Dade County, Florida Remarks ___________________________, Superintendent Miami-Dade County Public Schools Schools may choose to include more than the above. The items listed above are the minimum requirements. Have as many people as possible proofread the program; it is very easy to miss something! Be certain that all names are spelled correctly and that all titles are correct. What should be included in the graduation ceremony?

• Flags should be visible on stage (U.S. Flag/State of Florida Flag). • Processional • Pledge of Allegiance (Male graduates are to remove their caps.) • National Anthem • Welcome and Opening Remarks • Introduction of Honored Guests • Reflections/Speeches: The speeches should adhere to school custom. • Presentation of Diplomas • Conferring of Diplomas • Concluding Remarks • Recessional

3

Schools may choose to include more in the program; the items listed above are the minimum. What are the guidelines concerning student speeches at graduation? M-DCPS will no longer recognize a valedictorian and salutatorian. The students who speak at graduation should be selected by the school. Many schools designate the Student Government President and the President of the senior class to speak. Some schools conduct a competition for the right to speak at graduation; students should submit their speeches and perform the speeches orally before a committee composed of administrators, faculty, and students. Students who have earned the right, either through competition or by virtue of holding a particular, designated office, to deliver speeches at graduation should meet with the principal or a designee prior to the occasion to discuss their rights and responsibilities regarding free speech and expression as follows: The rights of students to prepare speeches on their own without undue

restrictions or interference. The process by which students may, if they so choose, obtain staff

assistance in preparing their speech, e.g., research, writing, timing, and delivery.

An explanation and definition of speech that is not protected by law or the First Amendment, e.g., obscene as to minors; defamatory, including libel and slander; and materially and substantially disruptive of school activities.

Although students have the right to express themselves freely, the Supreme Court has indicated that there are limits to the expression, particularly when there are minors involved. In Bethel v. Fraser (1986), the Court upheld that a student delivering a lewd speech to minors could be suspended: “Students do not shed their constitutional rights at the school door and

may exercise their right to freedom of expression unless that right materially and substantially interferes with the requirements of appropriate discipline or conflicts with the rights of others in the school.” Information about the graduation ceremony and the student’s

responsibilities to the audience and the occasion. The right of student speakers, regardless of how they were selected,

including competition in a speech-writing contest, to subsequently modify their presentation without staff approval or consent.

A warning that students whose speech is determined to fall into one of the classifications as stated above, that is not protected by the First Amendment, may, depending on the nature and specific circumstances, be required to conclude or modify their presentation.

Please refer to Procedures for Promoting and Maintaining a Safe Learning Environment, Guideline #25: Student Expression, for further information (http://ehandbooks.dadeschools.net/policies).

4

Also, in accordance with Board Policy 5722 – School-Sponsored Student Publications, Productions, and Performances, commencement speeches are included as a form of communication that is part of the broad definition of freedom of speech and expression. The student delivering the speech is to be free from arbitrary censorship. If a student chooses to deliver a speech that includes a prayer, this is not in violation of the Supreme Court ruling (Lee v. Weisman, 1992) banning student-led prayer at graduation ceremonies as long as:

1) Student speakers are selected on purely neutral and secular criterion; and 2) Student speakers are given “free reign over the content of the

presentations.” What should be written on the tickets? What type of tickets should be used?

• If counterfeiting of tickets will be an issue, you may consider using tickets that cannot be readily duplicated. Distribute tickets as close to the ceremony as possible to cut down on the time available to counterfeit them.

• The school’s policy on the number of tickets must be publicized in writing and distributed to students at least two months prior to the ceremony.

• The tickets should reflect the following if possible:

School Name Graduation 20__ Site and Address Date and Time Doors Open: _________ Please Be Seated by: ____________ Admit One Check with your graduation site for additional specifications

• If the school is not permitting photographs or videotaping during the ceremony, this statement should be included on the ticket.

• The tickets may include other information that the school deems pertinent. • Fifteen tickets should be sent to the Division of Athletics/Activities and

Accreditation, Mail Code 9723, Attention: Ms. Karen Cohn. These tickets are for last minute requests from the District for honored guests.

What pre-graduation planning should be done with the students? School administrators should meet with the students participating in the graduation ceremony to review proper dress, graduation etiquette, and

5

appropriate behavior. Graduation procedures and guidelines should be provided to each student in writing at least one month prior to the ceremony. What are graduation site visits? Who should attend? During March, graduation site visits will take place. At these meetings, each site reviews its policies and procedures. The site visit is mandatory for each school’s Activities Director. Other administrators and school personnel are welcome to attend at the discretion of the senior high school principal. What about pictures and/or videotaping at graduation?

• Many schools arrange for a photographer to take the pictures of graduates. This is done through a Proposal for Photographic Services for Commencement (Form No. 6798) which must be submitted to at least three different vendors.

• Many schools also arrange for a videotape to be made of the graduation ceremony. This must also be done through a Proposal for Video Services for Commencement (Form No. 7001) and submitted to at least three different vendors unless an M-DCPS club is doing the videotaping.

• If an M-DCPS school club is doing the videotaping as a fundraiser, the provisions in Section IV, Chapter 2 (J) (17) in the Manual of Internal Fund Accounting must be met. (See Attachment 5.)

• If pictures or videotaping is taking place during the graduation, the following message must be posted on signs at all entrances to the site: This event is being videotaped. By entering the event, you are giving your permission to be recorded and to have your likeness used in the final product. (See Attachment 6.)

• A school may choose not to allow parents to take photographs or to videotape. If this is the case, then this notice must be included on the tickets and posted at all entrances.

How are parking passes/VIP parking passes issued for graduation? School Operations will issue these passes. Passes to the appropriate sites will be delivered to School Board Members, The Superintendent, the Superintendent’s Senior Staff, and Region Staff Members. The remainder of a school’s passes will be given to the school to distribute to other individuals selected by the school. The number of passes will vary according to the graduation site. Please be sure that the distinguished guests attending the school’s graduation know where to park. A pre-graduation phone call by the school to guests is the best policy to use to advise them of parking procedures and appropriate attire for your school’s graduation.

6

Who pays for the stage flowers, decorations, programs, and/or other materials used for graduation? Fees to pay for flowers, decorations, programs, and/or other materials used during the commencement ceremony shall not be imposed on students. These types of items are considered optional; therefore, the graduating class members shall decide on the options available and budget for the projected expenses from fundraising proceeds of the activities conducted during the year. Students should not be required to pay personally for honorary regalia. Such regalia should be paid for through club dues or school funds. Clubs can also fundraise to cover these costs. At the principal’s discretion, some of these expenses may be paid from the school’s Special Purpose function if fundraising proceeds are not sufficient to cover reasonable costs. Available revenue in the Classes and Clubs (5003) program, General Activities (0165) function, may also be used to subsidize reasonable costs. Schools graduating at the same site on the same day usually divide the cost of the flowers for the stage. Who pays for the caps and gowns for faculty, staff, and other honorary guests? The rental of caps and gowns for faculty, staff, and other honorary guests involved in the commencement ceremony may not be paid from student funds. At the principal’s discretion, rental of caps and gowns for faculty and staff involved in the commencement ceremony may be paid from the Special Purpose function (5004-0458). Rental of caps and gowns for the School Board Members and the Superintendent’s Senior Staff (including Region staff) will be paid for by School Operations. What is the procedure for the conferring of diplomas? At the conclusion of the ceremony, the principal should state the following: As principal of _____________ Senior High School, I certify that these seniors have met all of the requirements set forth by the Miami-Dade County Public Schools and the state of Florida. By the power vested in me, I hereby declare the Class of 20__ to be graduates of ____________ Senior High School. How is the tassel worn? Traditionally, the tassel is worn on the right side of the mortar board until the principal at the conclusion of the ceremony officially and formally confers upon the recipients the status of graduate. The tassel is then moved from the right side to the left side of the mortar board.

7

What if I need a piano for graduation? If a piano is needed, the school must make its own arrangements with the facility or an outside vendor. What are the procedures concerning diploma plaques? If your school makes diploma plaques an option for graduates, ensure that you provide a list of the non-graduates to the vendor prior to the ceremony so that those plaques are pulled and not sold. What about the selling of food during graduation? Schools are not to sell food. At certain graduation sites, food service may be optional. No alcoholic beverages are to be served or permitted on the premises. How long may a graduation ceremony be delayed? For reasons of crowd control, schools should make every effort to begin the graduation at the appointed time. No graduation ceremony should begin later than 15 minutes from the designated start time. What is the proper procedure for a graduation recessional? Students should recess first. All platform guests should remain on stage until all graduates have exited. How long should a graduation ceremony last? A graduation ceremony should not exceed two hours. Even schools with large graduating classes should be able to complete the ceremony within this time frame. What are the protocol guidelines for the processional order and introductions of M-DCPS’ personnel and guests at graduation ceremonies? The school’s principal should lead the dignitaries or processional to the stage in one single line. The principal should be followed by:

• Board Member of the School • School Board Chair • School Board Vice Chair • School Board Members (alphabetical by last name) • Superintendent of Schools • Senior Elected Official of Local Municipality • Federal Officials (by rank)

8

• State Officials (by rank) • Local Officials (by rank and/or alphabetical if there is more than one

person of the same rank such as two County Commissioners) • Provosts and College Presidents (School for Advanced Studies, New

World, Alonzo & Tracy Mourning, etc.) • Guest Speaker(s) and Special Guests (alphabetical by last name) • Chief Auditor, School Board Attorney (alphabetical by last name) • Chief Academic Officer, Chief Innovation and Accountability Officer, Chief

Operating Officer, Chief of Staff, Chief Facilities Officer, Chief Financial Officer, Chief Human Capital Officer, Chief of Regulatory Compliance and Governance, Deputy Chief Financial Officer (alphabetical by last name)

• Region Superintendents • Assistant Superintendents, Chief Budget Officer, Chief Communications

Officer, Chief Information Officer, Chief of Police, Controller, Eco-Sustainability Officer, Inspections Officer, Risk and Benefits Officer, Senior Design and Construction Officer, Treasurer (alphabetical by last name)

• Region Administrative Directors (alphabetical by last name) • District Administrative Directors, Assistant Chief Auditor, Assistant Chief

Budget Officer, Economic Opportunity Development Officer (alphabetical by last name)

• District Directors (alphabetical by last name) • Executive Directors (alphabetical by last name) • Directors (alphabetical by last name) • School’s Adult Education Principal • Feeder Pattern Principals (alphabetical by last name) (Attendance is

optional.) • School Vice Principal • School Assistant Principals • Other External Guests

The following order should be followed for introductions: (It is strongly recommended that the principal introduce the platform guests.)

• Board Member of the School • School Board Chair• School Board Vice Chair • School Board Members (alphabetical by last name) • Superintendent of Schools • School Principal (if not functioning as the emcee or the announcer) • Senior Elected Official of Local Municipality • Federal Officials (by rank) • State Officials (by rank) • Local Officials (by rank and/or alphabetical if there is more than one

person of the same rank such as two County Commissioners)

9

• Provosts and College Presidents (School for Advanced Studies, New World only)

• Guest Speaker(s) and Special Guests (alphabetical by last name) • Chief Auditor, School Board Attorney (alphabetical by last name) • Chief Academic Officer, Chief Innovation and Accountability Officer, Chief

Operating Officer, Chief of Staff, Chief Facilities Officer, Chief Financial Officer, Chief Human Capital Officer, Chief of Regulatory Compliance and Governance, Deputy Chief Financial Officer (alphabetical by last name)

• Region Superintendents • Assistant Superintendents, Chief Budget Officer, Chief Communications

Officer, Chief Information Officer, Chief of Police, Controller, Eco-Sustainability Officer, Inspections Officer, Risk and Benefits Officer, Senior Design and Construction Officer, Treasurer (alphabetical by last name)

• Region Administrative Directors (alphabetical by last name) • District Administrative Directors, Assistant Chief Auditor, Assistant Chief

Budget Officer, Economic Opportunity Development Officer (alphabetical by last name)

• District Directors (alphabetical by last name) • Executive Directors (alphabetical by last name) • Directors (alphabetical by last name) • School’s Adult Education Principal • Feeder Pattern Principals (alphabetical by last name) (Attendance is

optional.) • School Vice Principal • School Assistant Principals • Other External Guests

The School Board of Miami-Dade County, Florida, extends the courtesy of “The Honorable” to all elected officials. “The Honorable” is used in addressing, orally and in writing, elected officials at the federal, state, county, and city levels. Staff members should not be addressed as “The Honorable” unless they also hold elected offices. “The Honorable” is used before an elected official’s name, not title, and may be used to address former elected officials, though without their formal titles. For further explanation, please consult Protocol Guidelines for Official School Board Events. What are the protocol guidelines for the introductions of School Board Members and Board Administrative Assistants at graduation ceremonies? Any time a member of the School Board of Miami-Dade County, Florida, is in attendance at a graduation, the School Board Member should be introduced publicly at the beginning of the program as indicated on pages 7 and 8. If a School Board Member and his/her Administrative Assistant are in attendance, the protocol is to only introduce the Board Member. In accordance with the District’s Protocol Guide for Official School Board Events, School Board Members should be introduced in order of precedence. The order shall be:

10

School Board Chair, School Board Vice-Chair, School Board Members (in alphabetical order). In the event a School Board Member is not present but the administrative assistant is, the administrative assistant should be introduced as representing the Board Member. Introduce all School Board Members first and then the administrative assistants representing School Board Members. Introductions of Board Members and/or administrative assistants should be done in the following order: Chair, Vice Chair, and Board Members in alphabetical order. Following the introduction of present Board Members, the introduction of administrative assistants representing School Board Members should be completed in the order of their respective Board Members: i.e., the administrative assistant to the Chair first, then the Vice Chair’s administrative assistant, then the remaining administrative assistants according to their Board Member’s alphabetical ranking. When addressing a School Board Member in public, use the appropriate title to demonstrate respect for the office. (Example: “Good afternoon, School Board Member Johnson.”) Sample Introductions: The Honorable (Full Name), Chair of the School Board of Miami-Dade County, Florida Chair (Full Name) The Honorable (Full Name), Vice-Chair of the School Board of Miami-Dade County, Florida Vice-Chair (Full Name) The Honorable (Full Name), Member of the School Board of Miami-Dade County, Florida School Board Member (Full Name) What are some things to remember on graduation day?

• An administrator and/or a faculty member should be assigned to greet the Superintendent if he is to be in attendance.

• Another administrator and/or faculty member should be assigned to greet the School Board Members.

• There should be a designated administrator at the graduation site. This is the name that will be given to School Police.

• A meeting should be held with School Police at the graduation site to establish procedures for the day.

• Someone should be assigned to the VIP Parking area. They will be working in conjunction with the assigned School Police.

• Faculty should be easily identifiable.

11

• Some Regions have requested that faculty be placed at the end of each row of graduating seniors.

• Reserved seating should be provided for faculty and other VIP guests. • It is recommended that you place names on the seats of those to be

seated on the stage. The seating plan should follow the list provided by the Division of Athletics, Activities and Accreditation.

• You may choose to honor designated students by having them lead the processional or sit on the stage. Remember that we have three classifications now: summa cum laude, magna cum laude, and cum laude. The recognition of these categories may impinge on some time-honored traditions.

• Prior to the beginning of the ceremony, reminders should be given from the stage by a designated individual concerning the proper decorum. These reminders should be given in English and in whatever other language the school deems appropriate.

• You may find it necessary to arrange for interpreters for the deaf/hard of hearing. (See Weekly Briefing #3338.)

• If the school’s JROTC presents the colors, remind the graduates and the audience that all should remain standing until the colors are retired/posted.

• Individuals chosen to read the names of graduates should be able to pronounce the names correctly.

• Platform guests should be advised to keep their conversation to a minimum so as not to detract from the decorum of the graduation.

• The school may want to consider establishing a graduation help desk. • Students should be made aware that caps or any other objects are not to

be thrown at the conclusion of the ceremony.

What are some tasks to be completed following graduation? Provisions should be made for the collection of gowns either at the

graduation site or at the school site. Leave the graduation site areas used by the school as neat as possible.

Other schools will be following you! Send “Thank You” letters to guests and School Board Members who

attend. Who can be called if you have any questions? If you have any questions, please call Ms. Karen D. Cohn, Instructional Support Specialist, Division of Athletics, Activities and Accreditation at 305-995-7576, or Ms. Addys Lopez, Fiscal Specialist, School Operations, at 305-995-7626.

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Attachment 1

Activities Directors’ Suggested Timeline for Graduation

From M-DCPS Student Activities Handbook Section 25 – Graduation Graduation Responsibilities - Pages 3-5 http://activities.dadeschools.net Graduation planning begins in early October with the ordering of student caps and gowns and continues through the graduation ceremony when financial obligations are finalized. This necessitates the cooperation and coordination of students, faculty, and administration. The following list includes important items which must be considered and suggested times to accomplish tasks:

1. Request the site, date, and hour of the ceremony from the Division of

Athletics, Activities and Accreditation. (October)

2. Students should be measured for caps and gowns, fees collected, and the order submitted. Additionally, order items for honor students. (Finalization by January)

3. Order buses to transport the band, the chorus, and faculty members to the ceremony as needed. (December)

4. Confirm faculty members and administrators’ participation in ceremony. (February)

5. Notify the students/parents (guardians) of those students who chose not to participate in the ceremony. (February or later)

6. Order flowers/foliage for stage. (February)

7. Arrange for the following: ticket takers, audience control, guest parking, collection of caps and gowns, distribution of diplomas, delivery of diploma covers to the site, and the refund of monies to the non-participants. Be certain that each person understands his/her responsibilities and how to perform them. (February)

8. Develop a floor plan for the assigned site and, depending on the site,

determine the number of guest tickets that each graduate will receive. Keep in mind that fraudulent tickets may be a problem that arises. Leave empty seats for this possibility. (March)

9. Attend the site meeting for your graduation site. (March)


13

10. Identify and confirm program participants, e.g., organists, student ushers,

and the person(s) to read the graduates’ names. (March)

11. Prepare the program, verify the list of graduates, and carefully proof the program for final printing. Submit to Region Office for approval. (March/April)

12. Develop an alternate entry/line-up plan in case of rain. (This can be

difficult; call an experienced colleague for assistance.) (March)

13. Identify students and faculty to assist backstage. (March)

14. Design and order tickets to be printed. If fraudulent tickets are a concern, order tickets that are extremely difficult to replicate. Distribute the tickets as close to the ceremony as possible to cut down on the time available to counterfeit them. (March)

15. Maintain constant communication with the school registrar concerning the

status of graduates, and update the graduation list periodically after April 1st.

16. Communicate, in writing, with the facilities manager at the graduation site

to finalize arrangements for the set up of furniture and equipment. (April) 17. Determine the position of each graduate in the processional, the seating

arrangements, and the recessional. (May) 18. Pull the gowns for the non-grads. Distribute gowns, name cards, and

photo cards to students who will be participating in the ceremony. (May) 19. Make sure that all of the seats available to you for the audience are open

and not blocked. If needed, contact the Division of Athletics/Activities and Accreditation for assistance. (May)

20. If your school makes diploma plaques an option for graduates, ensure that

you provide a list of the non-grads to the vendor prior to the ceremony so that those plaques are pulled and not sold. (May)

21. Post a sign for all ceremonies being videotaped. The sign should indicate

that the event is being videotaped and, that by entering the event, the person is consenting to be videotaped.

14

HELPFUL HINTS:

1. Use persons familiar with students for diploma distribution, preferably homeroom teachers and/or guidance counselors.

2. Make arrangements for transporting graduation gown boxes to the graduation site. (only if gowns are collected on-site).

3. Secure the assistance of the speech instructor to work with student

program speakers.

4. Secure the assistance of faculty members to maintain order and control in the processional lines, as well as during the ceremony. (They should be seated with students.)

5. Arrange for extra caps, gowns, collars, tassels, and other paraphernalia to

be taken to the graduation site.

6. Prepare gift bags for dignitaries to be placed on stage. Each gift bag should contain water, tissues, hand sanitizer, mints and a thank you note.

.

15

Attachment 2




Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Mr. Carlos L. Curbelo



Student Advisor

Ms. Krisna Maddy



(Please be certain the list above is current.)

16

Attachment 3

Disclosure Statement Dear Parents and Guests: The Graduates of the Class of 2014 welcome you to our Commencement Exercises. May we request that you allow each one of us our moment of recognition in as dignified a manner as possible. We request that you not bring items into the graduation site which may detract from the dignity of the ceremony or create any action which interferes with the ceremony. Individuals who cannot comply with this request will be asked to leave the premises. We earnestly request that you refrain from individual demonstrations of enthusiasm for your particular graduate and that you join us all at the conclusion of the presentation of diplomas with a strong show of pride and congratulations. Thank you for demonstrating your support for us in giving our ceremony the dignity and honor it richly deserves. The Graduating Class of 2014 _________________________________________________________________________________________________

Declaración Estimados padres de familia e invitados:

Los graduados de la clase de 2014 les damos la bienvenida a nuestra ceremonia de graduación y quisiéramos rogarles que nos permitan disfrutar de este momento de reconocimiento en la forma más digna posible. Les pedimos que no lleven al lugar donde se celebra la graduación artículos que pudieran disminuir la solemnidad de la ceremonia o que pudieran generar cualquier acción que interfiera con la misma. A las personas que no puedan responder a esta solicitud se les pedirá que abandonen el local. Les rogamos encarecidamente que se abstengan de hacer demostraciones individuales de entusiasmo por su graduado en particular y que se unan a todos nosotros al concluir la presentación de los diplomas en una gran expresión de orgullo y felicitaciones. Les agradecemos su apoyo a nuestros esfuerzos por proporcionar a nuestra ceremonia la dignidad y el honor que tanto merece. Los graduados de la clase de 2014

Avètisman

Chè Paran ak Envite: Klas Gradyasyon 2014 la kontan wè nou nan seremoni pwomosyon sa a. Silvouplè pèmèt nou chak jwi moman sa a avèk tout diyite posib. N ap mande pou nou pa rantre nan oditoryòm nan ak okenn objè ki kab deranje diyite seremoni a oubyen kreye okenn aksyon k ap distrè dewoulman seremoni a. N ap oblije mande moun ki pakab konfòme yo ak demand sa a pou yo kite sal la. N ap mande nou seryezman pou n pa aplodi yon gradye an patikilye jiskaske tout gradye yo resevwa diplòm yo pou nou aplodi tout ansanm avèk anpil fòs pou nou montre fyète ak felisitasyon nou. Mèsi pou sipò nou nan bay seremoni a onè e respè li merite. Klas Gradyasyon 2014 la

17

Attachment 4

The School Board of Miami-Dade County, Florida adheres to a policy of nondiscrimination in employment and educational programs/activities and strives affirmatively to provide equal opportunity for all as required by:

Title VI of the Civil Rights Act of 1964 - prohibits discrimination on the basis of race, color, religion, or national origin.

Title VII of the Civil Rights Act of 1964 as amended - prohibits discrimination in employment on the basis of race, color, religion, gender, or national origin.

Title IX of the Education Amendments of 1972 - prohibits discrimination on the basis of gender.

Age Discrimination in Employment Act of 1967 (ADEA) as amended - prohibits discrimination on the basis of age with respect to individuals who are at least 40.

The Equal Pay Act of 1963 as amended - prohibits gender discrimination in payment of wages to women and men performing substantially equal work in the same establishment.

Section 504 of the Rehabilitation Act of 1973 - prohibits discrimination against the disabled.

Americans with Disabilities Act of 1990 (ADA) - prohibits discrimination against individuals with disabilities in employment, public service, public accommodations and telecommunications.

The Family and Medical Leave Act of 1993 (FMLA) - requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to "eligible" employees for certain family and medical reasons.

The Pregnancy Discrimination Act of 1978 - prohibits discrimination in employment on the basis of pregnancy, childbirth, or related medical conditions.

Florida Educational Equity Act (FEEA) - prohibits discrimination on the basis of race, gender, national origin, marital status, or handicap against a student or employee.

Florida Civil Rights Act of 1992 - secures for all individuals within the state freedom from discrimination because of race, color, religion, sex, national origin, age, handicap, or marital status.

Title II of the Genetic Information Nondiscrimination Act of 2008 (GINA) - Prohibits discrimination against employees or applicants because of genetic information.

Veterans are provided re-employment rights in accordance with P.L. 93-508 (Federal Law) and Section 295.07 (Florida Statutes), which stipulate categorical preferences for employment.

In Addition: School Board Policies 1362, 3362, 4362, and 5517 - Prohibit harassment and/or discrimination against students, employees, or applicants on the basis of sex, race, color, ethnic or national origin, religion, marital status, disability, genetic information, age, political beliefs, sexual orientation, gender, gender identification, social and family background, linguistic preference, pregnancy, and any other legally prohibited basis. Retaliation for engaging in a protected activity is also prohibited.

Rev. (05-12)

18

Attachment 5 (Not to be included in program)

From The Manual of Internal Fund Accounting Section IV Chapter 2 – Fundraising Activities Page 2-7 17. Recordings of student performances made in school facilities, or at school

functions shall only be used for study purposes and may not be offered for general sale to the public as a fundraiser unless the following provisions are met:

a) The principal deems the recording of such performance to be of educational benefit to students.

b) For recordings made with school owned equipment (i.e. video production class/group), the materials for the recordings of such events are purchased by the school utilizing available revenue in the appropriate internal fund accounts and following proper purchasing procedures in accordance with the Manual of Internal Fund Accounting for Elementary and Secondary Schools.

c) Appropriate fundraising policies and procedures and required forms are used.

d) Such student performances are limited to the recordings of school ceremonies, school graduations, and school arts performances.

e) Proper releases, using required forms, must be signed by students and parents evidencing consent to participating in an event that will be recorded, and retained for audit purposes. If individual releases cannot be obtained, proper notification should be visibly posted at the entrance notifying attendees that the event will be recorded.

f) For recordings made with school owned equipment, all fundraising proceeds generated from the sale of the recordings will be administered through the school’s internal fund and may be utilized to purchase, repair, and maintain recording equipment and related supplies, as well as to subsidize expenditures for student activities of the student group conducting the fundraiser.

g) For recordings made by vendor, all bid and contract requirements must be met.

Compliance with copyright requirements applying to recordings or compositions not in the public domain is the responsibility of the school, college, or educational organization under whose auspices the recording is made per Board Policy 5880 – Public Performances by Students.

19

Attachment 6

This event is being videotaped.

By entering the event,

you are giving your permission

to be recorded and to have

your likeness used in the final

product.

APPPENDIICES

Appendix A

IDENTIFYING AND UPDATING YOUR SCHOOL’S JUVENILE COURT CONTACT (JCC) PERSONS

• All schools are required annually, to designate one Administrator and one Student

Services team member as school-based Juvenile Court Contact (JCC) Persons.

• The JCC serves as the first point-of-contact at the school-site for Department of

Juvenile Justice (DJJ) Juvenile Probation Officers , Florida Department of Children and

Families (DCF) Child Protective Investigators, Our Kids, Inc. full case management

agency workers, and others involved in the Juvenile Justice and Child Welfare Systems.

• Each school’s JCC’s will be listed in the Juvenile Court Contacts directory at our District

portal. Every principal is required to review and update their school’s JCC listing online, by Friday, September 4, 2015.

• Should personnel changes occur that impact a school’s JCC listing, the directory should be updated by the Principal.

• The JCC directory is a public directory to be utilized by individuals working with students

involved in the juvenile justice and child welfare systems.

• Directions for updating a school’s JCC persons:

1. Go to: http://juvenilejustice.dadeschools.net/

2. Click on “Create/Edit Contact Info”.

3. The school Principal must log-in by entering his/her Employee Number and Date

of Birth (mmyyyy).

4. Enter School Location Number.

5. The school information will pop up. Click on “Edit”.

6. The Principal should enter the appropriate Employee Numbers for the

Administrative Contact and the Student Services Contact and click “Update”.

For questions or requests for assistance related to the JCC online listing, please contact Ms. Sylvia R. Godoy, District Chairperson, School Operations at 305-679-2800.

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RESPONSIBLE USE OF TECHNOLOGY BY STUDENTS The Miami-Dade County school district provides students technological resources for the purpose of enhancing and supporting the educational environment. Students are encouraged to use these technological resources to enhance their learning experience and to ultimately benefit their education. When using these technological resources, students are expected to use these resources in a safe, legal, and responsible manner. The following guidelines describe what the District considers to be responsible use of its technological resources and what constitutes appropriate conduct on social media (Facebook, Instagram, SnapChat, etc.): RESPONSIBLE USE: ● Only select appropriate names for use on social media. Students must avoid using

names that may be obscene or offensive to others. ● When using social media, remember that everyone is entitled to respect. Never

attempt to bully, harass, embarrass, or humiliate other users, other students, or any other person.

● Be safe and seek to keep others out of danger. Protect yourself and others by

immediately reporting abuse, threats of violence or of harm to others. ● Be responsible in your communications with others. Do not transmit, post, or

forward any text, e-mail, picture of yourself or others or any photographic image, that is inappropriate, obscene, defamatory, or which is illegal to possess or maintain on one’s computer or other device. Remember to only post content that is not illegal, obscene, defamatory, threatening, infringing of intellectual property rights (respect copyrights and trademarks), invasive of privacy or otherwise injurious or objectionable.

Please keep in mind that anything posted on social media may never disappear, no matter how many times it is deleted, and may have a negative impact on the student posting the information or material for many years after the information or material is posted or transmitted to others.

DISTRICT ACTION & EXPECTIONS Responsible use of Miami-Dade school district technological resources is expected to be ethical, respectful, academically honest, and supportive of the school’s and District’s mission. Each student computer user has the responsibility to respect every other person in our school community and on the Internet. Digital storage and electronic devices used for school purposes are considered extensions of the physical school space and a part of the school’s educational environment. School or District administrators, or their designees, may review files and communications (including school electronic mail) to insure that users are using the system in accordance with District’s Acceptable Use policy. Students should not expect that files stored on school or District servers, hard drives or disks are private.

Students are expected to abide by the generally accepted rules of network etiquette, and should conduct themselves in a respectful manner while on social media or on the Internet as they would at all times in their daily lives. The following guidelines are intended to clarify expectations for student conduct, but should not be deemed as all-inclusive or exhaustive. • Use of electronic devices should be consistent with the District’s educational

objectives, mission and curriculum. • Transmission of any material in violation of any local, federal and state laws is

prohibited. This includes, but is not limited to: copyrighted material (unless expressly authorized by the copyright holder), licensed material, defamatory information, and threatening or obscene material.

• Intentional or unintentional use of computing resources to access or process, proxy sites, pornographic material, explicit text or files, or files dangerous to the integrity of the network is strictly prohibited.

• Software and/or services may not be installed or downloaded on school devices without prior approval of the Superintendent or designee.

• Students, their parents or guardians, may be held personally and financially responsible for malicious or intentional damage done to network software, data, user accounts, or hardware.

• Files stored on district-managed networks are the property of the school district and, as such, may be inspected at any time and should not be considered private.

• Materials published for electronic publication must be for educational purposes. District and School administrators, teachers and staff may monitor these materials to ensure compliance with content standards.

SCHOOL BOARD POLICY VIOLATIONS:

District administration and your school principal reserve the right to refuse access to the Internet to anyone found to have violated any portion of the School Board’s Network Acceptable Use policy. The School Board’s Student Network and Internet Acceptable Use & Safety Policy 7540.03 may be accessed at http://www.neola.com/miamidade-fl/search/policies/po7540.03.htm. Students who violate this Policy may be subject to disciplinary action, including temporary or permanent ban on computer or Internet use, suspension or expulsion, possible criminal prosecution and/or legal action.

STUDENT AND PARENT/GUARDIAN ACKNOWLEDGEMENT: ● I have reviewed and familiarized myself with the School Board’s Student Responsible Use of Technology, Social Media, and District Network Systems Policy 7540.03. ● I agree to comply with the School Board’s Student Responsible Use of Technology, Social Media, and District Network Systems Policy 7540.03., and to follow the above listed “Responsible Use” guidelines, while using District computer equipment and connecting to the District’s network and online systems.

● I understand, accept, and agree that the purpose of the Miami-Dade County school district’s computer and network system is educational and any other uses are prohibited and inappropriate. ● I understand and agree that use of the Miami-Dade County school district network is a privilege and not a right. ● I understand that violation of School Board Policy 7540.03 may result in disciplinary action, up to and including, termination of network privileges, expulsion, civil or criminal prosecution. Student Name: ________________________________________ Student’s Signature: ________________________________________ Student’s Grade: ________________________________________ Parent/Guardian’s Name: ________________________________________ Parent/Guardian’s Signature: ________________________________________ Date: ________________________________________

APPENDIX C

INCIDENT REPORTING

Should you require assistance or additional information regarding incident reporting, you may contact Mr. Mark E. Zaher, Director, School Operations, at 305-805-4600.

District Critical Incident Response Team (DCIRT) Notification Procedures

Work location administrators are responsible for reporting ALL critical incidents to 305-995-COPS (2677), and to the appropriate Regional Center. For any critical incident that requires immediate medical or police response, 911 must be contacted prior to contacting the above-mentioned entities. Only a call to 305-995-COPS (2677) will initiate a response from the appropriate District Critical Incident Response Team (DCIRT) member. Failure to contact 305-995-COPS (2677) will result in a delay for assistance. Examples of commonly reported incidents listed below include; but are not limited to:

• ALL incidents resulting in a lockdown or evacuation. It is imperative that 995-COPS (2677) is contacted no matter who places the school on lockdown or orders an evacuation. An administrator or designee must check-in with School Board base (SB Base) and monitor the DECON Radio at all times. All radio transmissions will occur via the DECON Radio Frequency set to #2 on the SB-OPS Shelter. ONLY School Operations can lift a lockdown or allow students and staff to return to the building when an evacuation has been implemented.

• Critical incidents requiring an immediate resource from the district.

• Incidents of serious illness, injury, death, or confirmed communicable disease of a

student (s) or staff members(s) on-campus or off-campus.

• A serious incident occurring on-campus involving a non-school-site employee (s) or visitor (s).

• Any incident that occurred on-campus or off-campus that could potentially draw media

attention or have an adverse impact on the school (also contact Media Relations).

• Runaway or missing children.

• Power outage or major utility interruption (this does not include telephones). As soon as the power or utility is restored, 305-995-COPS (2677) should be contacted and updated. Schools should not directly contact Florida Power & Light (FPL) for a power outage. District communications will contact FPL for all power outages.

• Total air conditioning failure, or partial air conditioning failure that is impacting a significant number of student stations and/or large common areas. As soon air conditioning is restored and back to normal functioning, 305-995-COPS (2677) should be contacted and updated.

• Incidents involving burglary, vandalism, or a fire that disrupt the learning environment.

APPENDIX C

INCIDENT REPORTING

Should you require assistance or additional information regarding incident reporting, you may contact Mr. Mark E. Zaher, Director, School Operations, at 305-805-4600.

Critical incidents should NOT be reported to any District office including, but not limited to; School Operations, the District Crisis Team, Student Services, Transportation, Maintenance, or Food and Nutrition. Before and after school care programs must also follow the procedures above.

Automated Incident Reporting System (AIRS) Any on-campus or off-campus incident that compromises the safety of a student(s), staff, visitor(s), and/or the facility; or any incident that disrupts the instructional environment or day-to-day school-site operations, must be reported through the Automated Incident Reporting System (AIRS). This also includes ALL critical incidents that were reported to 305-995-COPS (2677) as described in the District Critical Incident Response Team (DCIRT) procedures. When submitting an AIRS incident report, please be sure to adhere to the AIRS reporting guide located at: http://ehandbooks.dadeschools.net/user_guides/180.pdf . Below is a list of additional items not included in the AIRS reporting guide:

• An AIRS incident report can be subpoenaed; therefore, it should be carefully written utilizing correct grammar and spelling.

• Ensure that the location administrator’s employee number is inputted under “contact

employee ID” (work location administrator field).

• All personally identifiable information should be included in the report. School Operations will redact information as needed.

• If your school had an incident that required a response from the police or the fire/rescue

department, but no SPAR number, police case number, and/or fire department alarm number was issued, please indicate as such in the narrative portion of the Incident Description field.

• AIRS incidents should be submitted by 2:30 PM on the day of the incident. Incidents occurring after 2:30 PM should be submitted by 2:30 PM the next day.

• Do not generate a new AIRS incident report if you are adding follow-up or updated

information to finalize AIRS incident report. To add new information to an existing AIRS incident report, email the new information to [email protected] . Reference the AIRS notification ID number that the system generated in the subject of the electronic mail, and be specific about what needs to be amended.

APPENDIX E 1003.31 Students subject to control of school.— (1) Subject to law and rules of the State Board of Education and of the district school board, each student enrolled in a school shall: (a) During the time she or he is being transported to or from school at public expense; (b) During the time she or he is attending school; (c) During the time she or he is on the school premises participating with authorization in a school-sponsored activity; and (d) During a reasonable time before and after the student is on the premises for attendance at school or for authorized participation in a school-sponsored activity, and only when on the premises,

be under the control and direction of the principal or teacher in charge of the school, and under the immediate control and direction of the teacher or other member of the instructional staff or of the bus driver to whom such responsibility may be assigned by the principal. However, the State Board of Education or the district school board may, by rules, subject each student to the control and direction of the principal or teacher in charge of the school during the time she or he is otherwise en route to or from school or is presumed by law to be attending school. Each district school board, each district school superintendent, and each school principal shall fully support the authority of teachers, according to s. 1003.32, and school bus drivers to remove disobedient, disrespectful, violent, abusive, uncontrollable, or disruptive students from the classroom and the school bus and, when appropriate and available, place such students in an alternative educational setting. (2) There is a rebuttable presumption that the term “reasonable time” means 30 minutes before or after the activity is scheduled or actually begins or ends, whichever period is longer. A school or district school board may, by policy or other formal action, assume a longer period of supervision. Casual or incidental contact between school district personnel and students on school property shall not result in a legal duty to supervise outside of the reasonable times set forth in this section, provided that parents shall be advised in writing twice per year or by posted signs of the school’s formal supervisory responsibility and that parents should not rely on additional supervision. The duty of supervision shall not extend to anyone other than students attending school and students authorized to participate in school-sponsored activities. (3) Nothing shall prohibit a district school board from having the right to expel, or to take disciplinary action against, a student who is found to have committed an offense on school property at any time if: (a) The student is found to have committed a delinquent act which would be a felony if committed by an adult; (b) The student has had adjudication withheld for a delinquent act which, if committed by an adult, would be a felony; or (c) The student has been found guilty of a felony.

However, if the student is a student with a disability, the disciplinary action must comply with the procedures set forth in State Board of Education rule. (4) Each student enrolled in a school may be required to take the following school child’s daily conduct pledge: (a) I will be respectful at all times and obedient unless asked to do wrong. (b) I will not hurt another person with my words or my acts, because it is wrong to hurt others. (c) I will tell the truth, because it is wrong to tell a lie. (d) I will not steal, because it is wrong to take someone else’s property. (e) I will respect my body, and not take drugs. (f) I will show strength and courage, and not do something wrong, just because others are doing it. (g) I pledge to be nonviolent and to respect my teachers and fellow classmates. History.—s. 126, ch. 2002-387; s. 35, ch. 2003-391.

APPENDIX F

Briefing ID #: 15885

ALL SCHOOL PRINCIPALS/APs AND STUDENT SERVICES: Crisis Hotline Reporting Category: For Your Information Audience: All Principals/APs, Student Services Due Date: n/a Meeting Date: n/a

To remind all School Administrators and Counseling Professionals regarding District Crisis Hotline Reporting Procedures

• The District Crisis Hotline is used to report the following student risk behaviors: Suicidal Ideations, Suicidal Threats, Suicidal Gestures, Suicide Attempts; Homicidal Ideations, Homicidal Threats, Homicidal Gestures, Homicidal Attempts; and all Self-Injurious Behaviors.

• Counseling Professionals (school counselors), school psychologists, school social workers, TRUST specialists and EBD clinicians) are required to report these behaviors to the District Crisis Hotline.

• This hotline is available for consultation regarding any of these behaviors, including assistance with student mental health concerns and procedural guidelines in responding to such.

• The Crisis Hotline Report Form (see attachment) is used as a visual guide for counseling professional when providing information for District Crisis Team members. The form is not to be completed or placed in the student's cumulative folder.

• The District Crisis Hotline Phone Number is (305) 995-CARE (2273). • For additional information, please contact the District Crisis Team: • (NORTH) - Mr. Frank Zenere at 305-995-7319 or [email protected] • (SOUTH) - Ms. Dally Pelaez at 305-995-2567 or [email protected]

Contact: Martha Z. Harris ( 305-995-7338 ) Department: Division of Student Services

1 EOP Teacher’s Responsibilities 2015-2016

APPENDIX

MIAMI-DADE COUNTY PUBLIC SCHOOLS EMERGENCY OPERATIONS PLAN (EOP)

TEACHER’S RESPONSIBILITIES

Schools continue to be among the safest environments for our youth; however, potentially dangerous and tragic events have occurred on school campuses and within surrounding communities. Being prepared to address immediate threatening situations is key in preventing injuries to students and staff. Please ensure that students are afforded the opportunity to seek post incident counseling services.

“Emergency Operations Plan (EOP): Teacher Responsibilities” was produced to assist instructional staff in responding effectively and expediently to critical incidents or situations that may impact the well-being of Miami-Dade County Public Schools (M-DCPS) students, faculty and staff. This document will provide teachers guidance in responding to events that may potentially impact student safety and security.

BOMB THREAT

Notify an administrator of the threats.

Do NOT touch, prod, or move anysuspicious object or package.

Follow orders for personal safety asdirected by the administrator or designeein charge and emergency responsepersonnel.

Do NOT use cell phone, hand radio orpublic address system.

If directed by the Administrator or designeein charge, calmly request your students toleave the classroom in an orderly mannerand follow you to a temporary site of safetythat is supervised by M-DCPS personnel.

Be sure to take your grade book with you.

Follow orders for personal safety asdirected by the administrator andemergency response personnel.

EVACUATION OF STUDENTS/STAFF FROM BUILDING

Implement immediate evacuation of students upon notification to evacuate.

Designate someone to hold the main exitdoor open until all persons in the classhave evacuated. Continue this procedureuntil the classroom is clear.

Take the class list or grade book with you.

Check classrooms thoroughly (restrooms,closets, etc). Determine that all studentshave cleared the rooms.

Supervise students enroute to designatedassembly point.

Make a roll call check at the assemblypoint. Report anyone missing to theprincipal.


HAZARDOUS CHEMICAL MATERIALS SPILLS/GAS LEAKS

INSIDE THE CLASSROOM/SCHOOL Notify an administrator.

Evacuate the area immediately.

Verify that all students have exited room.

Turn off gas valve, air conditioning andventilation systems, if located in your room(if applicable).

Remove student(s) who may beunconscious or overcome by exposure tochemical substance or gas.

Close door(s) as you exit and take theclass list or grade book with you.

Do not attempt to fix gas leaks or clean upchemical spills.

OUTSIDE THE BUILDING/COMMUNITY- BASED

Follow orders for personal safety asdirected by the administrator or emergencyresponse personnel.

As directed, shut off air conditioningsystem and all outside air ventilators; closewindows.

Ensure that all students are in theclassroom and that they remain there,pending further instructions.

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Direct students to quietly remain in theirseats.

HOMICIDAL THREAT

Remain calm and non-judgmental.

Assess immediate danger; if student orintruder is armed or agitated do NOTapproach or make any suddenmovements.

Notify the main office, when it is safe to doso.


Forward any written evidence of the threatto the school administrator, when it is safeto do so.

HOSTAGE SITUATION


Do NOT attempt to defuse the situation.This is a police function.

Do NOT agitate or anger the perpetrator.

Do NOT make any sudden movements.


LOCK DOWN PROCEDURE

Immediately close and lock classroomdoors and windows.

Direct all individuals away from doors andwindows.

Staff and students located in open areas(non classroom areas) should immediatelyreport to nearest secured area.

Teachers and staff not assigned to aclassroom site during the lock down willdirect students in open areas to thenearest secured area and then seekshelter.

Cellular phone use will be limited to thereporting of emergency information,otherwise all audio-visual equipmentincluding computer and cell phonetechnology should not be used until allclear announcement is made.

All staff and students remain in LOCKDOWN mode until ALL CLEARannouncement is made.


NUCLEAR EXPLOSION/RELEASE

Remain in your classroom until authorizedto leave by the administrator or emergencyresponse personnel.

Shut down air conditioners and fans; closedoors, windows, and other openings.

Follow directions given by theadministrator and emergency responsepersonnel.

SEVERE WEATHER: ELECTRICAL STORM

CLASSROOM Stay indoors and do not venture outside

unless absolutely necessary.

Stay away from open doors and windows,metal objects, electrical appliances, andplumbing until the storm has passed.

Unplug TV sets, other electrical equipment,and appliances to the extent possible.


SCHOOL GROUNDS Get out of open areas and into an

enclosed building.

Do NOT seek shelter under trees or closeto wire fences, playground equipment, orshelters located in exposed locations.

SEVERE WEATHER: HURRICANE WATCH/WARNING

To the extent possible, turn off all gas andelectrical appliances, except as required indesignated emergency shelters.

Store all books, papers, and otherequipment as far as possible from allwindows or areas subject to damage orentry of water. Store these items above thefloor to protect them from water damagedue to minor flooding.

Move audiovisual, computer and businessmachine equipment to a secure location. Ifequipment cannot be moved, cover withplastic to protect from water damage.

Take the class list or grade book with you.


SEVERE WEATHER: TORNADO WATCH/WARNING


Be prepared to move students housed inrelocatables and trailers into interiorcorridors of permanent buildings.

Be prepared to move persons housed inmulti-story buildings to lower floors andinterior corridors, particularly to corners,space permitting.

Refrain from placing persons in large areasthat have a wide roof span.

Instruct persons to seek cover where floorsand walls meet and to place themselves ina protected position with their heads andfaces covered by their hands and arms.

Keep inside doors that lead into corridorsunlocked. Exterior doors must not bechained or locked from the inside.

Close window and outside doors on allsides of a building.

Where there are no permanent buildings in which to find shelter, occupants should lie down under tables/desks in a fetal position and cover their hands and faces with their arms and hands. SEVERE WEATHER: TORNADO STRIKE/AFTERMATH


Report any medical emergencies and otherinjuries to the main office.

Conduct an attendance count to ensure allstudents are accounted for.

SHOOTING/STABBING

Direct students to take appropriateprotective action(s), such as take cover, lieflat, remain calm, and evacuate to nearestsecure site, if appropriate.

Keep students away from windows anddoors, if the event is occurring outside ofthe classroom.

Report the incident and any medicalemergencies or injuries to the main office,when it is safe to do so.

Do NOT touch weapon, tamper withevidence, clean or decontaminate incidentsite.


SUICIDE ATTEMPT (in classroom)

Contact main office immediately and reportnature of medical emergency.

Direct classroom students to exit room andrelocate to alternate location.

Stay with student until assistance arrives.Gather all information that will assistemergency response personnel.

Do NOT touch or move weapon orsubstance involved in the attempt unlessabsolutely necessary.

Do NOT tamper with evidence, clean ordecontaminate incident site.

SUICIDE (in classroom)

Report the incident to the main office.

Calmly direct your students to exit theclassroom and report directly to thenearest supervised classroom site.Students should remain at such site untilfurther direction is given.

Stay with deceased student until assistance arrives.

Do NOT touch or move weapon orsubstance involved in the attempt unlessabsolutely necessary.

Do NOT tamper with evidence, clean ordecontaminate incident site.

Follow the directions of the administratorand emergency response personnel.

SUICIDE (off campus)

Report information to the administrator.

SUICIDAL THREAT


Contact the main office as soon as it issafe to do so. If the student is armed or ina precarious position, do NOT approach oragitate.

Alert the main office to the presence of anyweapons/instruments possessed by thesuicidal student.

Do not leave the suicidal student alone.Immediately contact school counselingprofessional.

APPENDIX H

1 of 2

FOSTER CARE STUDENTS - TRANSFER AND WITHDRAWAL GUIDELINES

a) All students under the supervision of the Florida Department of Children and

Families (DCF) who are placed in licensed foster care, relative care, temporary shelter, or in a licensed group home, must remain at their current school. Schools may not withdraw or transfer a student under the supervision of DCF without the written approval of the Juvenile Justice Support Office (JJSO), School Operations.

b) School-sites are blocked from withdrawing or transferring a dependent (DCF

supervised) student. A message will appear in the Integrated Student Information System (ISIS) Student Information Screen (PF3) screen that will direct M-DCPS personnel to contact the JJSO at 305-633-4950. Therefore, M-DCPS personnel are advised to contact the JJSO immediately if an individual or agency does not present the appropriate documentation from the JJSO, and is requesting to withdraw or transfer a dependent student.

c) In order for the student who has been placed in a home outside his/her current school boundary, to remain at his/her school of origin, JJSO staff will complete a Foster Care Out-of-Area Transfer and enter a transfer code of “J” in the Integrated Student Information System (ISIS). All such transfers will be requested and completed by JJSO staff and subject to final approval by School Operations/Special Programs.

d) Schools are to immediately direct DCF Child Protective Investigators (CPI),

full case managers, licensed foster parents, or anyone wishing to withdraw or transfer a student meeting the criteria in the above-listed section (a), to a JJSO District Court Liaison in School Operations.

e) In the unlikely event that the JJSO has provided written approval for a

transfer of a foster care student to the school within the boundaries of the new home placement; the DCF CPI, full case manager , foster parent, and /or guardian, is authorized to register the student at the receiving school. The individual registering the student is not to be directed back to the sending school to withdraw the student. Please be reminded that these transfers must be pre-approved at the JJSO. The foster parent, guardian, DCF CPI, and/or full case manager will present appropriate documentation received from the JJSO.

f) The registrar of the receiving school will assist the full case manager, DCF

CPI, or parent/guardian, in completing the Dependent Student Address Verification Form (FM-6536) and may contact the JJSO if additional assistance is needed.

APPENDIX H

2 of 2

g) School-site personnel must ensure that the student’s emergency contact information is immediately updated when a change in home placement and/ or guardianship has occurred.

h) Any books or other school materials the student has with him/her should be

sent back to the sending school via school mail. Schools may not deny the transfer of a student under the supervision of DCF for lost books, materials, or a financial debt. The students’ parents remain responsible for financial obligations.

Any questions regarding the above-listed procedures should be directed to Ms. Sylvia R. Godoy, District Chairperson, School Operations at 305 679-2800.

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Revised 5/2014 -1-

Greater Miami Athletic Conference Policy Regarding Behavior at Athletic Events and The Superintendent’s Directive It is the responsibility of each school to provide a safe and sportsmanlike environment at all athletic events. The host and visiting schools’ crowd control staff will work jointly to discourage the commingling of spectators from opposing schools. For contests where separation of spectators is not possible, every effort will be made through the use of crowd control staff to ensure that the commingling of spectators is a peaceful and controlled situation. Spectators will not be permitted to commingle with teams during, or after any athletic event. Each school in their school’s current crowd control plan should address and inform the student body through public address announcements and assemblies of the following areas of concern:

The importance of good sportsmanship. The necessity of proper crowd control to ensure the safety of all who attend

and participate at interscholastic athletic events.

1. RESPONSIBILITY FOR CROWD MANAGEMENT The principal/designee of the home/host school shall assume full responsibility

for crowd management and must identify himself/herself to the head game official PRIOR to the beginning of each contest for BASEBALL, BASKETBALL, FOOTBALL, SOCCER, SOFTBALL, TRACK & FIELD, VOLLEYBALL, AND WRESTLING.

The athletic director, assistant athletic director, and/or athletic business

manager may be the designee for all sports except varsity basketball, baseball, football, soccer, softball, and wrestling (see chart). For all other sports, as specified in the chart, the school site athletic personnel and/or head varsity coach shall assume responsibility for crowd management.

RESPONSIBILITY FOR CROWD CONTROL

Sport Personnel Responsible for Crowd Management Varsity Baseball Principal/Assistant Principal Junior Varsity Baseball Principal/Designee Varsity Basketball Principal/Assistant Principal Junior Varsity Basketball Principal/Designee Varsity Football Principal and Assistant Principal(s) Junior Varsity Football Principal/Assistant Principal

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Policy G1

Revised 5/2014 -2-

Sport Personnel Responsible for Crowd Management Varsity Soccer Principal/Assistant Principal Junior Varsity Soccer Principal/Designee Varsity Softball Principal/Assistant Junior Varsity Softball Principal/Designee Track and Field Principal/Assistant Principal – Large Invitationals Varsity Volleyball Principal/Assistant Principals Junior Varsity Volleyball Principal/Designee Varsity Wrestling Principal/Assistant Principals Junior Varsity Wrestling Principal/Designee Badminton Designee or Head Badminton Coach Bowling Designee or Head Bowling Coach Cross Country Designee or Head Cross Country Coach Golf Designee or Head Golf Coach Swimming Designee or Head Swimming Coach Tennis Designee or Head Tennis Coach Water Polo Principal/Designee or Head Water Polo Coach

2. REPORTING TO THE OFFICIAL The principal/designee or athletic director shall inform the head game official as

to where the principal or designee will be stationed during the game in case of need. It is strongly recommended that during football games one assistant principal be present on the field and that the other assistant principal(s) be assigned to the stands to assist in crowd control.

If reporting to the head game official does not occur within 30 minutes prior

to the scheduled time of the contest, the home/host school shall be assessed a fine of $100 and the school will receive an official reprimand from the Administrator, Division of Athletics/Activities and Accreditation.

3. MISCONDUCT BY COACHES/ATHLETIC PERSONNEL Unsportsmanlike conduct by a varsity/junior varsity coach or any person acting in

an official capacity for a school before, during, or after an athletic event which results in a written report by a game or other official, shall result in a fine of a minimum of $250 to the school. A second violation during the same school year, in the same sport, shall result in a minimum fine of $500. Subsequent infractions shall result in progressive fines of $100 being added to preceding fine amounts. These disciplinary actions would be in addition to penalties assessed by the Florida High School Athletic Association (FHSAA).

Policy G1

Revised 5/2014 -3-

Note 1: In cases where a school is fined because of misconduct on

the part of a member of the athletic staff (i.e., coach, athletic director, athletic business manager, athletic trainer, etc.), the Superintendent of Schools will be provided the name of the offender no later than one workday following the decision to fine.

Note 2: Progressive amounts of fines will end with the close of each school year; however, penalties of a non-monetary nature can extend into ensuing school years, i.e., probation, ineligibility for championships.

4. SPECTATOR SIDELINE CONTROL Venues where permanent barriers separating spectators from players do not exist,

provisions should be made to restrain spectators from advancing onto the field of play and/or interfering with the ability of game officials to properly administer the rules of the game. Every effort should be made to prevent the commingling of players and spectators and it is recommended that, where feasible, players and spectators of the same school are on the same side of the playing field. It is strongly recommended that anyone who is not a player in uniform, cheerleader/mascot in uniform must have a sideline pass issued by the athletic director of each school. Children will not be allowed on the sidelines.

Failure to make reasonable attempts to comply with these recommendations may

result in penalties similar to those specified in Article 15, GMAC Bylaws 2004.

5. LEAVING THE BENCH/SIDELINES AREA There shall never be any justifiable reason for player(s) and/or other team-

affiliated personnel to leave the bench/sidelines area with intent to participate in an altercation. Schools whose players/personnel violate this ruling shall be assessed a minimum fine of $250, and all violators will be suspended for a seven (7) day two (2) game minimum (football one (1) game), for the first offense. Subsequent violations of this nature during the same school year shall subject the offending school to penalties similar to those listed in Article 15, GMAC Bylaws 2004.

Florida Statute 784.081 - Assault or Battery on Sports Officials Any person who commits assault or battery on an official is subject to the penalties as outlined in Florida Statute 784.081. This law took effect October 1, 2004.

Policy G1

Revised 5/2014 -4-

6. RESPONSIBILITIES FOR HOSTING HOME EVENTS AND

TOURNAMENTS - GMAC/FHSAA The principal/designee of the home/host school will be responsible for making the

necessary preparations and decisions to manage the event and for the filing/completion of the necessary GMAC/FHSAA reports.

For tournament purposes, the guidelines set forth by the FHSAA Sport Manuals

under the section of Local Management will be followed. The local tournament director will be ultimately responsible for making all necessary preparations and decisions in hosting his/her respective tournament. Any issue or controversy that arises which was not addressed in the tournament planning minutes will be decided by the tournament director.

7. TICKET SALES LIMITATIONS

Ticket sales for any athletic contest to be played in an enclosed arena should never exceed ninety percent (90%) of actual seating capacity. Every attempt should be made to seat each spectator. Entrance/exit areas and bleacher aisles should remain free of congestion. Additionally, sidelines and baselines should have restricted passage while the game is in progress.

8. SIGNS, BANNERS, NOISEMAKERS AND BANDS

Signs and banners which make derogatory references or are of a challenging nature to opposing teams and spectators shall be banned from all athletic events. Signs or banners should never be paraded before opposing schools’ team benches or bleachers. Noisemakers such as air horns, musical instruments, radios, which can disrupt the orderly flow of a game, shall be prohibited at all contests. When bands are present, with the exception of football, playing should not occur while the game is in progress.

9. GUIDELINES FOR MARCHING BANDS AT FOOTBALL GAMES

During any performance (pre-game, halftime, or post-game) marching bands

should only enter and exit the field of play from their home sidelines or designated end zone. (The designated end zone is the one utilized by the band’s team during the pre-game warm-up.) At no time is a marching band member(s) permitted to be on the opponent’s side. It is strongly recommended that band members and/or cheerleaders do not commingle on the opponent’s side of the field or stands.

Policy G1

Revised 5/2014 -5-

10. PAYMENT OF FINES

Fines will be assessed by the GMAC Executive Secretary, and will be made payable to the GMAC. Fines must be paid within ten workdays of the receipt of notification of the fine.

11. REPEATED VIOLATIONS Repeated violations of rulings addressed in this directive will subject offending

schools to more-severe penalties as listed in Article 15, GMAC Bylaws 2004. 12. ENFORCEMENT AND APPEALS PROCEDURES

Verbal report of misconduct/ejection by game or other official to the GMAC to establish necessity of the report.

Written report by the game or other official to the GMAC and to the Administrator, Division of Athletics/Activities and Accreditation, copies of which will be sent to the principal and athletic director of the schools involved.

Assessment of the fine and/or suspension. Payment of the fine. Appeal of the fine and/or suspension (if desired) to the GMAC Executive

Secretary, within ten (10) school days of receipt of penalty, along with all supporting documentation (including fine).

Appeal the fine and/or suspension to the Executive Committee. Appeal of the fine and/or suspension (if desired and/or necessary) to the

Superintendent of Schools (or designee).

APPENDIX K

K‐8 Centers Intramural Sports Program Guidelines

What is the K‐8 Center Intramural Sports Program for Students in 6th ‐8th Grade?

• The K‐8 center intramural program is an extension of the regular physical education instructional program, including the development of movement skills, health‐related fitness, and personal and social responsibility, conducted before and/or after school among students in the same school. All intramural activities shall be treated equally in terms of gender, resources, facilities, selection of staff, and allocation of supplies and equipment.

• Intramural programs should provide students with a variety of interesting, diverse, and challenging activities to accommodate differing levels of skills and interests. Each school's program should be individualized to reflect the needs and interests of all its students. The primary reason for participation is enjoyment of the learning activities rather than pressure to compete and win, as in athletic competition. Such an environment will enable students to extend learning of the benefits of movement, develop positive attitudes, increase self‐esteem, enjoy positive social interactions, and broaden their fitness and leisure horizons.

Intramural Supplements for K‐8 Centers

• Four (4) intramural supplements shall be allocated to each K‐8 Center to be used for students in grades 6‐8 for intramural activities ONLY.

• Each supplement shall be for a six (6) week period of time. • Intramural Coach – The instructional staff member receiving an intramural supplement

will supervise all students during intramural activities and functions. They will organize, plan, and conduct all school based intramural practices and competitions. They will provide students with adequate physical training and conditioning, skill development, and game‐like preparation. They will also teach students the basic rules and regulations of the sport, and provide students with a quality learning experience.

• The intramural program should provide an opportunity for all students in grades 6‐8 to become involved in team and individual competitions and special events within their schools.

• The promotion of positive physical, social, moral, and ethical values must be the objective of every K‐8 center intramural program.

• Teachers should be selected because of their interest and dedication to the K‐8 center philosophy of the intramural program.

APPENDIX K

What are the goals of the Intramural Sports Program for Students in 6th ‐8th Grade?

The K‐8 center intramural program provides opportunities for students to:

• Enjoy participation and personal success • Strive for personal bests, make commitments, set goals, and follow through with

responsibilities • Participate in an intramural program in a safe environment and under the direction of

knowledgeable, caring, and trained personnel • Develop creativity and provide opportunities to generate games and practice skills • Participate in the planning, organization, and leadership of the intramural program

Equity in Intramurals

All participants regardless of ability, gender, or ethnicity must have equal access to the program, facilities, equipment, leadership roles, and participation time. SUGGESTED ACTIVITIES A list of suggested activities that may be incorporated into a K‐8 center intramural program is listed below. TEAM (Suggested Dates) INDIVIDUAL/DUAL (Suggested Dates) FITNESS

Flag Football (Aug.‐Nov.) Cross Country (Sept.‐Oct.) Aerobics (Ongoing)

Soccer ((Aug. – Nov.) Racquet and Paddle Ball (Jan.‐Feb.) Fitness (Ongoing)

Volleyball (Sept.‐Dec.) Track and Field (Jan.‐March)

Softball (Dec.‐March) Golf (March‐May)

Basketball (Feb. – May) Tennis (March‐May)

Badminton (March‐May)

NOTE: Suggested dates for intramural activities are flexible. Schools, in order to accommodate for a six week period of participation, may adapt dates to meet the school’s individual needs.

APPPEENDDIX LL

School O

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SCHOOL-BASED ALTERNATIVES TO SUSPENSION PLAN

Directions: Develop schoolwide intervention strategies to reduce disruptive behavior and suspensions, embrace the diverse needs of the school’s students and c ommunity, and s upport a positive school culture. The guide below addresses the elements recommended to be included in the narrative portion of the School-Based Alternatives to Suspension Plan.

Please complete each section of the School-Based Alternatives to Suspension Plan. The template will expand in order to accommodate needed space. The School-Based Alternatives to Suspension Plan needs to be submitted to your regional office by August 28, 2015.

Schoolwide Alternatives to Suspension: Describe schoolwide incentive programs encouraging model student behavior. Describe in-school counseling intervention strategies for students committing Code of Student Conduct offenses. Describe in-school counseling/mediation alternatives for suspension strategies for students committing Code of Student Conduct offenses. Describe effective disciplinary actions indicating removal of privileges or denial of participation in school/extracurricular activities as alternatives for suspension.

Faculty and Staff: Identify professional development activities on corrective strategies for disruptive behaviors to be provided to the faculty. Identify professional development activities on reducing and el iminating undesirable behaviors to be provided to the faculty. Identify professional development activities on rewarding desirable or effective behaviors to be provided to the faculty. Describe professional development activities on intervention strategies and discussion of alternatives for reducing suspensions to be provided to the faculty. Describe strategies school-site staff is to utilize in order to promote model behavior.

Students:

Describe strategies to encourage students to model behaviors that create a safe learning environment and reduce disruption of the educational process. Describe student-centered alternative to suspension activities.

Parental Involvement: Describe strategies and indicate activities to increase parental/guardian involvement and engagement. Describe parent/guardian intervention programs to support alternative to suspensions.

Community Involvement:

Identify community-based organizations and/or outside providers. Describe community-based organization/outside provider partnership programs which support positive student behavior. Reference School Board policies 1213.01 and 3213.01, Request for Outside Providers, when providing information about services which are available in the community that address factors that may be affecting student behavior and/or academic performance. Confirm appropriate affiliating agreements with outside providers are up-to-date/completed and remain in compliance with School Board policy.

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SCHOOL INFORMATION SCHOOL NAME SCHOOL CODE SCHOOL TYPE ELEMENTARY K-8 CENTER MIDDLE SENIOR HIGH ALTERNATIVE

SPECIALIZED CENTER ADULT/VOCATIONAL PRINCIPAL REGION OFFICE

SCHOOLWIDE ALTERNATIVES TO SUSPENSION

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FACULTY AND STAFF

STUDENTS

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PARENTAL INVOLVEMENT

COMMUNITY INVOLVEMENT

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OTHER (OPTIONAL)

Principal’s Signature Date

Region Office Approval Signature Date

Appendix N [SCHOOL LETTERHEAD]

DATE

Dear Parents and Guardians:

The Code of Student Conduct is the District’s policy that promotes a safe learning environment to ensure academic success. If this objective is to be accomplished, it is necessary that the school environment be a safe and supportive community. The “reculturing” of the school to a positive school climate supports academic achievement and promotes fairness, civility, acceptance of diversity, and mutual respect.

The Code of Student Conduct addresses the role of the parents/guardians, the students, and school, but also focuses on core values and model student behavior, rights and responsibilities of students, addressing student behavior, and disciplinary procedures.

The newly adopted Code of Student Conduct can be accessed by going to the following website: http://ehandbooks.dadeschools.net/policies/90/index.htm . If you do not have access to the Internet, you may go to your child’s school and request to review the Code of Student Conduct manual.

Please take the time to review and discuss the importance of the Code of Student Conduct with your child or children. After reviewing the Code of Student Conduct, you and your child/children must sign, date, and return the accompanied Parent Receipt and Acknowledgement Form to your child's school within 5 school days.

I consider each and every parent/guardian a valuable partner of Miami-Dade County Public Schools and recognize that you share the same goal as all of our schools, which is to create a safe learning environment that promotes academic success. For this reason, we hope that you understand the importance of the District’s expectations for student behavior, and the corrective strategies should misconduct occur.

Principal

Appendix N

Acknowledgment of Receipt and Review

Each parent/guardian of a student and each student enrolled in Miami-Dade County Public Schools must sign and return this page to the student’s school to acknowledge that he/she has accessed the online version or obtained a copy of the Code of Student Conduct. In addition, this page serves as acknowledgement that you have reviewed the Code of Student Conduct with your child. Each school will maintain records of such signed statements. The online version of the Code of Student Conduct in English, Spanish, and Haitian-Creole can be located in the Parent Portal or by accessing through the following website address:

http://ehandbooks.dadeschools.net/policies/90/index.htm

If you do not have internet access to obtain a copy of the Code of Student Conduct, please visit your child’s school to obtain a copy. I acknowledge receipt of the notification regarding accessing or obtaining a copy of the Code of Student Conduct through the Parent Portal or via the internet web address and that I have read and discussed the Code of Student Conduct with my child.

___________________________________ _________________________________ Parent’s/Guardian’s Signature Date I acknowledge receipt of the notification regarding accessing or obtaining a copy of the Code of Student Conduct through the Parent Portal or via the internet web address and that I have read and discussed it the Code of Student Conduct with my parent/guardian. ___________________________________ _________________________________ Student’s Name Date

RETURN TO STUDENT’S SCHOOL WITHIN FIVE (5) SCHOOL DAYS UPON RECEIVING NOTIFICATION TO

REVIEW THE CODE OF STUDENT CONDUCT

Appendix N

[SCHOOL LETTERHEAD]

FECHA

Estimados padres de familia y tutores:

El Código de Conducta del Estudiante (The Code of Student Conduct) es la política del Distrito que promueve un ambiente de aprendizaje seguro para asegurar el éxito académico. Para que se cumpla este objetivo, es necesario que el entorno escolar sea el de una comunidad segura y de apoyo. El “crear una cultura” en la escuela con un ambiente escolar positivo, apoya el logro académico y promueve la equidad, la civilidad, la aceptación de la diversidad y el respeto mutuo.

El Código de Conducta del Estudiante aborda el papel que juegan los padres de familia/tutores, los estudiantes y la escuela, pero también se centra en los valores fundamentales y la conducta modelo del estudiante, los derechos y responsabilidades de los estudiantes, abordar los temas de la conducta del estudiante y de los procedimientos disciplinarios.

El recién aprobado Código de Conducta del Estudiante se puede acceder en la página web: http://ehandbooks.dadeschools.net/policies/90/index.htm . Si usted no tiene acceso a la Internet, usted puede ir a la escuela de su/s hijo/s y solicitar el revisar el Manual del Código de Conducta del Estudiante.

Por favor, tómense su tiempo en revisar y discutir la importancia del Código de Conducta del Estudiante con su/s hijo/s. Después de revisar el Código de Conducta del Estudiante, usted y su/s niño/s deben firmar, fechar y devolver el formulario de Recibo de Acuse y Revisión a la escuela de su/s hijo/s, dentro de 5 días escolares.

Considero que cada padre de familia/tutor es un valioso socio de las Escuelas Públicas del Condado Miami-Dade y reconozco que comparten el mismo objetivo de todas nuestras escuelas, que consiste en crear un ambiente seguro en el aprendizaje que promueva el éxito académico. Por esta razón, esperamos que usted entienda la importancia de las expectativas del Distrito respecto a la conducta de los estudiantes y a las estrategias de corrección si ocurriese un mal comportamiento.

Director

Appendix N

Acuse de Recibo y Revisión

Cada uno de los padres de familia/tutores de los estudiantes y cada uno de los estudiantes matriculados en las Escuelas Públicas del Condado Miami-Dade debe firmar y devolver esta página a la escuela del estudiante a fin de confirmar que él o ella ha accedido la versión en línea o ha obtenido una copia del Código de Conducta del Estudiante. Además, esta página sirve como confirmación de que usted ha revisado el Código de Conducta del Estudiante con su hijo. Cada una de las escuelas mantendrá un registro de dichos documentos firmados. La versión en línea del Código de Conducta del Estudiante en inglés, español y haitiano criollo se puede encontrar en el Portal para los Padres de Familia o visitando el sitio “web” que aparece a continuación:

http://ehandbooks.dadeschools.net/policies/90/index.htm. Si usted no tiene acceso a la Internet para obtener una copia del Código de Conducta del Estudiante, por favor, visite la escuela de su hijo para que obtenga una copia. Acuso recibo de tener acceso o cómo obtener una copia del Código de Conducta del Estudiante que bien puede ser por medio del Portal para Padres de Familia o vía la Internet en el sitio “web” y que he leído y discutido el Código de Conducta del Estudiante con mi hijo. ___________________________ ________________________ Firma del padre/de la madre/del tutor/de la tutora Fecha Acuso recibo de cómo tener acceso o cómo obtener una copia del Código de Conducta del Estudiante ya sea por medio del Portal para Padres de Familia o vía la Internet en el sitio “web” y que he leído y discutido el Código de Conducta del Estudiante con mi padre, mi madre o tutor. _______________________________ _____________________________ Firma del estudiante Fecha

DEVUELVA ESTE DOCUMENTO A LA ESCUELA DEL ESTUDIANTE EN UN PLAZO DE CINCO (5)

DÍAS A PARTIR DEL RECIBO DE LA NOTIFICACIÓN PARA REVISAR EL

Appendix N

[SCHOOL LETTERHEAD]

DATE

Chè Paran e Gadyen:

“Code of Student Conduct” (Kòd Konduit pou Elèv) se règleman Distri a ki pwomote yon anviwònman pou aprann an sekirite pou asire siksè akademik. Si pou nou akonpli objektif sa a, li nesesè pou anviwònman lekòl yo an sekirite e nan yon kominote sipòtif. “Rekiltirasyon” lekòl la pou vin yon anbyans lekòl pozitif, sipòte siksè akademik e pwomote enpasyalite, sivilite, akseptasyon divèsite, e respè resipwòk.

Kòd Konduit pou Elèv la adrese wòl paran/gadyen, elèv, ak lekòl la men tou fikse sou valè debaz ak modèl konduit elèv, dwa ak responsablite elèv, adrese konduit elèv, ak pwosedi disiplinè.

Ou kab aksede nouvo Kòd Konduit pou Elèv yo adopte a nan ale sou paj Entènèt k ap suiv la: http://ehandbooks.dadeschools.net/policies/90/index.htm . Si ou pa gen aksè sou Entènèt, ou kab ale nan lekòl pitit ou a e mande pou w revize bwochi Kòd Konduit pou Elèv la.

Silvouplè pran tan pou revize e diskite enpòtans Kòd Konduit pou Elèv la ak pitit ou a oubyen pitit ou yo. Aprè ou fin revize Kòd Konduit pou Elèv la, ou menm ak pitit ou a/pitit ou yo dwe siyen, date l, e retounen Deklarasyon Paran ak Fòm Konfimasyon Ou Pran an, ki akonpaye li, bay lekòl pitit ou a nan espas 5 jou lekòl.

Mwen konsidere chak e tout paran/gadyen kòm yon patnè presye nan Lekòl Leta Miami-Dade County e mwen rekonèt ou pataje menm objektif kòm tout lekòl nou yo, ki se pou kreye yon anviwònman pou aprann an sekirite ki pwomote siksè akademik. Pou rezon sa a, nou espere ou konprann enpòtans konduit distri a atann kay elèv, e estrateji korektif si yon movèz konduit ta pase.

Direktè/tris

Appendix N

Konfimasyon Ou Pran e Revize Li

Chak paran/gadyen yon elèv e chak elèv ki enskri nan Lekòl Leta Miami-Dade County dwe siyen e retounen paj sa a nan lekòl elèv la pou konfime li te aksede vèsyon sou Entènèt oubyen te pran kopi Kòd Konduit pou Elèv la. Anplis, paj sa a sèvi kòm deklarasyon ou te revize Kòd Konduit pou Elèv la ak pitit ou a. Chak lekòl ap kenbe deklarasyon siyen sa yo. Ou kab aksede vèsyon Kòd Konduit pou Elèv la sou Entènèt ann Anglè, ann Espayòl e an Kreyòl Ayisyen, sou Pòtal Paran an oubyen nan aksede li atravè adrès Entènèt ki ap suiv la:

http://ehandbooks.dadeschools.net/policies/90/index.htm

Si ou pa gen aksè sou Entènèt pou jwenn yon kopi Kòd Konduit pou Elèv la, silvouplè vizite lekòl pitit ou a pou ka pran yon kopi. Mwen deklare mwen pran avi konsènan aksede oubyen pran yon kopi Kòd Konduit pou Elèv la atravè Pòtal Paran an oubyen sou adrès paj Entènèt la, e mwen li e diskite Kòd Konduit pou Elèv la ak pitit mwen an. ___________________________________ _________________________________ Siyati Paran/Gadyen Dat Mwen deklare mwen pran avi konsènan aksede oubyen pran yon kopi Kòd Konduit pou Elèv la atravè Pòtal Paran an oubyen sou adrès paj Entènèt la, e mwen li e diskite Kòd Konduit pou Elèv la ak paran/gadyen mwen. ___________________________________ _________________________________ Non Elèv la Dat

RETOUNEN LI BAY LEKÒL ELÈV LA NAN ESPAS 5 JOU LEKÒL APRÈ OU RESEVWA AVI A POU W

REVIZE KÒD KONDUIT POU ELÈV LA

NAVIGATING THE CODE OF STUDENT CONDUCT 2015-2016

School Board Policy 5500 Adopted April 15, 2015

Chapter I – Information for Students & Parent/Guardians

• Introduction • Core Values and Examples of Model Student

Behavior • SPOT success Recognition • Ways to Recognize Students for Model Behavior • Synopsis of Model Student Behavior for Level I,

II, III, IV, and V Chapter II – Behaviors & Range of Corrective Strategies This section of the Code of Student Conduct outlines the ranges of inappropriate student behaviors in alignment with their corrective strategies. There are five (5) levels of inappropriate behaviors ranging from Disruptive Behaviors to Most Dangerous, Dangerous, or Violent Behaviors. The most common inappropriate behaviors committed by students are those outlined in Level I – Disruptive Behaviors and Level II- Seriously Disruptive Behaviors. Below is a list of those behaviors.

Behaviors Range of Corrective Strategies

Level I Disruptive Behaviors • Unauthorized location • Confrontation with another

student • Cutting class • Misrepresentation • Disruptive behavior (including

behavior on the school bus and on the school bus stop)

• Failure to comply with class and/or school rules

• Possession of items or materials that are inappropriate for an educational setting *

• Inappropriate public display of affection

• Repeated use of profane or crude language (general, not directed at someone)

• Unauthorized use of electronic devices

• Violation of dress code

Plan I • Parent/guardian contact ** • Reprimand • Student,

parents/guardians/staff conference

• Peer mediation • Revocation of the right to

participate in social and/or extracurricular activities

• Confiscation of wireless communication devices

• Detention or other Board-approved in-school program

• Temporary assignment from class where the infraction occurred

• Student contract • School Center for Special

Instruction (SCSI) *** • Replacement or payment for any

damaged property (if appropriate)

• Temporary loss of bus privileges (if appropriate)

• Participation in counseling session related to the infraction

• Refer to outside agency/ provider

• Behavior Plan • Refer to pages 45-52 for

additional corrective strategies on the RtIB/MTSS.

• Refer to page 37 for the prescribed corrective strategies for the violation of dress code.

Overview The Code of Student Conduct (COSC) is designed to promote and maintain a safe learning environment free from disruptions that interfere with teaching and learning activities.

The primary objective of Miami-Dade County Public Schools (M-DCPS) is to enhance each student's potential for learning and to foster positive interpersonal relationships. M-DCPS supports the concept that students who possess personal, academic, civic and occupational adequacies will become effective and productive citizens Major Components The Code of Student Conduct has three (3) major design elements and addresses five (5) major areas. Furthermore, the Code of Student Conduct :

• Builds on a progressive discipline model with a wide range of corrective strategies.

• Incorporates expectation of students and staff. • Is utilized as a teaching tool. • Focuses on model student behavior and

incorporates throughout examples of the District's core values.

Major Areas Addressed in COSC

• Core values and examples of Model Student Behaviors

• Disruptive behaviors and a rage of corrective strategies/ interventions

• Student Rights and Responsibilities • Vital Alerts • Glossary defining disruptive behaviors

NAVIGATING THE CODE OF STUDENT CONDUCT – Page 2 2015-2016

Behaviors Range of Corrective

Strategies Level II

Seriously Disruptive Behaviors • Cheating • Confrontation with a staff

member • Defiance of school personnel • Distribution of items or materials

that are inappropriate for an educational setting*

• Failure to comply with previously prescribed corrective strategies

• False accusation • Fighting (minor) • Harassment (non-sexual or

isolated) • Instigative behavior • Leaving school grounds without

permission • Joining clubs or groups not

approved by the School Board • Libel • Petty theft (under $300.00 • Use of profane or provocative

language directed at someone • Prohibited sales on school

grounds (other than controlled substances)

• Possession and/or use of tobacco products or smoking devices

• Slander • Vandalism (minor)

Plan II

• Parent/guardian contact **

• School-based program that focuses on modifying the student’s inappropriate behavior or promotes positive behavior

• Corrective Strategies from Level I

• Suspension from school for one to five days with regional approval for serious or habitual infractions

• Participation in counseling session related to the infraction refer to outside agency/ provider

• Diversion Center • Refer to pages 45-52 for

additional corrective strategies on the RtIB/MTSS.

Chapter III – Students Rights & Responsibilities

This chapter allows students maximum freedom under law, commensurate with the school’s responsibility for student health, safety and welfare. The rights and responsibilities presented in this section reflect the need for providing students with greater opportunities to serve themselves and society.

Students must realize that every right implies a responsibility, and should conduct themselves appropriately on and off campus. Within every school, the principal and staff have the responsibility and authority for maintaining an orderly educational process. Students are citizens of the greater Miami-Dade Community and represent Miami-Dade Schools at all times.

Chapter IV – Vital Alerts & Formal Corrective Strategies This chapter references topics that are statutorily required to be included in the Code of Student Conduct. It provides students, parent(s)/guardian(s), and school personnel with information on the following topics: zero tolerance policy; off-campus felony offenses; implication for certain sex offenses; wireless communication devices; utilization of the internet and inappropriate use of computers; corporal punishment; individuals with disabilities in education (IDEA) students with 504 plans; implementing the 45-school day alternative placement rule for students with disabilities; temporary removal from class; permanent removal from class; indoor suspension/assignment to school center for special instruction; assignment to an alternative intervention counseling center; peer mediation; other alternatives; denial of bus privileges; denial of the privilege of participating in social and/or extracurricular activities; outdoor suspension; diversion center; assignment to opportunity school; expulsion; and work back program in lieu of expulsion. The Code of Student Conduct has an extensive detailed glossary of t i l f d th h t th d t ith l

Chapter V – Multi-Tiered System of Supports (MTSS) The chapter serves as a behavior intervention guide to assist in integrating academic and behavioral supports and services into a fluid and seamless system of multi-tiered service delivery for all students.

ACCESSING THE CODE OF STUDENT CONDUCT Parents/guardians can download the COSC, access SPOTsuccess, obtain useful student and school District information by creating a parent account needed for Parent Portal Access. You can also obtain a copy of the new COSC from your child’s school. All parents/guardians are invited to establish a Parent Portal account. To create a new account:

• Logon to http://www2.dadeschools.net/index.htm • Click Parents • Click Login to portal • Follow directions on screen

Students, parents, and school employees are encouraged to read the Code of Student Conduct and become familiar with its content. Please ask your child’s teacher, a school counselor or an administrator, if you have questions about accessing any of the features on the portal,

http://us.fotolia.com/id/42287320

http://www2.dadeschools.net/index.htm

Office of Superintendent of Schools May 13, 2015 Board Meeting of May 13, 2015 Valtena G. Brown, Deputy Superintendent/Chief Operating Officer School Operations SUBJECT: 2014-2015 SCHOOL YEAR DISMISSAL TIMES FOR THE LAST THREE

DAYS OF SCHOOL, (JUNE 2, 3 AND 4, 2015); AND 2015-2016 SCHOOL YEAR OPENING AND CLOSING HOURS OF SCHOOLS AND EXCEPTIONS TO THOSE HOURS

COMMITTEE: PERSONNEL SERVICES AND STUDENT AND SCHOOL SUPPORT LINK TO STRATEGIC FRAMEWORK: FINANCIAL EFFICIENCY/STABILITY Pursuant to School Board Policy 8220 – School Day, the Superintendent of Schools is required to submit opening and closing hours of schools as appropriate, and to report those exceptions to the School Board. 2014-2015 SCHOOL YEAR DISMISSAL TIMES FOR THE LAST THREE DAYS OF SCHOOL

On June 2, 3, and 4, 2015, elementary schools and K-8 Centers will be dismissed at the conclusion of a five (5)-hour and 15-minute day; middle schools at the conclusion of a five (5)-hour and 30-minute day; and senior high schools at the conclusion of a four (4)-hour and 30-minute day. Students will have the opportunity to have lunch each day prior to dismissal. Schools with exceptions to opening and closing hours will dismiss according to the specified length of the school day. The reduced school day for elementary and secondary schools provides additional time for teachers to prepare for the closing of the school year. The dismissal times for the last three days of school are as follows:

Elementary Schools and K-8 Centers 1:35 p.m. Middle Schools 2:40 p.m. Senior High Schools 11:50 a.m.

2015-2016 SCHOOL YEAR OPENING AND CLOSING HOURS OF SCHOOLS

Elementary Schools Grades PK, K,1 8:20 a.m. – 1:50 p.m. Grades 2 - 5/6 8:35 a.m. – 3:05 p.m.

K - 8 Centers Grades PK, K,1 8:20 a.m. – 1:50 p.m. Grades 2 - 8 8:35 a.m. – 3:05 p.m.

Middle Schools Grades 6 – 8 9:10 a.m. – 3:50 p.m. Senior High Schools Grades 9 – 12 7:20 a.m. – 2:20 p.m.

On Wednesdays, all students in elementary schools and K-8 centers dismiss at 1:50 p.m. D-66

Revised 2

R e v i s e d

A d d e d

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APPENDIX O

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The District is exploring the feasibility of offering a limited pilot for later start times in high schools for the 2015-2016 school year. A report of the findings is forthcoming along with recommendations. The exceptions for the 2015-2016 school year are provided in Attachment A. Schools not listed will open and close according to the schedule listed above. The exceptions have been shared with each school’s Educational Excellence School Advisory Committee (EESAC), and reviewed with District Staff. RECOMMENDED: That The School Board of Miami-Dade County, Florida:

1. approve dismissal times for the last three days of school (June 2, 3, and 4, 2015);

2. authorize the Superintendent to make any special adjustments necessary due to unique circumstances in particular schools; and

3. approves the opening and closing hours of schools for the

2015-2016 school year and accept the listed exceptions to those hours.

VGB:mm Attachment

School Board Agenda Item D-66 ATTACHMENT A

2015-2016 EXCEPTIONS TO OPENING AND CLOSING HOURS

Location Numbers

Schools Operating Hours Grade Levels

Affected 0041 Air Base Elementary 8:35 a.m. – 3:05 p.m. K-7

1121 Coral Way K-8 Center 8:15 a.m. – 1:50 p.m. PK-K in PLC

1241 Cutler Ridge Elementary 8:35 a.m. – 3:05 p.m. Gifted K-1

2641 Kendale Elementary 8:30 a.m. – 2:00 p.m. 8:30 a.m. – 3:00 p.m.

PK, K, 1 2-5 (except Wed.

at 2 pm)

2741 Key Biscayne Community K-8 Center 8:20 a.m. – 3:05 p.m. Gifted 1

3101 Frank C. Martin K-8 Center 8:35 a.m. – 3:05 p.m. 1

3281 Miami Lakes K-8 Center 8:45 a.m. – 3:25 p.m.

8:45 a.m. – 2:25 p.m. Wed. 6-8 6-8

5131 North Dade Center for Modern Languages 8:35 a.m. – 3:05 p.m. 8:35 a.m. – 4:05 p.m.

8:35 a.m. – 3:05 p.m. Wed.

1 2-5 1-5

5401 Sunset Elementary 8:35 a.m. – 3:05 p.m. 8:35 a.m. – 4:05 p.m.

Magnet 1 Magnet 2-5

5831 Henry S. West Laboratory 8:35 a.m. – 3:05 p.m. 1

5951 Whispering Pines Elementary 8:35 a.m. – 3:05 p.m. Gifted 1

6052 Zelda Glazer Middle School 8:00 a.m. – 3:00 p.m. 9

6071 George Washington Carver Middle 9:05 a.m. – 3:50 p.m. 6-8

6081 Cutler Bay Academy of Advanced Studies, Centennial Campus

8:00 a.m. – 3:00 p.m. 9-11

6251 Homestead Middle School 7:40 a.m. – 2:20 p.m. 6-8

6331 Kinloch Park Middle 8:00 a.m. – 2:40 p.m. 6-8

6351 Lake Stevens Middle 7:20 a.m. – 2:10 p.m. 6-8

6841 Shenandoah Middle 8:35 a.m. – 3:05 p.m. 6-8

6881 South Miami Middle 8:35 a.m. – 3:05 p.m. 6-8

7055 Young Women’s Preparatory Academy 7:20 a.m. – 2:20 p.m. 6-12

7056 Young Men’s Preparatory Academy 7:20 a.m. – 2:20 p.m. 6-12

7071 Coral Gables Senior High 7:15 a.m. – 2:20 p.m. 9-12

7081 Design & Architecture Senior High (DASH) 7:40 a.m. – 3:35 p.m. 9-12

7091 School for Advanced Studies South 8:40 a.m. – 4:00 p.m. 11-12

7091 School for Advanced Academics (at F.I.U. South) 8:40 a.m. – 4:00 p.m. 11-12

7091 Academy for Advanced Academics (at F.I.U. Biscayne Bay Campus)

8:40 a.m. – 4:00 p.m. 11-12

7161 Maritime & Science Technology Academy (MAST) 8:00 a.m. – 3:00 p.m. 8-12

7291 Jose Marti MAST 6-12 Academy 7:20 a.m. – 2:20 p.m. 6-12

7351 Arthur and Polly Mays 6-12 Conservatory of the Arts

7:20 a.m. – 2:20 p.m. 6-12

7901 New World School of the Arts 7:30 a.m. – 3:45 p.m. 9-12

SPECIAL EDUCATION (SPED) CENTER

0921 Neva King Cooper Educational Center 8:20 a.m. – 1:50 p.m. PK-12

8151 Robert Renick Educational Center 9:50 a.m. – 3:50 p.m. K-12

8181 Ruth Owens Kruse Educational Center 9:50 a.m. – 3:50 p.m. K-12

9731 Children’s Rehabilitation Network (No Buses) 8:00 a.m. – 3:00 p.m. PK-12

9731 Children’s Rehabilitation Network-North (No Buses) 8:00 a.m. – 3:00 p.m. PK-12

9731 Exceptional Development Corporation of South Florida

8:00 a.m. – 2:00 p.m. 9-12

9731 Goodwill Industries 8:00 a.m. – 2:30 p.m. 9-12

D-66 Attachment A Page 2 of 2

Location Numbers

Schools Operating Hours Grade Levels

Affected

9731 Jackson Pediatric Center (No Buses) 8:00 a.m. – 3:00 p.m. PK-12

9731 Mailman Center for Child Development 8:30 a.m. – 2:00 p.m. PK-2

9731 PANTHER Life at FIU 7:30 a.m. – 2:30 p.m. 12

9731 PATCHES (No Buses) 8:00 a.m. – 3:00 p.m. PK-12

9731 Project ACCEPT Vocational 7:20 a.m. – 2:20 p.m. 12

9731 Project BRIDGE 7:30 a.m. – 2:30 p.m. 12

9731 Project SEARCH – City of Miami (No Buses) 8:00 a.m. – 3:00 p.m. 12

9731 Project SEARCH – Metro Zoo (No Buses) 8:00 a.m. – 3:00 p.m. 12

9731 Project SEARCH – City of Hialeah (No Buses) 8:00 a.m. – 3:00 p.m. 12

9731 Sunrise Community Services Doral 9:00 a.m. – 3:00 p.m. 9-12

9731 United Cerebral Palsy Association of Miami, Inc. Baby House (No Buses)

8:00 a.m. – 4:00 p.m. PK-12

9732 Brucie Ball Educational Center 8:30 a.m. – 2:15 p.m. PK-12

Various Locations

Half-Day Pre-K SPED Programs

Morning Session: 8:20 a.m. – 10:50 a.m.

Afternoon Session: 11:20 a.m. – 1:50 p.m.

PK

ALTERNATIVE EDUCATION

8121 C.O.P.E. Center North 9:00 a.m. – 4:00 p.m. 6-12

8131 Dorothy M. Wallace C.O.P.E. Center South 9:00 a.m. – 4:00 p.m. 6-12

8141 Juvenile Justice Center 7:50 a.m. – 2:40 p.m. 6-12

EDUCATIONAL ALTERNATIVE OUTREACH CENTER

7804 AMI Kids, Inc. (South) 9:00 a.m. – 4:00 p.m. 6-12

7805 AMI Kids, Inc. (North) 9:00 a.m. – 4:00 p.m. 6-12

7806 Dade Juvenile Residential Facility (No Buses) 7:20 a.m. – 2:20 p.m. All Grades

7811 Miami Youth Academy (No Buses) 7:20 a.m. – 2:20 p.m. 6-12

7812 Miami Bridge, Inc. South (No Buses) 8:00 a.m. – 2:00 p.m. All Grades

7819 Boystown (No Buses) 7:45 a.m. – 2:15 p.m. All Grades

7823 Here’s Help – North (No Buses) 8:00 a.m. – 3:00 p.m. 6-12

7826 Jackson Hospital Child & Adolescent Psychiatric In-Patient (No Buses)

8:15 a.m. – 2:40 p.m. All Grades

7826 Jackson Hospital Statewide In-Patient Psychiatric Program (SIPP) (No Buses)

8:15 a.m. – 2:40 p.m. All Grades

7832 Miami Bridge, Inc. North (No Buses) 8:00 a.m. – 2:00 p.m. All Grades

7840 Turner Guilford Knight Correctional (No Buses) 7:30 a.m. – 1:50 p.m. All Grades

7850 Miami Behavioral Health Center (No Buses) 8:00 a.m. – 2:20 p.m. 6-12

7855 Miami Children’s Hospital (No Buses) 8:00 a.m. – 3:00 p.m. All Grades

7861 Lindsey Hopkins Secondary Student Success (S3C) Center

9:10 a.m. – 3:50 p.m. 6-12

7863 5000 Role Model Secondary Student Success (S3C) Center

9:10 a.m. – 3:50 p.m. 6-9

7865 His House (No Buses) 9:10 a.m. – 3:50 p.m. All Grades

8012 Pace Center for Girls (No Buses) 8:00 a.m. – 3:00 p.m. 6-12

APPENDIX P

Suggested K8 Centers Intramural Activities A. Promotional Aspects To be successful, a good intramural program needs to be promoted. The following suggestions may be used to promote intramural activities: 1. Assign an intramural announcer to conduct announcements over the public address system. 2. Maintain a permanent Intramural Sports Board in a location of significant student traffic. The Intramural Sports Board should promote and feature current events and results of activities recently completed. An intramural bulletin board committee can be assigned this task. 3. Organize an Intramural Sports Committee. 4. Issue intramural awards upon completion of each sport recognizing outstanding leaders and participants. Intramural letters can be earned based upon a school designed point system. 5. Use the school paper to feature articles on intramural program activities. Any newsletter that is sent home to parents can publicize the program. The school’s website may be used to advertise and promote the intramural program. 6. Provide for the needs of the students. Students are the best public relations ambassadors for an intramural program. 7. Promote the intramural program through Physical education class announcements. The physical education staff should be aware of the intramural program activities and promote them frequently. B. Special Events & Activities Conduct special event activities that enhance the intramural program. Review the suggestions listed below: 1. Traditional team and individual team sports 2. Olympics Week 3. Superstars Competition 4. Jump rope contest and jump‐a‐thon activity 5. Physical Education Week promotional activities 6. School Spirit Week activities 7. Special pre‐holiday activities: Turkey Trot 8. Creative activities highlighting a school's instructional or intramural program 9. Conduct traditional boys and girls flag football games at Thanksgiving time

APPENDIX Q

2015-2016

SCHEDULE FOR REPORTING PERIODS AND REPORT CARD DISTRIBUTION

School Report Cards will be distributed no later than the specific dates listed below. It is essential that schools and regions publicize these dates through school, the PTA and other bulletins so that parents will be expecting students to bring report cards home. If schools receive their Report Cards earlier than the specific dates, they may distribute them earlier. Information Services will be responsible for disseminating this information to the media. Parents and students may access report cards on the student/parent portal. Parents who have opted out of receiving printed report cards should be directed to the portal.

INTERIM PROGRESS REPORT SCHEDULE

GRADING PERIOD

DISTRIBUTION DATE

1 9/24/15 2 12/3/15 3 2/24/16 4 5/12/16

ELECTRONIC GRADEBOOK SCHEDULE

*End of Period Gradebook Upload to ITS

Report Cards Available to Schools No Later Than

Report Cards Sent to Parents By

1 10/29/15 10/30/15 11/10/15 11/17/15 2 01/22/16 01/25/16 02/03/16 2/10/16 3 04/07/16 04/08/2016 04/19/16 4/26/16 4 06/09/16 06/10/16 06/21/16 6/28/16

*DO NOT UPLOAD ON OR BEFORE THESE DATES

APPENDIX R 2015 CONNECT ED. QUICK TIPS

Overview Connect-ED is a telephone communications system that allows schools and the school district to send important messages to parents and to staff quickly and efficiently. Miami-Dade County Public Schools began using Connect-ED in January 2006. The Office of Public Relations, in collaboration with School Operations, developed these guidelines to provide District and school-site staff with procedures for the appropriate use of the Connect-ED system and practical suggestions on the effective use of this system to provide important information to parents and staff. Access to Connect-ED The Chief Communications Officer will manage access to Connect-ED by District-level staff. Three staff members at each school will be allowed access to Connect-ED, typically the principal, an assistant principal, and another staff member tasked with attendance monitoring. These three staff members are the only ones at a school designated to record and distribute Connect-ED messages to families and employees of that school. The exception is the need to record messages in languages other than English; a principal may designate a staff member to record those messages on his or her behalf. When employees are transferred or leave the District’s employment, access to Connect-ED will be terminated. Please contact Ms. Daiva Z. Fernandez, Media Relations Specialist, Office of Public Relations to report any new users, transfers or departures. She can be reached via email at [email protected]. Message Frequency M-DCPS pays for Connect-ED on a per-student basis, not a per-call basis. While this arrangement in theory allows for an unlimited number of calls, the company that created Connect-ED has best-practice research that should govern M-DCPS usage. Attendance and emergency calls should be made by schools and the District on an as-needed basis. Parents appreciate the timely notice. This includes reminder calls to select groups of students (a weekly Thursday evening call to students involved in Saturday morning tutoring, for example). Best practices recommend community outreach and single survey messages to the same group of contacts in a school be limited to two calls per month. Keep in mind that parents and employees also receive automated calls from the District. It is helpful to be selective in choosing the recipient of your message. Messages may be sent to specific groups or grade levels. However, you are permitted up to 10 calls per month.


No more than six districtwide community outreach or single-survey calls should be made in a school year. Message Length Messages should last no longer than 60 seconds. If a message is longer than 60 seconds, a recipient is likely to lose interest and hang up and an answering machine or voice mail system may cease recording after that length of time. Best practice suggests that messages of 30 to 45 seconds are optimal; this is a good deal of time for a well-articulated message. This allows adequate time to record important points without losing the recipient’s attention. Message Delivery Times Because Connect-ED will make several attempts to deliver calls that initially meet busy signals or go unanswered, please schedule your calls to be delivered beginning in the afternoon, no later than 5 p.m.; this allows for repeat attempts to be completed by 7 p.m. on the date of delivery. As a rule, avoid scheduling messages to be delivered between the hours of 9 p.m. and 6 a.m. (unless the message to be delivered is time-sensitive or is related to an emergency). When scheduling message delivery on the Connect-ED website, remember to select Eastern Time. Message Language Preferences Messages may be recorded in the three languages spoken by a majority of M-DCPS families – English, Haitian-Creole and Spanish. Connect-ED provides language delivery options based on the Home Language Survey information for every student stored in ISIS. The message set-up procedure requires the designation of a language for each message; Connect-ED identifies the universe of possible families to which a message should be delivered based on the ISIS information. In order to comply with parent’s requests to receive automated (Connect-ED) messages in a specific language, the Office of Information Technology Services (ITS) has created a special field in ISIS on the Parent Information screen called “Home Calling.” If a parent of your school wishes to receive automated messages in a language different from the language currently listed in the “Primary-Home” field, you may indicate the preferred calling language in the “Home Calling” field on the Parent Information screen in ISIS. In general, each school should designate appropriate staff members to translate and/or record messages in languages other than English. If a school has no staff member capable of translating a script, the Bureau of Cultural Communications in the Office of Public Relations may be able to assist a school on first-come, prioritized basis. Given the limited staff in that bureau and its focus on District- and Region-level translations, a school must do its utmost to translate a message before reaching out (for example, a school could provide a rough draft script in Spanish or Haitian-Creole, permitting the bureau’s translators simply to edit the script). Should you require this service, please


contact the Office of Public Relations at 305-995-1126, at least ten (10) working days prior to the scheduled recording date. The earlier a message is submitted, the more likely it is that the Office of Public Relations will be able to translate it on a school’s behalf. Incorrect Telephone Numbers Among the information provided by Connect-ED after each telephone call is a list of telephone numbers that are not working and the students for which those numbers are listed in ISIS. Schools must review these bad telephone numbers no less than once a month and contact families to obtain correct/up-to-date telephone numbers for the District’s records. In addition, you will be contacted directly by the Office of Public Relations or Attendance Services to update any incorrect phone numbers. If you are contacted by a community member who is not a parent of a M-DCPS student but is receiving Connect-ED calls and you are unable to identify the student assigned the number, contact Ms. Daiva Z. Fernandez via email at [email protected]. Tips for Recording Messages

Prepare • Know what you want to say. Make notes or bullets, practice, and then record

the message. • Listen to your message after recording. Rerecord and rerecord until you are

comfortable with the message.

Repeat important information • Repeat important information (e.g. time, date, and location of a meeting) at

least twice during the message – at the beginning and at the end of the message.

Grab Their Attention • Let the recipient know immediately that the message contains important

information from the school. • Begin the message with, “Hello, this is (principal’s name), principal of (school

name) with an important message for you.”

Be Yourself • Say it like you are speaking to a parent across the table. • Think about tone, inflection, emphasis, but most importantly be natural.

Online Training


Training and tutoring is available online at blackboardconnect.com.

Creating and Managing Message Templates in Connect 5

Message Templates, a new feature in Connect 5, makes the process of sending a messages easier and faster. When

you create and save a Template, you can reuse it as often as you like for future messages. This is ideal for Connect

5 users who need to send mass notification messages on an annual schedule.

This tutorial will show you how to create, edit, and delete templates from your Connect 5 account.

Creating a Message Template You can create a Message Template by going to the Message Center and clicking the Templates on the left side of

the screen. You will need to add at least one element (selecting recipients, adding message content, etc).

1. Click Message Center at the top of the page and select Templates on the left side of the window.

2. Click the button.

3. Provide a template name in the given field.

4. Select a Template type (Shared, private, etc).*

5. Choose a message type for your Template (Emergency, outreach, etc).

6. Type in the title of your message.

NOTE: At this point you can save the Template. However, you can continue completing the Message Template

as you would when composing a message for delivery.

7. Under scheduling the message, select Ask Me Later to save your template without sending your message.

8. Click Save Template.

Your Template will be saved under the Templates tab in the Message Center.

Editing your Template You can open a template at any time to add, change, or remove any element from your Template. You edit the

message by going to the Templates folder in the Message Center.

1. Go to the Message Center at the top of the page and click Templates on the left side of the window.

2. Mouse over the template you want to edit and Click icon

3. Make any additions or changes to your template.

4. Click the Save Template button when you are done to save your changes.

Deleting a Template

1. Click Message Center at the top

of the page.

2. Click Templates on the left side

of the window.

3. Mouse over

4. Click icon that appears

when you mouse over your

template.

5. Click OK to confirm the deletion of your template. Click Cancel to

cancel the deletion and return to the Template screen.

Marking a Template as a Favorite You can mark the templates you use frequently as a favorite so you can quickly and easily access them from your

Connect 5 Home page. Each user can add up to 10 templates to their favorites.

1. Click the Message Center Tab at the top of the page.

2. Click Templates on the left side of the window.

3. Locate your favorite template and click . The star will turn to indicate it has been marked as a

favorite.

The template will now appear on your Home screen for quick access.

Additional Information

Types of Templates*

Multi-Level (ML) Template

A multi-Level template is a template created by higher level institutions and can be distributed to lower institutions

as a standardized messages. This option is ideal for cities, government, or schools who need to enable their lower

institutions to send formal and vetted messages (emergencies, press releases, etc).

Descendant institutions can access any of your Multi-Level templates under Templates tab in the Message Center.

Linked Template

Linked Templates are similar to multi-level templates. These templates can be created by superior level institutions

and distributed to descendant institutions but will remain “linked” for message initiation and reporting purposes.

This template is ideal for sending standardized attendance, tardy notices or lunch balance notifications.

Superior level institutions can initiate these scripts manually or by using an auto-script (contact Client Care for more

information on using Autoscripts).

Descendant sites can edit linked templates, but with limited options. They can only edit the message title, the

scripts or audio of the language/mode messages.

Private Template

Private Templates are created by an individual user and only the creator can see the template to send it. These

templates are not shared with anyone and cannot be multi-level or linked.

Shared Templates

Standard Templates are created by an individual user but can be used/seen by other users

These templates are shared, meaning they are viewable by users at the same site at which it was created.

blackboard.com/connect1

Select a Message Type1. Click Message Center at the top of the page.

2. Click the Message Type (Outreach, Emergency or Attendance) you want to send.

3. Type a Title for your message on the Send a Message page.

Add Recipients Enter the name of a contact type (such as Student) or a Group next to the

button.

You can also type All to select all of your potential recipients for your message.

Or click the button and use the button to expand a filter options

and use the checkboxes to make a selection.

Create a Phone Message1. Click the phone tab on the Send a Message page.

2. Select an available Caller ID from the CallerID drop-down list.

3. Check the TTY checkbox to send the message to TTY-enabled devices (for speech

and hearing-impaired recipients).

For Voice (use a phone to record a message):

4. Click the “Add Audio” button, and type your script in the text box (click”Save Script” to

save your script for later use).

5 Dial the toll-free number listed on the right side of the screen.

Provide the User Number and Message Box ID (located on-screen) when prompted.

For Text-to-Speech (a computerized voice will read your message):

6. Click the “Add Text” button.

7. Type your script in the text box..

SENDING A MESSAGE

Quick Start Guide

blackboard.com/connect2

Create an Email Message1. Click the Email tab.

2. Type a Subject in the Subject field.

4. Compose your message in the text box.

Use the drop-downs below the text box to copy from another mode (Phone, SMS, etc.) or

select a script that was previously saved.

Create an SMS Message

1. Click the SMS tab.

2. Type your text in the Text box. There is a 140 character limit.

Schedule and Confirm Your Message1. Select your time zone from the Time Zone drop-down list.

2. Choose to send your message Now or Later.

If you’ve selected “Later,” type in a date and time in the Select a date

field or use the Date and Time buttons to select your desired message

send date and time.

4. Click “Add Selected Time” to continue.

Review and Finalize Your Message1. Review your message details. If you want to return to the Send a

Message page to make changes, click the “Edit Message” button.

2. Click the “Send” button to schedule and send your message.

Until your message has a status of Completed, you can find your

message by clicking on Outbox. You can Edit your message, or Cancel

it.

When your message has a status of Completed, you can find it and

view delivery details by clicking on the Sent tab.

Questions?Answers to most questions can be found by clicking on the Behind the Blackboard link

located in the lower right corner of every page. If you cannot find what you are looking for,

or if we can be of service in any way, please call our 24-hour Client Care at (866) 360-2155

or email us at [email protected].

Sending Messages using Templates in Connect 5

Once you’ve created a Message Template, you can access the template from multiple places in Connect 5, giving you easy access to

send your template at a moment’s notice.

This tutorial will show you how to open and send a template in multiple places in Connect 5.

Sending any Template in your Connect 5 account The instructions below outline how to send any template you have access to from the Connect 5 Interface.

Sending Templates from the Templates Tab.

1. Open the Message Center and click the Templates tab on the left side navigation bar.

2. Hover your mouse over the template you want to send and click the icon located on the right.

The template will open with all the saved content, recipients, etc. From here, you can make any changes you want to your

messages, just as you would when you’re sending a message.

When you’re done with your changes, click the Next button to review and send your Message.

Sending Templates from the Message Center.

1. Open the Message Center and click the Templates tab on the left side navigation bar.

2. Click the drop-down menu under a message type and select the available templates for the given Message type. *

The template will open with all the saved content, recipients, etc. From here, you can make any changes you want to your

messages, just as you would when you’re sending a message.


Favorite Templates ** If you have marked a template as a favorite, you can

access them from the following locations:

Sending Favorite Templates from the

Home Screen

1. Click the Home tab in the upper left corner of your

window.

2. Click your favorite template you want to send in the right

hand side of the Home screen.

The template will open with all the saved content,

recipients, etc. From here, you can make any changes

you want to your messages, just as you would when

you’re sending a message.


Sending Favorite Templates from the Quick Send Menu

1. From any tab, Click the Send a Message icon in the upper right corner of the screen.

2. Select your favorite template from the pull-down menu.

TIP: Click the More Templates tab below your favorite templates to be taken directly to the Templates tab in the Message Center.

The template will open with all the saved content, recipients, etc. From here, you can make any changes you want to your messages,

just as you would when you’re sending a message.


Additional Information

Message Types and Templates * Templates created as an Outreach Message type will only be available under the Outreach template. If you chose None as your

Template’s Message Type, the Template will appear as a General template.

Favorite Templates **

You can mark up to ten templates as favorites by clicking the template’s icon. To access this feature, go to the

Message Center, click the Templates tab on the left, and locate the Template you wish to mark as favorite.

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