SDPI Continuation Application for FY 2006 Funding

IHS Division of Diabetes Treatment and Prevention

IHS Division of Grants Operations

SDPI Continuation Application for FY 2006 Funding

Period of Support

Complete and submit all forms

• SF 424A - Application for Federal Assistance

• SF 424A - Budget for Non-construction Programs

• SF 424B - Assurances for Non-construction Programs

• IHS Environmental Information and Documentation Form (if applicable)

• IHS 815-1A - Receipt Card

Budget Issues

• Indirect Cost Rates– Current– Approved

• Limitations of Use of Grant Funds– Refer to PHS Grants Policy Statement– Construction costs, cash prizes, gifts not allowed– Space Rental or purchase of modular units (IHS only)– Incentives

• Policy Statement in development – IHS DDTP web site• Guidance

– no more than $30/client– tie-in to Goals and Objectives

Budget Issues

• Carry Over Balance (policy in development; DDTP web site)

– Grantees have the authority to carryover IHS unobligated grant funds

- Carry over funds must be used to used to support the originally approved goals and objectives

PROCESS– Grantees have option to report estimated carryover balance on

Continuation Application (SF 424A) w/budget and budget justification; no action will be taken by DGO

– Required to report carry over balance on SF 269; within 90 days after current budget period with budget and budget justification

– If carryover balance 25% or less, justification is not required

Budget Issues• Carry Over Balance (policy in development; DDTP web site)

– If carryover balance exceeds 25%, prior approval from DGO is required to carry over the funds

• separate budget and budget justification required• budget revision and additional justification will be requested if

DGO’s carryover balance differs from grantee’s carryover balance

• DGO and DDTP review circumstances that lead to the large carryover

– Decisions and Outcomes• If approved, revised NGA to reflect the carryover amount will

be issued• If correction action required, DGO and DDTP assist grantee

to develop fiscal and programmatic plan of action• IHS reserves right to deny carryover request when exceeds

25%, where appropriate

Signature of Application

• IHS entities - Area Director or designee

• Tribes/tribal organizations - Tribal Chairperson, Exec Dir, legally authorized

• Urban entities - Exec Dir

Distribution of Funds Available

• Funding for SDPI by Congress• Distribution by IHS w/tribal consultation• 5 yr allocation by IHS Dir• CGP funding based on # of grant programs and

available funding• DDTP confirms allocation on annual basis

– FY 2006 – decrease of $5,000 - $6,000 (one additional prog)– Subsequent yrs – annual amount may increase (if programs

don’t continue)

Other Required Reports

• Progress Report on Current Budget Period - complete interim report for current budget year

• SF 269 - Financial Status Report

• Organization's Annual Financial Audit Report

SF 269, Financial Status Report, long form

• Complete the form

• Include the Actual Carry Over Balance with a budget and budget justification

Timetable and Due Dates

SDPI Continuation Application for FY 2006 Funding