schools division of baybay city emergency road...
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SCHOOLS DIVISION OF BAYBAY CITY EMERGENCY ROAD MAP
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RAUL D. AGBAN EdD Assistant Schools Division Superintendent
Officer In-charge
Schools Division Superintendent
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2 Contents
4 Rationale
5 Objectives
6 Division’s Emergency Roadmap
7 Office of the Schools Division Superintendent (OSDS)
7 Administrative Management
8 Financial Management
9 Performance Management
9 Ancillary Services
9 Legal
12 Information and Communication Technology
14 Curriculum Implementation Division
14 Instructional Management
15 Assessment of Learning
16 Learning Resource Management and Development
17 School Governance and Operations Division
17 Support Services Management
19 Planning and Research
20 Community Linkages and Partnership
20 Human Resource Development
21 Quality Assurance
23 Division’s Enrolment Policy Guidelines
24 Monitoring and Evaluation Plan
26 ANNEXES
26 I. School Opening
27 II. Capability Building of Teachers on Blended Learning
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28 III. Brigada Eskwela Implementing Guidelines
29 IV. OBE-IATF Convergence
30 V. Orientation of Master Teachers on Instructional Supervision
31 VI. Training on Pedagogies for the Second Courser Teachers
32 VII. Schedule of Classes
33 VIII. Training Guidelines
35 IX. Webinars and Teleconferencing General Guidelines
37 X. Guidelines on Technical Assistance Provision
38 XI. Learners’ Assessment Guidelines
39 XII. Conduct of ALS Session
40 XIII. Monitoring Tools
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RATIONALE “Education must continue!”. This was the call of the Department of Education at the height of the Marawi uprising. The pandemic caused by COVID-19 may have posed a different threat and is of different form, yet DepEd’s call remains the same: education must continue irrespective of the mode it shall be delivered.
One of the globally accepted fundamental rights of the children is the right to education which should be made available without restriction. Yet crises of all kinds, man-made or natural disasters, armed conflicts, pandemics and the likes time and again keep the children from enjoying the privilege of going to school. However, it is during times of crises that children need education to help them handle the harsh ordeals that they must face in times of adversity. The routine, structure and stability that the school can provide helps children to cope with the stress and loss during and even after the crises and bring normalcy to the lives of the leaners.
As an apt response to the United Nations Educational, Scientific and Cultural Organization (UNESCO)’s urging not to cease the provision of quality basic education even in times of emergencies, DepEd has to seek ways to lessen its impact and effects while simultaneously ensure that education must continue amidst any crisis.
In order to address the challenges in basic education brought about by the COVID-19 pandemic, the Department of Education created a Learning Continuity Plan (LCP) which includes adjustments in the key features of the K to 12 curriculum; alignment of learning materials and utilization of various modalities of delivery while safeguarding the health and safety of the learners and of the personnel.
Schools Division of Baybay City manifests its sincere intention to make a substantial contribution in continuing the provision of basic education even in times of disasters and uncertainties through crafting its own Learning Continuity Plan which painstakingly taking into consideration the idiosyncrasies and uniqueness that is particular to the division.
The Learning Continuity Plan (LCP) of the Schools Division of Baybay City shall guide the division and schools in implementing its planned interventions to the challenges brought about by the COVID-19 pandemic and any other crises, specifically in mitigating the consequences while guaranteeing that education continues.
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OBJECTIVES The prime objective of the Learning Continuity Plan ILCP) of the Schools Division of Baybay City is to establish a framework of suitable mechanisms and structures solely to support the continuity of education in critical times of calamites and crises. Specifically, the LCP shall:
• Gather relevant schools, teachers and learners’ data as basis for policy formulations;
• Assure that appropriate monitoring is conducted, and timely technical assistance are provided to schools;
• Sustain the partnership and linkaging activities specifically those that supports the division and the schools particularly in the provision of COVID-19 preventive facilities and equipment and learning materials for home study;
• Capacitate schools in organizing and employing non-face-to-face learning options;
• Enable and monitor the schools’ utilization of available media, ICT systems and learning resources in the delivery of learning and ensure that schools are suitably equipped to deliver education through varied modalities;
• Facilitate the availability of learning materials that are aligned to curriculum standards; and
• Guarantee that the schools sustain the provision of safe and conducive learning environment to the learners.
In attaining these objectives, we shall be guided by our Quality Policy
which is to live by with excellent performance and is committed to:
• Provide culture-based, contextualized CURRICULA;
• Render prompt, responsive and customer-friendly EDUCATIONAL SUPPORT SERVICES
• Meet customer requirements, all statutory and regulatory laws and those required by ISO 9001:2015 standards
• Continually improve the quality management system, operating with utmost transparency and dedicated service.
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Office of the Schools Division Superintendent (OSDS)
Administrative Management
Financial management
Performance Management
Ancillary Services
Legal
Information and Communication Technology
Curriculum Implementation Division (CID
Instructional Management
Assessment of Learning
Learning Resources Management and Development
School Governance and Operations Division (SGOD)
Support Services Management
Planning and Research
Community Linkages and Partnership
Human Resource Development
Quality Assurance
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A. Division’s Emergency Roadmap
Office of the Schools Division Superintendent
KEY RESULTS AREAS
PAP’s Implementing Measures Risks and Challenges Responses to the
Risks and Challenges Cost
Estimates Sources of Funds
Administrative Management
To properly and promptly provide personnel action and compensation
Conduct online assessment of applicants
Receive request of various personnel action from schools through school heads or online modality Address other relevant concerns/inquiries through online modality/call/text messaging.
Internet connection (technology) is not always reliable. Possible exposure to COVID-19 due to face to face interaction.
Issue Memorandum on the Guidelines of Online Assessment Use of group chat, call/text messaging Provision of sanitation and hygiene kit to division key personnel Install internet connection
70,000 30,000
MOOE SEF
To maintain an updated and accurate Information Management System
Update the existing Human Resource Database System
Unavailability of internet connection
Setup an offline version of the system
50,000 MOOE
To provide schools, Learning Centers and SDO with necessary
Provide technical services to the management and staff of the SDO in relation to procurement (using alternative mode), inspection,
Personnel could get infected in place where he/ she transacts business in purchasing
Utilize on-line procurement process.
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supplies, materials and equipment
acceptance, issuance, of material resources, equipment, and properties to support the efficient operations of the school division office in managing the delivery of quality basic education.
the materials and equipment.
To develop a well-planned, directed and coordinated system for records management and general services
Receive/release documents from schools through the school head or online
Review and route/track/monitor/release documents to the concerned personnel.
Either of the involved parties may be a carrier of the COVID-19 virus. Internet connection (technology) is not always reliable. Possible exposure to COVID-19 due to face to face interaction.
Issue Memorandum on the Guidelines for submission/releasing of Documents through online modality. Use of group chat, call/text messaging Provision of sanitation and hygiene kit to division personnel
Financial Management
To provide SDO management with economical, efficient, and effective accounting and budgeting services to ensure the cost-effective utilization of financial resources of the division and schools
Conduct online orientation/ coaching/ mentoring on financial management specifically on proper utilization and liquidation of MOOE and other program funds.
Not all has the access to internet especially those in far-flung barangay schools
Coaching or mentoring may be done thru phone calls or text if internet is not available
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Performance Management
To manage the implementation of Results-based Performance Management System (RPMS) in accordance to the schools’ prevailing situations and realities
Disseminate and monitor the implementation of IPCRF Collection and Submission in Compliance to DM 45, s. 2020
Mismanagement of Data, Access to templates, raters unaware of the existing guidelines, late submission and uploading of accomplished IPCRF e-Tool
Schedule teleconferencing (Google meet) on collection and submission of IPCRF with School Heads, ICT Coordinators and L and D Focal persons.
To formulate processes and standards for school accreditation
Validate School-Based Management (SBM) Level (Self-Assessment) through online the following SBM Level of practice (Document Analysis and Observation Discussion)
Non-compliance with the required standard and processes
Provide Technical Assistance to the School Heads and School-SBM Coordinator of the non-compliant schools
To develop a feedback mechanism tool that enhances the delivery of frontline services
Online feedback mechanism/survey Actual filling-up of feedback form may increase exposure to risk in direct contact with clients
Design an online feedback survey form which is simple and easy to fill-up yet comprehensive
Ancillary Services
Legal
To provide legal advice and render legal opinions to the Schools Division Superintendent (SDS), Assistant
Shared legal services
No legal officer assigned in the division office
Request for shared legal services with other division that has a legal adviser, where advise can be drawn virtually or online
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Schools Division Superintendent (ASDS), officials of the Division in relation to the performance of their functions
To evaluate complaints filed, conducts investigation and draft decisions and orders on cases filed against nonteaching personnel within the Division
Filed complaints evaluation checklist Complaints lack the requisite documents to stablish prima facie case The challenge of keeping information balance without prejudice to the parties
Advise complainants the composite make of a formal complaint Limit access to information by other personnel. Marking folders with “confidential” Seek legal advice from RO legal officer
To draft actions/ endorsements on complaints and letters for signature of the SDS in accordance with the provisions of the law and DepED rules and regulations
Shared legal services Incomplete documents as attachments to the letter-complaint Delay in the endorsement procedure
Ensure completeness in form and substance of the letter-complaint prior to endorsement Advise complainant to submit comprehensive document to expedite processing
To interpret laws and rules affecting the implementation of
Shared legal services No legal officer assigned in the division office
Seek online legal opinion relative to the interpretation of laws and rules affecting the
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various Division programs
implementation of various division programs
To prepare and review contracts, Memorandum of Agreement (MOAs) and instruments to which the Division or any of its offices and school is a party, and interprets the provisions therein
Protocol in MOA and contract formulation
Contracts/MOA are being crafted lacking direct consultation with the parties Contracts (crafted from the school) are poorly crafted and were submitted for compliance purposes only
Consultation with parties relative to the contents/provisions of the contract/MOA prior to finalization and signing. Technical assistance to school heads in crafting MOA/contracts through a memorandum
To conduct investigations of complaints against teaching personnel as may be delegated by the Regional Office (RO)
Fact-finding Investigation and shared legal services
No legal officer assigned in the division office Fact-finding investigation takes ample time to make it comprehensive and balance
Request for legal officer in the division or a share legal service with other division office Properly schedule fact-finding investigation
7,000 MOOE
To represent the SDO in court cases, when deputized by the Office of the Solicitor General (OSG)
Shared legal services No legal officer assigned in the division office
Request for legal representation through the RO legal officer or from other legal officer assigned in other division
10,000 MOOE
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Information and Communication Technology
To manage and maintain the Information and Communication Technology (ICT) Systems and Infrastructure of the Division to effectively support operations
Internet connectivity Weak internet signal Upgrade internet connection
25,000 MOOE
To manage and implement ICT programs and projects in the Division to ensure data validity and effective utilization of the systems
Craft Webinars and Teleconferencing Guidelines
Inconsistent guidelines with national protocol
Align contextualized guidelines to national protocol
To participate and communicate with Central Office and other ICT Units across levels about the implementation of national ICT and ICT-related programs
Monitor School’s utilization of the DepEd Computerization Program (DCP)
Non-submission of accomplished monitoring tool Inaccurate data submission Non-submission of accomplished monitoring tool Inaccurate data submission
Conduct orientation on Google for Education to School’s ICT Coordinator through teleconferencing Recording the proceedings of the teleconferencing
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Non-attendance of target participants due to unavailability of internet
Upload the video recording of training in Google.
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Curriculum Implementation Division
KEY RESULTS AREAS
PAP’s Implementing Measures Risks and Challenges Responses to the Risks and Challenges
Cost Estimates
Sources of Funds
Instructional Management
To manage the implementation of Basic Education Curriculum and Special Curriculum Programs
Provide TA to Districts/Schools in ensuring that the Most Essential Learning Competencies (MELCs) of all learning areas across grade levels including ALS competencies and other SCPs. Mapped out, prioritized, and matched appropriate contextualized Learning Resources (LRs) with MELCs
MELCs for ALS and in every SCPs may not be immediately provided Some of the MELC may not be completely or fully delivered/learned
Orient SHs on the utilization of the MELC. Through teleconferencing Map-out, prioritize, and identify appropriate LRs vis a-vis MELC and ALS and Special Curricular Programs
To provide Technical Assistance (TA) to schools and Learning Centers in classroom management skills instructional competence, and action research
Provision of technical assistance Un-availability of internet connection of some schools Prone/exposure to the virus
Conduct roll-out on Blended Learning (Face-to-Face, Online, Modular, Shifting of classes) Monitor schools and learning centers on curriculum implementation Provide offline resources Observance to new normal guidelines
360,000 MOOE
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(wearing of mask, barangay certification, ID, cert. of employment, etc.)
To capacitate School Heads and teachers in the implementation of K to 12 Curriculum and Special Curricular Programs
Conduct re-orientation on the implementation of the K to 12 Curriculum and Special Curricular Programs
Health and safety protocols (Social/Physical Distancing)
Face-to-face orientation with 20 Pax per room
Assessment of Learning
Guide the schools and Learning Centers in the effective management of learning assessment for better learning outcomes
Monitor the full utilization of the Regional Test Item Bank Monitor the crafting of parallel test questions to the Regional Test Item Bank Shifting of classes
Limited utilization of Regional Test Item Bank of some schools Attendance of the learners during assessment period
Schedule of assessment every Friday: Monday and Tuesday class - A.M. Wednesday and Thursday class - P.M.
-
Provide technical assistance to schools and Learning Centers in analyzing assessment results for possible interventions
Analyze assessment result from schools for possible intervention to close learning gaps
Unavailability of essential and necessary data
Provide technical assistance on analyzing assessment data
Lead in the formulation of assessment tools to
Facilitate in the formulation of assessment tools
Non-compliance to the guidelines on test construction
Monitor and evaluate the formulated test assessment tools
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diagnose learners and their achievement in the different learning areas
Learning Resources Materials Management and Development
To develop contextualized learning resources by learning area for schools and Learning Center
Mapped-out the MELCs vis-à-vis available materials/modules
Delayed delivery of modules from the Central Office
Lead the development of contextualized modules/learning resources
250,000 HRTD Fund
To quality assure Learning Resources (LRs) for the use of schools and Learning Center
Quality assure the develop of learning resources
Time constraints To conduct Blended Quality Assurance by the Division Quality Assurance Team
100,000
To provide technical assistance to schools and Learning Centers in line with the development, production, storage, and distribution utilization of Learning Materials
Virtual TA to schools and Learning Centers on LR development, production, storage, distribution and utilization
Poor signal in some schools/Learning Centers
Provide internet connection to schools Provide services to teachers and school heads in downloading LRs from LR Portal and other website at the SDO Library
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Schools Governance and Operations Division
KEY RESULTS AREAS PAP’s Implementing Measures Risks and Challenges Responses to the Risks and Challenges
Cost Estimates
Sources of Funds
Support Services Management
To capacitate schools and learning centers in the delivery of education program services
OK sa DepEd EBEIS, LIS, NSBI, DPDS, PMIS L & D System
Realigning portion of funds Unresponsive parents/guardians to health assessments Unskilled teachers in the use of google sheets. Poor or no internet connections of some schools School Heads and teachers cannot cope up on recent online platform
ITO provides Technical Assistance on the utilization of google sheets and other online platforms. Conduct need-based training of school personnel on online platform Provision of functional hand washing facility to all schools
2,000,000
LGU
To strengthen the management of schools and learning centers in terms of process delivery of education support services
HRD technology Sustaining partnership Schools Continuous Improvement
Non release of INSET and HRTD funds Decrease of donors due to the existing pandemic
Employ online conduct of the technology Initiate partnership via social media
To support the maintenance of a
Conduct inventory of physical facilities Meager release of funds for school building
Monitor the school’s initiative in the
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conducive learning environment
repairs, equipment, and furniture provision
improvement of school’s facilities Request assistance from LGU for the repair of school buildings and provision of equipment and furniture Provision of functional clinic in every school
To implement and manage learner support services such as youth development programs, school health and nutrition, Senior High School (SHS) voucher
Conduct of monitoring on Youth Formation Activities following COVID-19 protocols, i.e, SPG/SSG, Career Guidance Program, YES-O and other organization Accept, validate and submit validated documents to the regional office for billing of Government Assistance for Students and Teachers in Private Education (GASTPE) from the Regional Philippine Educational Assistance Committee (PEAC) Secretariat
Non-attendance of expected participants, Schools will not conduct mandated PPAs
Provide modules and handouts to absentees. Follow up and TA on how to conduct the activities following the COVID-19 protocols Conduct head count to the GASTPE beneficiaries Provision of sanitation and hygiene kit to division key personnel
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Planning and Research
To lead in the crafting of the Division Education Development Plan (DEDP) and assist the schools in the preparation of the School Improvement Plan (SIP), the Annual Improvement Plan (AIP) and the Annual Procurement Plan (APP)
Conduct review of the Division Basic Education Plan (DBEP) and provide TA to schools in the revision of School Improvement Plan (SIP), the Annual Improvement Plan (AIP) and the Annual Procurement Plan (APP)
Non-attendance of the required participants due to the alternative workweek scheme
Conduct WEBINAR on the revision of School Improvement Plan (SIP), the Annual Improvement Plan (AIP) and the Annual Procurement Plan (APP)
81,000 HRTD Fund
To generate and disseminate timely, accurate, and relevant basic education statistics
Collect data on enrollment KPIs, school personnel, facilities, teachers and other needed school data Design alternative data collection schemes using google sheets and other online platforms
Unavailability of cellphone signal and internet connection Focal person has limited knowledge on the use of google sheets and other online platforms
Facilitate provision of internet access to schools ITO provides Technical Assistance on the utilization of google sheets and other online platforms
To prepare the Division research agenda based on Basic Education Research Fund (BERF) standard and oversee its implementation
Call for the submission of Action Research Proposals for SY 2020-2021 Monitor and follow up the submission of completed researches
No proposals shall be received Non-completion/late submission of research due to the lockdown
Conduct research summit/congress
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Community Level Linkages and Partnerships
To conduct orientation to School Heads and focal persons on Schools’ Local and International Partnerships
Intensify partnership and linkage among possible stakeholders/partners Forging of MOA’s
Unavailability of Funds and support from partners due to economic stability
Provide online orientation to schools on forging partnerships with Local/LGUs and other partners
To identify potential partners/donors for specific programs and projects
Build partnership for additional resources needed in schools
Less responses of partners due to unpredictable present situation
Build a good rapport with stakeholders Mapping out partners
To expand/sustain and institutionalize partnerships and linkages with stakeholders
Intensify partnership and linkage among stakeholders
Non-attendance of expected stakeholders
Recognize and value the stakeholders through school/division level Pasidungog
120,000 ASP
To accept donations (e.g. equipment, tools) from program/project partners for proper utilization
Provide technical services to the SDO in acceptance material resources, equipment, and properties to support the efficient operations of the SDO in managing the delivery of quality basic education.
Delivery personnel could be a carrier of the virus
Delivered supplies/ materials/ equipment should be disinfected prior to inspection, issuance/ storage
7,000
Human Resource Development
To manage the capacity building programs for teaching and nonteaching personnel including DRRM
Plan and monitor the conduct of capability building programs for division and school personnel
Non-attendance of participants to L and D Activity, Budget constraints
Capability Building for Teachers on Blended Learning Capability Building of Master Teachers on
360,000 180,000
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Instructional Supervision
To train teaching and nonteaching personnel on skills and competencies enhancement
Conduct need-based Learning and Development activities to Division and School Personnel
Appropriate L and D Modalities and attendance of participants, internet connectivity, availability Resource Packages
Conduct webinar in providing professional development to personnel
To establish and manage rewards and recognition system
Revise localized Pasidungog Guidelines and identify deserving personnel in the division and schools to be awarded
Submission of nominees, validation of nominees, and awarding rites
On site validation of nominees Conduct of Division Pasidungog
Quality Assurance
To serve as Secretariat to ensure completeness and initial validation of documents pertinent to application in the operation/establishment/ conversion of both public and private schools (Refer to DO 40, S. 2014
Accept , process , validate and recommend online application for the establishment, separation, recognition, closure, merging , conversion, separation, SHS opening/additional track/strand/specialization and accreditation of public and private schools based on the assessment of compliance to requirements and standards of quality basic education and submit it to the regional office
Submission of incomplete documents Non- compliance with the required standard and processes No internet connectivity/signal
Provide technical assistance to schools/school board with the non-compliant schools Conduct validation in safe areas where internet connectivity is available following the protocol for COVID-19
To ensure access to adequate, disaster resilient and safe buildings and ground facilities according to
School Building Construction & Repairs
Classrooms prone to calamities especially during class days
Inventory and monitoring of physical facilities and ground facilities
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the prescribed standards
To quality assure learning and development programs
Craft policies and plans as guide to schools implementation of human resource programs and projects
Absence of HR issuances, attendance of personnel involved, impartial data
Issuance of memorandum on the implementation of human resource programs and development
To ensure the continuous improvement of schools and learning centers thru School-Based Management (SBM)
Validate School-Based Management (SBM) Level III (self-assessment) through online the following SBM Level of practice (Document Analysis and Observation Discussion) Provision of TA/ Any sort of Assistance for SBM Level I to II schools o
Non-compliance with required standard and processes Lacking documents No internet connectivity/signal
Provide Technical assistance to the school heads/School SBM Coordinator of the noncompliant schools through Face to face, FB, Messenger, Txt, Call or other form of media observing COVID 19 Protocol
50,000 HRTD Fund
To manage and implement the Quality Management System (QMS)
Monitor the implementation of division and school-based activities and processes compliant to Quality Management System (QMS)
Performance and delivery of Services due to Work Arrangements
Implement alternate work arrangement in compliance with CSC guidelines
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B. Enrolment Policy and Guidelines
1. Coordinate with the IATF Baybay City for clearance and in order to avoid mobility
of people.
2. For those who have access to internet shall enroll online. Links in every school are provided in their respective school website.
3. Those who don’t have internet, may personally visit to school but observe health protocols such as wearing of face mask and observe social distancing.
4. Learners shall enroll in school closest to where they presently live to shorten travel time from home to school and vice versa.
5. Enrolment shall be done by grade level to avoid congregation of learners and parents.
6. Principals shall schedule several teachers to take charge of the enrolment or assign an enrolment committee.
7. Data on early enrolment shall be checked and followed-up by the teacher adviser.
8. Principal’s shall take charge of qualified transferees from other schools late enrollees if any to be distributed to the different teachers based on existing guidelines.
9. No pertinent data such as birth certificate (PSA), transfer credentials, report card shall be asked during enrolment days. Parents are given time to comply said requirements.
10. Turn-over of documents from previous grade adviser to present grade level adviser.
11. No collection policy shall be observed and complied by all schools.
12. Wearing of face mask is always observed.
13. Physical distancing will always be observed.
14. Schools will have sanitary equipment and materials such as thermal scanner, footbath, soap, alcohol, etc.
15. Hand washing facility will be available in every school.
16. School clinics will be functional.
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MONITORING AND EVALUATION PLAN
Due to the COVID 19 Pandemic that we are facing right now there is a
need to shift from the usual monitoring to that of the “new normal” to ensure
that PAPs are properly accounted and monitored.
To continually do the mandate despite this Pandemic, Baybay City
Division made some adjustments in monitoring the different PAPs
implemented.
The division designed a new system of monitoring that is accessible
and with less exposure to the virus in two (2) modalities ; schools that has
internet connectivity will be monitored on line while those without/poor internet
connectivity will be monitored through face to face but with some
modifications based on the COVID 19 protocols.
Face to face/ On site Monitoring
• Schools must provide thermal scanner & footbath and other
health and sanitation measures in every school entrance
• Schools heads must assign a program committee/focal person
in which the monitor can directly contact to ensure minimum
contact of personnel
• Monitors will visit a maximum of 2 schools per session and must
fill up the school logbook for easy contact tracing
• Monitors will inform in advance what to monitor and for
preparations of the needed documents.
• Monitors will go directly to the focal person and shall observed 1
to 2 meters distance
• Monitors must always wear mask, bring with them their alcohol
or sanitizer during monitoring, if he/she need to scan some
documents; if possible, he/she must wear gloves to AVOID virus
or bacteria contamination. Gloves must be changed per school
visited
• Mask and gloves must be properly disposed.
Online monitoring for schools with internet connectivity
• PAPs proponent must inform the concerned schools through a
Division Memorandum/chat or any media flatform on the PAPs
monitoring
• Reports must be scanned and submit it online
• Validation of documents and for some queries to the concerned
individual/coordinator will be done through video conferencing
• Video conferencing is also essential to show the actual
appearance of the monitored facilities etc.
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ACTIVITY DATES
Quarterly Annual JUNE JULY AUG SEPT OCT NOV DEC DATA COLLECTION
Develop Monitoring Tool /
Data Collection
➢ SBM (Self-Assessment) /
• Send Memo to the field /
• TA to the field (Online/Field Visit) / / / /
• 1st validation /
• 2nd Validation /
• Final Validation (SBM Level III- Recommendation to the regional office)
/
➢ Private Schools
• Collect data for exact SY opening of classes
/
• Send Memo on the schedule of Head count
/
• Actual Headcount /
• Submit Report of Head count to the Regional Office
/
• Process result of headcount for Billing (GASTPE)
/ /
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ANNEXES
I. School Opening
1. All teachers shall be rendering service starting June 1, 2020.
2. Regular classes will start on August 24, 2020.
3. We will implement “safe back to school”, consisting of health standards that will ensure everyone’s safety.
4. School opening will not necessarily mean traditional face-to-face learning in classroom.
5. School heads will give assignments to teachers who cannot report physically and teachers to submit accomplishment report weekly.
6. Teachers will attend orientation and training activities on the utilization of the blended learning delivery modalities, prepare instructional materials and plan the organization of classes.
7. Teachers will orient the learners on the utilization of blended learning and corresponding learners’ materials, and mental health and psychosocial support activities.
8. Each teacher will be given a copy of the MELC (Most Essential Learning Competencies) for the grade and subject he/she is teaching.
9. Teachers will do mapping of learning resources vis-a-viz MELC (Most Essential Learning Competencies
10. School MOOE shall be spent for the reproduction of modules, learning resource materials, and formative test questions.
11. Wearing of face mask is always observed.
12. Physical distancing will always be observed.
13. Schools will have sanitary equipment and materials such as thermal scanner, footbath, soap, alcohol, etc.
14. Hand washing facility will be available in every school.
15. School clinics will be functional.
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II. Capability Building of Teachers on Blended Learning
1. This will be conducted on June 15-26, 2020 to the school heads and
teachers.
2. This will be conducted by district for one day.
3. Every district shall identify the venue preferably, a school within the district.
4. All education program supervisors will serve as the resource person on the utilization of blended learning.
5. Teachers will be grouped into cells with 15-20 members per cell. Each cell will be in one separate room and will be handled by each education program supervisor.
6. Wearing of face mask is always observed.
7. Physical distancing will always be observed.
8. Schools will have sanitary equipment and materials such as thermal scanner, footbath, soap, alcohol, etc.
9. Hand washing facility will be available in every school.
10. School clinics will be functional.
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III. Brigada Eskwela Implementing Guidelines 1. Implementation of Brigada Eskwela including the participation of
stakeholders shall be adjusted to adapt the NEW NORMAL in public schools.
2. Coordinate with the Inter-Agency Task Force (IATF) Baybay City for health and safety measures
3. School heads must secure a clearance from IATF that the schools are safe after being used as isolation facility.
4. School preparations commence from June 1, 2020 up to the scheduled opening of classes for school year 2020-2021.
5. Strict implementation of social distancing and regulating the gathering of people/volunteers in schools.
6. School heads must establish strategic plans in the conduct the Brigada Eskwela in their respective stations
7. All volunteers must wear a face mask upon entering the school.
8. Repairs and maintenance, including cleaning, repainting, electrical works and installations can be done during the Brigada Eskwela.
9. School heads must properly account all donations received during the activity.
10. Brigada eskwela is a voluntary activity
11. Implement the No collection policy.
12. School heads submit weekly report every Friday of the updates of Brigada Eskwela using the template given.(hardcopy or text)
13. Update DepEd Partnership Data System online every quarter
14. Always stay safe for everyone.
15. Brigada Eskwela will be conducted on June 1, 2020 to August 29, 202o.
16. Parents will be scheduled to in a manner that the school shall not be crowded.
17. Schools will have sanitary equipment and materials such as thermal scanner, footbath, soap, alcohol, etc.
18. Hand washing facility will be available in every school.
19. School clinics will be functional.
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IV. OBE-IATF Convergence
1. OBE-IATF Convergence will be conducted on June 30, 2020 at the Old
Division Office Building.
2. The number of participants will be only be limited to 30.
3. The participants are the DEXECOM Members, LGU Officials, LSB
Members, and a representative of PNP, DND, BFP, DPWH, CSB, East
West Bank, Media, DTI, DRRM, LEYECO, Water District, BTTMO, PIC,
PIA, CHO, and LTO.
4. Wearing of face mask is always observed.
5. Physical distancing will always be observed.
6. Schools will have sanitary equipment and materials such as thermal
scanner, footbath, soap, alcohol, etc.
7. Hand washing facility will be available in every school.
8. School clinics will be functional.
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V. Orientation of Master Teachers on Instructional Supervision
1. This orientation will be conducted on July 1, 2020.
2. The venue will be in a school which can accommodate the participants.
3. The participants are all master teachers.
4. All education program supervisors will serve as the resource persons.
5. Master teachers will be grouped into cells with 15-20 members per cell.
Each cell will be in one separate room and will be handled by each
education program supervisor.
6. Wearing of face mask is always observed.
7. Physical distancing will always be observed.
8. Schools will have sanitary equipment and materials such as thermal
scanner, footbath, soap, alcohol, etc.
9. Hand washing facility will be available in every school.
10. School clinics will be functional.
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VI. Training on Pedagogies for the Second Courser Teachers
1. This training will be conducted on July 8-10, 2020.
2. The venue will be in a school which can accommodate the participants.
3. The participants are all the teachers who are Second Courser
4. All education program supervisors will serve as the resource person ..
5. Teachers will be grouped into cells with 15-20 members per cell. Each
cell will be in one separate room and will be handled by each education
program supervisor.
6. Wearing of face mask is always observed.
7. Physical distancing will always be observed.
8. Schools will have sanitary equipment and materials such as thermal
scanner, footbath, soap, alcohol, etc.
9. Hand washing facility will be available in every school.
10. School clinics will be functional.
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VII. Schedule of Classes
1. For enrolment 25 and above, but not exceed 40, each class shall be
divided into two (2) groups.
2. The first group will report to school during Mondays and Tuesdays.
Learners will be given modules to work on during Wednesdays and
Thursdays.
3. The second group will report to school during Wednesday and Thursday.
Learners will be given modules to work on during Mondays and
Tuesdays.
4. Fridays will be spent as assessment day. The first group will report to
school in the morning and the second group in the afternoon.
5. Reproduction of modules and other learning resources will be charged
against school MOOE. No collection or any donations from outside
sources will be made for this purpose.
6. If the enrolment for each class is twenty (20) and below, classes will be
conducted from Mondays to Fridays.
7. Wearing of face mask is always observed.
8. Physical distancing will always be observed.
9. Schools will have sanitary equipment and materials such as thermal
scanner, footbath, soap, alcohol, etc.
10. Hand washing facility will be available in every school.
11. School clinics will be functional.
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VIII. Training Guidelines
The past weeks have been filled with rapid change for organizations
around the world. From transitioning to a remote workforce to converting
instructor-led training to virtual delivery, learning leaders have been busy
helping their organizations navigate this era of uncertainty. Learning can
accelerate an organization’s ability to overcome challenges in times of great
disruption.
To minimize the spread of COVID 19, it is however recommended for all
face-to-face training program to be on hold. Process owners are advised to plan
sessions that can be carried out at home. To help process owners respond to
these changing needs in the organization, here are some simple guidelines to
use when you are trying to decide which type of training conversion to take on:
For Face-to-Face
All process owners who are continuing to deliver face-to-face training
sessions must abide by the following requirements:
For Participants:
1. Require check on pre-existing health condition and/or disease for every
identified participants.
2. Confirmation slip required for every participant, a day before the start of
the face-to-face session.
3. Limit number of participants to 30 or lesser.
For Registration:
1. Provide online registration for the participants a week before the
scheduled training sessions.
2. In situations where internet connection is an issue, encourage 1:1 ratio
of writing pens to every participant during registration.
3. Provide 70% alcohol disinfectants at the registration area or entrance
doors.
4. Set registration table adjacent to the entrance door. Assign one
personnel to handle participant registration.
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For Training Sessions:
1. Do health check for all identified facilitators and ensure that
management have arrangements on medical matters.
2. Avoid using small rooms not capable of maintaining social distancing
among participants.
3. Enforce spacing of 1.5m or more between participants seated or in
doing workshops.
4. Avoid physical contact between all participants and facilitators
especially during presentations and workshops.
5. Avoid sharing equipment wherever possible. Any equipment used
should be disinfected after every use.
For Virtual Learning
1. Assess participants’ readiness for virtual learning. Do this for identified
participants a week before the scheduled training program.
2. Consider the most appropriate platform accessible for most
participants.
3. Discuss online protocols/etiquettes for virtual learning sessions.
4. Provide links for the participants in terms of:
a. Online registration days before the planned program
b. Access to the virtual learning program
c. Resource materials
d. End of Activity Assessment
5. For assessments conducted after the training program, process owners
must make arrangements on the submission and nature of assessment
activity.
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IX. WEBINARS AND TELECONFERENCING GENERAL GUIDELINES
1. With the increased demand for webinars and/or teleconferencing, this Office
issues the following guidelines in conducting or attending webinars and
teleconferences:
For Webinars and/or Teleconferences Hosted by the Division Office (DO)
a. The recommended platforms in conducting or hosting webinars and
teleconferences are Microsoft Teams, Google Meet, or Workplace from
Facebook.
b. The concerned division, section, or unit shall take charge of creating the
virtual meeting.
c. Staff/s from the concerned division, section, or unit shall be assigned as
moderator, online presence checker, chat facility monitor, and/or
technical support provider.
d. Video and audio recording of the webinar or teleconference shall be
allowed only for purposes of reviewing the proceedings.
e. The host division, section, or unit are authorized to deactivate
participants who are not observing the proper decorum and netiquette.
f. For Webinars and/or Teleconferences to be Attended by DO Personnel
i. The concerned DO personnel shall use their own device or a
device within their division, section, or unit.
ii. The ICT Unit may be coordinated to assess the compatibility of
the device to the platform that will be used for the webinar or
teleconference.
2. Hosts or participants of webinars or teleconferencing shall ensure that proper
decorum and the following netiquettes, presented at
https://sites.google.com/deped.gov.ph/region8scholars/links, are observed
(as applicable):
a. Choose a Quiet Location with Good Lighting
b. Observe Appropriate Dress Code.
c. Video and Audio of Your Gadgets Must Work Properly. Test your
microphone and camera. Battery must be full.
d. Information and queries must be related to the topic/s.
e. Distractions must be avoided. Turn off camera and microphone once the
meeting starts except if being requested to speak.
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3. The Information and Communication Technology Unit’s roles and
responsibilities are as follows:
a. Provide technical assistance to issues relative to DepEd email, Office
365, and Workplace accounts.
b. Assess the compatibility of the device to the webinar or teleconferencing
platform.
c. Make recommendation/s as to where the participant or attendee should
position in order to gain a good Internet connection.
d. Block access to video and/or media streaming sites if the Internet
connection is being affected while the webinar or teleconference is on-
going.
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X. GUIDELINES ON TECHNICAL ASSISTANCE
PROVISION
1. Gather data as evidence (baseline)
2. Analyze and interpret the gathered data
3. Identify schools that needs Technical Assistance
4. Craft of TA plan
5. Implement the crafted TA plan through
• FGD
• Formal face-to-face
• mentoring/coaching
• trainings/workshops
6. Sign agreements re: TA provided
7. Monitor the progress of the implementation
8. Evaluation of the outcomes
9. Give suggestions and recommendations for improvement
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XI. LEARNERS ASSESSMENT GUIDELINES
*Observe Social Distancing, wear mask, alcohol, footbath
-Learners should bring their own paper and pencil/ballpen
A. FORMATIVE ASSESSMENT (Daily Quiz, Long Quiz, Unit/Chapter
Test)
• To be given every Friday
-1st batch of learners (Monday & Tuesday) will take the test in the
morning
-2nd batch of learners (Wednesday & Thursday) will take the test in
the afternoon
• To be conducted 30 minutes per subject
• Special test shall be given to absent learners on the following week
(Friday)
B. SUMMATIVE ASSESSMENT (Periodical/Quarterly Test)
• Teacher should prepare the following:
-Summative Test with 5 parts (Objectives, Competencies, TOS,
Test Questions,
Answer Key)
o Key Stage 1 (K-Grade 3) = 30 items
o Key Stage 2 (Grades 4-6) = 40 items
o Key Stage 3 (Grades 7-10) = 50 items
o Key Stage 4 (Grades 11-12) = 60 items
• Distribution of test questions are as follows:
70%-Easy
20%-Moderate
10%-Difficult
• Schedule of submission and checking to the School Head/Master
Teacher
- 1 week before the scheduled exam
Note : School Head shall prepare checklist for monitoring purposes
• Item Analysis must be submitted to the School Head 1 week after
the test as basis for intervention
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XII. CONDUCT OF ALERNATIVE LEARNING SYSTEM
(ALS) SESSION
Enrolment:
Online or through text message to concerned teacher in every district.
Learning Sessions:
1. For Learning Sessions having 25 learners and above, each class shall
be grouped into two.
2. The first group will report to classes on Mondays and Tuesdays, while
the other group on Wednesdays and Thursdays respectively. Learners
will be provided with modules and other activities for self-learning in
preparation for the next session.
3. If the enrolment for each class is 15 and below, classes will be
conducted twice a week.
4. Strict compliance of health protocols shall be observed
• Wearing of face masks,
• Seating arrangement or physical distancing shall be at least 1 meter
apart, and
• Hand sanitization using soap or alcohol before and after classes.
5. Not allowing learners to attend the session with symptoms of the
disease, instead provide activities or modules to work at home.
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XIII. MONITORING TOOLS
Opening of Classes 2020
MONITORING TOOL OPENING OF CLASSES 2020
Name of School: ___________________________________ Date: _____________ Time: ____ Name of School Head: _______________________________ District: ___________
No Activities Evident
(If evident give particulars)
Not Evident
Remarks
1 Presence of SH
2 Number of Employees Present Teaching _____________
Non-Teaching ___
3
Number of Learners physically present during monitoring Grade Level Males Females Total Kindergarten G1/G7 G2/G8 G3/G9 G4/G10 G5/G11 G6/G12 TOTAL
There are parents who don’t like their children to be enrolled
5 Learners and Teachers observe social distancing
6 Learners and Teachers wearing masks
7 Employees wearing prescribed uniforms
8 Implement Brigada Eskwela 9 Manifest stakeholders support 10 Hang Tarpaulins 11 Observed no collection policy 12 Employees Logbook 13 Visitors Logbook
14 Availability of Thermal Scanner at the school gate/pergola
15 Availability of alcohol in every room
16 Footbath in every classrooms & at the gate of the school
17 Handwashing facility with available water supply & soap
18 Availability of adequate safe drinking water
19 Health/First aid Kits 20 Teacher’s Lesson Plan 21 Class Program 22 Presence of Teaching & Learning
Resources
23 Availability of MELC 24 Teacher’s downloaded DepEd
Commons Learning Resources
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Schools as Quarantine/Isolation Centers
SCHOOLS AS QUARANTINE/ISOLATION CENTERS MONITORING TOOL
Name of School: _____________________________ School ID : ______________
Date of Implementation: _______________________________
Instruction: Assess the school as it is used as a quarantine/isolation area.
ADHERENCE TO EXISTING AGGREMENTS AS REFLECTED IN THE TAC
Not
Evident Evident
PRELIMINARY REQUIREMENTS
1. Inventory was conducted by the first party together with the
presence of representatives of both parties.
2. All documentary requirements as reflected in the checklist are
adhered to
3. Evaluation of the proposal isolation school building and facilities has
been collaboratively done with presence of physical Facilities
Coordinators and the rest of the authorities (Local CHO)
4. Management keeps a record of the different committees
ACTUAL UTILIZATION PHASE
5. LGU Personnel are assigned to maintain the orderliness and
cleanliness of the facilities
6. Brief orientation is given to clients on the first day of the quarantine
to take care of the facility
7. Management/Representative from the management from both
parties do monitoring of the facility
POST UTILIZATION PHASE
8. Post inventory is conducted with the presence of both parties
9. Representative from the LGU/CHO manage the disinfecting of the
entire facility
COVID 19 PROTOCOL YES NO
Wearing facemask is observed
Presence of alcohol/hand sanitizer in every room
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Progress Monitoring Tool on Technical Assistance
(TA) Provision to Schools
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Saturday Class Monitoring Tool
SATURDAY CLASS MONITORING TOOL
School: ________________________________ District: _______________ School Head: ______________________________ Date Monitored:
__________
ACTIVITIES OBSERVED NOT OBSERVED REMARKS Presence of:
School Head Teachers No. of Teachers
Present ________ No. of Teachers Absent _________ No. of Teachers Late _________
Learners No. of Learners
Present _________ No. of Learners Absent __________ No. of Learners
Conducted Flag Ceremony:
Yes : _______ No: ______________
Presence of learners’ wearing mask
Presence of Teachers’ wearing mask
Presence of alcohol/sanitizers inside
the classroom
Social distancing is evident
Presence of footbath at the entrance in every classrooms
Minimum number of learners inside the classroom
Lesson Plan
Complete No. of Teachers with Complete LP _______
In complete No. of Teachers with in complete LP ______
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SMEA Monitoring Tool
SMEA MONITORING TOOL
Name of School : __________________________ 4th Qtr SMEA 2019 (2nd Grading)
Name of School Head : ______________________________ Date Monitored: __________
ACTIVITIES OBSERVED NOT
OBSERVED REMARKS
Opening Program
Presence of:
School Head
Teachers
Stakeholders
Validated MTPA:
Teachers
School Head
SMEA Result
2nd Grading School
Accomplishment
Special Report:
Ø Programs & Projects
Ø Banner Projects
Ø MPS ______ Grading
Ø Dashboard
Ø Gaps
Financial Report
Ø MOOE
Ø PTA
Ø Canteen
Ø School Paper
School’s Good Practice
Ø
Adjustments of eSIP/AIP
Learners’ wearing facemask
Teachers & School Heads
wearing Facemask
Stakeholders wearing
facemask
Presence of hand sanitizer/alcohol inside the
conference hall
Presence of Footbath
outside the conference hall
Other Reports/
Observations:
Venue
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Private School (GASTPE) Monitoring Tool
PRIVATE SCHOOL( GASTPE) MONITORING TOOL
Name of School : __________________________ Name of Teacher : ______________________________ Date Monitored: __________
ACTIVITIES OBSERVED NOT
OBSERVED REMARKS
Presence of:
School Head
Teachers
Stakeholders
School Secretary
COVID 19 PROTOCOLS
Teachers Wearing Facemask
School Head Wearing
Facemask
Learners wearing facemask
Observed Minimum Number
of Learners
Observed social distancing
Presence of Alcohol/Hand
sanitizer inside the room
Presence of footbath outside
the classroom
Data of Learners During
Physical Headcount
MALE FEMALE TOTAL
Learners’ Present
Learners’ Absent
Learners’ Excuse/Sick
Number of absent learners’ with excuse letter
Other School’s Good Practice
for COVID 19
Ø
Ø
Ø
Ø
Other Reports/ Observations:
Issues and Concerns Resolutions/Recommendations
Monitored By:
_________________________________________ Conforme: ________________________________ School Head
“Minding our school children and their communities is our core business!”
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Monitoring Tool for Curriculum Implementation
MONITORING TOOL FOR CURRICULUM IMPLEMENTATION
SCHOOL: _____________________ School Head: ______________________________ Date: ____________
INDICATOR GRADE LEVEL SH REMARKS/
AGREEMENT
K 1 2 3 4 5 6 SST 7 8 9 10 11 12 YES NO
1.Observance of the following (New Normal):
• Social/Physical Distancing
• Wearing of facemask
• Presence of Footbath (Entrance Door)
• Utilization of Thermal Scanner
• Presence of disinfectant
• Presence of handwashing facility with water and soap
2. Logbook of Daily Attendance for
Teachers and SH
3. New Normal Classroom Program
4. Classroom Structuring updated
5. Lesson Plans checked
A. Grades 1-6 & 7-12
*MELCs/Budget of Work
*LMs (General & Localized)
*TGs (General & Localized)
6. Copy of modules utilized
7. Contextualized & General Curriculum
Learning Resources utilized
8. Instructional Supervision by the SH conducted
9. Random Oral Reading Conducted
10. PHIL-IRI English
11. PHIL-IRI Filipino
12. Reading Intervention Plan implemented
(MTB-MLE, Filipino, English)
13. Explicit Teaching (K-3) utilized
14. SLAC Conducted (Elem./Sec.)
15. Inclusive Education Implemented
16. SIM/PIM developed and utilized
17. School-based Research conducted
18. MELC-based Assessment developed/utilized
• Formative Assessment
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Monthly Monitoring Tool for School Heads
MONTHLY MONITORING TOOL for the SCHOOL HEADS
For the month of _______________
CY __________
School: ____________________________ Date Monitored: ____________ District: _________
Monitored by: Conforme:
________________________ _____________________
Education Program Supervisor School Head
Indicators Evident Not
Evident Remarks/Agreements
1. School Implementation Plan (SIP)
2. Annual Implementation Plan (AIP)
3. Bulletin Board Display (Office)
4. Vision, Mission & Core Values
5. School Site Development Plan
6. EBEIS
7. School Directory
8. Calendar of Activities
9. Monthly Supervisory Plan implemented & Report Prepared/submitted
10. Observation Checklist (MForm 3B-1, TLOC) compiled
11. Daily Lesson Plan checked
12. Instructional supervision using appropriate strategy conducted using COT
* Others
13. Post observation conference conducted
14. Technical assistance to teachers provided
Gaps, concerns and issues, recommendations and solutions (Problems gathered during the conduct of the activity and the recommendation and solutions made)
Gaps, concerns, Issues Recommendations/Solutions
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Technical Assistance Plan/Report
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Technical Assistance Provided