school public relations school public relations. the surest way to kill a bad product is to...
TRANSCRIPT
School Public
Relations
School Public
Relations
The surest way to The surest way to
kill a badkill a bad
product is to product is to advertise it.advertise it.
Mike Flynn, Darcy AdvertisingMike Flynn, Darcy Advertising
Highlightsof the 2009
Phi Delta Kappa/Gallup Poll
Public's Attitudes Toward the Public
Schools PDK Gallup HighlightsPDK Gallup Highlights
Public RelationsPublic Relations
School public relations is a solid, long-range and democratic course of action. It is a process
that attempts to foster understanding and friendly working relationships between schools and their
communities in order that they may not only serve educational needs but also select more intelligently
the media and activities which will keep people informed about the schools, their purposes
programs, progress, and problems.
School public relations is a solid, long-range and democratic course of action. It is a process
that attempts to foster understanding and friendly working relationships between schools and their
communities in order that they may not only serve educational needs but also select more intelligently
the media and activities which will keep people informed about the schools, their purposes
programs, progress, and problems.
Not simply publicity!!
Not simply publicity!!
Public RelationsPublic Relations
Effective public relations is a planned two-way programin which educators and the
public work together to meetthe educational needs of
children.
Effective public relations is a planned two-way programin which educators and the
public work together to meetthe educational needs of
children.
Public RelationsPublic Relations
There is a need for Public Relations…..There is a need for Public Relations…..
Public RelationsPublic Relations
…people must be informed if they are to vote intelligently…there is a predominant complaint about schools by opposition that they are neglecting the “three R’s”…the media tends to focus only on the negative
…people must be informed if they are to vote intelligently…there is a predominant complaint about schools by opposition that they are neglecting the “three R’s”…the media tends to focus only on the negative
Public RelationsPublic Relations
Public Relations is an ongoing program…..Public Relations is an ongoing program…..
Public RelationsPublic Relations
…public relations goes on actively at all times whether the school likes it or not…every contact is a PR contact…visitor’s perceptions are impacted with every contact
…public relations goes on actively at all times whether the school likes it or not…every contact is a PR contact…visitor’s perceptions are impacted with every contact
Public RelationsPublic Relations
What is the role of the Principal in developing
good school public relations?
What is the role of the Principal in developing
good school public relations?
Public RelationsPublic Relations
…takes a leadership role…refines and disseminates school news…develops positive relationships with media…establishes open lines of communication with community…formulates plans and policies
…takes a leadership role…refines and disseminates school news…develops positive relationships with media…establishes open lines of communication with community…formulates plans and policies
The Principal
Public RelationsPublic Relations
The principal understands “publics”The principal understands “publics”
Public RelationsPublic Relations
Each public has its own personality, size, interest,
and organization
Each public has its own personality, size, interest,
and organization
Public RelationsPublic Relations
External public— that group that is not in the building or district
External public— that group that is not in the building or district
The Principal understands the dynamics of…
ParentsClubs & community service organizationsParent-teacher associationBusinessmenAdults who do not have children in schoolCivic groups and leaders
ParentsClubs & community service organizationsParent-teacher associationBusinessmenAdults who do not have children in schoolCivic groups and leaders
Public RelationsPublic Relations
Internal public— those groups within the building or district
Internal public— those groups within the building or district
The Principal understands the dynamics of…
StudentsTeachersSupport StaffOther School SitesCentral Office
StudentsTeachersSupport StaffOther School SitesCentral Office
Public RelationsPublic Relations
Principals must understand interrelationships of various
publics, their unique structures, collective personalities, interests,
and political importance
Principals must understand interrelationships of various
publics, their unique structures, collective personalities, interests,
and political importance
Public RelationsPublic Relations
…warmth…acceptance…tolerance…understanding…cooperative…objective rather than emotional
…warmth…acceptance…tolerance…understanding…cooperative…objective rather than emotional
Factors
Public RelationsPublic Relations
The principal must develop a climate conducive to good working relationships with
publics and media
The principal must develop a climate conducive to good working relationships with
publics and media
Creating a Public Relations PlanCreating a Public Relations Plan
Creating a
PR Plan
Creating a
PR Plan
Most public relations effortsMost public relations effortshave as much impact on have as much impact on
school/district performanceschool/district performanceas a rain dance has as a rain dance has
on the weatheron the weather
Creating a Public Relations PlanCreating a Public Relations Plan
Do these sound familiar?Do these sound familiar?
1. We notified everybody. We sent a letter/memo out.2. We tried some PR. We mailed a press release Press kit.3. Communication? Our newsletter
goes to over 50,000 people.4. Publicity? Let’s do a public service announcement.5. Marketing: We’ve distributed over one Kazillion brochures!
1. We notified everybody. We sent a letter/memo out.2. We tried some PR. We mailed a press release Press kit.3. Communication? Our newsletter
goes to over 50,000 people.4. Publicity? Let’s do a public service announcement.5. Marketing: We’ve distributed over one Kazillion brochures!
Do these sound familiar?Do these sound familiar?
Effective marketing Effective marketing is really applied is really applied common sensecommon sense
Nora K. Carr, St. Louis UniversityNora K. Carr, St. Louis University
Creating a Public Relations PlanCreating a Public Relations Plan
RACEResearch Analysis & PlanningCommunication Evaluation
= RESULTS
Remember to……
Creating a Public Relations PlanCreating a Public Relations Plan
ResearchResearch
Questions to ask…
What makes your school unique? How do people find out about your school? Do people perceive your school differently than you perceive your school? Why? Why do parents/students choose your school,
programs? Why do they choose your competitor? What are the values, lifestyles, interests of your
customers? What to they do for a living? Educational level? Are they happy? Disappointed?
Who are you communicating with the most? Who should you be communicating and relating with more?
Who is critical to your success? Why? How close are you to them?
Creating a Public Relations PlanCreating a Public Relations Plan
Analysis &
Planning
Analysis &
Planning
Focus is the secret Focus is the secret ingredient in ingredient in
virtually every virtually every successful successful
marketing planmarketing planTrout & Ries, Bottom-Up MarketingTrout & Ries, Bottom-Up Marketing
Analyze data generated from questions or other collection instruments and develop a
plan
GOAL: To impact attitude, opinion, behavior or action
FOCUS ON WHAT THE CUSTOMER (Parents, Community etc.) VALUES
IMPLEMENT STRATEGY: Best way to reach, move, influence target audience
Creating a Public Relations PlanCreating a Public Relations Plan
Determine your Strengths, Weaknesses, Opportunities,
Threats
Determine your Strengths, Weaknesses, Opportunities,
Threats
Keep it personal; focus on opinion leadersSegment! Segment! Segment!Expand involvement in your school
through advisory groups, sub-committeesUse community and district resourcesTry something new! Explore ways to
make new technology more intimateUse several channels to reach each audience
Public Relations Ideas
Newsletters –often mailed to parents at PTA expense News Tips Sheets –brief (who, what, when where) School Web Site Phone Calling-Connect-ED Text Messages Visit local newspaper offices – meet reporters Publicize teacher inservice – ex. Accelerated Reader
Program Courteous personal contacts Breakfast with parents Pre-registration counseling with students & parents
Public Relations IdeasStudent recognition – award, bulletin
boards, newspapers, etc.Senior ID cards –free admission to eventsAdopt a studentOpen House –have students and parents
presentEvening Meals –business and professional
leadersParent conferences
Public Relations IdeasOpen shop –possible one night per
weekPerforming student groupsComputerized assignment systemShadow a studentOutside marqueeLetters to parents –honor rollsPublish Honor Rolls in newspapersGood conduct awards
Public Relations IdeasGood news cards –hand out to parents
at evening meetingBooster club meetings after ball gamesGrandparent’s DayFlowers to mothers on mother’s dayAwards assembliesCitizenship and Good Deeds day
Public Relations IdeasAnnounce student birthdays over
morning intercomSchool picnic –invite parents in for
special activitiesStudents seen doing something goodMini-school for parents –entire day follow
the schedule of their childrenSenior citizen Thanksgiving dinnerSenior citizen Pen-Pal club
Public Relations IdeasPositive phone calls from teachersCareer daySchool page in local newspaperSchool web pageGive out school email addresses to
parentsWeb-based grading and homework sitesParent-Advisory Committee Joining community organizations (Rotary
club etc.)
Public Relations IdeasSpeaking at community meetings
(Homeowner’s Association meetings)School renewal daySchool-based enterprisesAfter-school day careOpening the building after hours for
community use (scout meetings, computer lab use, library use)
Strategies that break the Strategies that break the mold grow initially like mold grow initially like
weeds.weeds.
They are not cultivated like They are not cultivated like tomatoes in a hothousetomatoes in a hothouse
Henry Mintzberg, “The Rise and Fall of Strategic Planning”Henry Mintzberg, “The Rise and Fall of Strategic Planning”
Creating a Public Relations PlanCreating a Public Relations Plan
CommunicationCommunication
Hierarchy of Effective Communication
1. One-to-one, face to face2. Small group discussion/meeting3. Speaking before a medium-sized groups4. Phone conversation5. Email or text message6. Hand-written, personal note7. Typewritten, personal letter not generated by computer8. Computer generated “personal” letter9. Mass-produced, non-personalized letter10. Brochure or pamphlet sent out as a “direct mail” piece11. Article in organizational newsletter, magazine, posters, etc.12. New carried in popular press13. Advertising in newspapers, radio, TV, magazines, posters,
etc.14. Other less effective forms of communication (billboards,
skywriters, pens, “give-aways,” etc.)
Creating a Public Relations PlanCreating a Public Relations Plan
EvaluationEvaluation
Ask….Who are we reaching now?Using what tools/channels of
communication?What should we be emphasizing more?What is the best way to reach our target
audience?What has been most effective in the past?
Why?What new avenues should we explore?What resources do we have?What free help can we get?Who can we collaborate with?
AvoidNot using data in making decisionsNot reporting information; or not
developing reports that encourage other to use information
MisinformationForgetting to tell people how to use
the information you collect or discover
Public RelationsPublic Relations
SummarySummary
Public Relations Essentials
Effective PR & Marketing means building relationships
It is better to have many people involved in your PR plan, understanding that efficiency may suffer some, than to have one person do everything perfectly
If your PR & Marketing program isn’t tied to your organization’s critical issues, you are going about it the wrong way
The best way to kill a bad product is to advertise it