screen shots - sap m&m

8/8/2019 Screen Shots - SAP M&M

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THE MATERIAL MANAGEMENT MODULE

Basic functions covered under the MM module are:

Procurement

Planning

Indenting

Purchasing

Materials

Services

Budget Monitoring and Control

Inventory Management

Goods Receipt

Stocking

Goods Issue

Material Transfers

Warehouse Management

Interfacing with bar-coding systems


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After the quality check goods receipt is maintained in system. The material is

received in the warehouse and in now ready for issue to the user.

The invoice raised by the vendor is checked as per the PO and the paymentsare made to the vendor

The first step towards preparing the Request for Quotation (RFQ) is getting the

tender number or the collective number, as it is called in SAP, generated from the

system.

The first three digits of the Tender number indicate the Purchase Group, the 4th

stands for the Dealing Officer Code, the 5 th indicates type of tender, 6 & 7 are the

calendar year and the last three digits are a running serial number of the tender.


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The next step in the procurement process is creation of RFQ/ tender document in

SAP.

Before creating RFQs, the user should ensure that vendor codes are existing in the

system for those vendors to whom tenders will be floated /sold. The vendor code can

be verified from the shown transaction

After getting the vendor codes for all the vendors, RFQs will be created as shown


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Once, the bids have been opened, it is time to enter them into the system. For

tenders of two bid system, the prices of only TA bids will be entered into the

system. For others the prices of all the bids will be entered. The process ofentering bids into the SAP system is called Quotation maintenance. The rates

have to be entered in the RFQ corresponding to the respective vendors.


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From bid received price comparison charts are made in system and L1 ( lowest)

bidders for each item are listed

This screen shows the ways in which available materials can be searched. This can be

done in various ways as described above such as by giving the plant material bydescription or by giving the MPN ( manufacturer part number) and so on.

In general the inventory of a company is divided into capital items, stores, spares,

indigenous items, imported and so on. When creating the PR the user specifies type ofmaterial to be procured.


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This screen shows the purchase order generated for getting a three phase generator

The top screen shows the net price and quantity of the material and also the charges

allocated for any services required i:e line item costsThe bottom screen shows the description of the line item.

System allows to create LOI on the successful vendors. The pre-requisite for creation of LOI iscreation of Purchase Order in the system. LOI no. will be the same as PO No.

screen shots - sap m&m

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